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3 results for Entry Level Administrative Assistant in Houston, TX

Executive Assistant

Houston, TX
onsite
Temporary / Contract
30 - 34 USD / Hourly
We are looking for an experienced Executive Assistant to support two senior leaders in Houston, Texas. This Long-term Contract opportunity is ideal for someone who thrives in a fast-paced environment, communicates effectively with a wide range of contacts, and keeps complex schedules and travel plans running smoothly. The role will focus on high-level administrative coordination, including managing executive calendars, handling incoming calls with sound judgment, and organizing mostly domestic travel arrangements. Responsibilities: • Manage the calendars of two executives, coordinating appointments, meetings, and schedule changes to ensure priorities are aligned. • Serve as the first point of contact for incoming calls, gathering key details and directing inquiries based on business purpose and urgency. • Arrange domestic travel plans, including itineraries, reservations, and related logistics, while supporting access to private aviation resources when needed. • Organize executive meetings by confirming schedules, preparing logistics, and helping maintain a smooth flow of communication. • Provide day-to-day administrative support that enables senior leadership to remain focused on strategic business activities. • Track scheduling conflicts and proactively adjust plans to accommodate shifting priorities and last-minute changes. • Communicate with investors, buyers, and other external contacts in a detail-oriented and confidential manner. • Support travel coordination details that may expand over time as business needs evolve.
2026-07-31T00:00:00Z

Executive Assistant

Humble, TX
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
Our client is seeking a highly skilled Executive Assistant to provide comprehensive administrative support to the executives as well as designated family members. This position requires excellent organizational abilities, exceptional discretion, and the capacity to manage both business-related and personal tasks. A strict commitment to confidentiality is essential. Key Responsibilities: Provide high-level administrative support to executive leadership, including calendar management, travel arrangements, meeting coordination, and expense reporting. Assist family members with personal tasks, including appointment scheduling, travel logistics, reservations, etc. Screen and prioritize communications, ensuring sensitive information is handled securely and proactively. Coordinate special projects or events for business and/or family functions. Maintain detailed records, files, and databases for both business and family-related matters. Liaise with internal staff, external partners, vendors, and service providers on behalf of executives and family. Conduct research as needed to support executive or family requests. Run errands and manage deliveries or household needs as required. Manage and protect highly sensitive information in strict confidence at all times. Perform additional administrative and personal support tasks as requested. Qualifications: Proven experience supporting executives and/or families in a similar role. Exceptional organizational and project management skills. Demonstrated ability to handle confidential information with the highest level of discretion. Excellent verbal and written communication abilities. Proactive problem-solver with a flexible, “can do” attitude. Proficient with common office software and relevant technology platforms. Valid driver’s license and reliable transportation may be required. Confidentiality: Due to the highly sensitive nature of the information dealt with in this role, the utmost professionalism, integrity, and confidentiality are mandatory. Bachelor's degree highly desired
2026-07-31T00:00:00Z

Legal Assistant

Houston, TX
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
We are looking for an experienced Legal Assistant to join a respected medical malpractice defense firm in Houston, Texas. This position supports a busy litigation team and is well suited for someone who thrives in a deadline-driven legal environment while working closely with attorneys and paralegals. The role offers the opportunity to contribute to complex defense matters within a collaborative firm known for stability, attention to detail, and a strong presence in the legal community. Responsibilities: • Support attorneys and paralegals with day-to-day litigation coordination across all stages of a case. • Draft, edit, and finalize legal documents such as pleadings, discovery materials, correspondence, and case-related filings. • Submit court documents through appropriate state and federal filing systems while ensuring accuracy and timeliness. • Maintain organized case records by managing both digital and hard-copy files for active litigation matters. • Track hearings, depositions, mediations, court appearances, and filing deadlines to help keep matters on schedule. • Arrange meetings and case-related scheduling with clients, opposing counsel, experts, and court representatives. • Assist with discovery organization, document review preparation, and other litigation support tasks leading up to trial. • Prepare exhibits, binders, and supporting materials needed for hearings, mediations, and trial proceedings. • Monitor incoming communications and update case information to ensure records remain complete and current.
2026-07-20T00:00:00Z