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10 results for Office Manager in Houston, TX

Operations Manager

Galveston, TX
onsite
Permanent / Full Time
70000 - 90000 USD / Yearly
We are looking for an experienced Operations Manager to oversee and optimize the operations of multiple warehouses in Galveston, Texas. This role requires a strong background in supply chain management and logistics, with a focus on improving efficiency, accuracy, and cost control. The ideal candidate will be a hands-on leader who excels in fostering collaboration and driving organizational success. Responsibilities: • Manage the operations of five warehouses, ensuring productivity, accuracy, and cost-efficiency. • Develop and implement strategies to optimize warehouse processes and procedures. • Analyze operational and financial reports to identify opportunities for improvement. • Utilize Warehouse Management Systems effectively to oversee daily operations and inventory control. • Promote teamwork and clear communication among staff to achieve organizational goals. • Ensure compliance with safety standards and company policies across all locations. • Collaborate with leadership to align warehouse operations with broader supply chain objectives. • Lead efforts to enhance performance metrics and operational efficiency. • Supervise and mentor warehouse teams, providing guidance and training to improve performance.
2026-05-08T00:00:00Z

Office Services Associate

Houston, TX
onsite
Temporary / Contract
18.17 - 19.17 USD / Hourly
We are looking for an Office Services Associate to support daily administrative and operational services for a client site in Houston, Texas. This is a Contract position focused on delivering dependable copy, mail, scanning, intake, and general office support across both physical and digital workflows. The role is well suited to someone who thrives in a fast-paced environment, values accuracy, and provides detail-oriented service while handling time-sensitive and confidential materials. Responsibilities: • Manage incoming office service requests by reviewing instructions, confirming job details, and documenting work through the appropriate tracking methods. • Complete reprographics, mail, scanning, and intake assignments in an organized manner while following site procedures and service expectations. • Sequence tasks effectively to meet turnaround commitments and coordinate with supervisors or clients when priorities or deadlines shift. • Monitor output quality by checking completed work for accuracy and consistency, including reviewing your own work and supporting quality standards across the team. • Resolve routine equipment issues and keep machines ready for use by replenishing paper, toner, and other operational supplies. • Handle confidential documents with discretion and ensure materials are processed, distributed, and stored in accordance with policy. • Support additional front-of-house and workplace services, such as reception, hospitality, or audio/visual assistance, based on business needs. • Maintain a safe and efficient work area, use resources responsibly, and assist with physically moving packages or materials up to 50 pounds as needed.
2026-05-15T00:00:00Z

Office Services Associate

Houston, TX
onsite
Temporary / Contract
19 - 19 USD / Hourly
We are looking for an Office Services Associate to support daily administrative and back-office operations for a client site in Houston, Texas. This contract position plays an important role in keeping document production, mail handling, intake support, and related office services running smoothly in a fast-paced, detail-focused environment. The ideal candidate brings strong customer service skills, sound judgment, and the ability to manage time-sensitive work with accuracy and discretion. Responsibilities:• Manage incoming office service requests by reviewing instructions, confirming job details, and recording work through the appropriate tracking methods.• Complete document reproduction, scanning, mail processing, and intake activities in line with established service standards and client expectations.• Organize assignments by urgency and deadline to ensure materials are processed and delivered on time.• Communicate promptly with supervisors or client contacts regarding changing priorities, service issues, or delivery concerns.• Perform routine quality checks on completed work to maintain accuracy, presentation, and consistency across deliverables.• Resolve basic equipment issues and replenish paper, toner, and other supplies to keep machines operational.• Handle confidential files and sensitive information with care while following company and site-specific policies.• Support additional front-of-house or workplace services, such as reception, hospitality, or audio/visual assistance, as business needs require.
2026-05-15T00:00:00Z

Bookkeeper

Dickinson, TX
onsite
Temporary to Hire
25 - 30 USD / Hourly
We are looking for a dependable Bookkeeper to support daily accounting operations and help maintain accurate, up-to-date financial records for a transport business in Texas. This contract position with the potential to become permanent is ideal for someone who brings strong attention to detail, sound judgment, and the ability to keep financial processes organized and on schedule. The person in this role will contribute to reporting, compliance, and overall financial visibility by ensuring transactions are recorded properly and documentation is well maintained. Responsibilities: • Manage daily bookkeeping activities by entering and tracking financial transactions with a high degree of accuracy across payables and receivables. • Reconcile bank activity and balance sheet accounts routinely to identify variances and keep the general ledger current. • Review and process vendor invoices, employee expenses, and outgoing payments while meeting internal deadlines. • Assist with payroll-related recordkeeping and provide administrative support for employee financial documentation as needed. • Prepare recurring financial summaries and reports on a monthly, quarterly, and annual basis for leadership review. • Monitor cash movement, investigate irregularities, and raise concerns promptly when issues are identified. • Support planning efforts by contributing financial data used for budgeting and forecasting activities. • Maintain orderly and accessible records for accounting documents to support retention, reporting, and audit readiness. • Provide documentation and transaction support during audits while helping ensure adherence to company policies and applicable regulations.
2026-05-13T00:00:00Z

Bookkeeper

Dickinson, TX
onsite
Permanent / Full Time
75000 - 80000 USD / Yearly
Our client is looking for a detail-oriented Bookkeeper to support daily financial operations for a busy team in Dickinson, Texas. This role combines hands-on accounting work with payroll processing, reconciliations, sales tax support, and administrative coordination. The ideal candidate brings strong QuickBooks and Excel skills, communicates well with both office and field staff, and is comfortable contributing wherever needed to keep the business running smoothly. Responsibilities:• Manage day-to-day bookkeeping activities, including maintaining accurate financial records in QuickBooks Enterprise Contractor Edition.• Process payroll for Texas-based employees, ensuring proper handling of deductions such as garnishments, retirement contributions, and liens.• Collect employee timesheets and enter labor hours into the accounting system with careful attention to straight time, overtime, double time, and travel time rules.• Reconcile bank accounts, credit card accounts, and fuel card transactions on a routine basis to support accurate month-end reporting.• Review and submit sales tax filings across multiple jurisdictions, confirming that transactions are coded correctly and payments are completed on schedule.• Support invoicing activities by working with operational software inputs and verifying that billing information is complete and accurate.• Maintain employee-related administrative records, including onboarding documentation, time-off tracking, and other basic HR support tasks.• Prepare reports and payroll or financial totals needed for insurance audits and other internal or external reporting requests.• Assist with general office administrative duties and contribute to shared team responsibilities as needed.
2026-04-30T00:00:00Z

Administrative Assistant

Baytown, TX
onsite
Permanent / Full Time
55000 - 62400 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to join our client's team in Baytown, Texas. In this role, you will provide essential support in logistics, scheduling, and customer service, ensuring smooth and efficient daily operations. If you have strong organizational skills and a passion for delivering excellent service, this is a great opportunity to make a meaningful impact. Responsibilities:• Manage schedules, coordinate calendars, and arrange meetings for staff and leadership.• Prepare, proofread, and distribute various documents, including reports and presentations.• Maintain organized filing systems and handle confidential records securely.• Support logistics operations by coordinating shipments, tracking deliveries, and managing supply orders.• Communicate effectively with vendors and carriers to address shipping or delivery concerns.• Process purchase orders, invoices, and receipts for supplies and equipment.• Provide exceptional customer service by addressing inquiries and resolving issues for both internal and external stakeholders.• Monitor and follow up on customer orders, shipments, and product returns.• Collaborate with cross-functional teams to ensure seamless office and logistics operations.• Oversee office supply inventory and ensure timely replenishment to support daily activities.
2026-05-06T00:00:00Z

Accounting Manager

Houston, TX
onsite
Permanent / Full Time
95000 - 110000 USD / Yearly
We are looking for an accomplished Accounting Manager to oversee cash and treasury operations in Houston, Texas while guiding a high-performing team in a hybrid work environment. This position plays a central role in maintaining accurate cash activity, supporting financial close activities, and strengthening day-to-day operational controls. The ideal candidate brings strong leadership experience, a solid background in reconciliations and general ledger activity, and a commitment to improving processes that support continued business growth. Responsibilities: • Direct daily treasury and cash-related functions, including deposit oversight, banking activity review, and timely resolution of account discrepancies • Supervise, coach, and develop a team of 8 to 10 employees responsible for cash processing and partner clinic deposit support • Coordinate month-end close tasks by reviewing reconciliations, preparing journal entry support, and ensuring accurate financial reporting • Partner with internal and external auditors by organizing documentation, answering inquiries, and reinforcing compliance with accounting controls • Identify opportunities to streamline workflows, strengthen accuracy, and improve efficiency across cash management and reconciliation activities • Support the onboarding of new clinic partnerships by helping establish operational processes, access setup, deposit workflows, and tracking methods • Oversee cash-related system administration and monitoring, including banking tools and spreadsheet-based reporting used for daily operations • Maintain productive relationships with banking partners and vendors to ensure reliable service and effective issue resolution
2026-05-15T00:00:00Z

Executive Assistant

Houston, TX
onsite
Temporary to Hire
28 - 35 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support to senior leadership and key members of the Institutional Group in Houston, Texas. This contract position is ideal for someone who thrives in a fast-moving environment, can manage frequent scheduling changes, and brings exceptional organization and discretion to daily operations. The role will play an important part in keeping executive calendars, travel, meetings, and department activities running efficiently while supporting a detail-focused and responsive office environment. Responsibilities: • Manage complex executive calendars with frequent changes, coordinating appointments, meetings, and conference calls while ensuring priorities are handled efficiently. • Arrange meeting logistics from start to finish, including agenda preparation, room scheduling, and coordination of catering or other onsite needs. • Maintain and update client and contact records within CRM platforms such as Salesforce, ensuring information remains accurate and accessible. • Coordinate domestic and international travel plans in alignment with company guidelines, including itinerary planning and related logistics. • Prepare and submit electronic expense reports in accordance with internal policies, resolving issues as needed to support timely processing. • Support the planning and execution of client events, conferences, and internal gatherings, and assist onsite when event coordination is required. • Create reports, spreadsheets, and other administrative documents while contributing to special projects and ad hoc assignments for leadership. • Provide general office support by handling mail, supplies, invoices, visitor reception, incoming calls, filing systems, and basic office equipment troubleshooting. • Handle sensitive business and client information with a high level of discretion and confidentiality while coordinating with internal teams on daily operational matters. • Assist with onboarding logistics, office-related coordination, and communication with building management regarding maintenance, moves, vendor access, and site support needs.
2026-05-15T00:00:00Z

Executive Assistant

Humble, TX
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
Our client is seeking a highly skilled Executive Assistant to provide comprehensive administrative support to the executives as well as designated family members. This position requires excellent organizational abilities, exceptional discretion, and the capacity to manage both business-related and personal tasks. A strict commitment to confidentiality is essential. Key Responsibilities: Provide high-level administrative support to executive leadership, including calendar management, travel arrangements, meeting coordination, and expense reporting. Assist family members with personal tasks, including appointment scheduling, travel logistics, reservations, etc. Screen and prioritize communications, ensuring sensitive information is handled securely and proactively. Coordinate special projects or events for business and/or family functions. Maintain detailed records, files, and databases for both business and family-related matters. Liaise with internal staff, external partners, vendors, and service providers on behalf of executives and family. Conduct research as needed to support executive or family requests. Run errands and manage deliveries or household needs as required. Manage and protect highly sensitive information in strict confidence at all times. Perform additional administrative and personal support tasks as requested. Qualifications: Proven experience supporting executives and/or families in a similar role. Exceptional organizational and project management skills. Demonstrated ability to handle confidential information with the highest level of discretion. Excellent verbal and written communication abilities. Proactive problem-solver with a flexible, “can do” attitude. Proficient with common office software and relevant technology platforms. Valid driver’s license and reliable transportation may be required. Confidentiality: Due to the highly sensitive nature of the information dealt with in this role, the utmost professionalism, integrity, and confidentiality are mandatory. Bachelor's degree highly desired
2026-04-17T00:00:00Z

Receptionist

Houston, TX
onsite
Temporary / Contract
15 - 15 USD / Hourly
We are looking for a detail-oriented and welcoming Receptionist to support daily front-desk operations in Houston, Texas. Every Saturday, 1pm-9pm, $15/hr. Responsibilities:• Welcome visitors and direct them appropriately while maintaining a courteous and welcoming front-desk presence.• Answer incoming calls, respond to routine inquiries, and route messages to the correct team members in a timely manner.• Perform accurate data entry and maintain organized records, files, and office documentation.• Assist with general clerical support, including typing correspondence, preparing documents, and using Microsoft Word for routine office tasks.• Coordinate front-office activities to help meetings, visitor arrivals, and daily administrative processes run smoothly.• Maintain filing systems and ensure information is stored in a clear, accessible, and orderly manner.• Provide customer service support by addressing questions courteously and helping resolve basic concerns efficiently.
2026-05-14T00:00:00Z