10 Results for Office Assistant Jobs in Houston, TX

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Administrative Assistant

Houston, TX
remote
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support chapter operations in Houston, Texas. This Long-term Contract opportunity is ideal for someone who can balance multiple priorities, keep committees organized, and ensure meetings, communications, and records are handled efficiently. The position calls for strong administrative judgment, comfort with digital collaboration tools, and the ability to keep projects moving across leadership groups and workstreams. Responsibilities: • Organize calendars for chapter leaders, arrange virtual meetings, and confirm scheduling details for participants. • Create and circulate meeting agendas using information provided by leadership, ensuring materials are clear and delivered on time. • Assemble approved documents and presentation items for meetings and distribute them to the appropriate groups. • Capture important discussion points, document decisions, and track follow-up tasks assigned during meetings. • Keep leadership directories, membership rosters, and related records accurate and up to date. • Coordinate approved communications for chapters and committees to support consistent outreach and engagement. • Monitor timelines, maintain progress trackers, and follow the status of action items across multiple workgroups. • Connect chapter leaders with relevant committees and help coordinate activities among subcommittees and teams. • Prepare and update dashboard reporting and maintain official chapter documentation within company systems.
2026-10-13T00:00:00Z

Executive Assistant

Houston, TX
onsite
Temporary / Contract
28.5 - 35 USD / Hourly
We are looking for a highly organized and resourceful Executive Assistant to support leadership operations in Houston, Texas. This Long-term Contract position is ideal for someone who combines strong judgment, analytical ability, and administrative expertise to keep priorities moving across executive, sales, warehouse, and marketing functions. The right candidate will bring structure to competing demands, manage high-volume coordination, and serve as a dependable partner for both day-to-day execution and broader organizational support. Responsibilities: • Manage complex executive calendars, schedule key meetings, and ensure leadership priorities are coordinated efficiently. • Arrange and oversee business travel logistics for large groups, including bookings, itinerary planning, and schedule alignment for up to 100 travelers. • Provide administrative support tied to sales and warehouse operations, helping maintain organization across orders, communication, and follow-up activities. • Monitor order-related workflows and assist with accountability tracking for the sales team through accurate reporting and timely updates. • Analyze operational data and prepare Excel-based reports that help leadership make informed business decisions. • Support executive initiatives by handling delegated tasks, resolving open items, and keeping projects moving forward with minimal supervision. • Contribute to organizational planning efforts by assisting with team coordination, leadership support needs, and process visibility. • Partner with marketing stakeholders to help develop event ideas, customer engagement activities, and appreciation programs. • Coordinate executive meetings by preparing logistics, confirming attendance, and ensuring materials and action items are organized.
2026-10-14T00:00:00Z

Legal Assistant

Suite 3050, TX
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for a Contract Legal Assistant to support a busy legal team in Texas. This role serves as a key operational partner by keeping case materials organized, maintaining accurate court-related calendars, and assisting attorneys and paralegals with day-to-day litigation support. The ideal candidate is detail-oriented, comfortable working with court filings and legal records, and able to manage multiple administrative priorities in a fast-paced environment. Responsibilities: • Support attorneys and paralegals with daily administrative and litigation-related tasks to help matters progress efficiently. • Organize, scan, save, and maintain legal records, filings, and case materials while keeping matter information current in Litify, including parties, deadlines, and court details. • Monitor federal, state, and arbitration filings, review applicable court rules and judge-specific procedures, and enter all resulting deadlines into the case calendar. • Assist with the initiation of new matters by preparing complaint filings, coordinating service of process, and following up with process servers as needed. • Prepare and submit notices of appearance, pro hac vice documentation, notices of consent, and related supporting materials, including obtaining certificates of good standing when required. • Provide discovery support by gathering information, organizing document productions, indexing materials, and preparing files for release through redaction and Bates labeling. • Coordinate deposition logistics by confirming availability, scheduling vendors such as court reporters or videographers, saving transcripts, and tracking post-deposition deadlines. • Enter and transfer information from legal documents into structured Excel files with a strong focus on accuracy and consistency. • Assist with high-volume mailings by preparing envelopes, organizing outgoing correspondence, and supporting distribution of notices, certified mail, and settlement-related packages. • Help the legal team prepare for mediation and trial by tracking related deadlines, confirming client obligations, organizing exhibits, and assembling case binders.
2026-10-08T00:00:00Z

Office Services Associate

Houston, TX
remote
Temporary / Contract
19.627 - 20 USD / Hourly
We are looking for a dependable Office Services Associate to support daily administrative and operational activities in Houston, Texas. This Contract position is ideal for someone who enjoys keeping office services organized, accurate, and responsive across mail handling, document production, and shipping support. The role requires strong attention to detail, a service-oriented mindset, and the ability to manage a variety of tasks in a fast-paced office environment. Responsibilities: • Manage incoming and outgoing mail, ensuring timely sorting, distribution, and preparation for delivery or pickup. • Operate copy and document production equipment to complete printing, scanning, and duplication requests with accuracy and efficiency. • Enter and update information in internal records and tracking systems while maintaining a high level of data accuracy. • Coordinate shipping activities by preparing packages, labeling materials, and arranging carrier services as needed. • Provide day-to-day office support by responding to service requests and helping maintain organized workflow across office service functions. • Monitor supply levels for mail, shipping, and copy center operations and communicate replenishment needs promptly. • Maintain orderly records related to shipments, mail processing, and completed document requests for tracking and reference purposes.
2026-10-08T00:00:00Z

Legal Secretary

Houston, TX
onsite
Temporary / Contract
33 - 38 USD / Hourly
We are looking for a detail-oriented Legal Secretary to support legal staff in a fast-paced office environment. This long-term contract position requires someone who can keep legal documents organized, manage deadlines with precision, and ensure filings are completed accurately and on time. The ideal candidate is highly dependable, communicates clearly, and is comfortable handling administrative and case-related support responsibilities. Responsibilities: • Prepare, format, and submit legal documents through electronic filing systems while ensuring compliance with court rules and deadlines. • Maintain calendars by coordinating hearings, meetings, appointments, and other time-sensitive commitments. • Transcribe dictated notes, correspondence, and legal materials into clear and accurate documents. • Track filing dates, court deadlines, and case milestones to help keep matters moving efficiently. • Organize, update, and manage legal files, records, and related documentation for easy retrieval and accuracy. • Communicate with courts, clients, and internal team members in a timely manner regarding scheduling and document status. • Review documents for completeness, formatting consistency, and proper submission requirements before filing. • Provide day-to-day administrative support to legal staff, including document handling, correspondence, and case coordination.
2026-10-02T00:00:00Z

Facilities Assistant

the Woodlands, TX
onsite
Temporary / Contract
17 - 19 USD / Hourly
We are looking for a detail-oriented Facilities Assistant to support day-to-day workplace and real estate coordination for a Contract position based in Atlanta, Georgia. In this role, you will help keep office operations organized by managing administrative activities tied to leases, vendors, utilities, and workspace setup. The position requires strong follow-through, excellent communication, and the ability to handle multiple priorities while working with internal teams and external partners. This opportunity is well suited to someone who enjoys creating order, solving operational issues, and ensuring important tasks are completed accurately and on time. Responsibilities: • Coordinate communication with landlords, service providers, and internal departments to support smooth facilities and office operations. • Maintain organized lease records and verify that documentation is complete, current, and easy for stakeholders to access. • Review real estate and facilities data for accuracy, investigate inconsistencies, and follow through on necessary updates. • Arrange the purchase, delivery, and installation of furniture and workplace equipment for new or existing office spaces. • Track furniture and equipment information in internal asset records to support compliance and inventory visibility. • Request and distribute Certificates of Insurance for office locations as needed to satisfy landlord and vendor requirements. • Assist with vendor and landlord account setup activities related to invoicing and payment processing. • Share finalized lease details with internal business partners so operational and financial teams have the information they need. • Oversee utility start and stop requests and coordinate with external providers to confirm account activation and billing setup. • Support work managed through facilities and service tools, including platforms such as Confluence or Jira Service Management, when applicable.
2026-10-12T00:00:00Z

Office Services Associate (Repro)

Houston, TX
onsite
Temporary / Contract
16.5 - 18.5 USD / Hourly
We are looking for an Office Services Associate (Repro) to support daily document production and office service operations for a client site. This is a Contract position suited for someone who enjoys working in a fast-paced, detail-focused setting while delivering accurate copy, scanning, and mailroom support. The role also partners with internal team members and client contacts to keep requests organized, completed on time, and handled with a high level of service. Responsibilities: • Manage incoming office service requests by reviewing instructions, confirming job details, and recording work through required tracking methods before production begins. • Produce and finish copy, print, scan, and intake assignments in alignment with site procedures, quality expectations, and agreed turnaround times. • Coordinate the sequence of active projects so urgent and deadline-driven work is completed efficiently and delivered as scheduled. • Communicate promptly with supervisors or client contacts when priorities shift, requirements are unclear, or timing issues may affect completion. • Resolve routine copier, scanner, and related equipment issues, and escalate more complex problems when additional support is needed. • Replenish paper, toner, and other production materials while maintaining equipment readiness and an organized work area. • Review completed output for accuracy and presentation, and contribute to quality checks on team deliverables when needed. • Support additional back-office functions such as mail handling, hospitality, reception, or audio/visual assistance based on business demands at the site. • Follow client location standards and company policies while using supplies responsibly and maintaining confidentiality for sensitive documents.
2026-10-14T00:00:00Z

Accounting Clerk

Houston, TX
onsite
Temporary / Contract
19 - 21 USD / Hourly
We are looking for an entry-level Accounting Clerk to join our team on a contract basis. This opportunity is ideal for someone who enjoys organized, focused work and wants to grow from file management and office support into broader accounting and administrative responsibilities. The role offers hands-on training and exposure to essential financial processes, making it a strong fit for someone eager to build practical experience in an organized office environment. Responsibilities: • Organize, sort, and maintain physical and digital records so documents are easy to retrieve and accurately stored. • Provide day-to-day clerical assistance, including routine office support and general administrative tasks. • Assist the accounting and administrative staff with daily operational needs and shifting team priorities. • Capture clear and thorough notes during training and apply established procedures with consistency and accuracy. • Work closely with colleagues across the office to help complete shared tasks and support workflow needs. • After the initial training period, help prepare and distribute certified lien correspondence according to monthly deadlines. • Contribute to billing and invoicing activities as responsibilities expand through training. • Build working knowledge of QuickBooks, Paycom, and internal company processes to support accounting operations. • Complete additional administrative and accounting-related assignments as needed by the team.
2026-10-13T00:00:00Z

Accounting Clerk

Humble, TX
onsite
Temporary to Hire
19 - 21 USD / Hourly
Job SummaryOur client is seeking a detail-oriented Administrative Assistant for their busy office in Humble. This fully onsite, contract-to-hire role will support front desk operations, customer service, invoicing, billing, and general office coordination. The ideal candidate is organized, professional, and able to manage multiple priorities in a fast-paced environment.Key Responsibilities<ul><li>Answer and direct phone calls and greet visitors</li><li>Support customers, walk-ins, and the sales team with orders and inquiries</li><li>Enter orders received by phone, email, or text</li><li>Create and process invoices, billing, and batch reports</li><li>Reconcile daily credit card, check, and cash sales</li><li>Apply payments and maintain petty cash records</li><li>Update customer pricing and assist with billing questions</li><li>Maintain filing systems, office supplies, and shipping coordination</li><li>Assist with meeting scheduling, agendas, and other administrative tasks</li><li>Perform additional office support duties as needed</li></ul>
2026-10-14T00:00:00Z

Accounting Clerk

the Woodlands, TX
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an Accounting Clerk to join a fully onsite team in The Woodlands, Texas. This Long-term Contract position is ideal for someone who enjoys supporting day-to-day accounting operations in a fast-paced environment. The role will focus on maintaining accurate financial records, handling payable and receivable activity, and keeping documentation organized while using QuickBooks Online. Responsibilities: • Manage invoice review and payment processing by matching purchase orders, receipts, and billing details to ensure accuracy before disbursement. • Support incoming payments and customer account activity by recording transactions, tracking outstanding balances, and helping resolve discrepancies. • Conduct outreach related to account follow-up, payment status, and routine financial communication with internal or external contacts. • Maintain organized electronic and physical records for invoices, account documentation, and other accounting materials. • Enter financial data into QuickBooks Online and verify records are current, complete, and accurate. • Assist with day-to-day accounting administration to support efficient processing of transactions and reporting needs.
2026-10-14T00:00:00Z

10 results for Office Assistant in Houston, TX