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12 results for Office Assistant in Houston, TX

Office Manager

Friendswood, TX
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an organized and proactive Office Manager to support daily operations for a construction-focused team in Texas. This contract opportunity is ideal for someone who thrives in a fast-paced office, keeps records accurate, and ensures tasks are completed on time. The right candidate will bring strong attention to detail, confidence in coordinating administrative activities, and the ability to keep employees accountable for follow-through. Responsibilities: • Oversee day-to-day office operations and maintain an efficient, well-organized administrative environment. • Manage incoming calls, visitors, and front-desk activities while providing attentive support to internal staff and external contacts. • Process accounts payable tasks, including invoice review, coding, and submission for timely payment. • Maintain accurate files, correspondence, and project-related documentation to support office and construction activities. • Track outstanding tasks and follow up with employees to ensure deadlines, paperwork, and required updates are completed. • Coordinate office supply ordering, document distribution, and general administrative support for project teams. • Assist with order processing and fulfillment-related paperwork to help keep office and project operations running smoothly. • Monitor records for accuracy and completeness, correcting issues promptly and ensuring documentation is properly maintained.
2026-09-18T00:00:00Z

Administrative Assistant

Houston, TX
remote
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support chapter operations in Houston, Texas. This Long-term Contract opportunity is ideal for someone who can balance multiple priorities, keep committees organized, and ensure meetings, communications, and records are handled efficiently. The position calls for strong administrative judgment, comfort with digital collaboration tools, and the ability to keep projects moving across leadership groups and workstreams. Responsibilities: • Organize calendars for chapter leaders, arrange virtual meetings, and confirm scheduling details for participants. • Create and circulate meeting agendas using information provided by leadership, ensuring materials are clear and delivered on time. • Assemble approved documents and presentation items for meetings and distribute them to the appropriate groups. • Capture important discussion points, document decisions, and track follow-up tasks assigned during meetings. • Keep leadership directories, membership rosters, and related records accurate and up to date. • Coordinate approved communications for chapters and committees to support consistent outreach and engagement. • Monitor timelines, maintain progress trackers, and follow the status of action items across multiple workgroups. • Connect chapter leaders with relevant committees and help coordinate activities among subcommittees and teams. • Prepare and update dashboard reporting and maintain official chapter documentation within company systems.
2026-09-18T00:00:00Z

Administrative Assistant

Pearland, TX
onsite
Temporary to Hire
23 - 26.4 USD / Hourly
We are looking for a dependable Office Manager to support daily office operations in Pearland, Texas. This contract-to-permanent opportunity is ideal for someone who enjoys balancing front desk responsibilities, resident support, and administrative coordination in a community-focused environment. The right person will bring a calm, service-driven approach, stay organized in a fast-paced setting, and take initiative to resolve issues before they escalate. Responsibilities:• Welcome residents, visitors, and vendors at the front desk while creating a detail-oriented and friendly first impression.• Manage incoming phone calls, respond to routine inquiries, and direct requests to the appropriate team members in a timely manner.• Provide administrative support through accurate data entry, document handling, filing, and upkeep of office records.• Assist with resident service requests and concerns, ensuring questions are addressed clearly and follow-up is completed promptly.• Support billing-related tasks by preparing information, reviewing basic account details, and helping resolve payment questions.• Coordinate general office activities such as scheduling, correspondence, mail handling, and supply organization to keep operations running smoothly.• Monitor recurring issues, communicate updates appropriately, and help prevent service disruptions through proactive administrative follow-through.
2026-09-17T00:00:00Z

Office Services Associate

Houston, TX
onsite
Temporary / Contract
17.1 - 18 USD / Hourly
We are looking for a versatile Office Services Associate to support daily operations in a large corporate office in Houston, Texas. This Long-term Contract position is ideal for someone who enjoys hands-on work, delivers excellent service, and can shift smoothly between mail, copy, shipping, and general office support tasks. The role works across multiple service areas, helping employees and visitors while keeping essential workplace services running efficiently. Responsibilities: • Provide day-to-day support across mail distribution, copy and document handling, shipping and receiving, and general office services. • Rotate between service functions as needed, serving as a flexible team resource in a busy multi-floor office environment. • Assist with conference room readiness and related office support to help meetings and workplace operations run smoothly. • Welcome and guide visitors, couriers, and delivery personnel through the building when access assistance is required. • Perform scheduled pickups and drop-offs, including mail runs and coordination of incoming and outgoing packages. • Support workspace changes by helping move chairs, cabinets, and other office furnishings using carts or dollies when appropriate. • Contribute to office relocations and seating reconfigurations while following safety guidelines and partnering with team members for heavier items. • Walk throughout the office regularly to respond to service requests and provide timely assistance to employees across several floors.
2026-09-14T00:00:00Z

Receptionist

Houston, TX
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
We are looking for an experienced and dependable Receptionist to support daily front office operations in Houston, Texas. This position is ideal for someone who enjoys creating a strong first impression while keeping administrative tasks organized and on schedule. The role combines customer-facing responsibilities with clerical support and requires confidence using Microsoft Office applications in a busy environment. Responsibilities: • Welcome visitors, answer incoming calls, and direct inquiries to the appropriate team members in a courteous and efficient manner. • Manage front desk activity by coordinating guest check-ins, handling messages, and maintaining an orderly reception area. • Provide administrative support through document preparation, data entry, scheduling assistance, and routine office coordination. • Use Microsoft Word, Excel, Outlook, and PowerPoint to create correspondence, update records, manage calendars, and prepare basic reports or presentations. • Monitor office communications and respond to general requests promptly to help maintain smooth day-to-day operations. • Organize files, maintain accurate administrative records, and assist with clerical tasks that support internal departments. • Coordinate meeting logistics, including room preparation, calendar updates, and distribution of relevant materials. • Support ongoing office processes and assist with additional administrative assignments as business needs evolve.
2026-09-17T00:00:00Z

Legal Secretary

Houston, TX
onsite
Temporary / Contract
33 - 38 USD / Hourly
We are looking for a detail-oriented Legal Secretary to support legal staff in a fast-paced office environment. This long-term contract position requires someone who can keep legal documents organized, manage deadlines with precision, and ensure filings are completed accurately and on time. The ideal candidate is highly dependable, communicates clearly, and is comfortable handling administrative and case-related support responsibilities. Responsibilities: • Prepare, format, and submit legal documents through electronic filing systems while ensuring compliance with court rules and deadlines. • Maintain calendars by coordinating hearings, meetings, appointments, and other time-sensitive commitments. • Transcribe dictated notes, correspondence, and legal materials into clear and accurate documents. • Track filing dates, court deadlines, and case milestones to help keep matters moving efficiently. • Organize, update, and manage legal files, records, and related documentation for easy retrieval and accuracy. • Communicate with courts, clients, and internal team members in a timely manner regarding scheduling and document status. • Review documents for completeness, formatting consistency, and proper submission requirements before filing. • Provide day-to-day administrative support to legal staff, including document handling, correspondence, and case coordination.
2026-09-19T00:00:00Z

Human Resources (HR) Assistant

Spring, TX
onsite
Temporary to Hire
20 - 25 USD / Hourly
We are looking for a detail-oriented Human Resources (HR) Assistant to join our team in The Woodlands. This fully onsite opportunity is a Contract to permanent position and offers the chance to support key HR operations that help create a positive employee experience. The ideal candidate will bring strong organizational skills, confidence working with HR systems, and the ability to communicate professionally across multiple platforms. Responsibilities:• Support daily human resources activities, including maintaining employee records and assisting with administrative HR processes.• Coordinate onboarding tasks for new team members, ensuring required documents, forms, and pre-employment steps are completed accurately and on time.• Assist with candidate screening documentation and follow up on outstanding items to help keep recruitment timelines on track.• Provide general support for employee relations matters by responding to routine questions and directing issues to the appropriate HR team members.• Update and maintain information within HRIS platforms to help ensure employee data remains accurate and current.• Prepare correspondence, schedules, and HR-related documentation using Microsoft Office applications and communication tools.• Facilitate communication with candidates, employees, and internal stakeholders through Zoom, Microsoft Teams, and Outlook.• Help organize meetings, interviews, and other HR activities in a fully onsite office environment.
2026-09-17T00:00:00Z

Administrative Assistant / Front Desk Coordinator

Houston, TX
onsite
Permanent / Full Time
54000 - 56000 USD / Yearly
We are looking for an experienced and dependable Administrative Assistant / Front Desk Coordinator to help create an organized, welcoming office environment. This position supports daily front desk activities while providing administrative assistance that keeps teams, meetings, and office operations moving efficiently. The ideal candidate brings strong communication skills, excellent judgment, and a service-oriented approach to working with employees, visitors, and external partners. Responsibilities: • Welcome visitors, clients, and vendors courteously, ensuring each person is assisted promptly and directed to the appropriate contact or meeting area. • Oversee reception operations by managing the front desk, answering incoming calls, and maintaining a tidy, well-organized common area. • Schedule appointments, coordinate calendars, and assist with meeting arrangements to support smooth day-to-day office activity. • Organize paper and digital records, including scanning, filing, and maintaining accurate document storage systems. • Process incoming and outgoing mail, packages, and courier deliveries while tracking shipments as needed. • Monitor inventory for office, printer, and copier supplies and place orders to keep the workplace fully stocked. • Help plan employee lunches, office gatherings, and special events, while also supporting conference and trade show logistics such as vendor coordination and shipment preparation. • Prepare and format presentations, proposal materials, and other business documents, and provide administrative support to multiple departments when needed.
2026-09-17T00:00:00Z

Accounting Clerk

Houston, TX
onsite
Temporary to Hire
19.7885 - 22.913 USD / Hourly
Our client is seeking a Bilingual Administrative Assistant / Accounting Support professional to join their team in a highly visible role supporting front office operations, accounts payable, and payroll functions.This position is open due to an internal promotion, creating an excellent opportunity for someone who is eager to grow with a company that values hard work, teamwork, and long-term development. Key ResponsibilitiesFront Desk & Administrative Support<ul><li>Answer and route incoming phone calls professionally.</li><li>Welcome visitors and direct them to the appropriate department or building.</li><li>Assist with employee and applicant onboarding paperwork.</li><li>Perform high-volume data entry and record management.</li><li>Coordinate communication and workflow between multiple office locations.</li><li>Provide general administrative support to office staff and leadership.</li></ul>Accounts Payable Support<ul><li>Match invoices, receipts, and supporting documentation.</li><li>Verify and match purchase orders within the system.</li><li>Assist with AP processing and vendor documentation.</li><li>Maintain organized accounting records and files.</li></ul>Payroll Support<ul><li>Collect timesheets from field personnel and foremen.</li><li>Review and organize payroll documentation for accuracy.</li><li>Enter timesheet information and prepare payroll data for processing.</li><li>Assist with payroll-related administrative tasks as needed.</li></ul>
2026-09-19T00:00:00Z

Accounting Clerk

Houston, TX
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an Accounting Clerk to support a busy engineering organization in Houston, Texas. This contract-to-permanent opportunity is ideal for someone who enjoys detailed financial work, can manage a steady invoice volume, and takes pride in maintaining accurate receivable records. The person in this role will contribute to day-to-day accounting operations by keeping billing activity current, resolving account issues, and supporting timely cash application and reporting. Responsibilities: • Process accounts receivable transactions from initial entry through final reconciliation, ensuring records remain complete and accurate. • Review and post invoice batches, apply cash receipts, and maintain supporting documentation for daily accounting activity. • Investigate customer account discrepancies and work with internal and external contacts to resolve outstanding receivable issues. • Prepare aging reports and monitor open balances to support effective follow-up on overdue accounts. • Conduct commercial collection outreach and billing-related communication in a thorough and timely manner. • Reconcile subledger balances to the general ledger and help maintain the accuracy of month-to-month financial records. • Assist with high-volume invoicing tasks each week while meeting deadlines and maintaining close attention to detail. • Provide occasional support for accounts payable activities as workload demands require. • Work with freight-related billing documentation and help ensure charges are recorded appropriately within the accounting process.
2026-09-17T00:00:00Z

Accounting Clerk

Pasadena, TX
onsite
Temporary to Hire
22 - 25 USD / Hourly
We are looking for an Accounting Clerk to join a metal fabrication organization in Pasadena, Texas on a contract basis with the potential for a permanent role. This position supports core accounting activities by handling transaction processing, invoice coordination, data entry, and general financial administration with accuracy and discretion. The ideal candidate is comfortable working with detailed financial information, stays organized in a fast-paced setting, and communicates effectively across departments. Responsibilities: • Execute customer wire payments each day, including large-dollar transactions that require careful review and precise handling. • Investigate freight-related charges, upload supporting documentation, and assign expenses correctly to the appropriate customer records. • Enter import activity and other financial or operational details into accounting and internal business systems with a high level of accuracy. • Provide administrative assistance for departmental processes, including gathering documentation, checking submitted information, and following up on outstanding items. • Reconcile monthly expenses tied to international entities and help maintain accurate financial reporting records. • Support compliance-related accounting tasks by organizing information needed for regulatory requirements and financial statement preparation. • Assist with accounts payable, accounts receivable, billing, and account reconciliation activities as needed by the accounting team.
2026-09-18T00:00:00Z

Trial Legal Assistant

Houston, TX
onsite
Permanent / Full Time
60000 - 90000 USD / Yearly
We are looking for a Trial Legal Assistant to support attorneys and legal staff in a fast-paced litigation practice. This role focuses on coordinating high-volume administrative and case-related work, preparing court-ready materials, and keeping matters organized across multiple deadlines and venues. The ideal candidate brings strong judgment, discretion, and the ability to manage competing priorities while maintaining strong working relationships with clients, counsel, and internal teams. Responsibilities: • Coordinate attorney schedules, track key litigation dates, and help ensure court deadlines are recorded accurately and met on time. • Draft, edit, and finalize a wide range of legal documents, including pleadings, motions, discovery materials, correspondence, and internal memoranda. • Handle filing and service activities for matters in state, federal, appellate, and arbitration forums, including electronic submissions and delivery coordination when needed. • Review documents for formatting, completeness, and procedural compliance before distribution, filing, or service to outside parties. • Support case administration by opening new matters, initiating conflict checks, and maintaining organized electronic and physical files throughout the matter lifecycle. • Assist with meeting logistics, case-related projects, and day-to-day administrative needs for multiple attorneys and legal team members. • Use online legal resources to locate cases and conduct basic legal research in support of attorney requests. • Maintain trusted working relationships with clients, attorneys, court personnel, and staff while safeguarding confidential information at all times.
2026-09-03T00:00:00Z