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9 results for Office Administration in Houston, TX

Office Coordinator

Houston, TX
onsite
Temporary / Contract
22 - 23 USD / Hourly
We are looking for an experienced Office Coordinator to support front desk operations and create a welcoming experience for visitors and employees. This Contract position is ideal for someone who can manage daily reception activities, handle incoming communications efficiently, and keep the office environment organized. The role combines customer-facing support with administrative coordination, requiring strong attention to detail and communication skills. Responsibilities:• Welcome guests and staff at the front desk, provide assistance upon arrival, and ensure a welcoming first impression for the office.• Manage a multi-line phone system by answering, directing, and relaying incoming calls promptly and accurately.• Create expense reports, manage executive scheduling and book travel.• Coordinate front office activity by monitoring visitor access, maintaining reception coverage, and responding to general inquiries.• Provide concierge-style support by assisting with routine requests, offering information, and helping resolve day-to-day office needs.• Maintain an orderly reception area and support overall office organization to promote a smooth daily workflow.• Receive messages, route communications to the appropriate contacts, and follow up when needed to support timely responses.• Assist with basic administrative tasks such as scheduling, document handling, and general office coordination.• Support internal teams with front desk and communication needs while delivering courteous and efficient service throughout the day.
2026-05-29T00:00:00Z

Administrative Assistant

Houston, TX
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for an Administrative Assistant to support daily operations for a trade association in Houston, Texas. This Long-term Contract position is ideal for someone who enjoys creating order, managing multiple priorities, and serving as an organized first point of contact for visitors and callers. The role will provide broad administrative support, including scheduling, travel coordination, record maintenance, and event assistance. Success in this position requires strong organization, attention to detail, and the ability to handle routine office needs with efficiency. Responsibilities: • Welcome guests and manage front desk activities while ensuring an organized and responsive experience for visitors and incoming calls. • Coordinate complex schedules for two senior leaders, including arranging meetings, updating calendars, and helping prevent conflicts. • Prepare, submit, and monitor expense documentation to support accurate reporting and timely reimbursement. • Organize business travel plans, including itineraries, reservations, and related logistics for leadership or staff as needed. • Maintain accurate records by entering and updating information in internal systems and office files. • Monitor workplace supplies and replenish inventory to keep the office stocked and operating efficiently. • Provide day-to-day administrative support such as document preparation, correspondence handling, and general office coordination. • Assist with planning and setup for association events and participate in select functions that may occur outside standard business hours. • Utilize office platforms such as Memberly, MailChimp, or NetSuite when needed; prior exposure is helpful but not mandatory.
2026-06-01T00:00:00Z

Administrative Assistant

Baytown, TX
onsite
Permanent / Full Time
55000 - 62400 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to join our client's team in Baytown, Texas. In this role, you will provide essential support in logistics, scheduling, and customer service, ensuring smooth and efficient daily operations. If you have strong organizational skills and a passion for delivering excellent service, this is a great opportunity to make a meaningful impact. Responsibilities:• Manage schedules, coordinate calendars, and arrange meetings for staff and leadership.• Prepare, proofread, and distribute various documents, including reports and presentations.• Maintain organized filing systems and handle confidential records securely.• Support logistics operations by coordinating shipments, tracking deliveries, and managing supply orders.• Communicate effectively with vendors and carriers to address shipping or delivery concerns.• Process purchase orders, invoices, and receipts for supplies and equipment.• Provide exceptional customer service by addressing inquiries and resolving issues for both internal and external stakeholders.• Monitor and follow up on customer orders, shipments, and product returns.• Collaborate with cross-functional teams to ensure seamless office and logistics operations.• Oversee office supply inventory and ensure timely replenishment to support daily activities.
2026-05-29T00:00:00Z

Office Services Associate

Houston, TX
onsite
Temporary / Contract
16.5 - 17.5 USD / Hourly
We are looking for an Office Services Associate to support daily back-office operations for client teams. This is a contract position with the potential to become a longer-term opportunity based on business needs and performance. The role focuses on copy, mail, scanning, and related office support services in a fast-paced office setting, while maintaining accuracy, confidentiality, and strong customer service. Responsibilities: • Manage incoming office service requests by reviewing instructions, confirming job details, and recording work accurately in designated logs. • Complete copying, scanning, mail handling, and document intake tasks in line with established service standards and turnaround expectations. • Organize assignments by urgency and workflow requirements to ensure projects are processed and delivered on schedule. • Communicate promptly with clients and leadership regarding deadlines, status updates, or issues that may affect completion of work. • Perform routine quality checks on completed materials to maintain consistency, accuracy, and a clear presentation. • Resolve basic equipment and machine issues when possible and escalate more complex problems to the appropriate support contact. • Support additional front-of-house or office operations needs, such as reception, hospitality, and audio/visual assistance, as required. • Handle confidential records and sensitive information with discretion while following company policies and operational procedures. • Load and replenish paper, supplies, and related materials for office equipment, and assist with physically moving items up to 50 pounds when needed.
2026-05-20T00:00:00Z

Executive Assistant / Office Coordinator

Houston, TX
onsite
Temporary / Contract
28 - 30 USD / Hourly
We are looking for a highly organized Executive Assistant / Office Coordinator to support leadership and keep daily business operations running efficiently in Houston, Texas. This is a Contract position for someone who is detail oriented, can manage shifting priorities, work independently, and bring structure to a fast-paced office environment. The ideal candidate will strengthen executive workflow, coordinate administrative activities, and maintain clear communication across internal teams, clients, and vendors. Responsibilities: • Oversee executive calendars by arranging meetings, tracking key deadlines, and ensuring timely follow-up on action items. • Prepare, organize, and send clear and accurate correspondence for leadership, including communication with clients, vendors, and internal stakeholders. • Support daily prioritization by helping leadership stay focused on urgent needs, upcoming commitments, and operational deadlines. • Maintain an orderly and productive office setting by coordinating supplies, workspace needs, and general administrative logistics. • Manage routine operational requests and respond quickly to evolving business needs as they arise throughout the day. • Work closely with external vendors to monitor progress, confirm deliverables, and keep open items moving toward completion. • Maintain accurate files, records, and internal documentation so important business information remains accessible and up to date. • Assist with onboarding coordination and administrative process documentation to support a consistent and well-organized operation. • Provide support for hiring logistics when needed, including interview scheduling and coordination of related administrative details.
2026-06-01T00:00:00Z

Executive Assistant

Houston, TX
onsite
Temporary to Hire
28 - 35 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support to senior leadership and key members of the Institutional Group in Houston, Texas. This contract position is ideal for someone who thrives in a fast-moving environment, can manage frequent scheduling changes, and brings exceptional organization and discretion to daily operations. The role will play an important part in keeping executive calendars, travel, meetings, and department activities running efficiently while supporting a detail-focused and responsive office environment. Responsibilities: • Manage complex executive calendars with frequent changes, coordinating appointments, meetings, and conference calls while ensuring priorities are handled efficiently. • Arrange meeting logistics from start to finish, including agenda preparation, room scheduling, and coordination of catering or other onsite needs. • Maintain and update client and contact records within CRM platforms such as Salesforce, ensuring information remains accurate and accessible. • Coordinate domestic and international travel plans in alignment with company guidelines, including itinerary planning and related logistics. • Prepare and submit electronic expense reports in accordance with internal policies, resolving issues as needed to support timely processing. • Support the planning and execution of client events, conferences, and internal gatherings, and assist onsite when event coordination is required. • Create reports, spreadsheets, and other administrative documents while contributing to special projects and ad hoc assignments for leadership. • Provide general office support by handling mail, supplies, invoices, visitor reception, incoming calls, filing systems, and basic office equipment troubleshooting. • Handle sensitive business and client information with a high level of discretion and confidentiality while coordinating with internal teams on daily operational matters. • Assist with onboarding logistics, office-related coordination, and communication with building management regarding maintenance, moves, vendor access, and site support needs.
2026-06-01T00:00:00Z

Executive Assistant

Humble, TX
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
Our client is seeking a highly skilled Executive Assistant to provide comprehensive administrative support to the executives as well as designated family members. This position requires excellent organizational abilities, exceptional discretion, and the capacity to manage both business-related and personal tasks. A strict commitment to confidentiality is essential. Key Responsibilities: Provide high-level administrative support to executive leadership, including calendar management, travel arrangements, meeting coordination, and expense reporting. Assist family members with personal tasks, including appointment scheduling, travel logistics, reservations, etc. Screen and prioritize communications, ensuring sensitive information is handled securely and proactively. Coordinate special projects or events for business and/or family functions. Maintain detailed records, files, and databases for both business and family-related matters. Liaise with internal staff, external partners, vendors, and service providers on behalf of executives and family. Conduct research as needed to support executive or family requests. Run errands and manage deliveries or household needs as required. Manage and protect highly sensitive information in strict confidence at all times. Perform additional administrative and personal support tasks as requested. Qualifications: Proven experience supporting executives and/or families in a similar role. Exceptional organizational and project management skills. Demonstrated ability to handle confidential information with the highest level of discretion. Excellent verbal and written communication abilities. Proactive problem-solver with a flexible, “can do” attitude. Proficient with common office software and relevant technology platforms. Valid driver’s license and reliable transportation may be required. Confidentiality: Due to the highly sensitive nature of the information dealt with in this role, the utmost professionalism, integrity, and confidentiality are mandatory. Bachelor's degree highly desired
2026-05-22T00:00:00Z

Payroll Administrator

Houston, TX
onsite
Temporary to Hire
26.9135 - 35 USD / Hourly
We are seeking a detail-oriented Payroll Administrator with experience in certified payroll and prevailing wage compliance to support a high-volume, project-based environment. This role will focus on auditing payroll data, ensuring compliance with federal and state regulations, and supporting accurate reporting across active projects. Key Responsibilities<ul><li>Audit certified payroll reports against pay stubs, hours worked, and internal systems to ensure accuracy</li><li>Prepare and review certified payroll reports (including WH-347 and similar documentation)</li><li>Ensure compliance with prevailing wage and Davis-Bacon requirements</li><li>Identify and resolve discrepancies related to wages, benefits, and overtime</li><li>Perform and validate retro pay / restitution calculations as needed</li><li>Support compliance reviews, including wage determinations and employee classifications</li><li>Maintain accurate and organized payroll and project documentation</li><li>Partner cross-functionally to ensure proper pay rates are applied on applicable projects</li></ul>
2026-05-28T00:00:00Z

Payroll Administrator

Houston, TX
onsite
Permanent / Full Time
55000 - 60000 USD / Yearly
We are looking for a detail-oriented Payroll Administrator to join our team in Houston, Texas. In this role, you will manage multi-state payroll processes, ensuring accuracy and compliance with company policies and regulations. This position offers an excellent opportunity to work in a fast-paced environment while handling high-volume payroll tasks. Responsibilities:• Process multi-state payrolls across various pay cycles with precision and efficiency.• Handle high-volume payroll transactions, ensuring timely and accurate completion.• Reconcile payroll discrepancies and promptly resolve any identified issues.• Manage the calculation and processing of bonuses, commissions, and other special payments.• Ensure compliance with federal, state, and local payroll regulations.• Maintain and update employee payroll records in ADP Workforce Now.• Collaborate with HR and finance teams to address payroll-related inquiries and concerns.• Generate and review payroll reports to identify trends and ensure data accuracy.• Stay updated on payroll laws and best practices to ensure organizational compliance.Hybrid position - 4 days in office and 1 from home
2026-05-01T00:00:00Z