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11 results for Office Coordinator in Houston, TX

Administrative Assistant / Front Desk Coordinator

Houston, TX
onsite
Permanent / Full Time
54000 - 56000 USD / Yearly
We are looking for an experienced and dependable Administrative Assistant / Front Desk Coordinator to help create an organized, welcoming office environment. This position supports daily front desk activities while providing administrative assistance that keeps teams, meetings, and office operations moving efficiently. The ideal candidate brings strong communication skills, excellent judgment, and a service-oriented approach to working with employees, visitors, and external partners. Responsibilities: • Welcome visitors, clients, and vendors courteously, ensuring each person is assisted promptly and directed to the appropriate contact or meeting area. • Oversee reception operations by managing the front desk, answering incoming calls, and maintaining a tidy, well-organized common area. • Schedule appointments, coordinate calendars, and assist with meeting arrangements to support smooth day-to-day office activity. • Organize paper and digital records, including scanning, filing, and maintaining accurate document storage systems. • Process incoming and outgoing mail, packages, and courier deliveries while tracking shipments as needed. • Monitor inventory for office, printer, and copier supplies and place orders to keep the workplace fully stocked. • Help plan employee lunches, office gatherings, and special events, while also supporting conference and trade show logistics such as vendor coordination and shipment preparation. • Prepare and format presentations, proposal materials, and other business documents, and provide administrative support to multiple departments when needed.
2026-08-11T00:00:00Z

Marketing and Office Coordinator

Houston, TX
onsite
Temporary to Hire
19.7885 - 22.913 USD / Hourly
We are looking for a Marketing and Office Coordinator to join a team in Houston, Texas in a Contract to permanent capacity. This onsite role supports day-to-day office coordination while contributing to internal communications, events, and marketing-related projects. The position is ideal for someone who enjoys balancing administrative responsibilities with creative and organizational work in an office environment. Responsibilities: • Coordinate daily office activities and help maintain an organized, efficient workplace environment for employees and visitors. • Support the planning and execution of company events, including logistics, scheduling, vendor coordination, and onsite assistance. • Draft and distribute internal newsletters, announcements, and other employee-facing communications with clear and effective messaging. • Update intranet content and keep internal resources accurate, current, and easy to access. • Assist with internal marketing initiatives by preparing materials, organizing information, and tracking progress on assigned tasks. • Monitor small projects from kickoff through completion by maintaining timelines, documenting updates, and following up with stakeholders. • Work closely with the Director of Operations, marketing and creative teams, vendors, and building management to keep initiatives moving forward. • Provide general administrative support such as document preparation, presentation updates, and coordination of routine office needs.
2026-09-02T00:00:00Z

Account Coordinator

Houston, TX
onsite
Permanent / Full Time
55000 - 58240 USD / Yearly
Are you a customer-focused professional who enjoys managing orders, coordinating logistics, and building strong client relationships?We are seeking a Customer Service / Account Coordinator to serve as the primary point of contact for customers while supporting order management, inventory coordination, production scheduling, and logistics activities. This role plays a key part in ensuring a seamless customer experience from quote through delivery and invoicing.Key Responsibilities for the Customer Service / Account Coordinator<ul><li>Serve as the main contact for assigned customer accounts, responding to inquiries and resolving issues over the phone and via email.</li><li>Creating quotes </li><li>Manage the order lifecycle from quote creation through invoicing and delivery.</li><li>Coordinate with sales, production, warehouse, logistics, and accounting teams to ensure customer expectations are met.</li><li>Maintain customer inventory records and prepare inventory reports.</li><li>Create and process orders, purchase orders, invoices, credits, and shipping documentation.</li><li>Assist with production scheduling and communicate order status updates.</li><li>Coordinate domestic and international shipments, freight providers, and logistics partners.</li><li>Ensure data accuracy within the ERP system and customer databases.</li><li>This position will be heavy customer facing </li></ul>
2026-08-28T00:00:00Z

Office Services Associate

Houston, TX
onsite
Temporary / Contract
18 - 18 USD / Hourly
We are looking for an Office Services Associate to support daily administrative operations for a client site in Houston, Texas. This Contract position focuses on copy, mail, intake, and related office support services across both physical and digital workflows. The ideal candidate brings a strong service mindset, works accurately in a fast-paced environment, and communicates effectively with clients and internal teams to keep requests on schedule. Responsibilities: • Manage incoming office service requests by reviewing job details, confirming instructions, and recording work through established tracking methods. • Produce, scan, copy, and distribute documents while following defined procedures for reprographics, mail handling, and intake support. • Organize assignments based on urgency and service commitments to ensure completed work is delivered within agreed timeframes. • Communicate proactively with clients and leadership regarding priorities, completion timelines, and any issues affecting service delivery. • Perform routine quality checks on completed materials to maintain accuracy and consistency before distribution. • Resolve minor equipment issues and replenish paper, toner, and other supplies to keep machines ready for daily use. • Handle confidential files and sensitive information with discretion while following company and client policies. • Assist with additional front-of-house or workplace support needs, including reception, hospitality, and basic audio/visual coordination as required. • Move boxes, paper, and completed materials as needed, including regularly lifting items weighing up to 50 pounds. • Work collaboratively with the office services team and escalate more complex operational problems when appropriate.
2026-08-28T00:00:00Z

Human Resources (HR) Coordinator

Houston, TX
onsite
Temporary to Hire
22 - 25 USD / Hourly
We are looking for a detail-oriented Human Resources Coordinator to support onboarding and core HR administration in a fast-paced, high-volume environment in Texas. This contract position has the potential to become permanent and is ideal for someone who communicates confidently, stays organized through repetitive processes, and is comfortable working across multiple cloud-based systems. The role focuses on guiding employees from offer acceptance through their first day while ensuring records, screenings, and required documentation are completed accurately and on time. Responsibilities: • Coordinate pre-employment and onboarding activities from accepted offer through start date, ensuring each step is completed on schedule. • Enter, update, and retrieve employee information across multiple HR and cloud-based platforms while maintaining a high level of accuracy. • Prepare and collect onboarding paperwork, verify completion of required forms, and track outstanding items to avoid delays. • Initiate and monitor background checks, drug screens, and other onboarding requirements, following up as needed with candidates and vendors. • Arrange employee resources such as credit cards, fuel cards, and related setup requests in alignment with business needs. • Communicate clearly with candidates, supervisors, and managers to confirm expectations, resolve questions, and keep onboarding moving forward. • Manage repetitive, high-volume administrative tasks efficiently without losing attention to detail or service quality. • Support HR workflow updates and help maintain continuity as processes evolve within the organization.
2026-09-01T00:00:00Z

Receptionist

Houston, TX
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
We are looking for an experienced and dependable Receptionist to support daily front office operations in Houston, Texas. This position is ideal for someone who enjoys creating a strong first impression while keeping administrative tasks organized and on schedule. The role combines customer-facing responsibilities with clerical support and requires confidence using Microsoft Office applications in a busy environment. Responsibilities: • Welcome visitors, answer incoming calls, and direct inquiries to the appropriate team members in a courteous and efficient manner. • Manage front desk activity by coordinating guest check-ins, handling messages, and maintaining an orderly reception area. • Provide administrative support through document preparation, data entry, scheduling assistance, and routine office coordination. • Use Microsoft Word, Excel, Outlook, and PowerPoint to create correspondence, update records, manage calendars, and prepare basic reports or presentations. • Monitor office communications and respond to general requests promptly to help maintain smooth day-to-day operations. • Organize files, maintain accurate administrative records, and assist with clerical tasks that support internal departments. • Coordinate meeting logistics, including room preparation, calendar updates, and distribution of relevant materials. • Support ongoing office processes and assist with additional administrative assignments as business needs evolve.
2026-08-07T00:00:00Z

Receptionist

Houston, TX
onsite
Temporary / Contract
16 - 17 USD / Hourly
We are looking for a welcoming and organized Receptionist to support daily front desk operations in Houston, Texas. This Contract position is ideal for someone who enjoys creating a positive first impression while managing calls and visitor interactions in a detail-oriented environment. The role will play an important part in keeping communication flowing smoothly for a company in the waste, refuse, and environmental waste management industry. Responsibilities: • Greet visitors and direct them to the appropriate staff or department in a courteous and efficient manner. • Operate a multi-line phone system to handle incoming calls, transfer callers, and take accurate messages when needed. • Maintain a tidy and well-organized reception area that reflects a positive image of the organization. • Provide general administrative support such as basic data entry, filing, and distributing correspondence. • Respond to routine inquiries from callers and guests while escalating more complex matters to the right team members. • Coordinate front desk activities to ensure smooth day-to-day communication and office flow. • Support part-time reception coverage needs by managing assigned hours reliably and consistently.
2026-09-02T00:00:00Z

Project Coordinator

Houston, TX
onsite
Temporary / Contract
26 - 28 USD / Hourly
We are looking for a Project Coordinator to support a high-volume national site program in Texas. This Long-term Contract to permanent position will partner closely with the Project Manager to keep field activity organized, documentation current, and client communication timely. The role is ideal for someone who can manage scheduling, travel logistics, reporting, and administrative follow-through across multiple moving parts. Responsibilities: • Coordinate technician calendars and arrange travel logistics to support work at sites across the country • Maintain accurate records for time entries, expense submissions, and project activity updates • Review site survey checklists and confirm that required documentation is complete and properly organized • Communicate progress, schedule changes, and key project information to customers in a clear and timely manner • Prepare recurring status reports that help the Project Manager track activity across a large multi-site portfolio • Assist with light billing tasks in Excel and forward completed information to the accounts receivable team for invoicing • Support day-to-day project operations by monitoring deliverables and helping keep tasks on schedule
2026-08-27T00:00:00Z

Administrative Assistant

Houston, TX
onsite
Temporary / Contract
15 - 17 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily workplace operations in Houston, Texas. This Long-term Contract position is ideal for someone who enjoys creating an organized, welcoming office environment while handling food service coordination, stocking, and general administrative support. The person in this role will help keep shared spaces well maintained, assist with incoming deliveries, and ensure employees receive lunch orders accurately and efficiently. Responsibilities: • Prepare and refresh coffee, breakfast selections, and snack stations so items remain available throughout the workday. • Keep kitchen and break areas clean, sanitary, and orderly by completing routine wiping, washing, and equipment care as needed. • Monitor supply levels, review product dates, and restock food and beverage items to maintain readiness. • Receive grocery and food deliveries, confirm items are placed appropriately, and organize supplies for easy access. • Welcome delivery drivers professionally and coordinate the handoff of lunch orders with courtesy and efficiency. • Distribute lunches to employees at their workstations while maintaining accuracy and timely service. • Learn the office seating layout quickly to ensure meal deliveries are completed without delays or confusion. • Provide general office assistance, including light administrative support and other related tasks assigned by the team.
2026-09-02T00:00:00Z

Bookkeeper

Tomball, TX
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for a detail-oriented Bookkeeper to support day-to-day financial operations for a growing organization in Texas. This long-term contract opportunity offers consistent hours and can accommodate professionals in a remote, hybrid, or on-site arrangement. The ideal candidate brings hands-on experience with multiple accounting platforms and a strong ability to maintain accurate records, manage transactions, and keep financial data organized. Responsibilities: • Maintain accurate financial records by recording daily transactions and keeping bookkeeping data current across assigned accounts. • Process outgoing payments and monitor vendor balances to ensure accounts payable activities are completed on schedule. • Track incoming payments, apply receipts correctly, and follow up on outstanding balances to support accounts receivable operations. • Complete routine bank and account reconciliations to verify accuracy and resolve discrepancies in a timely manner. • Work within QuickBooks Online, QuickBooks Desktop, and Xero to manage bookkeeping tasks and produce reliable financial information. • Review financial entries for completeness and consistency, identifying issues and correcting errors when needed. • Support a long-term engagement by demonstrating strong technical capability, reliability, and alignment with the ongoing needs of the role.
2026-08-31T00:00:00Z

Bookkeeper

Houston, TX
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
We are looking for a detail-oriented Bookkeeper to join a real estate firm in Houston, Texas. This position is ideal for someone who can manage day-to-day accounting activities with accuracy, stay organized across a high-volume workload, and support financial operations in an on-site office environment. The role offers the opportunity to contribute across core bookkeeping functions. Responsibilities:• Oversee daily bookkeeping tasks by recording financial activity accurately and keeping accounting records current and well organized.• Process vendor invoices, payments, and related documentation while ensuring accounts payable transactions are completed on time.• Manage customer billing, payment posting, and follow-up activities to maintain accurate accounts receivable balances.• Complete bank and account reconciliations regularly to identify discrepancies and keep financial data aligned with supporting records.• Prepare and post journal entries to support routine accounting activity and period-end accuracy.• Assist with month-end closing procedures • Maintain accounting information for multiple entities, ensuring each set of books is handled with consistency and attention to detail.• Use accounting systems and spreadsheet tools to support reporting, track transactions, and improve day-to-day financial administration.
2026-08-19T00:00:00Z