1,211 Results for Administrative Coordinator Jobs in Html

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Administrative Assistant

Murray, UT
remote
Temporary / Contract
30.00 - 32.00 USD / Hourly
We are looking for an Administrative Assistant to support daily front-office and workplace operations in Utah. This Long-term Contract opportunity is ideal for someone who enjoys creating a positive onsite experience, assisting visitors and employees, and keeping office activities running smoothly. The role requires a proactive, service-focused team member who can manage changing priorities with confidence and consistency. Responsibilities: • Welcome guests and team members with a friendly, attentive approach while serving as a primary point of contact for workplace questions and onsite support needs. • Maintain orderly shared spaces by monitoring office conditions, replenishing supplies, and helping ensure common areas remain functional and presentable throughout the day. • Handle incoming and outgoing mail, packages, and deliveries accurately, ensuring timely distribution and proper coordination with internal staff. • Prepare conference rooms and assist with meeting logistics, including room setup, catering support, beverage or breakfast arrangements, and general event readiness. • Look for ways to improve the day-to-day office experience by anticipating needs, completing open tasks during slower periods, and supporting workplace organization efforts. • Interact effectively with a wide range of individuals while using sound judgment, clear communication, and appropriate discretion in day-to-day situations. • Follow office procedures, safety expectations, and workplace protocols to support a consistent and well-managed onsite environment.
2026-10-26T14:13:45Z

Administrative Assistant

Amherst, NY
onsite
Temporary / Contract
22.80 - 24.00 USD / Hourly
We are looking for an organized part-time Administrative Assistant to support daily office operations for a contract assignment based in New York. This in-office role is ideal for someone who communicates clearly, manages administrative tasks efficiently, and provides dependable front-desk support. The position offers the opportunity to contribute immediately in a fast-paced office setting while maintaining accurate records, handling incoming calls, and assisting with general administrative coordination. This is a Contract position with an expected duration of at least one month and may extend up to three months based on business needs. Responsibilities:• Manage day-to-day administrative activities to keep office operations running smoothly and efficiently.• Receive and direct incoming phone calls with care, ensuring timely and accurate communication.• Welcome visitors and provide front-desk support while maintaining a detail oriented and business-appropriate office presence.• Enter, update, and maintain records with a high level of accuracy and attention to detail.• Prepare, organize, and distribute documents, correspondence, and routine office materials as needed.• Support staff with scheduling, coordination, and other general clerical tasks to meet daily operational needs.• Use Microsoft Office applications to create documents, track information, and assist with reporting or administrative documentation.
2026-10-23T14:58:44Z

Administrative Assistant

Sparks, NV
onsite
Temporary / Contract
20.00 - 23.00 USD / Hourly
We are looking for an Administrative Assistant to provide reliable office support for an active construction team. This is a long-term Contract position working out near the Tahoe-Reno Industrial Center (TRIC) and offers the opportunity to work closely with project and safety leadership while helping daily operations stay organized and on schedule. The ideal candidate is adaptable, detail-oriented, and comfortable handling a variety of clerical and administrative tasks in a fast-paced project environment. Responsibilities:• Support project and safety leaders with day-to-day administrative tasks to keep site operations running efficiently.• Prepare, update, and maintain records, reports, and other office documents with a high level of accuracy.• Enter information into tracking systems and spreadsheets while ensuring data is current and well organized.• Manage incoming and outgoing correspondence, including email, shipping coordination, and document distribution.• Scan, file, and organize physical and digital records so materials are easy to retrieve when needed.• Assist with scheduling, timeline tracking, and general coordination of administrative activities across the project team.• Provide attentive customer service to internal staff, visitors, and external contacts as needed.• Use Microsoft Word, Excel, Outlook, and PowerPoint to create documents, maintain logs, and support reporting needs.
2026-10-14T15:43:43Z

Administrative Assistant

Lafayette, IN
onsite
Temporary to Hire
17.10 - 18.00 USD / Hourly
We are looking for an organized Administrative Assistant to support day-to-day logistics operations in Lafayette, Indiana. This contract opportunity with potential for a permanent role is ideal for someone who enjoys coordinating details, keeping documentation accurate, and helping teams stay connected in a fast-paced transportation environment. This role is on-site, Monday-Friday 8:00am-5:00pm. Responsibilities:<ul><li>Perform daily data entry and maintain accurate warehouse records.</li><li>Organize, file, and maintain shipping, receiving, delivery, and inventory documents.</li><li>Assist with processing operational paperwork.</li><li>Support inventory tracking and assist with resolving documentation discrepancies.</li><li>Prepare daily reports, spreadsheets, and other administrative documents.</li><li>Answer phone calls, respond to emails, and direct inquiries to the appropriate personnel.</li><li>Maintain organized electronic and paper filing systems.</li><li>Follow company policies, safety procedures, and confidentiality requirements.</li><li>Perform other administrative duties as assigned.</li></ul>
2026-10-30T19:23:44Z

Administrative Assistant

San Luis Obispo, CA
onsite
Temporary / Contract
19.79 - 22.91 USD / Hourly
We are looking for an Administrative Assistant/Executive Assistant to support daily office operations in San Luis Obispo, California. This Contract position is ideal for someone who enjoys keeping administrative processes organized, assisting visitors and callers, and maintaining accurate records. The person in this role will help create a smooth front-office experience while providing dependable support across routine clerical and communication tasks. Responsibilities:• Manage day-to-day administrative activities to keep office operations efficient and well organized.• Respond to incoming phone calls professionally, direct inquiries appropriately, and relay messages in a timely manner.• Welcome visitors and provide front-desk support to ensure a positive and orderly office environment.• Enter, update, and maintain information in company records with a strong focus on accuracy and completeness.• Prepare, organize, and file documents so that materials are easy to access when needed.• Assist with general office coordination, including scheduling, correspondence, and routine clerical tasks.• Support communication with Spanish-speaking callers or visitors when needed to help facilitate clear interactions.
2026-10-21T22:48:45Z

Administrative Assistant

Cedar Rapids, IA
remote
Temporary / Contract
15.00 - 16.00 USD / Hourly
We are looking for a dependable Administrative Assistant to support office operations in Cedar Rapids, Iowa. This is a fully onsite role and is well suited for someone who works accurately, manages repetitive tasks effectively, and provides timely service to customers. The role focuses on identifying insurance-related products, retrieving the correct records or media, and maintaining documentation in line with retention standards. Success in this position requires strong organization, steady follow-through, and the ability to learn established business practices quickly. Responsibilities:• Review policy numbers to determine the correct annuity, life, health, membership, or related insurance product classification.• Locate and obtain the appropriate files, documents, or media needed to complete customer requests accurately and efficiently.• Maintain records in accordance with retention guidelines and ensure documentation is handled properly throughout its lifecycle.• Manage a steady volume of standardized clerical work by following defined procedures and completing routine tasks with consistency.• Organize daily assignments based on urgency and service expectations so customer needs are addressed within required timeframes.• Build productive working relationships with both internal teams and external customers to support smooth request handling.• Apply learned business rules and operational practices to complete work correctly and minimize errors.• Contribute to departmental performance by meeting or surpassing established service level targets.
2026-11-02T21:13:40Z

Legal Assistant

Santa Rosa, CA
remote
Temporary / Contract
25.00 - 32.00 USD / Hourly
A well-established law firm in Santa Rosa is seeking a Legal Assistant to support its attorneys and legal staff with a variety of administrative and litigation-related tasks. This is an excellent opportunity for a detail-oriented professional looking to grow their legal career in a collaborative and fast-paced environment. The ideal candidate will have prior law firm experience, strong organizational skills, and the ability to manage multiple priorities while providing exceptional support to attorneys and clients. Key Responsibilities<ul><li>Provide administrative support to attorneys, including calendar management, scheduling, and file organization</li><li>Prepare, revise, and format legal correspondence, pleadings, and other legal documents</li><li>Maintain and organize physical and electronic case files</li><li>Coordinate court filings, service of process, and document retrieval</li><li>Communicate professionally with clients, courts, opposing counsel, and vendors</li><li>Assist with case management, deadlines, and attorney workflow</li><li>Handle incoming calls, emails, and client inquiries</li><li>Support attorneys with trial preparation, hearings, and other legal proceedings as needed</li></ul>
2026-10-26T16:28:45Z

Administrative Assistant

Metairie, LA
onsite
Temporary / Contract
18.00 - 20.00 USD / Hourly
We are looking for an organized Administrative Assistant to support talent acquisition activities in Metairie, Louisiana. This is a contract position designed for approximately six weeks, offering the opportunity to assist with recruiting coordination and day-to-day administrative tasks. The person in this role will help maintain an efficient hiring process while providing dependable support to the Talent Acquisition Manager. Responsibilities:• Coordinate interviews, schedules, and hiring-related communications to keep recruitment activities moving efficiently.• Provide administrative support to the Talent Acquisition Manager by organizing documents, tracking tasks, and maintaining recruitment records.• Assist with candidate sourcing efforts across appropriate channels to help build strong talent pipelines.• Support full-cycle recruiting activities by helping manage job postings, applicant flow, and follow-up communication.• Maintain accurate hiring data and prepare status updates or reports for recruiting activities as needed.• Help promote a positive candidate experience through timely communication and effective coordination.• Assist with employer branding and recruiting outreach initiatives that strengthen visibility in the talent market.
2026-10-13T19:28:45Z

Sr. Administrative Assistant

Phoenix, AZ
onsite
Temporary to Hire
26.60 - 30.80 USD / Hourly
We are looking for a Sr. Administrative Assistant to support the Learning and Development team for a construction contractor in Phoenix, Arizona. This contract-to-permanent opportunity is ideal for a highly organized individual who can keep training operations on track by coordinating schedules, communications, records, and departmental reporting. The position works closely with branch teams, field leadership, instructors, and office staff to help deliver employee development programs efficiently while balancing business and jobsite demands. Responsibilities: • Support the Learning and Development leader with departmental coordination, including reporting, budget tracking, committee support, meeting follow-up, and deadline management. • Create, edit, and format business correspondence, presentations, reports, and training communications with a high level of accuracy and professionalism. • Oversee training calendars, invitations, reminders, attendance lists, completion documentation, and related scheduling details using Outlook, Excel, and SharePoint. • Coordinate training logistics by arranging meeting spaces, virtual sessions, materials, refreshments, and approved travel or lodging for participants. • Prepare classrooms and session materials in advance, perform basic technology readiness checks, and work with IT or facilities to address setup needs. • Maintain accurate training data, including course schedules, enrollment activity, attendance records, and completions, while verifying information and resolving gaps. • Produce regular summaries on participation, course completion, evaluations, and training expenses, and compile survey feedback for leadership review. • Process approved purchasing activity for training programs, including receipts, invoices, supply tracking, and follow-up on discrepancies or missing items. • Partner with internal departments and branch locations to support onboarding, leadership development, and other training initiatives across the organization. • Identify opportunities to improve administrative processes and provide ongoing support for department priorities and daily operations.
2026-10-19T18:58:44Z

Jr. Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
23.75 - 27.50 USD / Hourly
We are looking for a Jr. Administrative Assistant to join a global team in San Diego, California on a Contract basis. This position supports senior leaders and day-to-day operations in a fast-moving environment, requiring sound judgment, exceptional organization, and a service-oriented approach. The role is well suited to someone who can manage shifting priorities, coordinate logistics across time zones, and represent the team with tact and attention to detail. Responsibilities: • Manage complex schedules, arrange meetings, and coordinate conference calls across multiple time zones to keep priorities on track. • Organize domestic and international travel plans for meetings and race-related events, including itineraries, lodging, and transportation details. • Provide administrative support for visiting guests and internal stakeholders, ensuring a smooth and detail-oriented experience from arrival through follow-up. • Track action items, support project coordination, and help move operational tasks forward in partnership with team leaders. • Prepare, review, and maintain records such as travel materials, meeting documents, and export-import documentation with a high level of accuracy. • Serve as a dependable point of contact for scheduling changes, logistical questions, and time-sensitive administrative needs. • Assist with event and race support activities throughout the year, including tasks that may occasionally require flexibility outside standard business hours.
2026-10-20T19:48:43Z

Litigation Legal Assistant

Portland, ME
onsite
Permanent / Full Time
60000.00 - 85000.00 USD / Yearly
Our client, a full-service regional law firm, is seeking a Litigation Legal Assistant to support litigation attorneys in Portland, Maine. This position plays an important role in keeping case activity organized from opening through resolution while helping the team prepare for court appearances, discovery matters, and client communications. The ideal candidate brings strong administrative judgment, excellent document management skills, and the ability to balance multiple deadlines in a fast-paced legal environment. Role: Litigation Legal AssistantLocation: Portland, MESalary: $65,000 - $85,000 (depending on experience)Schedule: In Office M-F during onboarding, then hybrid (3 days in, 2 days remote) Responsibilities:<ul><li>Assist with trial, deposition, hearing, and other court proceeding preparation, including presentations and supporting materials.</li><li>Attend client meetings and conference calls and prepare detailed summaries and follow-up notes.</li><li>Prepare, organize, and maintain exhibits for depositions, court filings, hearings, and trials.</li><li>Review and analyze case documents; prepare deposition summaries, document digests, chronologies, and fact summaries; and coordinate incoming and outgoing document productions.</li><li>Assist attorneys with the preparation of graphics, demonstrative exhibits, and other trial presentation materials.</li><li>Draft and proofread pleadings, correspondence, memoranda, and other legal documents, ensuring accuracy in grammar, spelling, formatting, and citations; prepare Tables of Contents and Tables of Authorities as needed.</li><li>Manage attorney calendars and schedules, including meetings, court appearances, business travel, and other commitments; coordinate necessary materials and logistics in advance.</li><li>Receive, screen, and route incoming telephone calls, conference calls, and messages to attorneys, clients, and staff; assist callers and respond to routine inquiries as appropriate.</li><li>Process incoming and outgoing mail, including sorting, scanning, distributing, and calendaring pleadings and other time-sensitive materials.</li><li>Draft, edit, and format correspondence, memoranda, pleadings, and other legal documents for attorney review and signature.</li><li>Coordinate meetings, conferences, depositions, and client appointments, including conference room reservations, catering, materials, and client hospitality; arrange seminar registrations and attorney travel, including air, hotel, and ground transportation.</li><li>Prepare monthly client billing, coordinate attorney review, and edit and finalize invoices to ensure accuracy.</li><li>Establish, organize, and maintain electronic and paper case files; review and file documents appropriately, retrieve files as requested, and manage closed files in accordance with firm procedures.</li><li>Perform a variety of administrative and practice-support functions, including processing new matter reports, preparing engagement letters, calendaring deadlines, processing attorney expense reimbursements, and tracking CLE credits and bar registrations8</li></ul>
2026-10-23T17:08:42Z

Administrative Assistant/Receptionist

Allston, MA
onsite
Permanent / Full Time
60000.00 - 65000.00 USD / Yearly
We are looking for an Administrative Assistant/Receptionist to support daily office operations in Allston, Massachusetts. This role serves as the first point of contact for visitors while also handling a wide range of clerical and organizational tasks that keep the workplace running efficiently. The ideal candidate is detail-oriented, organized, and comfortable managing routine responsibilities alongside time-sensitive requests. Responsibilities: • Welcome visitors, create a positive first impression, and guide guests to the appropriate staff or department. • Manage incoming calls, respond to general inquiries, and record accurate messages for follow-up. • Support front desk security procedures by monitoring visitor sign-ins and distributing guest identification as needed. • Coordinate outgoing and incoming deliveries, including arranging courier pickups and handling package receipt and distribution. • Keep the reception area, lobby, and shared front office spaces organized, presentable, and ready for daily use. • Collect mail, process and sort correspondence, and distribute letters and packages to the appropriate recipients. • Prepare, edit, and proofread business documents such as letters, memos, and reports for office personnel. • Maintain both electronic and physical filing systems to ensure records are accurate, accessible, and well organized. • Monitor inventory levels and replenish office and kitchen supplies to support uninterrupted daily operations. • Assist with additional administrative assignments, including special projects, check mailings, and creation of office signage when needed.
2026-10-20T20:58:47Z

Administrative Assistant

Manhasset, NY
onsite
Temporary to Hire
17.41 - 20.16 USD / Hourly
We are looking for an Administrative Assistant to provide dependable support to committee operations and program activities. This contract-to-permanent opportunity is ideal for someone who excels at coordination, communication, and keeping multiple priorities organized in a structured office setting. The person in this role will help ensure meetings, materials, and day-to-day administrative tasks are handled accurately and on schedule while contributing to a collaborative environment. Responsibilities:• Coordinate logistics for committee meetings and events, including scheduling, preparation, and support for both in-person and virtual sessions.• Produce and organize meeting materials such as correspondence, spreadsheets, presentations, and packet documents for timely distribution.• Develop flyers, brochures, and other outreach materials while assisting with internal and external communications as needed.• Maintain calendars for assigned committees and help keep deadlines, meeting dates, and related activities on track.• Provide general administrative support including data entry, document proofreading, call handling, and front-office assistance.• Support meeting execution by managing remote communication tools such as Zoom and assisting with onsite event needs.• Assemble, copy, and distribute program and governance materials with strong attention to accuracy and presentation quality.
2026-09-30T14:04:44Z

Sr. Administrative Assistant

Minneapolis, MN
onsite
Temporary / Contract
28.00 - 35.00 USD / Hourly
We are looking for an experienced Sr. Administrative Assistant to provide high-level support to leadership within a professional environment in Minneapolis, Minnesota. This Long-term Contract position calls for someone who can keep executive operations running smoothly through strong organization, sound judgment, and effective communication. The ideal candidate will manage shifting priorities, improve day-to-day administrative processes, and use modern digital tools, including approved AI solutions, to increase efficiency and consistency. Responsibilities:• Deliver dedicated administrative support to directors by aligning daily assistance with each leader’s schedule, preferences, and business objectives.• Oversee complex calendars, resolve scheduling conflicts, and coordinate meetings, presentations, conference calls, and other business activities to keep priorities on track.• Arrange approved travel plans, including transportation, lodging, and detailed itineraries, while ensuring all logistics are handled accurately.• Prepare expense submissions promptly and accurately by gathering receipts, clarifying business purpose, and confirming required accounting details.• Create, edit, and organize detailed documents such as correspondence, reports, presentations, agendas, and team communications.• Support effective meetings by preparing materials in advance, capturing notes, tracking action items, and following up on key decisions and commitments.• Maintain confidential files, shared resources, distribution lists, calendars, and administrative systems with a high level of discretion and accuracy.• Use approved AI and Microsoft 365 tools to streamline documentation, meeting preparation, recurring reporting, and communication workflows.• Help develop reusable templates, prompts, checklists, knowledge resources, and process improvements using supported platforms such as SharePoint, Forms, and Power Automate.• Build productive relationships with internal and external contacts while contributing to projects, events, and recurring team initiatives.
2026-10-13T21:24:06Z

Executive Assistant

Whitehall, PA
onsite
Temporary to Hire
30.00 - 32.00 USD / Hourly
Robert Half is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior leadership. The ideal candidate is detail-oriented, resourceful, and capable of managing multiple priorities in a fast-paced environment while maintaining a high level of professionalism and confidentiality. Key Responsibilities:<ul><li>Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.</li><li>Prepare and edit correspondence, reports, presentations, and other documents. </li><li>Serve as a liaison between executives, internal teams, and external stakeholders. </li><li>Coordinate meetings, including agendas, materials, minutes, and follow-up items.</li><li>Handle confidential information with discretion and professionalism. </li><li>Monitor and prioritize incoming communications and respond on behalf of executives when appropriate. </li><li>Assist with special projects, event planning, and operational tasks as needed. </li><li>Maintain organized filing systems and ensure accurate recordkeeping. </li></ul>
2026-10-23T07:04:33Z

Administrative Assistant with QuickBooks

Fort Wayne, IN
remote
Temporary / Contract
18.00 - 23.00 USD / Hourly
About the OpportunityA growing local organization is seeking an Administrative Assistant with QuickBooks experience to support accounting and administrative functions. This role offers a blend of office administration, customer support, and light bookkeeping.Responsibilities<ul><li>Manage incoming calls and correspondence</li><li>Create invoices and process payments</li><li>Enter financial data into QuickBooks</li><li>Maintain customer records</li><li>Assist with basic bookkeeping functions</li><li>Support office management activities</li></ul>
2026-10-22T19:38:43Z

Part-Time Administrative Assistant

Oakland, CA
remote
Temporary / Contract
24.00 - 26.00 USD / Hourly
<ul><li>Answer phones and respond to routine administrative inquiries</li><li>Provide clerical and scheduling support to office staff</li><li>Perform filing, scanning, data entry, and document organization</li><li>Prepare spreadsheets, reports, and correspondence</li><li>Help maintain records and databases accurately</li><li>Assist with event logistics and special projects</li><li>Support general office operations and administrative workflow</li></ul>
2026-10-16T21:58:47Z

Executive Assistant

Salt Lake City, UT
remote
Temporary / Contract
30.00 - 32.00 USD / Hourly
We are seeking a highly organized and professional Executive Assistant for a contract assignment supporting senior leadership within a fast-paced organization in Salt Lake City. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities while maintaining confidentiality. The Executive Assistant will handle: <ul><li>Manage complex calendars, scheduling meetings, appointments, and travel arrangements</li><li>Coordinate executive communications, including emails, phone calls, and correspondence</li><li>Prepare reports, presentations, meeting agendas, and executive-level documents</li><li>Organize and coordinate meetings, conferences, and special events</li><li>Maintain confidential files, records, and sensitive information</li><li>Track projects, deadlines, and follow-up items for leadership</li><li>Assist with expense reporting, invoice approvals, and budget tracking</li></ul>
2026-10-16T17:38:39Z

Administrative Assistant - Head Start

Oklahoma City, OK
onsite
Temporary to Hire
16.40 - 17.26 USD / Hourly
Administrative Assistant (Temp to hire) Pay: $17.76 per hourSchedule: Monday – Friday, 8:00 AM – 5:00 PMLocation: 100% On-Site S OKC 73109Position Type: Full-Time Position OverviewWe are seeking a dependable and detail-oriented Administrative Assistant to support the Head Start Program Director and assist with the day-to-day administrative operations of the Head Start Program. This position will be responsible for record keeping, report preparation, correspondence, filing, meeting coordination, and supporting Policy Council activities.The ideal candidate will have strong organizational and communication skills, excellent attention to detail, and the ability to manage multiple priorities in a professional office environment. This role will work closely with staff, families, schools, service providers, and other organizations to support successful transitions for children and families entering and leaving the Head Start Program. Key Responsibilities<ul><li>Provide administrative support to the Head Start Program Director and program staff.</li><li>Maintain accurate records, files, reports, and departmental documentation.</li><li>Prepare correspondence, agendas, reports, forms, and other administrative materials.</li><li>Coordinate and support Policy Council activities, including preparing agendas and monitoring attendance.</li><li>Assist with tracking program information, including attendance, staff education, purchases, and other required records.</li><li>Monitor compliance with Head Start policies, transition plans, and applicable program requirements.</li><li>Serve as a liaison between program staff, families, schools, service providers, and other resources.</li><li>Assist with family transition activities and provide information, training, and resources to families and staff.</li><li>Support transportation and pedestrian safety training and related materials.</li><li>Manage incoming correspondence and maintain organized filing systems.</li><li>Design, update, and maintain departmental forms and administrative documents.</li><li>Assist with audit and monitoring preparation by ensuring records are complete and accurate.</li><li>Track and support ongoing staff training and professional development activities.</li><li>Attend meetings, seminars, and training as required.</li><li>Occasionally travel to off-site locations.</li><li>Perform other administrative and Head Start-related duties as assigned.</li></ul>
2026-10-05T21:13:47Z

Office Coordinator

Cranston, RI
onsite
Temporary to Hire
20.90 - 24.20 USD / Hourly
We are looking for an organized and customer-focused Office Coordinator to support daily administrative and logistics activities. This contract-to-permanent opportunity is ideal for someone who can manage a fast-moving office environment, maintain accurate records, and provide a welcoming first point of contact for visitors and incoming communications. The role requires strong attention to detail, comfort with office technology, and the ability to adjust quickly as priorities change. Responsibilities: • Welcome visitors and serve as the front office point of contact while maintaining a courteous and helpful presence. • Coordinate incoming and outgoing shipments by using internal tracking systems to document movement and status updates. • Verify delivered equipment against records and confirm that all items are received accurately and completely. • Maintain organized inventory records for office and product-related materials to support day-to-day operations. • Update spreadsheets, reports, and administrative documents using Excel and other Microsoft Office applications. • Handle inbound calls and general clerical tasks, directing requests and information to the appropriate team members. • Support shifting business needs by reprioritizing tasks and keeping office workflows on track. • Assist with tracking process updates, including the use of shipping platforms as operational tools evolve.
2026-10-30T17:38:44Z

Healthcare Administrative Assistant

St. Paul, MN
onsite
Temporary / Contract
21.00 - 26.00 USD / Hourly
Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and help ensure an efficient, professional experience for patients, providers, and staff. The ideal candidate will have strong administrative skills, excellent communication abilities, and the ability to manage multiple priorities in a fast-paced healthcare environment. Based on general knowledge.Key Responsibilities<ul><li>Provide administrative support to physicians, managers, and office staff. </li><li>Answer phones, respond to emails, and route inquiries appropriately.</li><li>Schedule appointments, meetings, and maintain calendars. </li><li>Prepare, update, and maintain patient and office records with accuracy and confidentiality. </li><li>Assist with data entry, filing, scanning, and document management. </li><li>Order office and medical supplies and monitor inventory levels. </li><li>Greet patients and visitors in a professional and courteous manner. </li><li>Support billing, insurance verification, and other front-office functions as needed. </li><li>Coordinate internal communications and assist with special projects. </li><li>Ensure compliance with company policies and healthcare privacy standards. </li></ul>
2026-10-19T22:04:20Z

HR Coordinator

Berkeley, CA
remote
Temporary / Contract
24.00 - 27.00 USD / Hourly
We're seeking a Human Resources Coordinator to support the day-to-day operations of the HR department and help ensure a positive employee experience throughout the employee lifecycle. This position plays a key role in onboarding, employee relations, benefits administration, HR compliance, recordkeeping, and recruitment coordination.The ideal candidate is detail-oriented, highly organized, and enjoys working in a collaborative environment. This role offers an excellent opportunity for an HR professional looking to expand their experience across multiple areas of human resources. Responsibilities:<ul><li>Coordinate new hire onboarding, orientation, and employee setup activities.</li><li>Prepare and maintain employee records and HR documentation.</li><li>Facilitate offboarding processes, including exit documentation and system updates.</li><li>Ensure employment files remain accurate, organized, and compliant.</li><li>Support recruitment efforts by screening resumes and coordinating hiring processes.</li><li>Assist with offer letters, background checks, and pre-employment requirements.</li><li>Assist with benefits enrollment, changes, and employee communications.</li><li>Support leave administration, workers' compensation, and other employee programs.</li><li>Process employment verifications and other HR-related requests.</li><li>Maintain confidential employee files and HR databases.</li><li>Assist with I-9 administration and employment compliance requirements.</li><li>Ensure HR policies and procedures are followed consistently.</li><li>Support audits, reporting, and documentation requests.</li><li>Promote a positive and inclusive workplace culture.</li></ul>
2026-10-16T23:38:39Z

Purchasing Administrative Assistant

Eaton, OH
remote
Temporary / Contract
21.00 - 22.00 USD / Hourly
Our client is seeking a detail-oriented Purchasing Administrative Assistant for a 6-month contract assignment. This role will support purchasing and administrative operations by processing purchase orders, coordinating with vendors, tracking deliveries, and maintaining accurate procurement records. The ideal candidate is organized, proactive, and comfortable working in a fast-paced environment. Key Responsibilities:<ul><li>Create, process, and track purchase orders in a timely and accurate manner</li><li>Communicate with vendors regarding pricing, order status, delivery schedules, and invoice discrepancies</li><li>Maintain purchasing records, contracts, and vendor files</li><li>Assist with sourcing products, obtaining quotes, and comparing pricing</li><li>Coordinate with internal departments to confirm purchasing needs and delivery timelines</li><li>Monitor inventory levels and help ensure materials or supplies are ordered as needed</li><li>Reconcile purchase orders, packing slips, and invoices</li><li>Support general administrative duties related to procurement and supply chain activities</li><li>Prepare reports and update purchasing data in internal systems</li></ul>
2026-10-16T18:23:39Z

Office Assistant (part-time)

Artesia, CA
remote
Temporary to Hire
18.00 - 21.00 USD / Hourly
We are seeking a reliable and detail-oriented Part-Time Office Assistant to support daily administrative operations in a busy office environment. This individual will play a key role in ensuring office processes run smoothly by providing administrative support, maintaining records, handling documentation, and assisting with customer and vendor inquiries.The ideal candidate is organized, professional, and comfortable managing multiple priorities while maintaining a high level of accuracy and confidentiality. Key Responsibilities<ul><li>Provide general administrative support to the office team.</li><li>Answer and direct incoming phone calls and customer inquiries.</li><li>Prepare, review, and maintain contracts, work orders, permits, and other office documentation.</li><li>Process and organize burial permits and related records.</li><li>Enter, update, and maintain data in office databases and filing systems.</li><li>Assist with scheduling appointments and coordinating office activities.</li><li>Handle correspondence, emails, and document distribution.</li><li>Maintain accurate electronic and physical filing systems.</li><li>Support special projects and perform other administrative duties as assigned.</li><li>Ensure records are maintained in compliance with company policies and procedures</li></ul> Hours<ul><li>Regular Schedule: 12:00 PM - 4:00 PM, Monday through Friday</li><li>Training Period: 10:00 AM - 4:00 PM for the first two weeks</li></ul>
2026-10-22T23:18:42Z

HR Coordinator

Miamisburg, OH
remote
Temporary / Contract
- USD / Hourly
Our client is seeking a detail-oriented and organized HR Coordinator for a 2-month contract assignment. This role will support the Human Resources team with day-to-day administrative functions, onboarding coordination, employee record maintenance, and general HR support. The ideal candidate is professional, dependable, and able to handle confidential information with discretion. Key Responsibilities:<ul><li>Assist with onboarding and new hire documentation</li><li>Maintain and update employee files and HR records</li><li>Support interview scheduling, orientations, and meetings</li><li>Respond to routine employee inquiries and route questions appropriately</li><li>Perform data entry and update information in HR systems</li><li>Help prepare HR documents, reports, and correspondence</li><li>Provide general administrative support to the HR team</li></ul>
2026-10-16T18:48:39Z

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1211 results for Administrative Coordinator in Html