1,217 Results for Accounting Assistant Jobs in Html

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Reconciliation Specialist

Warren, NJ
onsite
Temporary / Contract
33.25 - 38.50 USD / Hourly
We are looking for a Reconciliation Specialist to support financial accuracy and control activities in Somerset County, New Jersey. This Long-term Contract position will serve as a key resource for maintaining reliable cash, receivable, and ledger balances while helping strengthen reconciliation practices across billing and collections operations. The role works closely with finance and operational partners to address complex variances, improve reporting quality, and promote consistent control execution. Responsibilities:• Direct reconciliation work across multiple account categories on a daily, monthly, and as-needed basis to maintain accurate financial records.• Examine cash postings, account activity, supporting schedules, and aging details to confirm completeness and resolve exceptions promptly.• Investigate difficult breaks and unreconciled items, determine underlying causes, and coordinate corrective action with cross-functional teams.• Monitor control performance and reconciliation trends, raising material financial risks or unresolved issues to leadership when appropriate.• Maintain and refine reconciliation procedures, documentation standards, and governance practices to support consistent execution.• Partner with Finance, Treasury, Accounting, and Service Operations teams to address variances that affect cash integrity and financial reporting.• Support audit and regulatory readiness by preparing documentation, responding to review requests, and assisting with remediation of identified issues.• Provide day-to-day guidance to offshore reconciliation support teams, review quality of output, and address recurring errors through feedback and training.• Identify opportunities to streamline reconciliation workflows, enhance control effectiveness, and support automation or process standardization initiatives.
2026-10-30T17:33:45Z

Accounts Payable Coordinator

Mission Viejo, CA
onsite
Temporary / Contract
30.40 - 35.00 USD / Hourly
We are looking for an Accounts Payable Coordinator to support a manufacturing organization in Mission Viejo, California on Contract to Permanent basis. This role is well suited for someone who enjoys high-volume invoice work, keeps records organized, and can manage payment activity with accuracy and consistency. Responsibilities:• Process a high volume of supplier invoices each month, ensuring entries are recorded accurately and in a timely manner within the ERP system.• Review and apply proper coding to invoices, credit memos, and debit memos before posting for payment.• Prepare and complete scheduled check runs while maintaining strong attention to deadlines and supporting documentation.• Set up new vendors in the accounting system and verify required information to maintain complete and accurate records.• Coordinate ACH payment setup and help ensure electronic payment details are entered correctly and securely.• Record and maintain 1099-related data to support year-end reporting requirements.• Monitor accounts payable activity, identify discrepancies, and follow up as needed to resolve invoice or payment issues.• Work closely with the accounting team to support daily payable operations using Great Plains and related accounting processes.
2026-10-28T17:43:46Z

Accounts Payable Specialist

New York, NY
onsite
Temporary / Contract
29.00 - 33.00 USD / Hourly
We are looking for an Accounts Payable Specialist to join a non-profit organization in New York, New York on a Long-term Contract basis. This position focuses on accurate payment processing, detailed financial review, and strong coordination with the finance team across day-to-day accounting activities. The ideal candidate brings solid accounts payable experience, strong Excel skills, and the ability to manage reporting, reconciliations, and invoice coding in a fast-moving environment. Responsibilities: • Oversee day-to-day accounts payable activities and partner closely with finance staff to ensure timely and accurate transaction processing. • Review invoices, assign proper account coding, and process payments with a high level of precision and consistency. • Generate financial and payroll-related reports, export data into Excel, and organize information for analysis, coding, and invoice application. • Complete monthly allocations, prepare journal entries, and reconcile accounts to support accurate financial records. • Examine invoices and payment details carefully, applying sound judgment to complex coding and expense review situations. • Support credit card and expense processing by validating charges, confirming payment terms, and resolving discrepancies as needed. • Track recurring monthly deadlines for allocations and payments, following up proactively to keep deliverables on schedule. • Use financial platforms such as Financial Edge and AvidXchange, and assist with related accounting support tied to future system integration efforts. • Provide backup support in adjacent accounting and administrative functions, including accounts receivable and other operational tasks when priorities shift.
2026-10-20T18:43:44Z

Payroll Administrator

West Sacramento, CA
onsite
Permanent / Full Time
62400.00 - 75000.00 USD / Yearly
Amanda Warren is looking for a Certified Payroll Specialist to support subcontractor payroll compliance for construction projects in West Sacramento, California. This role focuses on reviewing certified payroll obligations, maintaining accurate compliance records, and coordinating with subcontractors and internal teams to keep documentation complete and current. The ideal candidate brings strong payroll knowledge, careful attention to detail, and the ability to manage multiple deadlines in a regulated environment. Responsibilities:• Evaluate newly executed subcontract agreements to determine prevailing wage, certified payroll, insurance, and related compliance obligations.• Track subcontractor adherence to applicable state and federal payroll standards throughout the life of each project.• Examine certified payroll submissions from subcontractors and lower-tier partners, confirming completeness, accuracy, and compliance with project requirements.• Audit and reconcile payroll and compliance data received from subcontractors, addressing inconsistencies before records are finalized.• Communicate with subcontractor contacts to obtain missing forms, signatures, and supporting documents in a timely manner.• Maintain organized databases and documentation systems that reflect each project's compliance status, insurance records, and subcontract requirements.• Partner with accounting teams to verify compliance milestones that may affect payment processing and release schedules.• Respond to internal and external questions related to payroll compliance, resolving issues efficiently to support project continuity.• Contribute to process improvement efforts by refining compliance workflows and maintaining current standard operating procedures.• Perform additional administrative or project-related duties as assigned to support departmental objectives.
2026-10-23T13:33:44Z

Accounts Payable Specialist

Latham, NY
onsite
Temporary / Contract
22.80 - 26.40 USD / Hourly
We are looking for an Accounts Payable Specialist to join a team in Latham, New York on a Long-term Contract basis. This position is ideal for someone who is highly organized, detail-focused, and comfortable managing a steady flow of financial transactions while communicating effectively with vendors and internal stakeholders. The role supports day-to-day accounting operations and requires strong follow-through, accuracy, and the ability to work efficiently in a fast-paced environment. Responsibilities: • Manage day-to-day accounts payable activities by reviewing, coding, and entering vendor invoices with a high level of accuracy. • Record financial transactions and maintain organized documentation to support routine accounting operations. • Prepare and process payment batches, including check runs and ACH transactions, in accordance with established timelines. • Post daily cash receipts and reconcile banking activity to help ensure complete and accurate financial records. • Communicate with customers and vendors to address payment questions, resolve discrepancies, and provide timely updates. • Support inventory-related recordkeeping and assist with audits or reviews to verify accuracy of reported information. • Perform general accounting support tasks as needed to maintain efficient workflow across finance operations. • Assist in handling high-volume invoicing while meeting deadlines and maintaining careful attention to detail.
2026-10-12T20:54:07Z

Accounts Receivable Specialist

Beverly Hills, CA
onsite
Temporary / Contract
23.75 - 27.50 USD / Hourly
We are looking for an Accounts Receivable Specialist to support financial operations for an Information Technology organization in Beverly Hills, California. This is a Contract position focused on maintaining accurate receivables, applying incoming payments, and helping keep billing and collection activities on schedule. The ideal candidate brings strong attention to detail, sound judgment in resolving account issues, and the ability to work effectively in a fast-paced accounting environment. Responsibilities: • Manage day-to-day accounts receivable activities, ensuring customer balances and open invoices are tracked accurately. • Apply incoming payments to the appropriate customer accounts and investigate discrepancies to maintain clean records. • Conduct commercial collections outreach with strong attention to detail to reduce overdue balances and improve cash flow. • Prepare and process billing transactions, confirming invoice details are complete, accurate, and issued on time. • Reconcile cash activity by reviewing remittances, deposits, and payment postings against internal records. • Partner with accounting and business teams to research account questions and resolve billing or payment issues efficiently. • Monitor aging reports and follow up on outstanding items to support timely account resolution. • Maintain organized documentation for receivables, payment activity, and collection efforts to support audit readiness.
2026-11-02T17:08:48Z

Full Charge Bookkeeper

Walnut Creek, CA
onsite
Permanent / Full Time
33.50 - 42.50 USD / Hourly
Join Robert Half’s Full-Time Engagement Professionals team as a Full Charge Bookkeeper! Enjoy full-time stability, comprehensive benefits, and work-life balance while tackling diverse, challenging projects that strengthen your expertise and support long-term career growth. For more information on this unique career position offered exclusively through Robert Half - please find my email on LinkedIn (Tawnia Kirshen) and email your resume directly. Bookkeeper responsibilities in this role: <ul><li>Manage Accounts Payable and Receivable</li><li>Verify, allocate, and post transactions</li><li>Maintain and balance general ledger</li><li>Bank and Credit Card reconciliation</li><li>Manage month end and quarter end closing</li><li>Process payroll</li><li>Prepare financial reports by collecting, analyzing, and summarizing account information</li><li>Other projects as requested</li></ul>
2026-11-03T01:04:37Z

Full Charge Bookkeeper

Danville, CA
onsite
Permanent / Full Time
35.50 - 42.50 USD / Hourly
Join Robert Half’s Full-Time Engagement Professionals team as a Full Charge Bookkeeper! Enjoy full-time stability, comprehensive benefits, and work-life balance while tackling diverse, challenging projects that strengthen your expertise and support long-term career growth. For more information on this unique career position offered exclusively through Robert Half - please find my email on LinkedIn (Tawnia Kirshen) and email your resume directly. Bookkeeper responsibilities in this role: <ul><li>Manage Accounts Payable and Receivable</li><li>Verify, allocate, and post transactions</li><li>Maintain and balance general ledger</li><li>Bank and Credit Card reconciliation</li><li>Manage month end and quarter end closing</li><li>Process payroll</li><li>Prepare financial reports by collecting, analyzing, and summarizing account information</li><li>Other projects as requested</li></ul>
2026-11-03T00:58:43Z

Payroll Specialist

Greenwood Village, CO
onsite
Permanent / Full Time
70000.00 - 85000.00 USD / Yearly
Partnering with a great organization in Denver, CO seeking a Payroll Accountant. This is a great opportunity with hybrid work flexibility, 401k with up to 3% company match, 2+ weeks PTO, paid sick time off, paid holidays, a dog friendly office, and competitive health/vision/dental coverage. Responsibilities include: • Execute end-to-end payroll processing for multi-state U.S. operations and support international payroll activities through in-country providers and employer-of-record partners.• Review timekeeping records, audit payroll inputs, investigate discrepancies, and resolve exceptions to ensure each payroll cycle is completed accurately and on schedule.• Administer payroll-related deductions and withholdings, including taxes, garnishments, child support orders, levies, voluntary deductions, and final pay obligations.• Prepare payroll-related journal entries and reconcile payroll accounts in coordination with Accounting and Finance across multiple business entities and currencies.• Maintain complete payroll files and supporting documentation while assisting with audits, control testing, year-end reporting, and other statutory filing requirements.• Serve as a trusted point of contact for employee and manager payroll inquiries, providing timely and confidential support.• Track payroll compliance requirements across applicable jurisdictions and help implement improvements that strengthen consistency, efficiency, and standardization.• Contribute to payroll system and process enhancements that improve accuracy, reporting, and operational effectiveness across the broader payroll function.
2026-11-06T15:53:42Z

Accounts Payable Specialist

Chandler, AZ
onsite
Permanent / Full Time
28.00 - 30.00 USD / Hourly
We are looking for a dependable Accounts Payable Specialist to support daily invoice and payment activity in our Arizona location. This position plays an important role in keeping vendor transactions accurate, organized, and on schedule within a fast-moving manufacturing setting. The ideal candidate brings strong attention to detail, sound judgment when resolving discrepancies, and the ability to work effectively with internal teams and external suppliers. Responsibilities: • Manage a large volume of supplier invoices with a focus on accuracy, timeliness, and proper recordkeeping. • Compare invoices against purchase orders and receiving documentation to confirm that transactions are complete and correctly matched before payment. • Review account coding, approvals, and backup materials to ensure each invoice meets internal documentation standards. • Investigate billing issues and coordinate with purchasing staff, receiving personnel, and vendors to resolve exceptions efficiently. • Support recurring payment cycles by preparing disbursements through check and electronic payment methods. • Reconcile vendor account statements, identify outstanding items, and maintain clear communication with suppliers. • Contribute to month-end accounting activities by organizing payable records and assisting with account close processes. • Follow established financial controls, company policies, and compliance requirements throughout the accounts payable workflow.
2026-10-20T22:38:43Z

AP Specialist

Kent, WA
onsite
Temporary / Contract
28.00 - 32.00 USD / Hourly
Robert Half is seeking a skilled AP Specialist to support our client’s accounts payable operations. This contract role is ideal for professionals looking to grow in a fast-paced finance environment.Responsibilities:<ul><li>Process vendor invoices and ensure timely payments.</li><li>Reconcile accounts and resolve discrepancies.</li><li>Maintain accurate financial records and documentation.</li><li>Collaborate with internal departments to ensure compliance.</li></ul>
2026-10-30T23:23:43Z

AP Specialist

Tacoma, WA
onsite
Temporary / Contract
28.00 - 32.00 USD / Hourly
Robert Half is seeking a skilled AP Specialist to support our client’s accounts payable operations. This contract role is ideal for professionals looking to grow in a fast-paced finance environment.Responsibilities:<ul><li>Process vendor invoices and ensure timely payments.</li><li>Reconcile accounts and resolve discrepancies.</li><li>Maintain accurate financial records and documentation.</li><li>Collaborate with internal departments to ensure compliance.</li></ul>
2026-10-30T23:28:45Z

AR Specialist

Hillsboro, OR
onsite
Permanent / Full Time
52000.00 - 62400.00 USD / Yearly
Charlie Gilmur with Robert Half is searching for a detail-oriented AR Specialist to support invoicing and accounts receivable activities in Hillsboro, Oregon. This position plays a key role in maintaining accurate billing records, processing customer payments, and helping ensure timely collection of project-related revenue. The ideal candidate brings strong AR knowledge, sound judgment, and the ability to manage multiple priorities while maintaining accuracy and compliance. Responsibilities:• Oversee daily accounts receivable activity, including customer invoicing, payment posting, credit processing, and project-related billing support.• Examine invoice drafts and supporting documentation to confirm accuracy, completeness, and alignment with company guidelines before release.• Apply appropriate tax treatment based on jurisdiction and the nature of services performed to ensure compliant billing.• Monitor outstanding unbilled work through regular reporting and coordinate with sales personnel to track project billing readiness.• Process approved customer credits and maintain proper documentation for adjustments made to accounts.• Post cash receipts, reconcile payment activity, and support follow-up actions needed to resolve account discrepancies.• Maintain customer account records, support credit card payment processing, and provide receipts or related documentation to customers.• Partner with internal teams by answering billing questions, sharing guidance on billing-related concerns, and assisting with job closeout activities as needed. Please reach out to Charlie Gilmur with Robert Half to review this position. Job Order: 03600-0013497247
2026-11-03T23:34:07Z

Accounts Payable Specialist

Walnut Creek, CA
onsite
Temporary to Hire
27.00 - 30.00 USD / Hourly
We are looking for an Accounts Payable Specialist to join our team in Walnut Creek, California in a contract role with permanent potential. This position supports client bill payment operations by coordinating invoice intake, reviewing account activity, and helping ensure timely and accurate disbursements each week. The ideal candidate brings strong organizational skills, careful attention to detail, and prior accounts payable experience in a fast-paced, deadline-driven environment. Responsibilities: • Manage the full bill payment process for a portfolio of client accounts, ensuring invoices are prepared and processed accurately each week. • Collect and organize incoming bills received through mail, email, and fax, and maintain a clear workflow for review and payment scheduling. • Partner with management to identify payment priorities and determine which obligations should be issued during each processing cycle. • Review available funds across multiple client accounts to confirm cash balances before payments are released. • Prepare regular reporting on outstanding checks and anticipated cash requirements to support client account oversight. • Enter invoices into the accounting platform, apply correct account coding, and generate checks for managerial approval and signature. • Process payment activity through check runs and electronic methods such as ACH when applicable. • Maintain accurate records and follow established procedures while adapting to internal accounting systems and client-specific requirements.
2026-11-05T18:33:43Z

Accounts Payable Specialist

Baton Rouge, LA
onsite
Temporary to Hire
23.00 - 25.00 USD / Hourly
We are looking for an Accounts Payable Specialist to support a health pharm/biotech organization in Baton Rouge, Louisiana. This contract opportunity with potential for a permanent role is well suited for someone who brings strong attention to detail, sound judgment, and a consistent approach to processing high-volume payables activity. The person in this role will help maintain accurate financial records, ensure timely vendor payments, and contribute to smooth day-to-day accounting operations. Responsibilities: • Process vendor invoices accurately and in a timely manner while verifying supporting documentation and payment details. • Assign correct general ledger or account codes to invoices to support accurate financial reporting and cost tracking. • Review and enter payable transactions into the accounting system with close attention to completeness and compliance. • Prepare and coordinate ACH payments and check runs according to established schedules and approval procedures. • Reconcile invoices, payment records, and vendor statements to identify and resolve discrepancies promptly. • Communicate with internal teams and external vendors to answer payment-related questions and address outstanding issues. • Maintain organized accounts payable files and documentation to support audits, reporting needs, and internal controls.
2026-11-02T19:53:43Z

Accounts Payable Specialist

Bingham Farms, MI
onsite
Temporary to Hire
22.16 - 25.66 USD / Hourly
We are looking for an Accounts Payable Specialist to join a fully onsite team in Michigan. This contract-to-permanent opportunity is ideal for someone who brings solid experience managing end-to-end payables in a deadline-driven setting and takes pride in accuracy, organization, and follow-through. The position focuses on invoice review, vendor support, payment execution, and close coordination with internal partners to keep financial operations running smoothly. Responsibilities: • Manage the complete accounts payable cycle, from receiving invoices and assigning codes to preparing payments and maintaining accurate records. • Process a steady volume of invoices each week while verifying supporting details and ensuring timely entry into the accounting system. • Match purchase orders, invoices, and receiving documentation to confirm that transactions are accurate before payment is released. • Investigate billing differences, respond to vendor questions, and work with internal departments to resolve pricing or documentation issues. • Administer payment activity through methods such as ACH and check runs in alignment with established timelines and procedures. • Maintain vendor files, support new vendor setup, and keep account information current and well documented. • Reconcile vendor statements, review open items, and follow up on outstanding balances to prevent aging issues. • Assist with month-end accounts payable tasks, including accrual support, reconciliations, and preparation of organized backup documentation. • Partner with purchasing, receiving, and accounting teams to improve efficiency and ensure a consistent flow of information across the payables process.
2026-10-16T17:24:04Z

Medical Billing Specialist

Spring, TX
onsite
Temporary / Contract
22.00 - 25.00 USD / Hourly
Hiring Immediately – Accountant (Payroll, Arbitration Fees & Client Billing)On-site · Full-time Start date: ASAPWe are seeking a reliable, detail-oriented accountant who can start right away and has experience handling payroll, tax reporting, bank reconciliation, arbitration fee payments, and month-end client invoicing.What you'll do<ul><li>Process payroll accurately and on time</li><li>Prepare and file quarterly payroll reports (941, Texas TWC)</li><li>Prepare and file year-end 1099s and W-2s</li><li>Keep employee, vendor, and client records up to date in QuickBooks Online</li><li>Perform bank reconciliations</li><li>Prepare month-end client invoices with required supporting reports</li><li>Check insurance portals and post payments as assigned</li><li>Manage heavy incoming email volume</li><li>Pay fees in a timely manner</li><li>Apply refund credits to clients</li><li>Handle other duties as assigned</li></ul>Qualities we need<ul><li>Deadline-driven: treats payroll, tax, and fee due dates as non-negotiable</li><li>Extremely detail-oriented: double-checks numbers, names, and attachments before anything goes out</li><li>Accountable and honest: reports tasks as done only when fully completed and reviewed; communicates early when something is behind</li><li>Independent after training: able to manage workload without constant oversight</li><li>Follows processes consistently once trained</li><li>Finishes what is started, or communicates clearly if unable to do so</li><li>Good communicator: responsive on Teams and email, professional with clients</li><li>Confidential: handles payroll, patient, and client data with care</li></ul>
2026-11-06T15:23:43Z

Accounts Payable Specialist

Middletown, NY
onsite
Permanent / Full Time
67000.00 - 80000.00 USD / Yearly
We are looking for an Accounts Payable Specialist to join a manufacturing organization in Middletown, New York. This position is ideal for someone who thrives in a high-volume invoice environment, brings strong matching and reconciliation skills, and takes pride in maintaining accuracy across the payment process. The role offers the opportunity to work closely with purchasing and receiving teams while supporting daily accounting operations with a dependable, detail-focused approach. Responsibilities: • Review and enter a steady daily volume of vendor invoices while ensuring timely and accurate processing. • Match invoices against purchase orders and receiving records to confirm quantities, pricing, and supporting documentation before payment. • Set up, update, and maintain vendor profiles so account details remain current and well organized. • Create and monitor purchase orders as needed to support invoice handling and internal coordination. • Investigate billing issues, resolve discrepancies, and follow through with the appropriate parties to clear exceptions efficiently. • Partner with purchasing and receiving staff to verify invoice details and maintain alignment across departments. • Move invoices through internal approval channels and prepare them for payment in accordance with established procedures. • Organize accounts payable files and supporting records to promote audit readiness and easy document retrieval. • Provide additional administrative and accounting support as business needs require.
2026-10-28T15:38:44Z

Payroll Specialist

San Francisco, CA
onsite
Permanent / Full Time
70000.00 - 75000.00 USD / Yearly
We are looking for a Payroll Specialist to manage accurate and timely payroll operations for a mid-sized workforce in California. This role is ideal for someone who is organized and confident handling end-to-end payroll activities in a fast-paced environment. The successful candidate will help maintain compliance, resolve payroll issues, and support employees with care. Responsibilities:<ul><li>Process bi-weekly payroll, including payroll adjustments, deductions, direct deposits, PTO approvals, W-4 updates, meal break waivers, and manual checks.</li><li>Prepare and submit union benefit payments and maintain accurate payroll records.</li><li>Review, organize, and validate labor reports and payroll documentation to ensure timely and accurate payroll processing.</li><li>Administer wage garnishments and employee payroll-related communications with government agencies.</li><li>Develop, implement, and maintain payroll audit procedures to ensure data accuracy and compliance.</li><li>Generate payroll reports for Accounting, department leaders, and external stakeholders.</li><li>Analyze, investigate, and resolve payroll discrepancies and employee payroll inquiries.</li><li>Identify and implement process improvements to enhance payroll efficiency and accuracy.</li><li>Maintain confidentiality while handling sensitive employee and payroll information.</li><li>Collaborate with cross-functional teams and field locations to support payroll operations and business objectives.</li><li>Support company policies, compliance requirements, and training initiatives.</li><li>Assist with special projects and additional responsibilities as assigned by management.</li><li>Represent the company professionally and support organizational and marketing initiatives.</li><li>Work independently and collaboratively in a fast-paced, changing environment while maintaining strong attendance and reliability.</li></ul>
2026-11-03T17:04:11Z

Accounts Payable Specialist

Dallas, TX
onsite
Temporary to Hire
23.75 - 25.00 USD / Hourly
We are looking for an Accounts Payable Specialist to join a growing organization in Dallas, Texas in a contract capacity with the potential for a permanent role. This position is ideal for someone who thrives in a high-volume environment, brings strong attention to detail, and can keep invoice workflows moving accurately and on schedule. The role will support daily accounts payable operations, vendor reconciliations, month-end activities, and related financial documentation while partnering with internal teams to maintain timely payments. Responsibilities: • Handle a large weekly volume of PO and non-PO invoices, ensuring timely and accurate entry within daily processing expectations. • Examine incoming invoices for completeness, supporting documentation, and proper authorization before submitting them for payment. • Route invoices and payment requests to the appropriate parties for coding, approval, and follow-up as needed. • Investigate vendor statement differences, resolve billing issues, and correct discrepancies to keep account balances accurate. • Track outstanding payables and help maintain current payment status across assigned vendor accounts. • Contribute to month-end close by preparing accounts payable information and supporting related reconciliations. • Respond to audit-related requests by gathering records, clarifying invoice activity, and assisting with documentation needs. • Maintain vendor and organizational records within accounting systems to support accurate transaction processing. • Support invoice imaging and document workflow activities using scanning and ticketing tools such as OpenText or ServiceNow when applicable.
2026-11-03T16:33:43Z

Full Charge Bookkeeper

Houston, TX
onsite
Permanent / Full Time
75000.00 - 85000.00 USD / Yearly
We are looking for an experienced Full Charge Bookkeeper to support day-to-day accounting operations for a multi-entity environment. This role is ideal for an organized individual who is confident managing the full accounting cycle, preparing financial reports, and handling tax-related filings with accuracy. The position requires strong QuickBooks expertise and the ability to communicate effectively while supporting client-facing bookkeeping activities. Responsibilities: • Manage complete bookkeeping functions across multiple entities, ensuring accurate and timely recording of financial activity. • Prepare financial statements and maintain the general ledger to support reliable month-end and ongoing reporting. • Oversee accounts payable and accounts receivable processes, including invoice handling, payment tracking, and collection follow-up. • Reconcile bank accounts along with balance sheet liability accounts and subsidiary ledgers for receivables and payables. • Process and review federal and state payroll tax reporting to maintain compliance with filing requirements. • Prepare and submit various information returns, including 1099 reporting, with close attention to deadlines and documentation. • Complete sales and use tax filings as well as property and rendition-related tax reporting, as applicable. • Use QuickBooks Desktop and QuickBooks Online to maintain accurate accounting records and support bookkeeping needs. • Create supporting schedules and workpapers in Microsoft Excel and use standard office tools to communicate and present information clearly.
2026-10-15T15:28:45Z

Payroll Administrator

Wheaton, IL
onsite
Permanent / Full Time
80000.00 - 85000.00 USD / Yearly
The salary range for this position is $80,000-$85,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. The #1 thing on everyone's mind right now: ‘Where can I find a fresh start?’. NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. Key Responsibilities The Payroll Administrator is responsible for assisting the Payroll Operations Manager with all aspects of payroll for First Trust Portfolios and their domestic and international affiliates. Key Responsibilities <ul><li>Assist in processing the full payroll cycle for all entities including data input, transmission, auditing, reporting, balancing, and reconciliation.</li><li>Prepare regular reports such as quarterly 401k matching, benefit billing summaries, and overtime</li><li>Manage state-specific tax/insurance reporting and billing.</li><li>Partner with internal Tax and Accounting departments for payroll account and G/L reconciliations, and regular reporting</li><li>Provide information to third-parties including vendors and audit teams</li><li>Answer manager and employee questions, and resolve payroll issues</li><li>Maintain employee payroll files</li></ul>
2026-10-29T17:08:43Z

Accounts Payable Specialist

South Portland, ME
onsite
Temporary / Contract
25.00 - 30.00 USD / Hourly
We are looking for an Accounts Payable Specialist to support day-to-day payables operations for a long-term contract opportunity in South Portland, Maine. This role is ideal for someone who is highly organized, accurate, and comfortable managing invoice workflows, payment processing, and coding activities in a fast-paced environment. The position will play an important part in maintaining timely vendor payments and ensuring financial records remain complete and reliable. Responsibilities: • Process vendor invoices accurately and in a timely manner while verifying supporting documentation and approvals. • Assign correct general ledger or account codes to invoices to ensure proper financial tracking and reporting. • Review and enter invoice details into the accounting system with close attention to accuracy and completeness. • Manage ACH payments and assist with electronic disbursement activities in accordance with established procedures. • Prepare and support scheduled check runs to help ensure vendors are paid within required timelines. • Investigate invoice discrepancies, resolve payment issues, and communicate effectively with internal teams and external vendors. • Maintain organized accounts payable records and documentation for audit readiness and internal reference.
2026-11-02T20:28:46Z

Billing Specialist

Washington, DC
onsite
Permanent / Full Time
115000.00 - 120000.00 USD / Yearly
Senior Billing Coordinator ~Law Firm Washington, D.C. hybrid$115k, great benefits, excellent work-life balance! My client is a well-established Law Firm located in downtown Washington, D.C. with a need for a Senior Billing Coordinator who will report directly to the Director of Billing and will be tasked with preparing client invoices, reconciling accounts, processing invoices using 3E system and assisting with collections and accounts receivables. Billing Coordinators with 3E experience are highly encouraged to apply. The Billing Coordinator will be responsible for the following duties: • Prepare and distribute weekly, quarterly, and year-end reports for clients in 3E• Apply firm and client-specific billing guidelines, ensure matter engagement letter compliance• Effectively interact and communicate with attorneys, secretaries, and clients in a decentralized billing environment.• Manage client invoicing and regular collections activities including the generation of accounts receivable reports monthly and reconciliations• Assist with reviewing and verifying the accuracy of billing and supporting documentation as required• Research and respond to inquiries regarding billing issues and problems• Create new billing formats as needed• Preparing Electronic billing, assisting with maintaining the ebilling All interested candidates in this Billing Coordinator and other full-time permanent opportunities across the D.C. area please send your resume to Justin Decker via LinkedIn.
2026-10-29T14:44:09Z

Accounts Receivable Specialist

Eagle, ID
onsite
Temporary / Contract
23.75 - 27.50 USD / Hourly
We are looking for an Accounts Receivable Specialist to join our team on a contract basis. This position focuses on billing accuracy, account follow-up, and maintaining strong customer relationships while supporting day-to-day receivables operations. The ideal candidate will bring a detail-oriented approach, strong communication skills, and the ability to keep financial records accurate, current, and well organized. Responsibilities: • Prepare and distribute customer invoices and account statements within required timeframes, ensuring supporting documentation is complete and accurate. • Review aging reports regularly, follow up on past-due balances, and carry out commercial collection activities with careful attention to detail. • Communicate with customers regarding account questions, payment status, and billing discrepancies to support timely resolution. • Reconcile customer accounts, investigate variances, and correct issues to maintain accurate receivable balances. • Compile accounts receivable reports and provide routine updates to management on outstanding balances and collection progress. • Maintain organized records of billing activity, customer correspondence, cash activity, and account adjustments in the accounting system. • Support cash applications and credit card payment processing to ensure receipts are posted correctly and promptly. • Partner with internal teams to improve receivables workflows, assist with customer account setup, and provide backup support for related accounting tasks such as deposits, tax-exempt documentation, and credit checks.
2026-11-06T16:34:05Z

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1217 results for Accounting Assistant in Html