692 Results for Administrative Assistant Jobs in Html

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Assistant Controller

Fresno, CA
onsite
Permanent / Full Time
110000.00 - 140000.00 USD / Yearly
Tyler Houk (Practice Director) at Robert Half is looking for an Assistant Controller to join a real estate development organization in Fresno, California. In this role, you will help lead day-to-day accounting operations, maintain reliable financial records, and produce accurate reporting that supports sound business decisions. This position is ideal for an experienced accounting specialist who brings strong construction industry knowledge, attention to detail, and the ability to manage complex financial activity with confidence. Responsibilities:• Oversee the recording of financial activity and maintain accounting records that are complete, accurate, and prepared in a timely manner.• Review ledger entries and reconcile subledgers to the general ledger across key areas such as payables, receivables, cash, payroll, equipment, and job costing.• Prepare monthly and annual financial statements, variance analyses, and expenditure reports to support leadership review and planning.• Evaluate costs, revenue trends, commitments, and obligations to help forecast financial performance and identify areas requiring corrective action.• Strengthen internal accounting controls, maintain a well-structured chart of accounts, and ensure expenses are coded correctly across departments and projects.• Lead the month-end close process for assigned accounts, including detailed reconciliations for balance sheet and income statement accounts with proper documentation.• Administer core accounting functions including accounts payable, accounts receivable, payroll support, fixed assets, revenue accounting, and general ledger activity.• Coordinate audit support for internal, external, and compliance reviews by organizing records and responding to documentation requests.• Partner with the accounting team, operational departments, and external vendors to improve reporting accuracy, cost control, and financial consistency.• Handle special assignments from leadership while safeguarding confidential financial and business information.
2026-10-16T17:43:39Z

Legal Assistant/Paralegal

Baton Rouge, LA
onsite
Permanent / Full Time
70000.00 - 90000.00 USD / Yearly
We are looking for a highly organized legal support specialist to contribute to complex corporate, real estate, and finance matters in downtown Baton Rouge, LA. This position supports attorneys through all stages of transactional work, from document preparation and due diligence coordination to closing execution and post-closing follow-up. The ideal candidate brings strong judgment, attention to detail, and the ability to keep multiple time-sensitive matters moving efficiently in a demanding legal environment. Responsibilities:• Draft, format, edit, and proofread a broad range of transactional materials, including agreements, financing documents, leases, entity records, and closing-related paperwork.• Coordinate transactions from opening to completion by building closing checklists, monitoring outstanding items, organizing signature packages, and assembling final binders.• Track deadlines and deal progress closely, keeping attorneys informed of pending tasks, missing documents, and upcoming milestones.• Maintain accurate electronic and physical matter files, including document repositories and data rooms, in alignment with firm and client requirements.• Oversee document execution workflows by circulating signature pages, managing electronic signing tools, and confirming proper release and storage of completed documents.• Communicate with clients, opposing counsel, lenders, title representatives, and other external parties to support scheduling, document exchange, and transaction flow.• Handle business entity filings, status certificate requests, and related submissions with state agencies and other regulatory bodies.• Support due diligence efforts by collecting, organizing, indexing, and reviewing materials needed for active transactions.• Assist with administrative legal processes such as conflict checks, matter intake documentation, engagement materials, billing support, and attorney scheduling or travel coordination when needed. Our client is a well-established firm and known for taking excellent care of their team. We have made multiple placements with them and our candidates love working there! If you have 7+ years of strong legal assistant and/or paralegal experience, this could be an excellent career move for you! For confidential consideration, please apply directly and call Carrie Lewis at 504-383-0612. Thank you for your interest in Robert Half!
2026-11-02T21:23:39Z

Office Services Associate

Boulder, CO
onsite
Temporary / Contract
21.00 - 23.00 USD / Hourly
We are looking for an Office Services Associate to support daily administrative operations for a client site. This is a contract position focused on document handling, copy and mail services, and front-line office support in a fast-moving environment. The role also assists with related service needs such as hospitality, reception, and basic audio/visual coordination while maintaining high standards for accuracy, confidentiality, and client service. Responsibilities: • Manage incoming office service requests by reviewing job instructions, confirming details, and recording work through the appropriate tracking methods. • Complete copying, scanning, document intake, and mailroom tasks in accordance with site procedures and required turnaround times. • Organize assignments by urgency and workflow demands to ensure materials are processed and delivered on schedule. • Communicate promptly with supervisors or client contacts regarding deadlines, special handling needs, or issues that may affect completion. • Perform routine quality checks on finished work to verify accuracy, completeness, and clear presentation. • Support day-to-day operation of office equipment by replenishing paper, toner, and other supplies and addressing minor equipment issues when they arise. • Handle sensitive documents with discretion and follow all company and client policies related to security, confidentiality, and records management. • Provide additional operational assistance as needed, including reception coverage, hospitality support, and basic coordination for audio/visual or meeting-related services.
2026-11-02T13:43:36Z

VP Assistant General Counsel - Litigation & Employment

Irvine, CA
remote
Permanent / Full Time
200000.00 - 230000.00 USD / Yearly
VP Assistant General Counsel - Litigation & EmploymentRemote (National) | $200,000-$230,000 Base SalaryA publicly traded company in the retail space is seeking a VP Assistant General Counsel - Litigation & Employment to join its in-house legal team. This fully remote role offers the opportunity to serve as a key advisor on employment and litigation matters while partnering closely with HR, business leaders, and outside counsel across a national organization. The ideal candidate is a practical, business-minded attorney with strong California employment law experience, prior in-house experience, and a track record of managing litigation strategy and outside counsel. Responsibilities<ul><li>Oversee employment and litigation matters across the organization</li><li>Manage outside counsel, including strategy, budgets, staffing, and spend</li><li>Handle employment-related disputes, including wage and hour claims, PAGA matters, class actions, EEOC charges, and single-plaintiff cases</li><li>Advise HR and business leaders on California employment law, employee relations, workplace investigations, performance management, and terminations</li><li>Support reductions in force, restructurings, and other sensitive employment matters</li><li>Draft, review, and update employee handbooks, policies, and employment-related documents</li><li>Manage litigation-related data collection, document preservation, and internal fact gathering</li><li>Evaluate settlement opportunities and litigation exposure</li><li>Handle pre-litigation disputes and related employment matters</li><li>Manage small claims matters as appropriate</li><li>Participate in additional strategic legal projects as opportunities arise</li></ul>Why Join?<ul><li>100% remote with no office attendance requirements</li><li>Family-friendly culture with strong work-life balance</li><li>Flexible, results-oriented environment</li><li>Stable legal team with low turnover</li><li>Collaborative and supportive leadership</li><li>Track record of internal growth and advancement</li><li>Exposure to a wide variety of legal and business issues</li><li>Forward-thinking organization leveraging AI and emerging technologies</li></ul>Compensation & Benefits<ul><li>Base salary: $200,000-$230,000</li><li>Bonus opportunity</li><li>Equity opportunity</li><li>Comprehensive benefits package</li><li>401(k)</li><li>Medical, dental, and vision coverage</li><li>PTO and paid holidays</li></ul>
2026-11-04T16:05:06Z

Assistant Property Manager

Oakland, CA
onsite
Temporary / Contract
26.00 - 28.00 USD / Hourly
Assistant Property ManagerBrief Job DescriptionWe are hiring an Assistant Property Manager to support daily property operations, tenant relations, leasing activities, and administrative functions.Responsibilities<ul><li>Assist with day-to-day management of residential or commercial properties</li><li>Respond to tenant inquiries and help resolve service issues</li><li>Support rent collection, lease administration, and renewals</li><li>Coordinate maintenance requests with vendors and staff</li><li>Maintain accurate tenant and property records</li><li>Assist with inspections, move-ins, and move-outs</li></ul>
2026-11-06T21:48:44Z

Assistant Director of Accounting

Chicago, IL
onsite
Permanent / Full Time
110000.00 - 120000.00 USD / Yearly
The salary range for this position is $110,000 - $120,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. ResponsibilitiesThe Assistant Director of Accounting will provide advanced accounting support and assist with daily finance, accounting, and office operations, including: <ul><li>Oversee program and grant accounting activities, including grant compliance, grant budget monitoring, drawdowns, and related reporting.</li><li>Manage all subsidiary accounting, including intercompany transactions and consolidation for subsidiaries and providing subsidiary financial statements and consolidated reporting. </li><li>Review and approve reconciliations, journal entries, and schedules prepared by staff/senior accountants, ensuring compliance with GAAP and organizational policies. </li><li>Review and approve Accounts Payable, ensuring compliance with internal policies. </li><li>Performs journal entries and account reconciliations for complex accounting transactions, such as loan loss reserves estimates. </li><li>Assist CFO and/or Director of Accounting with the preparation of monthly, quarterly, and annual financial reporting, budgeting, forecasting, board reporting, and investor reporting requirements. </li><li>Research and evaluate the accounting impact of new business activities, transactions, and organizational initiatives. </li><li>Gathers necessary account information and documents needed to perform annual audits and assists external auditors. </li><li>Maintains knowledge of generally acceptable accounting practices and procedures.</li><li>Complete other tasks as required.</li></ul>
2026-10-21T15:33:45Z

Assistant Controller

Wallingford, CT
onsite
Permanent / Full Time
135000.00 - 155000.00 USD / Yearly
We are looking for an experienced Assistant Controller to join a manufacturing organization in the Wallingford area. This position will oversee core accounting activities, strengthen financial controls, and provide reliable reporting that supports sound business decisions. The role also offers the opportunity to guide an accounting team, collaborate across departments, and help improve financial processes as the company continues to grow. Responsibilities:• Direct the day-to-day work of the accounting team, providing coaching, feedback, and clear performance expectations.• Oversee monthly, quarterly, and year-end close activities to ensure complete, timely, and accurate financial results.• Review journal entries, reconciliations, and supporting documentation to maintain the integrity of the general ledger.• Prepare and assess financial reports for internal leadership and external stakeholders, ensuring consistency and accuracy.• Manage accounting areas such as inventory, fixed assets, payables, receivables, treasury activity, and applicable tax reporting.• Partner with operations, supply chain, sales, and executive leadership to deliver financial insight that supports business planning and performance improvement.• Strengthen internal control procedures and monitor compliance with accounting standards, company policies, and regulatory obligations.• Contribute to budgeting, forecasting, audit coordination, and special projects, while identifying opportunities to improve efficiency and reporting processes.
2026-10-29T19:44:07Z

Project Assistant

North Miami, FL
onsite
Temporary / Contract
20.00 - 20.00 USD / Hourly
We are looking for a detail-oriented Project Assistant to support the lighting department of a North Miami showroom that works closely with interior designers, contractors, and construction clients. This long-term contract position is ideal for someone who is organized, comfortable managing multiple projects at once, and able to help coordinate both the administrative and logistical sides of client projects. The person in this role will work closely with clients, manufacturers, contractors, and internal teams to help keep lighting projects moving from initial planning through ordering, delivery, and completion. Responsibilities:<ul><li>Support lighting projects for interior designers, contractors, and construction clients from initial order through final delivery.</li><li>Serve as a point of contact for clients and help maintain strong communication throughout the project.</li><li>Review electrical and lighting plans to identify fixture quantities and assist with project takeoffs.</li><li>Prepare lighting submittal packages for contractor and client review and approval.</li><li>Review approved submittals to confirm products and specifications match project requirements.</li><li>Enter purchase orders and project-related orders accurately and in a timely manner.</li><li>Track open orders, backorders, manufacturer updates, and expected delivery dates.</li><li>Communicate regularly with manufacturers, manufacturer representatives, contractors, and clients regarding order status and project updates.</li><li>Coordinate shipping, deliveries, and jobsite logistics to help ensure materials arrive according to project timelines.</li><li>Maintain organized project files, approvals, specifications, order information, and supporting documentation.</li><li>Assist with resolving order issues, product changes, delays, and other project-related concerns.</li><li>Support project managers and the lighting team with administrative follow-up, client communication, and day-to-day project coordination.</li></ul>
2026-11-06T21:58:43Z

Accounting Assistant

Schaumburg, IL
onsite
Permanent / Full Time
90000.00 - 100000.00 USD / Yearly
The salary range for this position is $90,000-$100,000 and it comes with benefits, including Medical/Dental, 401k & time off. To apply to this hybrid role please send your resume to [email protected] Job description<ul><li>Accounts payable set up purchase orders, enter invoices, obtain approvals from project managers, follow up on problem invoices/vendor credits. Collate invoice with checks. Maintain subcontractors certificates of insurance</li><li>Enter weekly payroll in Sage & ADP, distribute reports to project managers for approval. Track time off, apprentice union raises</li><li>Assist with tracking cash flow and change order collection</li><li>Log, track all orders, deliveries, invoices and payments</li><li>Process sale and use/lease tax</li><li>Prepare budget entry in the online system</li><li>Service dispatch, billing, and collections. Provide customers with certificates of insurance</li><li>Order office supplies and equipmentMedical/Dental, 401k & time off</li></ul>
2026-11-03T16:43:41Z

Complex Commercial Litigation Assistant

Beverly Hills, CA
onsite
Permanent / Full Time
90000.00 - 115000.00 USD / Yearly
We are looking for an experienced Legal Secretary to join our dynamic team in Beverly Hills, California. In this role, you will provide high-level administrative support to attorneys, ensuring smooth operations and efficiency within a busy legal environment. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to work collaboratively in a fast-paced setting. Responsibilities: • Draft, edit, and organize complex legal documents, forms, and correspondence with precision and attention to detail. • Manage electronic court filings for both state and federal cases, ensuring compliance with procedural rules. • Coordinate conflict checks and facilitate the opening of new matters for attorneys. • Prepare tables of contents and authorities, exhibits, and trial binders to support case preparation. • Maintain accurate docketing and calendar entries using specialized software to track important deadlines. • Establish and manage both physical and electronic client files for easy access and organization. • Collaborate with the accounting department to prepare expense reports and finalize monthly billing. • Provide support in preparing attorneys for hearings, mediations, arbitrations, and trials. • Handle special projects and overflow tasks while contributing to team objectives. • Arrange courier services and manage internal and external functions as needed.
2026-10-11T15:58:44Z

Sales Assistant

Gibsonia, PA
onsite
Temporary / Contract
18.00 - 20.00 USD / Hourly
Our client is looking for an outgoing Inside Sales Associate to join their team in Gibsonia, PA. This contract-to-hire opportunity is ideal for someone who enjoys talking with customers, building relationships, and turning incoming leads into sales. If you're motivated, confident on the phone, and enjoy working in a fast-paced team environment, we'd love to hear from you. Position Details:Contract-to-hire opportunityFull-time scheduleMonday-Friday, 8:00 AM-4:30 PMFully onsite in Pittsburgh's North Hills areaBusiness casual work environmentPay: $18.00-$20.00 per hour Responsibilities:Speak with homeowners and business customers who have expressed interest in products and servicesBuild rapport, uncover customer needs, and recommend the best solutionsFollow up on leads and customer inquiries by phone and emailGuide customers through the sales process and confidently ask for the saleMaintain accurate notes and customer information within company systemsWork closely with team members to achieve sales goals and deliver excellent customer serviceStay informed on products, pricing, and promotionsManage multiple customer conversations while staying organized and responsive
2026-10-13T15:33:43Z

HR Assistant

Mountain View, CA
onsite
Temporary / Contract
25.00 - 35.00 USD / Hourly
The HR Assistant supports daily human resources operations, including employee onboarding, HR record management, benefits administration, and recruiting coordination. This role assists with maintaining employee files, scheduling interviews, processing paperwork, and responding to employee inquiries while ensuring accuracy and confidentiality.
2026-10-30T21:08:42Z

Accounting and Operations Assistant

Cedar Rapids, IA
onsite
Temporary / Contract
20.00 - 25.00 USD / Hourly
Contract-to-Hire Opportunity | Build Your Career with a Growing Organization Looking for more than just another accounting position? This is an opportunity to join a growing, team-oriented company where you'll gain hands-on experience across accounting, operations, customer billing, and financial administration. This contract-to-hire role offers the chance to demonstrate your skills, make an immediate impact, and earn a permanent position with a respected organization.If you enjoy variety in your day, thrive in a fast-paced environment, and take pride in keeping processes organized and accurate, we'd love to hear from you. As an Accounting & Operations Assistant, you'll support both the accounting and operations teams by helping ensure financial transactions, customer invoicing, and critical business processes run smoothly. Accounting & Finance<ul><li>Prepare and process customer invoices in a timely manner</li><li>Upload invoices through customer billing portals and third-party systems</li><li>Enter and maintain credit card transactions within the ERP system</li><li>Support accounts receivable activities, including invoicing and cash application</li><li>Assist with accounts payable tasks as business needs require</li><li>Maintain subcontractor documentation, insurance certificates, and compliance records</li><li>Enter and maintain contract information within company systems</li><li>Assist with special projects and process improvement initiatives</li></ul>Operations Support<ul><li>Enter project and estimate information into internal systems</li><li>Assist with schedule adjustments and operational updates</li><li>Provide administrative support to internal teams</li><li>Answer and route incoming calls as needed</li><li>Participate in a rotational on-call schedule peak events per assigned schedule – This could be Monday-Friday either 5AM to 8AM or 5PM to 8PM, Weekends during 8AM-5PM</li></ul>
2026-11-02T17:08:48Z

Facilities Assistant

Mountain View, CA
onsite
Temporary / Contract
25.00 - 30.00 USD / Hourly
We're looking for a hands-on, proactive Facilities Assistant to help create an exceptional workplace experience in a fast-growing startup environment. This role is ideal for someone who enjoys wearing multiple hats, solving problems on the fly, and ensuring the office runs smoothly so employees can do their best work. Fast paced medical device company! Key Responsibilities<ul><li>Support day-to-day office and facilities operations</li><li>Conduct office walkthroughs to maintain a clean, organized, and fully stocked workplace</li><li>Coordinate with vendors, building management, and service providers</li><li>Assist with office moves, workstation setups, and onboarding logistics</li><li>Manage office, kitchen, and facilities supplies and inventory</li><li>Support company events, all-hands meetings, and employee engagement activities</li><li>Respond to facility requests and troubleshoot workplace issues</li><li>Help maintain a safe, welcoming, and employee-focused office environment</li></ul>
2026-11-06T08:39:08Z

Office Services Associate

Boston, MA
onsite
Temporary / Contract
18.00 - 19.35 USD / Hourly
We are looking for a detail-oriented Office Services Associate to support daily back-office operations for a client site. This is a Contract position focused on copy, scanning, mail handling, and related office support services in a detail-oriented, fast-paced environment. The ideal candidate brings strong customer service skills, sound judgment, and the ability to manage time-sensitive requests with accuracy and care. Responsibilities: • Manage incoming office service requests by reviewing work details, confirming instructions, and maintaining accurate service logs. • Complete high-volume copying, scanning, document intake, and mailroom tasks in line with site procedures and client expectations. • Organize assignments by urgency and deadline to ensure materials are processed and delivered on schedule. • Communicate proactively with clients and leadership regarding job status, special handling needs, or timing concerns. • Perform basic troubleshooting on copiers, scanners, and related equipment, escalating issues when additional support is needed. • Conduct quality checks on finished work to ensure accuracy, completeness, and clear presentation. • Replenish paper, toner, and other production supplies while helping maintain efficient equipment readiness. • Handle confidential documents with discretion and follow company and client policies at all times. • Support additional office functions such as reception, hospitality, facilities, or audio/visual coordination as business needs require.
2026-10-26T14:43:45Z

Sales Assistant

North Miami, FL
onsite
Temporary / Contract
18.00 - 20.00 USD / Hourly
We are looking for a polished and customer-focused Sales Assistant to support a luxury showroom in North Miami, Florida. This long-term contract-to-hire position is ideal for someone who enjoys working in a high-end client environment and can assist with sales support, order coordination, customer communication, and showroom operations. The person in this role will work closely with the sales team and clients to help ensure orders, follow-ups, and day-to-day showroom needs are handled smoothly and professionally.Schedule: Candidates must be available to work on Saturdays as part of their regular schedule. Responsibilities:<ul><li>Support the sales team with customer inquiries, order updates, and follow-up.</li><li>Assist clients in the showroom and provide a polished, professional customer experience.</li><li>Enter and maintain accurate customer and order information in company systems.</li><li>Track orders, shipments, deliveries, and backorders.</li><li>Communicate with customers regarding order status, delivery timelines, and general questions.</li><li>Assist with billing, invoices, and order documentation.</li><li>Coordinate with internal teams and vendors to help ensure orders are processed accurately and on time.</li><li>Help maintain an organized and presentation-ready showroom environment.</li><li>Assist with scheduling, follow-ups, and general administrative support for the sales team.</li><li>Support additional showroom and sales-related needs as they arise.</li></ul>
2026-11-06T22:08:44Z

HR Assistant

Hollywood, CA
onsite
Temporary / Contract
22.00 - 27.00 USD / Hourly
Job Title: HR AssistantLocation: Hollywood, CAJob Type: Long-Term ContractJob Description:We are seeking an organized and detail-oriented HR Assistant for a long-term contract opportunity in Hollywood. This role will support the Human Resources team with key onboarding functions and I-9 employment verification processing. The ideal candidate will have at least 1 year of HR experience and be comfortable handling sensitive employee information with accuracy and professionalism. Based on general knowledge.Key Responsibilities:<ul><li>Assist with new hire onboarding, including preparing and collecting onboarding documents</li><li>Coordinate and process Form I-9 verifications in compliance with federal requirements</li><li>Track onboarding progress and ensure all pre-employment paperwork is completed on time</li><li>Maintain accurate and confidential employee records</li><li>Communicate with new hires regarding onboarding steps, documentation, and start dates</li><li>Support HR with data entry, file management, and general administrative tasks</li><li>Partner with internal teams to ensure a smooth and positive new hire experience</li><li>Help ensure compliance with company policies and HR procedures</li></ul>
2026-11-04T17:08:43Z

Office Servies Associate

Santa Monica, CA
onsite
Temporary / Contract
19.94 - 20.00 USD / Hourly
We are looking for an Office Servies Associate to support daily copy, mail, and general back-office operations for a client site in California. This is a contract position suited for someone who enjoys delivering dependable service in a fast-paced work environment and can balance physical and digital document workflows. The role also provides support across related administrative service areas as business needs require, while maintaining high standards for accuracy, responsiveness, and confidentiality. Responsibilities: • Maintain accurate service records and confirm all work requests are complete before starting each assignment. • Handle day-to-day reprographics, mail distribution, intake, and document support tasks in accordance with established operating guidelines. • Sequence incoming assignments effectively to keep work moving on schedule and meet committed turnaround times. • Communicate promptly with clients or leadership when priorities shift, deadlines are at risk, or clarification is needed. • Inspect completed work for accuracy and quality, and help uphold service standards across the team. • Resolve routine copier, scanner, and mailroom equipment issues and escalate more complex problems when necessary. • Replenish paper, toner, and other production materials to keep equipment ready for continuous use. • Organize workload based on urgency, volume, and service expectations while using resources efficiently and following site policies. • Support additional office services needs such as hospitality, reception, facilities, or audio/visual coordination when required. • Move and handle boxes, paper, and supplies regularly, including lifting items up to 50 pounds as part of daily operations.
2026-11-02T14:18:35Z

Paralegal

West Chester, PA
onsite
Permanent / Full Time
90000.00 - 120000.00 USD / Yearly
We are looking for an experienced Paralegal to join a law firm, supporting attorneys with matters related to probate and post-death estate administration. This position is well suited for a meticulous legal specialist who can manage sensitive documentation, coordinate case activity, and help keep estate matters progressing efficiently. Candidates with a background in estate administration or broader trusts and estates work will be well positioned for success in this role. Responsibilities: • Prepare and organize probate and estate administration documents for attorney review and filing. • Support one to two attorneys by managing caseload activity, tracking deadlines, and maintaining complete matter files. • Coordinate communications with clients, courts, financial institutions, and other involved parties regarding estate matters. • Assist with gathering, reviewing, and processing records needed to administer estates after a death. • Help compile financial information and documentation related to estate tax and other required filings. • Monitor case progress to ensure filings, correspondence, and follow-up tasks are completed accurately and on time.
2026-11-04T20:04:28Z

office Operations Coordinator

St. Petersburg, FL
onsite
Permanent / Full Time
70000.00 - 75000.00 USD / Yearly
We are looking for an Administrative Coordinator to help keep daily business functions organized and efficient for a growing company in St. Petersburg, Florida. This role supports office administration, benefits-related coordination, and cross-functional operational needs in a fast-paced, highly regulated environment. Responsibilities:• Coordinate day-to-day office operations to ensure administrative activities run smoothly and efficiently.• Support benefits administration tasks by assisting with employee documentation, enrollment coordination, and related communications.• Partner with leadership to manage operational priorities and maintain organized workflows across the business.• Maintain records, reports, and office documentation with a high level of accuracy and confidentiality.• Assist with compliance-related administrative processes, including activities tied to cybersecurity and other regulated operating requirements.• Prepare materials, schedules, and communications for internal meetings, projects, travel coordination and ongoing operational initiatives.• Use Microsoft Office tools to create documents, track information, and support routine office reporting needs. This is a permanent opportunity that is paying up to $75,000 depending upon experience. Please apply to Jane Gearhart if interested!
2026-10-27T20:14:06Z

Assistant Controller

Valhalla, NY
onsite
Permanent / Full Time
100000.00 - 130000.00 USD / Yearly
We are looking for an experienced Assistant Controller to join a mission-driven organization in Valhalla, New York. This onsite role supports core accounting operations, financial reporting, compliance activities, and audit readiness while partnering with leadership on budgeting and process improvement. The ideal candidate brings strong technical accounting knowledge, sound judgment, and the ability to balance detailed financial work with cross-functional support. Responsibilities: • Oversee participation in monthly, quarterly, and annual closing activities to help ensure accurate and timely financial reporting. • Prepare and review reconciliations, journal entries, and account analysis for cash, investments, and other balance sheet accounts. • Administer fixed asset accounting by tracking additions, disposals, and depreciation schedules. • Contribute to payroll processing, benefits coordination, and related administrative support tied to finance and human resources. • Assist with budget development, external audit preparation, and supporting documentation for financial statements. • Complete required tax and regulatory filings, including nonprofit informational returns, charitable registrations, sales tax submissions, and excise tax reporting. • Monitor grant-related and donor-restricted financial activity, including reconciliations and reporting to support fund accountability. • Provide guidance to accounting team members, review work for accuracy, and offer backup support across accounts payable and accounts receivable functions. • Support endowment and annual care accounting, respond to customer inquiries, strengthen internal controls, and prepare special financial analyses as needed.
2026-10-23T15:28:42Z

Accounting Manager

Chicago, IL
onsite
Permanent / Full Time
120000.00 - 140000.00 USD / Yearly
The salary range for this position is $120,000-$140,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. Job Description<ul><li>Management of all financial accounting functions of the firm.</li><li>Leads the firm's budgeting and expense management processes, including the development of annual operating budgets and financial projections and periodic variance review</li><li>Ensures the accuracy of monthly financial reporting and assists external CPA in the preparation of financial reports</li><li>Manages all daily accounting functions: bank reconciliations, cash receipts/accounts receivables</li><li>Handles partner distribution, payroll, 401k administration, benefits administration, and expense report management</li><li>Supervises Accounting Assistant in the Accounts Payable and Billing functions</li><li>Works closely with Accounting Consultant in London client billing</li><li>Works closely with Office Manager in human resource and benefits and facilities and vendor contract management</li><li>May participate in the strategic planning of operations</li><li>Management of all billing functions of the firm.</li><li>Tracks and reports on timekeeper hours</li><li>Prepares prebills and reviews edits by billing partner(s)</li><li>Verifies the accuracy of billing entries and supporting documentation.</li><li>Prepares invoices for submission to clients via various Ebilling platforms or by email, dependent on client requirements</li><li>Monitors accounts receivable and collection efforts</li><li>Submits budgets per client requirements</li><li>Works closely with billing partners on bill appeals</li></ul>
2026-10-14T18:53:47Z

Corporate Paralegal / Assistant

Pittsburgh, PA
onsite
Permanent / Full Time
75000.00 - 90000.00 USD / Yearly
Our client is currently seeking a Paralegal/Assistant to support attorneys within a legal practice in Pittsburgh. This position combines paralegal responsibilities with administrative coordination, requiring someone who can manage entity records, filing obligations, and time-sensitive documentation with precision. The ideal candidate brings prior law firm experience, strong organizational judgment, and a detail-oriented approach to communication, document handling, and client support. Responsibilities:• Manage the preparation and submission of formation, qualification, and maintenance filings for corporations, limited liability companies, and partnerships across Pennsylvania and other jurisdictions.• Maintain accurate corporate records by organizing minute books, updating stock ledgers, and preparing ownership-related documentation.• Monitor filing schedules and critical dates, ensuring legal and transactional materials are completed and delivered within required deadlines.• Draft and process entity-related forms, stock certificates, financing statements, and other supporting documents used in corporate matters.• Obtain certified records, good standing certificates, and comparable state-issued documents needed for transactions and ongoing compliance.• Conduct public records research, including lien, UCC, and secretary of state searches, to support attorneys on corporate transactions and due diligence matters.• Assist with transaction closing logistics by assembling binders, coordinating final document sets, and distributing materials to relevant parties.• Review, format, edit, and proofread legal and business documents while also supporting attorney time entry, billing review, meeting coordination, client intake, filing, mailing, and expense-related administrative tasks.
2026-10-13T14:08:46Z

Litigation Legal Assistant

Chicago, IL
onsite
Permanent / Full Time
75000.00 - 90000.00 USD / Yearly
Robert Half Legal is partnering with a large, national law firm that's hiring a Litigation Legal Assistant with at least 5+ years of experience to support employment litigation and healthcare attorneys. This position is paying between $75-90K, plus an annual bonus, full benefits including medical, dental, vision, generous PTO, 401k (plus match), LT/ST Disability, Life Insurance, and more. In addition, this position will be operating on a hybrid WFH schedule of 3 days per week in-office, 2 days per week from home. Litigation Legal Assistant Responsibilities:<ul><li>Coordinate attorney calendars, schedule meetings and depositions, track court dates and filing deadlines, and manage travel and related logistics.</li><li>Draft, format, proofread, and revise a wide range of legal and business documents using source materials such as templates, handwritten notes, and dictated content.</li><li>Maintain well-organized case records by opening new files, updating matter documentation, and ensuring materials are easy to access and complete.</li><li>Review billing information for completeness and accuracy and assist with monthly invoice support documentation.</li><li>Assemble exhibits, organize witness materials, and prepare supporting files for hearings, depositions, and other case events.</li><li>Arrange logistics for court reporters, video conferences, depositions, and internal or external meetings.</li><li>Create spreadsheets and presentation materials in Microsoft Excel and PowerPoint and support electronic discovery tasks using Relativity.</li><li>Process expense-related documentation, including reimbursements, expense reports, and check requests.</li><li>Handle incoming mail, support time entry updates, and assist with day-to-day administrative needs for the legal team.</li></ul> How to Apply:For immediate consideration, please email your resume directly to Justin Rambert, VP - Permanent Placement at justin . rambert @ robert half com
2026-10-12T14:03:57Z

Small Market Sales Assistant

Auburn, ME
remote
Temporary / Contract
22.80 - 26.40 USD / Hourly
We are looking for a Small Market Sales Assistant to provide administrative and coordination support for a high-performing sales team. This long-term contract position is ideal for someone who enjoys keeping processes organized, communicating with multiple stakeholders, and managing deadlines in a fast-paced environment. The role supports sales leadership and representatives through reporting, correspondence, document preparation, and workflow tracking using common business applications. Responsibilities: • Coordinate sales submission activities and keep deliverables moving on schedule by working closely with sales representatives, leadership, clients, and referral partners. • Prepare, format, and distribute correspondence and sales-related documents using Outlook, word processing tools, and spreadsheet applications. • Maintain accurate activity records in CRM and related business systems to support visibility into sales progress and follow-up actions. • Request, gather, and organize reports and supporting materials needed for submissions, client communication, and internal review. • Provide day-to-day administrative assistance to sales leaders and top-performing representatives based on team priorities and business needs. • Track deadlines across multiple requests and help ensure all required materials are completed and submitted in a timely manner. • Support document handling tasks such as scanning, photocopying, and assembling files for review, distribution, or recordkeeping.
2026-10-12T19:08:43Z

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