691 Results for Administrative Assistant Jobs in Html

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Sales Assistant

Bridgeville, PA
onsite
Permanent / Full Time
42000.00 - 57000.00 USD / Yearly
We are looking for a dependable Customer Service Specialist to support service coordination activities with a company in the Bridgeville area. In this role, you will serve as a key point of contact for customers, help organize service appointments, and ensure field technicians are deployed efficiently. This opportunity is well suited for someone who communicates clearly, stays organized under pressure, and takes pride in delivering a positive customer experience. Responsibilities:• Manage inbound customer communications and route questions or concerns to the appropriate team members for prompt resolution.• Review customer service needs, determine appropriate next steps, and arrange on-site visits when service is required.• Plan and coordinate service appointments and recurring inspection visits for commercial clients.• Match technicians to assignments by considering qualifications, availability, workload balance, and travel area.• Maintain ongoing communication with customers and field personnel to support timely and effective service delivery.• Keep scheduling details, service records, and appointment information accurate and up to date.• Adjust priorities throughout the day to address urgent requests and shifting operational demands.• Deliver courteous, detail-oriented support that reflects a strong commitment to customer satisfaction.
2026-10-23T13:38:42Z

Escrow Assistant

Wayne, PA
onsite
Temporary to Hire
24.00 - 27.00 USD / Hourly
We are seeking a detail-oriented Escrow Assistant to support the escrow team with real estate transactions. This role is responsible for managing administrative tasks, preparing and reviewing documents, coordinating with clients and third parties, and helping ensure files move efficiently from opening through closing. <ul><li>Assist escrow officers with opening, processing, and closing escrow files.</li><li>Prepare escrow documents, closing packages, and related correspondence.</li><li>Review files for accuracy, completeness, and compliance with internal procedures.</li><li>Order payoffs, title reports, tax information, and other transaction-related documentation.</li><li>Communicate with buyers, sellers, lenders, agents, and attorneys to obtain required information and provide status updates.</li><li>Schedule signings, closings, and follow-up activities.</li><li>Maintain organized file records and update information in escrow software and internal systems.</li><li>Support funding and post-closing activities as needed.</li></ul>
2026-11-06T17:04:43Z

Legal Receptionist

San Francisco, CA
remote
Temporary / Contract
25.00 - 30.00 USD / Hourly
A San Francisco–based law firm is seeking a professional and client-focused Legal Receptionist to serve as the first point of contact for attorneys, clients, and visitors. This is a contract-to-hire opportunity for someone who excels in a fast-paced, detail-oriented legal environment and takes pride in providing exceptional front-desk and administrative support. The Legal Receptionist will manage daily reception operations, maintain a welcoming office atmosphere, and support attorneys and legal staff with light administrative tasks to ensure smooth day-to-day operations. Key Responsibilities<ul><li>Greet and assist clients, visitors, and vendors in a professional and courteous manner</li><li>Answer and route incoming phone calls, take accurate messages, and manage voicemail systems</li><li>Maintain lobby, conference rooms, and reception areas to ensure a polished and organized office environment</li><li>Coordinate conference room scheduling and assist with meeting setup as needed</li><li>Receive, sort, and distribute mail and courier deliveries</li><li>Assist with basic administrative tasks such as data entry, filing, scanning, and document preparation</li><li>Support attorneys, paralegals, and legal assistants with ad hoc administrative requests</li><li>Monitor office supplies and coordinate restocking as needed</li><li>Ensure compliance with firm confidentiality and professionalism standards</li></ul>
2026-11-02T17:08:48Z

Care Coordinator

Syracuse, NY
onsite
Temporary to Hire
19.00 - 19.00 USD / Hourly
We are looking for a Care Coordinator to support care management operations for a healthcare organization in Syracuse, New York. This contract-to-permanent position plays an important role in keeping referral, authorization, and service coordination activities organized and timely. The person in this role will work closely with clinical staff, community partners, and members to help ensure services are arranged efficiently and administrative processes run smoothly. Responsibilities: • Review authorization details for accuracy and enter information into internal databases with a high level of precision. • Track approvals approaching expiration and follow up to help maintain uninterrupted service arrangements. • Partner with case management and clinical staff to organize appointments, coordinate services, and support member care plans. • Maintain regular communication with members and outside agencies to confirm services and address coordination needs. • Contribute ideas during team discussions to improve workflows, reporting practices, and day-to-day operational efficiency. • Prepare, monitor, and distribute assigned reports to support departmental oversight and service tracking. • Complete administrative support tasks such as document management, correspondence, message handling, and record upkeep as needed. • Assist with quality improvement efforts and carry out additional duties assigned by leadership to support team goals.
2026-10-13T15:28:47Z

Administrative Coordinator

New York, NY
onsite
Temporary / Contract
23.75 - 25.00 USD / Hourly
We are looking for an organized Administrative Coordinator to support daily operations for a home health environment in New York, New York. This Contract position requires someone who can manage incoming communication, coordinate schedules, and keep administrative activities running smoothly. The ideal candidate is detail-oriented, responsive, and comfortable balancing patient-facing support with general office coordination. Responsibilities: • Handle incoming phone calls professionally, provide timely assistance, and route inquiries to the appropriate team members. • Maintain calendars for staff and leadership, ensuring appointments, meetings, and service-related schedules are updated accurately. • Coordinate scheduling activities to support efficient daily operations within a home health setting. • Prepare, organize, and maintain administrative records, documents, and correspondence with a high level of accuracy. • Support office workflows by tracking tasks, following up on action items, and helping teams stay aligned on priorities. • Assist with general administrative functions such as data entry, filing, and communication support across departments.
2026-10-30T17:38:44Z

Assistant Property Manager

San Diego, CA
remote
Temporary / Contract
35.00 - 45.00 USD / Hourly
Position OverviewOur client, a commercial real estate organization, is seeking a motivated and detail-oriented Assistant Property Manager to support the day-to-day operations and management of a portfolio of commercial properties. Working closely with the Property Manager, this individual will assist with tenant relations, property administration, financial reporting, vendor coordination, and overall building operations.The ideal candidate is organized, proactive, and service-oriented, with a strong interest in commercial real estate and property management. This role offers an opportunity to develop property management expertise while gaining exposure to financial operations, lease administration, and commercial property oversight.Key Responsibilities<ul><li>Assist the Property Manager with the daily operations and administration of an assigned portfolio of commercial properties.</li><li>Serve as a point of contact for tenants, responding to inquiries, coordinating service requests, and helping resolve property-related concerns.</li><li>Coordinate maintenance requests, work orders, building repairs, and preventative maintenance with vendors and engineering teams.</li><li>Assist with vendor management, including obtaining proposals, coordinating services, monitoring work completion, and maintaining vendor records.</li><li>Support lease administration by maintaining tenant files, tracking lease expirations, renewal dates, insurance certificates, and other contractual obligations.</li><li>Assist with accounts payable and receivable, including reviewing vendor invoices, coding expenses, processing payments, and tracking tenant charges.</li><li>Support monthly financial reporting, annual budgets, expense tracking, and operating expense reconciliations.</li><li>Assist with tenant billing, rent collections, and follow-up on outstanding balances.</li><li>Coordinate tenant communications, building notices, property inspections, and tenant meetings.</li><li>Assist with coordinating tenant improvement projects, capital improvements, and building maintenance initiatives.</li><li>Conduct routine property inspections to ensure buildings and common areas are maintained to company standards.</li><li>Maintain accurate property records, contracts, insurance documentation, and operational files.</li><li>Prepare spreadsheets, reports, presentations, and other administrative materials for property management and ownership.</li><li>Provide general administrative and operational support to the Property Manager as needed.</li></ul>
2026-11-07T00:28:44Z

Office Services Clerk

San Francisco, CA
onsite
Temporary / Contract
24.00 - 28.00 USD / Hourly
Robert Half is partnering with a national law firm to identify a reliable and proactive Office Services Clerk to support daily operations in its San Francisco office on a long-term contract basis. This position involves hands-on office services, document processing, mailroom operations, supply management, and general administrative support to ensure the office runs efficiently.The ideal candidate has prior experience in office services or administrative support within a law firm or professional office environment. This opportunity is well-suited for someone who is dependable, organized, comfortable managing multiple responsibilities, and capable of working independently while supporting the day-to-day needs of attorneys and staff.Key Responsibilities<ul><li>Perform daily document production and processing tasks, including copying, scanning, printing, binding, and distributing documents to attorneys and staff.</li><li>Manage incoming and outgoing mail, packages, deliveries, shipping, receiving, and internal document distribution.</li><li>Monitor, order, organize, and replenish office supplies, kitchen essentials, and other shared office resources.</li><li>Maintain the organization and functionality of common areas, conference rooms, kitchens, and shared office spaces.</li><li>Coordinate conference room setups and breakdowns for meetings, including preparing materials, equipment, and refreshments as needed.</li><li>Operate copiers, scanners, printers, and other office equipment, assisting with basic troubleshooting and equipment-related requests.</li><li>Assist with general office operations, including supporting routine facilities needs, coordinating equipment maintenance, and responding to internal service requests.</li><li>Provide reception coverage as needed, including greeting visitors, answering phones, responding to emails, and directing inquiries.</li><li>Support attorneys, legal secretaries, and administrative staff with special projects, document handling, and general office services requests.</li><li>Assist with basic electronic document management, file organization, and transferring files from external storage devices as needed.</li></ul>
2026-10-29T15:33:44Z

Bookkeeper/ Accounting Specialist

Sarasota, FL
onsite
Temporary to Hire
23.75 - 25.00 USD / Hourly
We are seeking an Accounting Assistant / Bookkeeper for a temp-to-hire opportunity with a well-established HOA community in Sarasota. This is a great opportunity for someone with a strong accounting foundation who enjoys variety, working independently, and interacting with people throughout the day. Responsibilities<ul><li>Process accounts payable and accounts receivable</li><li>Perform account and bank reconciliations</li><li>Assist with general ledger activity</li><li>Maintain accounting records in QuickBooks Online</li><li>Process ACH payments and transfers</li><li>Handle light payroll through ADP</li><li>Assist with annual maintenance fee updates and related accounting</li><li>Answer incoming phone calls and assist with general office needs</li><li>Greet and assist residents, vendors, and prospective buyers/renters</li><li>Maintain and help improve office procedures and documentation</li><li>Provide additional bookkeeping and administrative support as needed</li></ul>
2026-10-30T12:53:43Z

Administrative Coordinator

Charlotte, NC
onsite
Temporary to Hire
19.00 - 21.00 USD / Hourly
We are looking for an Administrative Coordinator to support people operations, workplace services, and day-to-day administrative activities in Charlotte, North Carolina. This contract-to-permanent position is ideal for someone who enjoys creating an organized, welcoming environment while helping employees, candidates, and leaders stay connected and productive. The role combines office coordination, employee support, and HR administration in a fast-paced healthcare-related setting. Responsibilities:• Oversee front-office activity by coordinating visitor check-in procedures, managing workplace access, and helping maintain a secure and well-organized environment.• Partner with property contacts, external vendors, and service providers to address facility needs, maintenance requests, and general office operations.• Keep shared spaces well organized by monitoring conference rooms, kitchens, common areas, and supply levels, while arranging service for office equipment and appliances as needed.• Receive and distribute mail, shipments, and deliveries to support smooth daily business operations.• Help strengthen employee engagement by organizing office events, celebrations, team gatherings, and recognition activities that contribute to a positive workplace culture.• Assist with onsite meetings, leadership visits, town halls, and other in-person events by coordinating logistics and ensuring spaces and materials are prepared.• Support recruiting and onboarding efforts through interview scheduling, candidate communication, hiring documentation, and new employee coordination.• Maintain employee records, HR documentation, and related administrative workflows with a high level of accuracy and confidentiality.• Contribute to people operations projects and process enhancements, including administrative support for training, internal communications, and employee lifecycle activities.
2026-10-30T18:13:44Z

Administrative Coordinator

Earth City, MO
onsite
Temporary / Contract
18.05 - 20.90 USD / Hourly
We are looking for an organized Administrative Coordinator to support daily office operations for a service-focused organization in Earth City, Missouri. This Long-term Contract position is ideal for someone who can manage communications, maintain schedules, and provide dependable administrative support in a fast-paced environment. The role requires strong attention to detail, a detail-oriented approach, and the ability to coordinate multiple tasks while ensuring a positive experience for internal and external contacts. Responsibilities: • Manage incoming calls and direct inquiries to the appropriate team members while maintaining a detail-oriented and helpful approach. • Coordinate calendars, arrange appointments, and keep schedules accurate and up to date for assigned staff. • Provide day-to-day administrative support by preparing documents, organizing records, and tracking routine office activities. • Assist with scheduling needs related to service coordination and help ensure timely communication with clients and staff. • Maintain organized filing systems and support the smooth flow of correspondence across the office. • Respond to general questions from callers and visitors, ensuring information is communicated clearly and efficiently.
2026-10-27T21:14:07Z

Administrative Coordinator

Greenville, SC
onsite
Temporary to Hire
22.80 - 26.40 USD / Hourly
We are looking for an Administrative Coordinator to support preconstruction efforts for a growing construction team in Greenville, South Carolina. This contract-to-permanent position focuses on identifying subcontractors and vendors with relevant experience, coordinating outreach, and helping keep bid activity on schedule for upcoming projects. The ideal candidate is organized, comfortable communicating with a wide range of contacts, and able to manage deadlines in a fast-paced office environment. Responsibilities: • Use internal databases and search tools to identify subcontractors and vendors located near active project opportunities. • Reach out to prospective bidding partners by phone and email to confirm interest, availability, and fit for upcoming work. • Track bid timelines and communicate key submission dates so pricing and proposals are received in time for client deadlines. • Organize contact information, outreach activity, and follow-up details to maintain accurate and accessible records. • Coordinate with estimators and project managers by forwarding relevant responses and supporting the handoff of bid information. • Follow up with existing and new industry contacts to expand participation and strengthen bid coverage for each project. • Assist with scheduling, administrative support, and general office coordination related to pre-bid activities.
2026-11-05T15:58:41Z

Legal Assistant

North Canton, OH
onsite
Permanent / Full Time
60000.00 - 65000.00 USD / Yearly
We are looking for a detail-oriented Legal Assistant to support attorneys in a busy practice serving clients in North Canton, Ohio. This role combines administrative coordination with hands-on legal support across litigation, probate, and estate planning matters. The ideal candidate is organized, responsive, and confident managing filings, deadlines, and document preparation in a fast-paced environment. Responsibilities: • Prepare, review, and organize legal documents for matters involving civil litigation, probate, and estate planning. • Submit court and legal filings through electronic filing systems while ensuring accuracy and compliance with applicable deadlines and procedures. • Maintain attorney calendars by coordinating hearings, meetings, appointments, and other time-sensitive case events. • Track important dates and procedural deadlines to help keep active matters moving forward efficiently. • Provide day-to-day support to attorneys through file management, correspondence drafting, and follow-up on outstanding items. • Communicate with courts, clients, and outside parties regarding scheduling, filings, and case-related documentation. • Assemble and maintain case files, ensuring records are current, accessible, and properly organized. • Assist with administrative and legal support tasks that contribute to smooth handling of active matters and client service.
2026-10-13T20:38:48Z

Assistant Controller

Colorado Springs, CO
onsite
Permanent / Full Time
90000.00 - 120000.00 USD / Yearly
A well-established, family-owned organization is seeking an Assistant Controller to join its accounting leadership team. This is a hands-on role reporting directly to the CFO and offers a unique opportunity for a motivated accounting professional to broaden their skills and grow into a future Controller position. The ideal candidate may be a highly capable Senior Accountant ready to take ownership of full-cycle accounting responsibilities, or an experienced Accounting Manager/Assistant Controller seeking additional leadership exposure and career progression. The organization offers a collaborative culture, strong employee tenure, and leadership that values autonomy, professional growth, and work-life balance. Why Consider This Opportunity?<ul><li>Family-owned organization with a strong reputation and long-term stability</li><li>Supportive executive leadership and mentorship from an experienced CFO</li><li>Collaborative, team-oriented environment</li><li>Opportunity to influence processes and improve financial operations</li><li>Clear path for growth into a Controller-level role</li><li>Strong employee retention and positive workplace culture</li></ul>Key Responsibilities<ul><li>Lead month-end and year-end close processes</li><li>Prepare and analyze financial statements and management reports</li><li>Maintain and reconcile general ledger accounts</li><li>Prepare journal entries and account reconciliations</li><li>Manage fixed asset accounting and depreciation schedules</li><li>Monitor and reconcile balance sheet accounts</li><li>Support quarterly and annual reporting requirements</li><li>Ensure compliance with sales and use tax regulations across multiple jurisdictions</li><li>Assist with budgeting, forecasting, and financial analysis</li><li>Identify process improvements and enhance accounting controls</li><li>Partner with leadership to provide financial insights and support business decision-making</li><li>Assist in mentoring and developing accounting team members as opportunities arise</li></ul>Team & EnvironmentYou'll join an experienced accounting team led by the CFO and Controller, working alongside dedicated professionals in AP, AR, payroll, and accounting support roles. This position collaborates closely with leadership and cross-functional departments while helping ensure the accuracy and integrity of the organization's financial operations. This is a fully on-site opportunity in Colorado Springs. The company offers reasonable flexibility for family obligations, appointments, and unforeseen circumstances while maintaining a strong collaborative office environment. Compensation & Benefits<ul><li>Competitive compensation package</li><li>Comprehensive health benefits</li><li>Profit-sharing opportunity</li><li>Long-term career growth potential</li><li>Stable organization with a strong commitment to employee success</li></ul>If you're looking for an opportunity to expand your leadership experience, partner directly with executive leadership, and position yourself for future Controller-level responsibilities, we'd welcome the opportunity to connect.
2026-10-20T16:43:48Z

Medical Receptionist

North Miami, FL
remote
Temporary / Contract
- USD / Hourly
We are seeking a friendly, professional, and organized Medical Receptionist to support the front desk operations of a busy healthcare practice. This individual will be responsible for creating a welcoming experience for patients while assisting with scheduling, registration, insurance verification, and general administrative support. The ideal candidate has strong customer service skills, excellent attention to detail, and the ability to remain calm and professional in a fast-paced medical environment. Responsibilities<ul><li>Greet and check in patients in a professional and welcoming manner</li><li>Answer incoming phone calls and assist patients with questions and scheduling</li><li>Schedule, confirm, reschedule, and cancel patient appointments</li><li>Register new patients and update demographic and insurance information</li><li>Verify insurance eligibility and benefits</li><li>Collect copays, deductibles, and patient balances when applicable</li><li>Maintain accurate and confidential patient records</li><li>Communicate with physicians, nurses, medical assistants, and other clinical staff</li><li>Assist patients with forms, referrals, authorizations, and general inquiries</li><li>Monitor patient flow and communicate delays or scheduling changes</li><li>Scan, upload, and maintain medical documentation</li><li>Follow HIPAA and patient confidentiality requirements</li><li>Assist with medical records requests and administrative paperwork</li><li>Maintain a clean, organized, and professional front desk area</li><li>Provide additional administrative support as needed</li></ul>
2026-10-23T22:13:45Z

Claims Assistant

Lakewood, NJ
onsite
Temporary to Hire
23.00 - 24.00 USD / Hourly
We are looking for a detail-oriented Claims Assistant to join our healthcare administrative team in New Jersey. This is an in-office contract opportunity with the potential to become a long-term role for someone who is proactive, organized, and comfortable working with medical documentation and claim-related tracking. The ideal candidate will communicate clearly, manage multiple requests accurately, and support the claims process by maintaining complete and well-organized records. Responsibilities: • Review, collect, and organize medical documentation from systems such as Net Health and SharePoint to support claims and appeals activity. • Record incoming requests, submissions, denials, and appeal activity in department tracking tools while keeping information current and accurate. • Prepare claim-related files for internal review by ensuring records are complete, properly arranged, and aligned with departmental guidelines. • Respond to requests from facilities within expected timelines and provide clear, accurate updates when needed. • Submit required records through online portals or by mail, depending on the submission method requested. • Generate and provide reports when requested to assist with claims follow-up and department oversight. • Maintain spreadsheets with precise claim status details and supporting information in accordance with established standards. • Follow direction from the Claims Department Manager to process tasks consistently and support daily operational needs.
2026-11-06T14:18:42Z

Litigation Legal Assistant

Seattle, WA
onsite
Permanent / Full Time
65000.00 - 87000.00 USD / Yearly
A multi-office regional law firm in Seattle is seeking an experienced Litigation Legal Assistant l to add to their team. They take on a variety of commercial litigation matters, such as real estate litigation, business disputes, and contract disputes in both California and Washington courts. This position supports 3 attorneys across the Seattle and California offices. The salary range for this role is 65-87k DOE with additional bonus earnings. They offer medical, dental, vision and life insurance, a 401k with 5% company match, PTO and sick time, all court holidays paid, paid parking space or transportation stipend reimbursement. This role offers 1 day to work from home, after successful onboarding.
2026-10-30T15:43:44Z

Administrative Coordinator

Los Angeles, CA
onsite
Temporary / Contract
26.60 - 28.00 USD / Hourly
We are looking for an Administrative Coordinator to provide high-level operational and administrative support in Los Angeles, California. This Long-term Contract position will contribute to fundraising coordination, donor relations support, executive calendar management, and day-to-day business operations within a mission-focused environment. The ideal candidate brings strong organizational judgment, excellent follow-through, and the ability to manage multiple priorities with accuracy and discretion. Responsibilities: • Maintain accurate donor and constituent information within the organization’s donor database and update records in a timely manner. • Handle donation-related workflows, including gift entry, acknowledgment preparation, and follow-up correspondence with supporters. • Monitor fundraising activity by compiling data on pledges, sponsorships, and campaign performance for reporting purposes. • Research prospective donors and funding opportunities to support development planning and outreach efforts. • Coordinate complex calendars, schedule meetings, and assist senior leadership with changing priorities and logistics. • Prepare briefing materials, meeting documents, and background information for donor engagement and fundraising discussions. • Support the planning and execution of fundraising events, internal meetings, and cross-department initiatives. • Manage travel arrangements, expense documentation, records, and other administrative processes to keep operations running smoothly.
2026-11-07T00:33:44Z

Office Coordinator

Spokane, WA
remote
Temporary / Contract
20.00 - 24.00 USD / Hourly
The Office Coordinator supports day-to-day office operations and helps maintain an organized, efficient, and focused work environment. This role often serves as a central point of contact for administrative support, scheduling, supplies management, vendor coordination, and general office communication.Key Responsibilities<ul><li>Coordinate daily office activities and administrative tasks</li><li>Greet visitors and support front desk coverage as needed</li><li>Manage calendars, meeting schedules, and conference room bookings</li><li>Order and maintain office supplies and equipment</li><li>Coordinate with vendors, service providers, and building management</li><li>Support mail distribution, shipping, and deliveries</li><li>Maintain office records, filing systems, and documentation</li><li>Assist with travel arrangements, expense reports, and event planning</li><li>Help onboard new employees with workspace setup and office orientation</li><li>Support internal communications and special projects</li><li>Monitor office appearance and ensure common areas remain organized</li></ul>
2026-10-23T22:13:45Z

Accounting Assistant

Beaufort, NC
onsite
Temporary to Hire
17.00 - 22.00 USD / Hourly
We are looking for an Accounting Assistant to join a small, hands-on team in Beaufort, North Carolina. This contract opportunity with potential for a permanent position is ideal for someone who enjoys supporting multiple business functions in a close-knit environment and brings a solid foundation in day-to-day accounting work. The role offers the chance to contribute across finance and administrative operations while building long-term stability with a company that manages its processes internally. Responsibilities: • Process vendor invoices accurately, assign appropriate coding, and support timely accounts payable activities. • Prepare customer billing records, post incoming payments, and help maintain organized accounts receivable documentation. • Reconcile bank accounts and investigate discrepancies to keep financial records current and reliable. • Assist with routine bookkeeping tasks, including journal entries and other transactions that require an understanding of debits and credits. • Use QuickBooks and related systems to enter financial data, update records, and generate basic accounting information. • Provide administrative support across accounting, sales, and human resources functions as needed in a small office setting. • Help maintain orderly financial files and support internal reporting by ensuring information is complete and easy to access. • Participate in evaluating and working within third-party customer software and other operational tools used by the business.
2026-11-04T15:28:45Z

Legal Assistant

Wichita, KS
onsite
Permanent / Full Time
40000.00 - 56000.00 USD / Yearly
Family Law Legal Assistant – Wichita, KSA well-established, mid-sized law firm in Wichita, KS is seeking a Family Law Legal Assistant to join its growing practice. This role offers hands-on responsibility, strong mentorship, and long-term growth potential within a collaborative team environment. Position OverviewThis role supports a busy family law practice and plays a key part in day-to-day case management. Responsibilities include drafting legal correspondence, pleadings, and discovery; managing attorney calendars and deadlines; organizing and maintaining case files; and providing administrative and litigation support. The position also assists in supporting and guiding newer attorneys as they develop their practices.
2026-10-19T20:13:48Z

Admin Services Coordinator

San Francisco, CA
remote
Temporary / Contract
20.00 - 22.00 USD / Hourly
We are looking for an Administrative Services Coordinator to support day-to-day office operations in New Jersey. This is a Long-term Contract position that will focus on front-desk coordination, administrative support, and maintaining an organized, detail-oriented workplace environment. The ideal candidate is comfortable handling routine office tasks, communicating with visitors and staff, and managing multiple priorities with accuracy and discretion. Responsibilities: • Provide administrative support by gathering information, maintaining records, updating internal databases, and preparing materials for large-scale communications. • Welcome visitors and callers in a courteous manner, share general organizational information, and handle sensitive information with appropriate confidentiality. • Manage site access tasks by issuing guest passes, validating parking, and keeping accurate visitor records. • Coordinate calendars, arrange meetings, prepare conference rooms, and help keep shared office spaces, reception areas, and kitchen facilities orderly. • Work with outside vendors to support meetings or events and ensure rooms are properly set up for scheduled activities. • Draft routine written communications, prepare basic reports, and respond to common questions or concerns from clients, colleagues, and supervisors. • Follow established administrative procedures to complete assigned tasks, resolve straightforward issues, and deliver accurate work within defined guidelines. • Support daily office operations in an in-person setting while maintaining dependable service and consistent attention to detail.
2026-11-03T14:03:41Z

Litigation Legal Assistant

Chicago, IL
onsite
Permanent / Full Time
70000.00 - 85000.00 USD / Yearly
We are looking for an experienced Legal Assistant to provide dedicated litigation support in our office. This position plays an important role in helping attorneys and paralegals manage case activity, maintain organized records, and prepare legal materials with accuracy and discretion. The ideal candidate brings strong judgment, excellent communication skills, and the ability to handle multiple priorities in a fast-paced legal environment while delivering dependable service to internal and external stakeholders. Responsibilities: • Support litigation attorneys and paralegals with day-to-day administrative and case-related tasks, while remaining available to assist other legal teams when needed. • Prepare, revise, and proofread legal correspondence, memoranda, and other case documents using approved technology and document management tools. • Track court dates, filing deadlines, and other critical milestones to help ensure matters move forward on schedule. • Coordinate electronic court submissions and assist with the drafting and formatting of filings and related legal documents. • Communicate effectively with court staff, attorneys, clients, and internal personnel to gather information, respond to inquiries, and help resolve routine issues. • Handle payment requests and reimbursement submissions in a timely and accurate manner. • Organize, maintain, archive, and retire legal files in accordance with established records and information governance practices. • Transcribe dictated material and convert it into clear, well-structured documents. • Protect sensitive information at all times and exercise sound discretion when managing confidential legal matters.
2026-10-26T13:24:05Z

Assistant Controller

Victorville, CA
onsite
Permanent / Full Time
100000.00 - 130000.00 USD / Yearly
Our client, a stable leader in their specialized industry, is seeking an experienced Assistant Controller to help lead day-to-day accounting and finance operations for a well-established organization. This role is ideal for a hands-on accounting specialist who enjoys balancing strategic financial oversight with direct involvement in core processes. The position offers the opportunity to work closely with leadership, support a small team, and contribute to a collaborative, respectful workplace culture. Responsibilities:• Direct the company’s accounting and financial activities, ensuring accurate oversight across core functions and reporting cycles.• Manage accounts payable, accounts receivable, general ledger activity, and period-end close processes to maintain timely and reliable financial records.• Prepare financial statements and deliver analysis that supports business planning, operational visibility, and informed decision-making.• Oversee account reconciliations, bank reconciliations, fixed asset tracking, depreciation schedules, and related balance sheet integrity tasks.• Lead budgeting and forecasting efforts by compiling financial data, reviewing trends, and helping establish practical performance targets.• Supervise a small accounting team, providing guidance to staff responsible for payables, receivables, payroll, and selected HR-related support tasks.• Coordinate regulatory and administrative compliance matters, including county and state-related requirements and rate documentation.• Partner with external financial and tax advisors to support tax filings and financial reviews, and assist with future software implementation initiatives such as a new billing platform.
2026-10-30T17:53:44Z

Administrative Coordinator

Rome, GA
onsite
Temporary / Contract
17.10 - 19.80 USD / Hourly
We are looking for an Administrative Coordinator to support secure badge issuance and access administration at an on-site client location. This Long-term Contract position is ideal for someone who combines strong administrative ability with a strong customer service approach and careful attention to confidential records. The role focuses on coordinating credential data, supporting access permissions, and helping maintain an organized, responsive badging process in a fast-paced environment. Responsibilities: • Oversee daily badge and access administration for employees, contractors, visitors, vendors, and other approved individuals requiring site entry. • Create, update, and maintain identification profiles, including capturing and uploading photo records with a high level of accuracy and consistency. • Review credential data regularly to identify expired, incomplete, or noncompliant records and coordinate timely corrections or renewals. • Set and adjust access permissions based on approved security guidelines and role-based authorization needs. • Work closely with on-site security leadership to support established access procedures and ensure badge operations align with site protocols. • Safeguard sensitive personnel and security information by handling all records with discretion and strict confidentiality. • Track badge stock, printing materials, and related supplies to help ensure uninterrupted daily operations through timely reordering. • Provide attentive front-line support to internal and external contacts while managing requests efficiently in a high-demand setting.
2026-11-02T20:08:39Z

Legal Assistant

Charlotte, NC
onsite
Temporary to Hire
- USD / Hourly
We are looking for a Legal Assistant to support a busy Trusts & Estates practice serving high-net-worth clients in Charlotte, North Carolina. This contract-to-permanent opportunity is well suited for someone who can keep matters organized, manage competing deadlines, and contribute to tax preparation and estate planning work with accuracy and care. The ideal candidate brings prior exposure to trusts and estates, with additional experience in tax or corporate legal support viewed favorably. Responsibilities: • Coordinate attorney calendars, schedule client meetings, and track critical filing and tax-related deadlines to keep matters moving efficiently. • Prepare, format, and revise legal and administrative documents related to estate planning, trusts, and related client matters. • Support the team with document collection, correspondence, and case file organization for high-net-worth client engagements. • Assist with tax preparation workflows by gathering required information, monitoring deliverables, and helping maintain timely submission schedules. • Communicate with clients, attorneys, and internal stakeholders clearly and attentively regarding documentation and next steps. • Maintain accurate records, organize electronic and physical files, and help ensure all matter materials are complete and accessible. • Provide general administrative support to the Trusts & Estates team, including drafting routine communications and handling follow-up items as needed.
2026-10-13T17:38:44Z

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