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9 results for Office Assistant in Houston, TX

Administrative Assistant

Katy, TX
onsite
Temporary to Hire
24 - 25 USD / Hourly
We are looking for a proactive Administrative Assistant to support contract coordination and day-to-day administrative activities for an on-site team in Texas. This contract position with permanent potential is ideal for someone who is highly organized, comfortable working independently, and confident managing details across multiple steps of the contract process. The role serves as a key point of coordination between sales, estimating, operations, and other internal partners to help keep projects moving efficiently. Responsibilities: • Coordinate incoming customer agreements by reviewing documents for completeness, organizing records, and preparing them for internal processing. • Act as a central point of communication between estimating, sales, operations, and other stakeholders to keep contract-related tasks on schedule. • Enter and maintain contract information in internal systems with a high degree of accuracy and attention to detail. • Track the progress of agreements through each approval and operational step, following up as needed to prevent delays. • Support project logistics by ensuring documentation is properly routed and shared with the appropriate teams. • Handle general administrative duties such as answering inbound calls, assisting visitors, and providing front-office support when needed. • Maintain organized electronic and physical files so documents can be accessed quickly and audited easily. • Provide flexible coverage during busy periods or team absences, including occasional additional hours when business needs require it.
2026-06-25T00:00:00Z

Administrative Assistant

Baytown, TX
onsite
Permanent / Full Time
55000 - 62400 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to join our client's team in Baytown, Texas. In this role, you will provide essential support in logistics, scheduling, and customer service, ensuring smooth and efficient daily operations. If you have strong organizational skills and a passion for delivering excellent service, this is a great opportunity to make a meaningful impact. Responsibilities:• Manage schedules, coordinate calendars, and arrange meetings for staff and leadership.• Prepare, proofread, and distribute various documents, including reports and presentations.• Maintain organized filing systems and handle confidential records securely.• Support logistics operations by coordinating shipments, tracking deliveries, and managing supply orders.• Communicate effectively with vendors and carriers to address shipping or delivery concerns.• Process purchase orders, invoices, and receipts for supplies and equipment.• Provide exceptional customer service by addressing inquiries and resolving issues for both internal and external stakeholders.• Monitor and follow up on customer orders, shipments, and product returns.• Collaborate with cross-functional teams to ensure seamless office and logistics operations.• Oversee office supply inventory and ensure timely replenishment to support daily activities.
2026-06-12T00:00:00Z

Executive Assistant

Humble, TX
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
Our client is seeking a highly skilled Executive Assistant to provide comprehensive administrative support to the executives as well as designated family members. This position requires excellent organizational abilities, exceptional discretion, and the capacity to manage both business-related and personal tasks. A strict commitment to confidentiality is essential. Key Responsibilities: Provide high-level administrative support to executive leadership, including calendar management, travel arrangements, meeting coordination, and expense reporting. Assist family members with personal tasks, including appointment scheduling, travel logistics, reservations, etc. Screen and prioritize communications, ensuring sensitive information is handled securely and proactively. Coordinate special projects or events for business and/or family functions. Maintain detailed records, files, and databases for both business and family-related matters. Liaise with internal staff, external partners, vendors, and service providers on behalf of executives and family. Conduct research as needed to support executive or family requests. Run errands and manage deliveries or household needs as required. Manage and protect highly sensitive information in strict confidence at all times. Perform additional administrative and personal support tasks as requested. Qualifications: Proven experience supporting executives and/or families in a similar role. Exceptional organizational and project management skills. Demonstrated ability to handle confidential information with the highest level of discretion. Excellent verbal and written communication abilities. Proactive problem-solver with a flexible, “can do” attitude. Proficient with common office software and relevant technology platforms. Valid driver’s license and reliable transportation may be required. Confidentiality: Due to the highly sensitive nature of the information dealt with in this role, the utmost professionalism, integrity, and confidentiality are mandatory. Bachelor's degree highly desired
2026-06-26T00:00:00Z

Executive Assistant

Houston, TX
onsite
Temporary to Hire
29 - 30 USD / Hourly
We are looking for an organized and proactive Executive Assistant to support daily operations for a busy division in the construction industry based in Houston, Texas. This contract opportunity is ideal for someone who can balance administrative coordination, office management, and executive support in a fast-paced environment. The role requires strong attention to detail, sound judgment, and the ability to keep meetings, communications, and workplace logistics running smoothly. Responsibilities: • Oversee day-to-day office operations, including replenishing supplies, coordinating printer upkeep, and maintaining orderly shared spaces such as conference rooms. • Arrange division meetings and internal events by handling scheduling, logistics, and on-site preparation to ensure a seamless experience. • Process recurring utility invoices related to model homes and specification properties with accuracy and timeliness. • Review community and company web content to identify needed updates and support a consistent online presence. • Maintain and update the division’s social media activity in alignment with business needs and brand standards. • Receive incoming packages and deliveries, document receipt when needed, and route items to the appropriate recipients. • Administer office mail distribution and organize outgoing correspondence to support efficient communication flow. • Track and distribute homeowner keys and access fobs while maintaining accurate records. • Coordinate orders for business cards, name badges, and other administrative materials required by the division. • Provide broad administrative support to divisional leadership, including handling ad hoc assignments and helping manage scheduling priorities.
2026-06-26T00:00:00Z

Receptionist

Houston, TX
onsite
Temporary / Contract
17 - 19 USD / Hourly
We are looking for a friendly and organized Receptionist to support daily front-desk operations for a waste and environmental services organization in Houston, Texas. This Contract position is ideal for someone who enjoys creating a welcoming first impression, managing incoming communications, and keeping the reception area running smoothly. The role requires strong phone handling skills, attention to detail, and the ability to assist visitors and callers effectively. Responsibilities: • Welcome visitors and provide courteous front-desk support while maintaining a welcoming environment. • Manage a multi-line phone system, directing incoming calls to the appropriate departments efficiently and accurately. • Respond to inbound phone inquiries with clear communication and route messages promptly when needed. • Monitor the reception area, assist with general administrative tasks, and help keep daily office activity organized. • Support part-time front-desk coverage by handling scheduled reception duties consistently and dependably.
2026-06-25T00:00:00Z

Accounting Clerk

Katy, TX
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
Our client located in East Houston, TX is seeking an Accounting Assistant to support the Staff Accountant and HR Manager with AP and Payroll duties. The Accounting Assistant must have 2+ years of experience in Accounts Payable and Payroll. The Accounting Assistant will be responsible for processing full cycle Accounts Payable using purchase orders and will be reviewing and verifying payroll. The Accounting Assistant must well experience in QuickBooks, and VLOOKUP and Pivot Table savvy in Excel. This is a direct hire opportunity paying up to 65K plus benefits working 100% on site.
2026-06-05T00:00:00Z

Accounting Clerk

Pasadena, TX
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for a detail-oriented Accounting Clerk to support day-to-day financial operations for a team based in Pasadena, Texas. This Long-term Contract position focuses on maintaining accurate records, processing payables, and keeping billing and reconciliation activities organized and up to date. The ideal candidate brings strong accuracy, comfort with QuickBooks, and the ability to manage high-volume clerical accounting tasks in a timely manner. Responsibilities: • Process vendor invoices, verify supporting details, and prepare payments in accordance with established timelines. • Enter financial information into accounting records with a high degree of accuracy and maintain organized documentation for audit readiness. • Assist with billing activities by preparing customer invoices and helping resolve routine discrepancies related to charges or payment status. • Reconcile bank statements and internal records to identify variances, research issues, and support timely corrections. • Review and compile employee expense submissions to ensure completeness, policy alignment, and proper coding. • Maintain accounts payable files, update transaction data in QuickBooks, and help keep financial information current and reliable. • Communicate with vendors and internal staff regarding invoice questions, payment follow-up, and supporting documentation needs.
2026-06-24T00:00:00Z

Accounting Clerk

Houston, TX
onsite
Temporary to Hire
20 - 24 USD / Hourly
About Our ClientThey are a growing bookkeeping services firm supporting approximately 90–95 clients. Their team delivers dependable, high-volume accounting support with a strong focus on accuracy, consistency, and efficiency.Position OverviewThey are seeking a detail-oriented Part-Time Accounting Specialist with strong Excel skills to support a high-volume client accounting environment. This role is ideal for someone who enjoys structured, process-driven work and can manage repetitive accounting tasks with speed and precision.Key Responsibilities<ul><li>Enter monthly bank and credit card statements into Sage </li><li>Process high-volume debit transactions accurately and efficiently</li><li>Record online bill pay and EFT activity for multiple client accounts</li><li>Perform account analysis and reconciliations using Excel</li><li>Complete payroll data entry and maintain payroll records</li><li>Prepare quarterly payroll tax reports</li><li>Submit monthly federal payroll tax deposits</li><li>Manage multiple client accounts while maintaining a high level of accuracy and organization</li></ul>
2026-06-26T00:00:00Z

Assistant I, Administrative

Houston, TX
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support HR-related employee services in Houston, Texas. This Long-term Contract position focuses on handling employee inquiries, maintaining accurate records, and coordinating with internal teams to deliver timely, high-quality support. The role requires strong communication, organization, and follow-through while working in a hybrid schedule of onsite Monday through Thursday and remote on Friday. Responsibilities: • Manage incoming employee questions related to HR policies, procedures, and workplace practices, ensuring each request is addressed promptly and accurately. • Record, track, and close employee interactions in electronic systems while maintaining complete and organized documentation. • Support the resolution of escalated concerns by coordinating with internal HR teams and other departments to provide effective follow-up. • Contribute to onboarding and team development by assisting with the training of new staff members and sharing process knowledge. • Collaborate with shared services groups such as payroll, benefits, recruiting, IT, and security to ensure employee support activities are completed thoroughly. • Maintain filing systems, prepare reports, update templates, conduct research, and organize department materials as needed. • Process employee pay-related updates, including merit increases, promotions, and compensation adjustments, and verify that all required information is entered correctly. • Respond to routine payroll, timekeeping, and benefits questions, serving as a point of contact between employees, managers, and service teams to resolve issues. • Coordinate documentation and follow-up for leaves of absence, disability claims, workers’ compensation matters, accommodations, and new employee paperwork, ensuring all required parties remain informed.
2026-06-22T00:00:00Z