690 Results for Administrative Assistant Jobs in Html

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Administrative Assistant

Glen Allen, VA
onsite
Temporary to Hire
20.00 - 22.00 USD / Hourly
We are looking for an Administrative Assistant to join a legal office in Glen Allen, Virginia on a long term contract basis. This position supports attorneys and office operations across multiple practice areas, requiring someone who can stay organized, handle sensitive documents with care, and manage shifting priorities with professionalism. The ideal candidate brings strong written and verbal communication skills, sharp attention to detail, and confidence working in a fast-paced, in-person legal environment. Responsibilities:• Manage day-to-day administrative support for legal staff, ensuring correspondence, calendars, and office tasks are handled efficiently.• Prepare, format, and refine legal and business documents, presentations, and written communications with a high degree of accuracy.• Review materials for grammar, formatting, and consistency before distribution or filing.• Coordinate electronic court filings and help maintain compliance with filing procedures and deadlines.• Organize and maintain digital records using document management platforms such as SharePoint.• Perform document production tasks such as revisions, file comparisons, merges, conversions, and creation of tables of contents or authorities.• Support case and trial preparation by assembling materials, tracking needed documents, and assisting with administrative follow-through.• Conduct basic research and gather information as needed to support legal matters and office priorities
2026-10-12T13:48:44Z

Administrative Assistant 3

Wilmington, NC
remote
Temporary / Contract
20.00 - 24.00 USD / Hourly
We are looking for an experienced Administrative Assistant 3 to support daily office operations. This contract position requires a highly organized, detail-oriented individual who can manage correspondence, maintain records, assist with financial and clerical tasks, and provide responsive internal and external customer support. The ideal candidate brings strong communication skills, proficiency with Microsoft Office tools, and the ability to handle multiple priorities accurately in a fast-paced environment. Responsibilities: • Coordinate day-to-day administrative activities, ensuring office operations run smoothly and efficiently. • Prepare, format, and distribute letters, reports, responses, and other business correspondence with a high level of accuracy. • Maintain organized filing and records systems, including document scanning, photocopying, and retrieval of important information. • Provide courteous customer service by responding to inquiries and directing requests to the appropriate contacts. • Support bookkeeping-related tasks such as preparing invoices, organizing financial statements, and assisting with routine financial documentation. • Conduct research and compile information to support team projects, reporting needs, and administrative decisions. • Create and update spreadsheets, presentations, and word processing documents using Microsoft Excel, PowerPoint, and Word. • Manage incoming and outgoing office communications, including fax distribution and other clerical support duties.
2026-10-09T12:18:46Z

Part-Time Administrative Assistant

Oakland, CA
remote
Temporary / Contract
24.00 - 26.00 USD / Hourly
<ul><li>Answer phones and respond to routine administrative inquiries</li><li>Provide clerical and scheduling support to office staff</li><li>Perform filing, scanning, data entry, and document organization</li><li>Prepare spreadsheets, reports, and correspondence</li><li>Help maintain records and databases accurately</li><li>Assist with event logistics and special projects</li><li>Support general office operations and administrative workflow</li></ul>
2026-10-16T21:58:47Z

Legal Administrative Assistant

San Francisco, CA
remote
Temporary / Contract
27.00 - 30.00 USD / Hourly
A San Francisco–based personal injury law firm is seeking a reliable and detail-oriented Legal Administrative Assistant to support its civil litigation team. This is a contract-to-hire opportunity ideal for a legal admin who enjoys being a central support resource in a fast-paced, plaintiff-side law firm environment. The Legal Administrative Assistant will provide general administrative and operational support to attorneys and legal staff, assisting with case coordination, document handling, and office operations. While experience in personal injury or litigation is preferred, candidates with administrative experience in any legal practice area are encouraged to apply. Key Responsibilities<ul><li>Provide administrative support to attorneys, paralegals, and legal staff</li><li>Prepare, format, and proofread correspondence and legal documents</li><li>Assist with basic court filings and document submissions as directed</li><li>Maintain and organize electronic and physical case files</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer phones, direct calls, and interact professionally with clients and vendors</li><li>Assist with intake forms, record requests, and general case coordination</li><li>Support office operations, including supplies, records management, and special projects</li></ul>
2026-10-05T16:58:42Z

Sr. Administrative Assistant

Baton Rouge, LA
onsite
Temporary to Hire
20.00 - 22.00 USD / Hourly
We are looking for a highly organized Sr. Administrative Assistant to support day-to-day business operations in Baton Rouge, Louisiana. This contract opportunity is ideal for someone who excels at managing schedules, coordinating communications, and handling a wide range of administrative tasks with accuracy and care. The role also offers the chance to contribute to event planning, document preparation, and cross-functional support in a fast-paced healthcare environment. Responsibilities: • Manage complex calendars, arrange meetings, and coordinate conference calls to keep priorities on track. • Organize domestic and/or business travel plans, including itineraries, reservations, and schedule adjustments as needed. • Prepare, format, and revise clear documents, reports, and correspondence using Microsoft Word, Excel, and Outlook. • Support internal meetings and external events by handling logistics, scheduling, and follow-up communication. • Assist with proposal and presentation materials by gathering information, formatting content, and ensuring timely completion. • Provide administrative support for sales and business development activities, including tracking tasks and preparing supporting documentation. • Maintain organized records, monitor deadlines, and help ensure smooth communication across teams and stakeholders.
2026-10-05T14:13:45Z

Administrative Assistant

Glen Allen, VA
onsite
Temporary / Contract
18.00 - 18.50 USD / Hourly
We are looking for a detail-oriented Data Entry Clerk to join an insurance organization in Richmond, Virginia. This Long-term Contract position supports underwriting operations through accurate data handling, organized workflow coordination, and responsive service to both internal teams and external contacts. The role is best suited for someone who thrives in a structured, high-volume environment and can manage routine administrative work with consistency and care. Responsibilities:• Enter application details and related information into company systems with a high level of speed and accuracy, ensuring records are complete before routing work forward.• Organize incoming submissions and move files through established workflows so underwriting activities remain timely and well documented.• Respond professionally to internal staff and external customers, providing clear updates and dependable administrative support.• Coordinate underwriting support tasks such as arranging premium audits and scheduling inspection-related activities.• Prepare and process legal notice documentation in accordance with required timelines and procedures.• Set up renewal files across multiple product lines and maintain accurate tracking throughout the process.• Assist with program-related business activities and provide day-to-day administrative support for assigned work.• Contribute to process improvements by identifying practical ways to increase efficiency and maintain consistent service quality
2026-10-07T20:34:05Z

Administrative Assistant

Sulphur, LA
onsite
Temporary to Hire
14.00 - 16.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Sulphur, Louisiana. This is a contract opportunity offering regular hours and the potential for long-term placement. The ideal candidate brings strong data entry accuracy, clear communication skills, and the ability to keep records and documents organized in a fast-paced environment. Responsibilities:• Enter and update information in company records with a high degree of accuracy and efficiency.• Manage incoming and outgoing email communication in a clear and timely manner.• Organize, maintain, and retrieve digital and physical files to support office workflow.• Scan, sort, and process documents while ensuring records are complete and properly stored.• Use Microsoft Excel and Word to create, update, and format reports, logs, and correspondence.• Perform basic numerical calculations and verify entered data for completeness and correctness.• Provide courteous customer service when assisting internal teams or responding to routine inquiries.• Support general administrative activities that help maintain smooth day-to-day office operations.
2026-09-22T14:43:43Z

Legal Administrative Assistant

Boston, MA
onsite
Permanent / Full Time
85000.00 - 115000.00 USD / Yearly
Our client, a full-service law firm, is seeking a Litigation Legal Administrative Assistant to support daily legal operations. This role is ideal for someone who can manage administrative priorities while maintaining accuracy in document preparation and case-related coordination. The position requires strong organizational skills, sound judgment, and the ability to work efficiently in a legal environment. Role: Litigation Legal Administrative AssistantLocation: Boston, MASalary: $85,000 - $115,000 (depending on experience) + amazing benefitsSchedule: Hybrid (4 days in, 1 day remote) after onboarding period Responsibilities:<ul><li>Prepares and proofreads standard legal documents, such as pleadings, motions, and discovery requests.</li><li>Ensures that legal documents are compliant with court rules and filed properly.</li><li>Efficiently create, organize, and maintain client files.</li><li>Conduct comprehensive research using various tools, including Westlaw, PACER, and different state court dockets.</li><li>Act as a liaison with courts and various litigation-related vendors such as process servers and couriers.</li><li>Assist attorneys in preparing for trial and hearing by organizing and summarizing relevant documents.</li><li>Communicate with clients, witnesses, and other parties to gather information and answer questions.</li><li>Prepares and assembles materials, documents, and exhibits for various court appearances, depositions and meetings.</li><li>Receives and screens telephone calls responding to inquiries on a variety of matters such as case status and attorney scheduling.</li><li>Handle general administrative duties, including organizing litigation binders, managing phone coverage, processing incoming mail, and overseeing the office calendar with case deadlines.</li><li>Manages incoming mail and outgoing mail and properly files in case file and scans to office document management files.</li><li>Manages attorney’s calendars including scheduling appointments and adding new appearances as received in the attorney’s mail.</li><li>Organize and maintain case files, including physical and electronic files.</li><li>Performs additional duties as requested.</li></ul>
2026-10-14T15:33:42Z

Facilities Administrative Assistant

Richmond, VA
onsite
Temporary / Contract
19.00 - 21.00 USD / Hourly
We are looking for a Facilities Assistant to support the day-to-day upkeep and smooth operation of an office environment in Richmond, Virginia. This Long-term Contract position is ideal for someone who enjoys providing hands-on support, maintaining shared spaces, and assisting staff, visitors, and service providers with professionalism. The role requires a dependable, approachable individual who can move throughout the site comfortably and help ensure the workplace remains organized, clean, and welcoming. This is a PART TIME role that will be on site, M-F, 10am-2pm (20 hours weekly) Responsibilities:• Provide mailroom coverage as needed to help maintain timely handling and distribution of incoming and outgoing materials.• Accompany outside service providers while they are on-site and ensure access is managed appropriately during visits.• Inspect conference rooms each day, straighten furniture, erase whiteboards, and help keep meeting spaces ready for use.• Review breakrooms and restrooms regularly to confirm they are presentable and notify facilities leadership when additional cleaning or service is required.• Support general facilities coordination tasks that contribute to an efficient and well-maintained workplace.• Use administrative tools and systems, including CMMS-related platforms, to assist with tracking facility needs and service activity when required.
2026-10-14T18:28:47Z

Legal Administrative Assistant

Rock Island, IL
onsite
Temporary to Hire
18.00 - 22.00 USD / Hourly
Robert Half is partnering with a well-established local law firm to hire a Legal Administrative Assistant. This role is a great fit for an experienced administrative professional who is highly organized, detail-oriented, and comfortable supporting a fast-paced office environment. Prior legal office experience is not required, strong administrative skills are what matter most! Key responsibilities:<ul><li>Provide general administrative support to attorneys and legal staff</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare, format, and proofread documents and correspondence</li><li>Answer phones, manage emails, and handle professional client communication</li><li>Maintain organized electronic and paper filing systems</li><li>Assist with data entry, tracking, and general office projects</li></ul>This is an excellent opportunity to join a professional legal setting while leveraging transferable administrative skills, with training provided on firm-specific processes.
2026-10-02T17:18:46Z

Administrative Assistant

Linthicum, MD
onsite
Temporary / Contract
22.00 - 24.00 USD / Hourly
We are looking for an Administrative Assistant to support the Engineering team for a Contract position in Linthicum, Maryland. This opportunity is ideal for someone who enjoys keeping documentation organized, coordinating information across departments, and handling a wide range of administrative tasks in a manufacturing setting. The role will contribute to accurate records, timely communication, and day-to-day operational support for engineering activities. Responsibilities: • Support the Engineering team with day-to-day administrative tasks and document coordination. • Maintain organized electronic file systems for engineering records, including drawings, specifications, and work instructions. • Create and distribute document exports such as PDF and DXF files for internal stakeholders and external suppliers. • Enter and update item information in JD Edwards, including part numbers, bills of materials, routings, and revision data. • Work with Operations and Customer Experience teams to process returns in JD Edwards while ensuring records are complete and accurate. • Prepare meeting notes, summaries, and basic presentation materials to support team communication. • Collect information and document existing workflows to assist with continuous improvement initiatives. • Update project trackers, action lists, and engineering schedules to help keep team priorities on track.
2026-10-12T13:04:06Z

Legal Administrative Assistant

Boston, MA
onsite
Permanent / Full Time
95000.00 - 112000.00 USD / Yearly
Robert Half is partnering with an in-house organization in their search for a Legal administrative Assistant to join their team. This role is located in the Greater Boston area and has a hybrid work model of 4 days in office, 1 day remote. This position is ideal for an experienced legal administrative assistant who can manage competing priorities, maintain accuracy in sensitive work, and operate confidently in a fast-paced environment. The role requires strong judgment, careful attention to detail, and the ability to build effective working relationships while handling confidential matters with discretion. Responsibilities:• Provide day-to-day administrative and legal support to the General Counsel, ensuring priorities are organized and critical matters are addressed promptly.• Coordinate complex scheduling, maintain calendars, and arrange meetings while balancing shifting demands and deadlines.• Prepare, edit, proofread, and organize legal correspondence, reports, and other documents with a high level of accuracy.• Manage electronic filing processes and maintain orderly records for legal and administrative materials.• Review documents for completeness, formatting, and consistency before submission or distribution.• Track action items, monitor deadlines, and follow up on outstanding requests to help keep legal work moving efficiently.• Handle sensitive information with discretion and sound judgment while supporting confidential legal matters.• Assist with office processes and administrative workflows related to legal operations as needed.
2026-09-28T15:44:09Z

Administrative Assistant - Head Start

Oklahoma City, OK
onsite
Temporary to Hire
16.40 - 17.26 USD / Hourly
Administrative Assistant (Temp to hire) Pay: $17.76 per hourSchedule: Monday – Friday, 8:00 AM – 5:00 PMLocation: 100% On-Site S OKC 73109Position Type: Full-Time Position OverviewWe are seeking a dependable and detail-oriented Administrative Assistant to support the Head Start Program Director and assist with the day-to-day administrative operations of the Head Start Program. This position will be responsible for record keeping, report preparation, correspondence, filing, meeting coordination, and supporting Policy Council activities.The ideal candidate will have strong organizational and communication skills, excellent attention to detail, and the ability to manage multiple priorities in a professional office environment. This role will work closely with staff, families, schools, service providers, and other organizations to support successful transitions for children and families entering and leaving the Head Start Program. Key Responsibilities<ul><li>Provide administrative support to the Head Start Program Director and program staff.</li><li>Maintain accurate records, files, reports, and departmental documentation.</li><li>Prepare correspondence, agendas, reports, forms, and other administrative materials.</li><li>Coordinate and support Policy Council activities, including preparing agendas and monitoring attendance.</li><li>Assist with tracking program information, including attendance, staff education, purchases, and other required records.</li><li>Monitor compliance with Head Start policies, transition plans, and applicable program requirements.</li><li>Serve as a liaison between program staff, families, schools, service providers, and other resources.</li><li>Assist with family transition activities and provide information, training, and resources to families and staff.</li><li>Support transportation and pedestrian safety training and related materials.</li><li>Manage incoming correspondence and maintain organized filing systems.</li><li>Design, update, and maintain departmental forms and administrative documents.</li><li>Assist with audit and monitoring preparation by ensuring records are complete and accurate.</li><li>Track and support ongoing staff training and professional development activities.</li><li>Attend meetings, seminars, and training as required.</li><li>Occasionally travel to off-site locations.</li><li>Perform other administrative and Head Start-related duties as assigned.</li></ul>
2026-10-05T21:13:47Z

Administrative Assistant- Start-up

Mountain View, CA
onsite
Temporary / Contract
30.00 - 45.00 USD / Hourly
Administrative Assistant (Startup Environment) Help Keep a Growing Team Organized and Moving Forward. We're looking for a proactive, detail-oriented Administrative Assistant to support day-to-day operations in a fast-paced startup environment. This role is perfect for someone who enjoys wearing multiple hats, staying one step ahead, and helping teams stay focused on what matters most. What You'll Do<ul><li>Manage calendars, meetings, and scheduling for team members and leadership</li><li>Coordinate travel, expenses, and office logistics</li><li>Prepare presentations, reports, and meeting materials</li><li>Support employee onboarding, events, and culture initiatives</li><li>Assist with office operations, vendor coordination, and special projects</li><li>Help improve processes and keep the team organized as the company grows</li></ul>
2026-10-16T23:54:08Z

Administrative Assistant-Level 2 - Experienced (6 - 10 Ye...

Palm Beach Gardens, FL
onsite
Temporary / Contract
22.00 - 22.00 USD / Hourly
<ul><li>Position: Administrative Assistant - Level 2 / Administrative Technician</li><li>Location: 100% ONSITE at Palm Beach Gardens, Florida, 33418, United States</li><li>Type: Temporary Contract</li><li>Experience Level: 5+ years of relevant experience</li><li>Education: High School Diploma or GED required; Associate degree preferred</li></ul>Key Responsibilities<ul><li>Coordinate end-to-end logistics for instructor-led training classes and learning events.</li><li>Partner with facilitators to establish class schedules and coordinate training requirements.</li><li>Reserve classrooms and manage classroom schedules for NextEra University and Quality training.</li><li>Coordinate classroom setup, including submitting facilities tickets and ensuring rooms are prepared for training.</li><li>Perform Learning Management System (LMS) administration, including scheduling classes, managing rosters, recording training completions, processing chargebacks, and resolving employee LMS account issues.</li><li>Monitor and respond to requests received through shared NextEra University and Quality mailboxes.</li><li>Manage and maintain training calendars.</li><li>Order and maintain classroom training materials and office supplies.</li><li>Coordinate with internal departments and external vendors to resolve scheduling, facilities, logistical, and administrative issues.</li><li>Audit and process invoices according to established accounts payable procedures.</li><li>Produce and interpret reports, address reporting issues, and assist with analysis and special projects.</li><li>Maintain accurate training, scheduling, and administrative records.</li><li>Interact professionally with employees and leaders at all levels of the organization.</li><li>Support special projects and learning initiatives as requested.</li></ul>Required Qualifications<ul><li>High School Diploma or GED.</li><li>5+ years of relevant administrative, operations, training coordination, or related experience.</li><li>Strong organizational and time-management skills.</li><li>Strong attention to detail and commitment to accurate recordkeeping.</li><li>Strong written and verbal communication skills.</li><li>Demonstrated customer service and problem-solving abilities.</li><li>Ability to manage multiple priorities and work independently within established guidelines.</li><li>Proficiency with Microsoft Office products.</li></ul>
2026-10-05T18:33:44Z

Executive Assistant

Boise, ID
remote
Temporary / Contract
23.00 - 27.00 USD / Hourly
Do you possess excellent organizational skills and enjoy working in a fast-paced environment? Robert Half is seeking Administrative Assistants to support our clients’ frequent needs in the area. The Administrative Assistant roles typically include answering busy phone lines, greeting walk-in guests, and handling general clerical responsibilities. This is a dynamic position for an individual who is organized and committed to working with great companies. The Administrative Assistant will assist with filing, copying, and faxing for multiple departments. The Administrative Assistant will check mail and emails daily, respond to inquiries, forward communication, when necessary, set appointments, handle filing, and assist in coordinating schedules and activities. These roles will require strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred. The successful Administrative Assistant will be detail-oriented, have strong problem-solving skills, be able to communicate effectively, and have excellent customer service skills. The ideal Administrative Assistant will be self-directed, articulate, and provide positive attention to clients and vendors.
2026-10-02T22:53:46Z

Office Assistant

Inglewood, CA
onsite
Temporary to Hire
19.50 - 23.10 USD / Hourly
We are seeking a proactive and detail-oriented Part-Time Office Assistant to support daily administrative operations. This position is ideal for an individual who can work independently, anticipate the needs of the team, and take initiative without requiring constant direction. The ideal candidate will possess strong organizational skills, sound judgment, professionalism, and a customer-service mindset while supporting a fast-paced office environment. Key Responsibilities<ul><li>Perform accurate data entry, including invoices and purchase orders.</li><li>Utilize Microsoft Excel for basic formulas and spreadsheet tracking.</li><li>Answer and route incoming calls professionally.</li><li>Receive, sort, and distribute mail.</li><li>Assist with office inventory and supply management.</li><li>Provide general administrative support to the team.</li><li>Anticipate needs and proactively address tasks before being asked.</li><li>Prioritize responsibilities and work independently.</li><li>Maintain a professional and organized office environment.</li></ul>
2026-10-16T18:28:44Z

Administrative Assistant/ Bookkeeper

Knoxville, IA
onsite
Permanent / Full Time
50000.00 - 60000.00 USD / Yearly
We are seeking a detail-oriented and personable Administrative Assistant / Bookkeeper to join a well-established organization in Knoxville. This role offers a unique opportunity to be involved in a variety of accounting, bookkeeping, and administrative functions while supporting a vibrant community-focused organization that hosts events throughout the year.The ideal candidate will have bookkeeping and payroll experience, enjoy working with people, and thrive in a fast-paced environment during peak event seasons.Key ResponsibilitiesAccounting & Bookkeeping<ul><li>Process and maintain accounts payable and accounts receivable records.</li><li>Pay and track bills to ensure timely and accurate payments.</li><li>Manage full-cycle payroll for about 20 employees using QuickBooks.</li><li>Assist with quarterly reporting and financial documentation.</li><li>Organize and maintain tax-related correspondence and records.</li><li>Support grant tracking and reporting activities.</li><li>Reconcile financial records and assist with invoice processing.</li><li>Monitor incoming funds and maintain accurate records for major fundraising initiatives.</li><li>Assist with suite lease administration and related financial tracking.</li></ul>Administrative Support<ul><li>Maintain organized office records and filing systems.</li><li>Handle membership renewals and related mailings.</li><li>Assist with event administration and coordination.</li><li>Communicate professionally with community members, tenants, vendors, and guests.</li><li>Support daily office operations across seven facilities.</li><li>Provide occasional support with museum store inventory tracking.</li></ul>
2026-10-16T21:38:48Z

Legal Administrative Assistant/Office Manager

Rochester, NY
onsite
Permanent / Full Time
50000.00 - 75000.00 USD / Yearly
Our client, a successful law firm, is seeking a Legal Administrative Assistant/Office Manager in Rochester, New York. This role is ideal for someone who can create a welcoming client experience while providing strong administrative and legal support to attorneys. The position combines office coordination with document preparation, court filing support, and assistance with transactional and motion-related matters. Location: Rochester, NYSchedule: In Office M-FSalary: $50,000 - $75,000 (depending on experience) + amazing benefits Responsibilities:<ul><li>Open and close the office on a daily basis and ensure the office is maintained in a professional, organized, and client-ready condition.</li><li>Serve as the primary point of contact for clients, courts, vendors, and visitors by answering and directing phone calls, responding to routine emails, and providing general assistance.</li><li>Receive, review, distribute, and process incoming mail, deliveries, and legal correspondence.</li><li>Prepare, review, proofread, and distribute correspondence, legal documents, pleadings, and closing materials.</li><li>Assist attorneys with litigation and transactional matters, including drafting, formatting, organizing, and filing legal documents with courts and government agencies.</li><li>Support motion practice by preparing exhibits, assembling filings, coordinating service, and maintaining filing records.</li><li>Assist with real estate and other closings by preparing closing packages, reviewing documents, coordinating signatures, and tracking post-closing requirements.</li><li>Monitor case calendars, court dates, filing deadlines, and other critical dates to ensure timely compliance.</li><li>Maintain and organize client files, case records, and document management systems, ensuring accuracy and confidentiality.</li><li>Conduct basic legal and factual research and gather information needed to support attorneys in active matters.</li><li>Coordinate with clients, opposing counsel, courts, title companies, and other third parties regarding case and transaction-related matters.</li><li>Schedule payments of invoices, firm expenses, and other accounts payable obligations.</li><li>Record attorney time entries and maintain accurate billing records.</li><li>Prepare client invoices and assist with billing and accounts receivable functions.</li><li>Arrange for the delivery, service, and receipt of legal documents, packages, and other materials.</li><li>Track, record, deposit, and reconcile client and firm payments, including checks.</li><li>Provide general administrative and paralegal support to attorneys and the firm as needed, including special projects and case management responsibilities.</li></ul>
2026-09-21T15:04:07Z

Executive Assistant

Honolulu, HI
onsite
Temporary / Contract
26.00 - 28.00 USD / Hourly
Robert Half is seeking a polished and highly organized Executive Assistant to support senior leadership within a commercial real estate organization in Honolulu. This position will manage calendars, coordinate meetings, prepare business correspondence, handle confidential information, and assist with day-to-day executive and office needs. The ideal candidate is proactive, professional, and experienced in communicating with clients and business partners at all levels. To learn more and apply for this opportunity, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities<ul><li>Provide comprehensive administrative support to senior leadership</li><li>Manage complex calendars, meetings, appointments, and scheduling</li><li>Answer and screen incoming phone calls professionally</li><li>Provide exceptional customer service to clients, tenants, vendors, and business partners</li><li>Draft and proofread correspondence, reports, presentations, and other documents</li><li>Coordinate meetings, conference calls, and special events</li><li>Prepare meeting agendas and organize supporting materials</li><li>Assist with travel arrangements and itineraries as needed</li><li>Maintain confidential files, records, and executive correspondence</li><li>Track deadlines and follow up on outstanding action items</li><li>Assist with expense reports and invoice processing</li><li>Communicate with internal departments and external contacts on behalf of leadership</li><li>Provide additional administrative and project support as needed</li></ul>
2026-10-07T03:28:41Z

Trilingual Administrative Assistant

Newton, MA
onsite
Temporary / Contract
17.41 - 20.16 USD / Hourly
We are looking for an experienced and resourceful Trilingual Administrative Assistant to support daily office operations in Newton, Massachusetts. This Long-term Contract position is ideal for someone who communicates confidently in multiple languages, enjoys creating a welcoming front-office experience, and can keep administrative workflows organized and efficient. The role requires strong attention to detail, skill in handling calls and visitors, and the ability to manage routine coordination tasks with accuracy. Responsibilities: • Manage front-desk and office support activities to maintain an organized, detail-focused administrative environment. • Respond to incoming phone calls, direct inquiries appropriately, and provide courteous assistance to callers and visitors. • Perform accurate data entry and maintain records, files, and administrative documents in an orderly manner. • Coordinate day-to-day clerical tasks such as scheduling, correspondence, and general office follow-up. • Provide multilingual communication support to help facilitate clear interactions with internal and external contacts. • Assist with receptionist-related duties, including greeting guests and ensuring smooth office reception coverage.
2026-10-06T12:23:43Z

Human Resources Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
18.00 - 24.00 USD / Hourly
We are looking for a Human Resources Administrative Assistant to support daily HR and office operations for a retail organization in Honolulu, Hawaii. This is a Contract position that requires someone with strong attention to detail who can manage administrative workflows, provide responsive front-desk support, and help keep employee records and documentation organized. The ideal candidate will be comfortable handling a variety of clerical and HR-related tasks while maintaining accuracy, confidentiality, and strong customer service. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. All qualified applicants are encouraged to apply by calling us at 808-531-0800. Responsibilities:• Manage incoming phone calls, greet visitors, and respond to routine inquiries with courtesy and efficiency.• Maintain employee files by scanning documents, creating folders, organizing records, and ensuring paperwork is properly filed.• Process incoming and outgoing mail and support general office coordination to keep administrative activities running smoothly.• Assist with payroll-related administrative tasks, benefits documentation, and leave tracking in support of the HR team.• Provide recruiting support by coordinating paperwork, updating records, and assisting with candidate-related administrative processes.• Handle uniform replacement requests and maintain accurate documentation associated with employee needs.• Perform data entry and other clerical assignments with a high level of accuracy and attention to detail.• Support additional human resources and administrative duties as business needs require.
2026-10-10T01:18:41Z

Executive Administrative Assistant Advanced (>6 years)

New York, NY
onsite
Temporary / Contract
37.00 - 37.00 USD / Hourly
Executive Administrative Assistant (Advanced Level) - CONTRACT ROLE ONLYLocation: New York 10017-2014Type: 100% Onsite (No WFH Supported)Schedule: Monday–Friday, 8:00 AM – 5:00 PM (occasional after-hours needs for travel adjustments)Tentative Hourly Pay Rate: $37/hrExperience Required: 5+ years supporting multiple C‑Suite or senior‑level executives, ideally within the financial sector. MUST HAVE CONCUR experience. Position OverviewWe are seeking an experienced Executive Administrative Assistant to support senior-level professionals within an Investment Banking environment. This role requires a strong sense of urgency, exceptional organizational skills, and the ability to operate in a fast-paced, high-pressure setting. Required SkillsAdministrative Skills• Expense processing• Scheduling and calendar management Additional Skills• Advanced MS Outlook proficiency (REQUIRED)• Concur expertise for travel and expense management (REQUIRED)• Strong interpersonal and communication skills• Excellent prioritization and time-management abilities• Strong sense of urgency aligned with Investment Banking demands Key Responsibilities• Manage complex executive calendars and scheduling• Coordinate domestic and international travel arrangements• Process and reconcile expenses and disbursements using Concur• Provide day-to-day administrative support to investment banking professionals• Act as a trusted partner while maintaining discretion and confidentiality• Effectively manage shifting priorities in a fast-paced environment
2026-10-07T17:18:40Z

Government Administrative Assistant

Oakland, CA
remote
Temporary / Contract
24.00 - 26.00 USD / Hourly
<ul><li>Provide administrative and clerical support to staff and leadership</li><li>Prepare correspondence, forms, reports, and spreadsheet-based documents</li><li>Maintain records, databases, and filing systems according to procedures</li><li>Schedule meetings, manage calendars, and support office logistics</li><li>Answer phones and assist internal and external stakeholders</li><li>Support data entry, scanning, document management, and records retention</li><li>Assist with confidential documentation and administrative processes</li><li>Help ensure timely and accurate handling of departmental information</li></ul>
2026-10-16T21:58:47Z

Office Assistant

Parsippany, NJ
onsite
Permanent / Full Time
50000.00 - 65000.00 USD / Yearly
Our client, a growing healthcare and life sciences organization, is seeking a highly organized Office Assistant to support daily business operations. This is an excellent opportunity for someone who enjoys variety in their day, takes initiative, and is eager to learn. The role will support multiple departments including Operations, HR, Finance, and Executive Leadership while helping keep a small, collaborative office running smoothly.Responsibilities<ul><li>Provide general administrative and office support</li><li>Answer phones, greet visitors, and receive packages</li><li>Manage outgoing mail, checks, bank deposits, and office shipments</li><li>Coordinate executive travel arrangements, client meetings, and reservations</li><li>Assist with expense reports and expense tracking</li><li>Support employee onboarding, benefits administration, and other HR-related tasks</li><li>Maintain files, records, and office documentation</li><li>Assist with contract renewals and various business reporting activities</li><li>Take detailed meeting notes and follow through on action items</li><li>Order office supplies and help maintain inventory</li><li>Partner with team members across multiple departments on special projects and administrative needs</li></ul>
2026-10-16T15:13:42Z

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