Entry Level Administrative Assistant Jobs in Houston, TX

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Administrative Assistant

Houston, TX
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations. This is a Contract position suited for someone who can manage front-desk activity, maintain accurate records, and provide responsive administrative support across multiple tasks. The ideal candidate brings strong organizational skills, sound judgment, and the ability to handle communications and clerical work efficiently in a busy office environment. Responsibilities: • Manage incoming phone calls and greet visitors with attention to detail, ensuring inquiries are directed promptly to the appropriate contacts. • Provide day-to-day administrative support by preparing documents, organizing files, and maintaining orderly office records. • Enter and update information in internal databases and spreadsheets with a high level of accuracy and attention to detail. • Coordinate general front-office activities to help keep daily operations running smoothly and efficiently. • Assist with scheduling, correspondence, and routine clerical tasks to support team productivity. • Maintain office documentation and track administrative information so materials remain current and accessible.
2026-11-02T00:00:00Z

Administrative Assistant

Pearland, TX
onsite
Temporary to Hire
23 - 23 USD / Hourly
We are looking for an Office Manager to support daily office operations in Houston, Texas. This contract-to-permanent opportunity plays a critical role in keeping office operations running smoothly by managing resident interactions, coordinating vendors, overseeing administrative workflows, and supporting organizational communications. This individual serves as a leader within the office, ensuring accountability, efficiency, and a high level of customer service. Responsibilities:<ul><li>Oversee daily front office operations and serve as the primary point of contact for residents, visitors, vendors, and board members.</li><li>Manage escalated resident inquiries, resolve conflicts, and ensure community policies and procedures are communicated and enforced consistently.</li><li>Coordinate vendor scheduling, property access, maintenance requests, and follow-up activities while maintaining accurate service records and documentation.</li><li>Review, organize, and maintain digital and physical records, ensuring accuracy, compliance, and proper document control.</li><li>Draft, review, and distribute resident communications, notices, newsletters, and operational updates in a professional and consistent manner.</li><li>Create event flyers, promotional materials, invitations, and tickets for community events using Canva, Adobe Creative Suite, or similar design platforms.</li><li>Assign, monitor, and track administrative tasks to ensure deadlines are met and office operations run efficiently.</li><li>Prepare reports, maintain tracking logs, and provide updates to management and the Board of Directors as needed.</li><li>Manage incoming calls, emails, and correspondence, ensuring timely responses and appropriate follow-up.</li><li>Support resident account inquiries, billing-related questions, and general administrative requests.</li><li>Coordinate office calendars, meetings, mail distribution, supply inventory, and other daily operational activities.</li><li>Identify recurring issues, monitor trends, and implement proactive solutions to improve resident service and office efficiency.</li><li>Serve as a key liaison between residents, vendors, committees, board members, and management to ensure clear communication and smooth operations.</li></ul>
2026-11-02T00:00:00Z

Executive Assistant

the Woodlands, TX
onsite
Permanent / Full Time
85000 - 125000 USD / Yearly
Robert Half is looking for an executive assistant for an established Cincinnati based organization. The executive assistant is responsible for exceptional attention to detail, exemplary planning skills, as well as the ability to handle confidential information with the utmost discretion and professionalism. This role requires a highly resourceful individual with a strong work ethic and a laser-focused ability to anticipate the leaders needs. For immediate consideration please contact Jarrod Moon at (859)229-3603.Core Responsibilities:Responsibilities:• Calendar Management: Manage and maintain highly complex calendar, including scheduling meetings, appointments, and travel arrangements. Proactively resolve scheduling conflicts and prioritize commitments.• Logistics Management: Manage all “360” details surrounding the day-to-day engagements-both internal and external . This will occasionally include support outside normal business hours.• Daily Executive care: Maintain and ensure seamless execution of all protocols for all operations, including wrap-around executive care to support the individual's day-to-day rigorous schedule.• Travel Arrangements: Coordinate all aspects of domestic and international travel, including booking flights, accommodations, ground transportation, and preparing detailed itineraries. Serve as on-call support when necessary.• Document Preparation: Prepare, edit, and proofread correspondence, reports, presentations, and other documents with accuracy and attention to detail.
2026-10-26T00:00:00Z

Executive Assistant

Houston, TX
onsite
Temporary / Contract
28.5 - 35 USD / Hourly
We are looking for a highly organized and resourceful Executive Assistant to support leadership operations in Houston, Texas. This Long-term Contract position is ideal for someone who combines strong judgment, analytical ability, and administrative expertise to keep priorities moving across executive, sales, warehouse, and marketing functions. The right candidate will bring structure to competing demands, manage high-volume coordination, and serve as a dependable partner for both day-to-day execution and broader organizational support. Responsibilities: • Manage complex executive calendars, schedule key meetings, and ensure leadership priorities are coordinated efficiently. • Arrange and oversee business travel logistics for large groups, including bookings, itinerary planning, and schedule alignment for up to 100 travelers. • Provide administrative support tied to sales and warehouse operations, helping maintain organization across orders, communication, and follow-up activities. • Monitor order-related workflows and assist with accountability tracking for the sales team through accurate reporting and timely updates. • Analyze operational data and prepare Excel-based reports that help leadership make informed business decisions. • Support executive initiatives by handling delegated tasks, resolving open items, and keeping projects moving forward with minimal supervision. • Contribute to organizational planning efforts by assisting with team coordination, leadership support needs, and process visibility. • Partner with marketing stakeholders to help develop event ideas, customer engagement activities, and appreciation programs. • Coordinate executive meetings by preparing logistics, confirming attendance, and ensuring materials and action items are organized.
2026-10-29T00:00:00Z

Data Entry Clerk

Spring, TX
onsite
Temporary / Contract
20 - 22 USD / Hourly
Our client is seeking a detail-oriented and experienced Data Entry Specialist for a specialized project in their Spring office. This position is fully onsite and is ideal for someone with strong data entry skills, experience working in NetSuite, and the ability to handle invoice-related information with a high level of accuracy and confidentiality.Key Responsibilities<ul><li>Accurately enter invoices and related data into NetSuite</li><li>Review invoices for completeness, accuracy, and proper system entry</li><li>Verify vendor information, invoice numbers, dates, quantities, and pricing</li><li>Identify and resolve discrepancies or missing information</li><li>Maintain accurate and organized electronic records</li><li>Assist with invoice tracking and follow-up as needed</li><li>Provide general data entry and administrative support</li><li>Handle financial information with a high degree of confidentiality and attention to detail</li></ul>
2026-10-28T00:00:00Z

5 results for Entry Level Administrative Assistant in Houston, TX