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9 results for Office Coordinator in Houston, TX

Office Manager

Liberty, TX
onsite
Temporary to Hire
25 - 25 USD / Hourly
We're seeking an Office Manager to support daily office operations in Liberty, TX (77575). This role includes office administration, scheduling, recordkeeping, bookkeeping support, HR support, and assisting the team with day-to-day needs. The ideal candidate is organized, detail-oriented, and able to manage multiple responsibilities in a fast-paced environment. Responsibilities:• Direct daily administrative activities to keep the office operating efficiently and professionally• Manage inventory of workplace materials, place supply orders, and maintain appropriate stock levels• Coordinate calendars, meetings, and routine office communications to support team productivity• Assist with payroll-related documentation, maintain employee files, and provide general HR administrative support• Process invoices, support accounts payable activities, and prepare routine reports for internal use• Perform basic bookkeeping duties, including data entry and record maintenance using tools such as QuickBooks or similar systems• Welcome visitors, answer incoming calls, and handle front-desk responsibilities with professionalism• Provide administrative assistance to departments such as Human Resources and Accounting during periods of high workload• Support onboarding logistics and related paperwork for new employees
2026-07-28T00:00:00Z

Account Coordinator

Houston, TX
onsite
Permanent / Full Time
55000 - 58240 USD / Yearly
Are you a customer-focused professional who enjoys managing orders, coordinating logistics, and building strong client relationships?We are seeking a Customer Service / Account Coordinator to serve as the primary point of contact for customers while supporting order management, inventory coordination, production scheduling, and logistics activities. This role plays a key part in ensuring a seamless customer experience from quote through delivery and invoicing.Key Responsibilities for the Customer Service / Account Coordinator<ul><li>Serve as the main contact for assigned customer accounts, responding to inquiries and resolving issues over the phone and via email.</li><li>Creating quotes </li><li>Manage the order lifecycle from quote creation through invoicing and delivery.</li><li>Coordinate with sales, production, warehouse, logistics, and accounting teams to ensure customer expectations are met.</li><li>Maintain customer inventory records and prepare inventory reports.</li><li>Create and process orders, purchase orders, invoices, credits, and shipping documentation.</li><li>Assist with production scheduling and communicate order status updates.</li><li>Coordinate domestic and international shipments, freight providers, and logistics partners.</li><li>Ensure data accuracy within the ERP system and customer databases.</li><li>This position will be heavy customer facing </li></ul>
2026-07-28T00:00:00Z

Office Services Associate

Houston, TX
onsite
Temporary / Contract
16.5 - 17.5 USD / Hourly
We are looking for an Office Services Associate to support daily back-office operations for client teams. This is a contract position with the potential to become a longer-term opportunity based on business needs and performance. The role focuses on copy, mail, scanning, and related office support services in a fast-paced office setting, while maintaining accuracy, confidentiality, and strong customer service. Responsibilities: • Manage incoming office service requests by reviewing instructions, confirming job details, and recording work accurately in designated logs. • Complete copying, scanning, mail handling, and document intake tasks in line with established service standards and turnaround expectations. • Organize assignments by urgency and workflow requirements to ensure projects are processed and delivered on schedule. • Communicate promptly with clients and leadership regarding deadlines, status updates, or issues that may affect completion of work. • Perform routine quality checks on completed materials to maintain consistency, accuracy, and a clear presentation. • Resolve basic equipment and machine issues when possible and escalate more complex problems to the appropriate support contact. • Support additional front-of-house or office operations needs, such as reception, hospitality, and audio/visual assistance, as required. • Handle confidential records and sensitive information with discretion while following company policies and operational procedures. • Load and replenish paper, supplies, and related materials for office equipment, and assist with physically moving items up to 50 pounds when needed.
2026-07-01T00:00:00Z

Receptionist

Houston, TX
onsite
Temporary / Contract
15 - 15 USD / Hourly
We are looking for a friendly and organized Receptionist to support daily front-desk operations in Houston, Texas. This Long-term Contract position is ideal for someone who enjoys creating a welcoming environment, managing incoming communications, and keeping administrative tasks on track. The person in this role will serve as a key point of contact for visitors and callers while helping the office run smoothly on a part-time schedule. Responsibilities: • Welcome visitors professionally and provide a positive first impression for everyone entering the office • Manage a multi-line phone system, direct calls accurately, and take clear messages when needed • Respond to inbound calls promptly while handling routine inquiries with courtesy and efficiency • Coordinate front-desk activities to maintain an orderly and well-supported reception area • Assist with basic administrative duties such as relaying information, organizing records, and supporting office workflow • Monitor daily communications and ensure important messages are delivered to the appropriate team members
2026-07-27T00:00:00Z

Receptionist

Houston, TX
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily front desk operations for a contract position based in Houston, Texas. This role serves as a key point of contact for visitors and callers while helping the office run smoothly through strong administrative support. The ideal candidate is organized, courteous, and confident in managing communication and routine office tasks in a fast-paced environment. Responsibilities: • Welcome visitors, manage the front desk, and create a positive first impression for guests and staff • Handle incoming phone calls promptly, direct inquiries to the appropriate contacts, and take accurate messages when needed • Place outbound calls as necessary to support scheduling, follow-ups, and general office communication • Perform a variety of administrative duties such as filing, data entry, document preparation, and maintaining office records • Coordinate meeting room usage, assist with appointment scheduling, and help keep daily office activities organized • Monitor general office supply levels and support routine operational needs to maintain an efficient workplace
2026-07-17T00:00:00Z

Receptionist

Houston, TX
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
We are looking for an experienced and dependable Receptionist to support daily front office operations in Houston, Texas. This position is ideal for someone who enjoys creating a strong first impression while keeping administrative tasks organized and on schedule. The role combines customer-facing responsibilities with clerical support and requires confidence using Microsoft Office applications in a busy environment. Responsibilities: • Welcome visitors, answer incoming calls, and direct inquiries to the appropriate team members in a courteous and efficient manner. • Manage front desk activity by coordinating guest check-ins, handling messages, and maintaining an orderly reception area. • Provide administrative support through document preparation, data entry, scheduling assistance, and routine office coordination. • Use Microsoft Word, Excel, Outlook, and PowerPoint to create correspondence, update records, manage calendars, and prepare basic reports or presentations. • Monitor office communications and respond to general requests promptly to help maintain smooth day-to-day operations. • Organize files, maintain accurate administrative records, and assist with clerical tasks that support internal departments. • Coordinate meeting logistics, including room preparation, calendar updates, and distribution of relevant materials. • Support ongoing office processes and assist with additional administrative assignments as business needs evolve.
2026-07-02T00:00:00Z

Project Coordinator

Houston, TX
remote
Temporary / Contract
19 - 24 USD / Hourly
Physical Security Project CoordinatorLocation: Remote (but must be local to Houston)Work Arrangement: Remote with approximately 5% in-person participation for occasional coordination meetings, vendor interactions, team-building activities, and video-enabled collaboration.Position OverviewWe are seeking a Physical Security Project Coordinator to provide operational and administrative support for enterprise physical security initiatives. This role will coordinate project activities, maintain documentation, support security system installations and enhancements, and serve as a key liaison between Physical Security, Facilities, IT teams, vendors, and business stakeholders.This position is ideal for a detail-oriented professional with project coordination experience and exposure to physical security technologies, access control systems, video management platforms, and technical documentation. The successful candidate will play a critical role in ensuring projects remain organized, compliant, and aligned across multiple teams. Key ResponsibilitiesProject Coordination<ul><li>Coordinate physical security projects including system upgrades, facility development initiatives, new installations, and system expansions.</li><li>Manage project schedules, action logs, project documentation, and repository maintenance.</li><li>Track project risks, issues, dependencies, milestones, and deliverables.</li><li>Facilitate project meetings, document meeting minutes, and track follow-up actions.</li></ul>Stakeholder Communication & Coordination<ul><li>Serve as a liaison between Physical Security, Facilities, IT, vendors, and internal stakeholders.</li><li>Translate security requirements into actionable project tasks.</li><li>Support cross-functional alignment during planning, deployment, and implementation phases.</li><li>Draft professional communications and project updates.</li><li>Represent the department professionally during occasional onsite engagements.</li></ul>System Documentation & Support<ul><li>Maintain documentation associated with physical security platforms, including:</li><li>Milestone</li><li>Salient</li><li>Genetec Security Center</li><li>OpenEye</li><li>Eagle Eye</li><li>CCURE</li><li>Brivo</li><li>Support system configuration documentation, device inventories, test plans, and naming standards.</li><li>Review technical documentation, submittals, redlines, and as-built documentation.</li><li>Assist with troubleshooting and navigation of security technology platforms and collaboration tools.</li></ul>Installation & Deployment Support<ul><li>Coordinate vendor schedules and installation activities.</li><li>Support remote testing and commissioning efforts.</li><li>Review site photos, diagrams, and deployment documentation.</li><li>Assist with issue tracking and resolution during implementation activities.</li></ul>Compliance & Quality Assurance<ul><li>Support adherence to security standards, configuration baselines, and retention policies.</li><li>Ensure documentation accuracy and consistency across projects.</li><li>Assist with quality assurance reviews for system changes and installations.</li></ul>
2026-07-30T00:00:00Z

Project Coordinator

Houston, TX
onsite
Temporary to Hire
30 - 35 USD / Hourly
A growing service organization is seeking a Project Manager to oversee the coordination and execution of customer projects from initial scheduling through final invoicing. This role serves as the central point of communication between field technicians, customers, and internal teams to ensure projects are completed on time, accurately documented, and billed appropriately.The ideal candidate is highly organized, proactive, detail-oriented, and capable of managing multiple projects simultaneously in a fast-paced environment.Responsibilities<ul><li>Coordinate and manage customer projects from scheduling through completion.</li><li>Maintain project schedules and ensure milestones and deadlines are met.</li><li>Communicate with customers regarding upcoming service dates, scheduling changes, and project status updates.</li><li>Conduct regular follow-ups with field technicians to monitor job progress and resolve issues.</li><li>Review and audit project documentation for accuracy and completeness.</li><li>Ensure project records are properly maintained for compliance and audit purposes.</li><li>Coordinate with internal teams to facilitate timely invoicing and month-end close requirements.</li><li>Track project activity using Excel and company systems.</li><li>Confirm customer site requirements, safety protocols, and access needs prior to project execution.</li><li>Identify process improvement opportunities and help develop standardized procedures and templates.</li><li>Serve as a resource for project-related questions and escalations.</li></ul>
2026-07-28T00:00:00Z

Project Coordinator

Houston, TX
onsite
Permanent / Full Time
60000 - 90000 USD / Yearly
We are looking for a Project Coordinator to support construction-related initiatives in Houston, Texas. This role focuses on keeping project activities organized, maintaining accurate documentation, and helping teams stay aligned on schedules and deliverables. The ideal candidate brings strong coordination skills, experience working with project records and coding tools such as Relativity, and the ability to communicate effectively across multiple stakeholders. Responsibilities: • Coordinate day-to-day project activities to help construction work stay on schedule and aligned with established objectives. • Maintain organized project documentation, including reviewing, tracking, and coding records accurately within Relativity and related systems. • Support project teams by preparing status updates, monitoring action items, and following up on outstanding deliverables. • Collaborate with internal stakeholders, field personnel, and external partners to ensure timely communication throughout each project phase. • Assist with scheduling meetings, documenting key decisions, and distributing relevant project information to appropriate team members. • Track project progress against timelines and escalate potential delays, documentation gaps, or coordination issues when needed. • Help ensure construction project files are complete, current, and accessible for reporting, review, and compliance purposes.
2026-07-23T00:00:00Z