<p>Our client, a highly reputable organization located in downtown Houston, TX, is seeking an experienced Executive Assistant to provide high-level administrative support to the Chief Executive Officer (CEO), Chief Financial Officer (CFO), and Chief Operating Officer (COO). In this role, the successful candidate will demonstrate exceptional organizational, communication, and multitasking abilities, ensuring the seamless operation of executive-level functions.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><p>Serve as the primary point of contact for the CEO, CFO, and COO, managing schedules, correspondence, and day-to-day operations.</p><p>Coordinate and plan events, such as Board of Directors (BOD) meetings and other executive gatherings.</p><p>Maintain confidentiality while handling sensitive information and decision-making processes.</p><p>Organize travel arrangements for executives, ensuring smooth coordination and detailed itineraries.</p><p>Collaborate with teams and stakeholders to align administrative priorities with organizational goals.</p><p><br></p><p>Proactive and solution-oriented approach to challenges.</p><p>Strong written and verbal communication skills.</p><p>Exceptional attention to detail and time management skills.</p><p>Ability to work independently while maintaining high levels of teamwork and collaboration.</p><p>Proficiency with productivity tools such as Microsoft Office Suite and event management software.</p><p><br></p><p>This is a direct hire opportunity paying up to 110K working 100% in office.</p>
<p>We are looking for a detail-oriented Accounting Assistant to join our team in Beaumont, Texas. This Contract-to-long-term position requires working onsite and offers an excellent opportunity to contribute to a dynamic accounting department. The ideal candidate will assist with essential financial operations, ensuring accuracy and efficiency in daily tasks.</p><p><br></p><p>Responsibilities:</p><p>· Answers telephone, take accurate messages, screen telephone calls and visitors, and answer routine questions and/or route calls to appropriate staff persons for the department</p><p>· Receive, read, and route incoming mail to the Manager and Staff. Prepares and mails all outgoing mail, including general mailings for the department</p><p>· Maintains files of correspondence and other records for the department </p><p>· Maintains calendar including but not limited to meetings, appointments, workshops, seminars, conferences, etc. for the department</p><p>· Prepares all payment orders and maintain on-going budget files for the department</p><p>· Make deliveries, pickups, purchases as requested</p><p>· Maintains a good working relationship with co-workers</p><p>· Maintains confidentiality of all materials </p><p>· Must be able to prioritize work and coordinate with Manager and staff</p><p>· Demonstrates attention to detail</p><p>· Able to take direction from multiple staff members</p><p>· Must have a reliable means of transportation, proof of financial responsibility, must provide a copy of valid Driver’s license and proof of personal automobile insurance </p><p>· Assumes and/or performs additional duties as requested and assigned by the Manager</p><p>· Maintains supply list and supplies for department including but not limited to paper, notebooks, general office supplies, etc. </p><p>· In coordination with Manager assist in all procedural documents</p><p>· Assist with data entry of budgets, research invoices and payments</p><p>· Other related duties as assigned</p>
We are looking for a highly skilled Legal Secretary to join our team in Houston, Texas. This role is ideal for an experienced and detail-oriented individual with extensive expertise in legal administrative support, document preparation, and court filings. The successful candidate will play a vital role in ensuring the smooth operation of legal processes while maintaining high standards of accuracy and efficiency.<br><br>Responsibilities:<br>• Manage attorney calendars, track litigation deadlines, and coordinate schedules to avoid conflicts and ensure timely appointments.<br>• Draft and prepare court documents such as complaints, answers, discovery materials, briefs, motions, and correspondence.<br>• Revise and finalize legal documents, ensuring they are properly filed, served, and delivered within required timelines.<br>• Handle court filings at state, federal, appellate, and arbitration levels, including electronic filing procedures across various venues.<br>• Conduct basic legal research using internet resources and provide requested case materials for attorneys.<br>• Open and manage new legal files, perform conflict of interest checks, and organize both electronic and hard-copy files.<br>• Collaborate with accounting teams and timekeepers to oversee billing processes, including editing prebills, generating reports, and issuing invoices.<br>• Work closely with administrative support staff and maintain a team-oriented approach to handling overload tasks such as typing, filing, and reception relief.<br>• Perform additional duties as requested, ensuring flexibility and responsiveness to the needs of attorneys and office management.
We are looking for a detail-oriented Event Assistant to support the planning, organization, and execution of fundraising events and chapter activities. This role involves working closely with leadership and volunteers to ensure seamless event operations while maintaining a collaborative and proactive approach. The position requires extensive travel and a flexible schedule, including evenings and weekends.<br><br>Responsibilities:<br>• Collaborate with leadership and volunteers to coordinate event logistics and administrative processes.<br>• Organize and prepare event materials, including banquet boxes and essential documentation.<br>• Assist in managing large-scale mailings related to chapter events and communications.<br>• Handle additional administrative duties to support event operations effectively.<br>• Travel extensively to event locations, ensuring on-site support and smooth execution.<br>• Build and maintain positive relationships with volunteers, sponsors, and vendors.<br>• Maintain accurate records of vendor contracts and sponsorships.<br>• Ensure safety protocols are followed during events and address any concerns promptly.<br>• Monitor event budgets and promote cost-saving measures where applicable.<br>• Provide hands-on support during events, including lifting and setting up equipment as needed.
<p>We are providing an exciting opportunity for a Payroll Administrator, based in Pasadena, Texas. This role involves supporting the Payroll Specialist with administrative tasks, heavy data entry, and other related duties in the high-volume environment of our team.</p><p><br></p><p>Our client located in Pasadena, TX is seeking a Payroll Administrator. The Payroll Administrator will be responsible for supporting the Payroll Specialist with various administrative tasks such as entering employee information, making employee corrections, heavy data entry and other administrative tasks. The Payroll Administrator must have 1+ years of heavy data entry experience in a high-volume environment. This is a direct hire opportunity paying up to 20/hr plus benefits working a 9/80 schedule.</p><p><br></p><p>Responsibilities:</p><p>• Enter and update employee information accurately and efficiently</p><p>• Correct any errors or inconsistencies in employee data</p><p>• Perform high-volume data entry tasks</p><p>• Assist the Payroll Specialist with various administrative tasks</p><p>• Utilize Microsoft Excel, Paylocity, and MS Great Plains Dynamics for data management and administrative tasks</p><p>• Provide administrative assistance as needed, ensuring the smooth operation of the payroll department.</p>
We are looking for a detail-oriented Project Assistant to join our team in Webster, Texas. In this long-term contract position, you will play a key role in supporting construction projects by ensuring smooth operations and effective communication across all stakeholders. Your ability to stay organized and proactive will be essential in maintaining project timelines and records.<br><br>Responsibilities:<br>• Monitor and track assigned cases to ensure timely completion of notices, inspections, and claims.<br>• Maintain and update records in SharePoint and QuickBase, organizing information for easy accessibility.<br>• Log daily time entries accurately, selecting the appropriate project and role in your timecard.<br>• Collaborate with project managers through weekly check-ins, providing updates on progress and addressing any concerns.<br>• Communicate professionally with residents, managers, and field staff to ensure clarity and respect in interactions.<br>• Assist with tenant outreach, including mailings, move logistics, and other on-site support tasks.<br>• Facilitate administrative tasks to keep project schedules aligned and on track.<br>• Support construction project management efforts by managing timelines and coordinating necessary activities.<br>• Perform scanning and documentation tasks to ensure all relevant project files are properly archived.
We are looking for a skilled and proactive Executive Assistant to support the Vice President of Investor Relations in Houston, Texas. This Contract-to-Permanent position offers an opportunity to contribute to high-level administrative functions, ensuring seamless operations and effective communication. The ideal candidate will excel in organizational tasks, handle travel logistics, and assist with presentations while maintaining a detail-oriented approach.<br><br>Responsibilities:<br>• Manage the executive’s calendar, including scheduling meetings and coordinating appointments.<br>• Arrange and oversee complex travel plans, including booking flights, accommodations, and creating detailed itineraries.<br>• Prepare and submit expense reports with accuracy and timeliness.<br>• Assist in setting up meetings with investors, ensuring all logistics are handled efficiently.<br>• Support the creation and refinement of presentations for internal and external stakeholders.<br>• Act as a liaison between the executive and other departments, ensuring smooth communication.<br>• Provide administrative support in organizing executive-level meetings and events.<br>• Maintain a high level of confidentiality while handling sensitive information.<br>• Collaborate with other team members to ensure all administrative needs are met.
<p>We are seeking a motivated and detail-oriented <strong>Credit & Collections Specialist</strong> with experience in the construction industry to join our team on a contract-to-hire basis. The ideal candidate will have a strong understanding of lien law compliance, customer account management, and credit process coordination. This position offers a unique opportunity to collaborate with leadership while playing a critical role in supporting the company's credit and collections workflow.</p><p><strong>Key Responsibilities</strong></p><p><strong>Collections & Credit Coordination:</strong></p><ul><li>Review and process customer credit applications, ensuring all required documentation is collected.</li><li>Maintain accurate credit files and monitor accounts receivable aging, working proactively to collect outstanding balances.</li><li>Resolve payment discrepancies by communicating with customers, internal teams, and the legal department as necessary.</li><li>Support vendor and subcontractor credit-related processes.</li></ul><p><strong>Lien Management:</strong></p><ul><li>Prepare and send preliminary notices, lien waivers, and other lien-related documents in adherence to state requirements.</li><li>Track lien deadlines and manage lien records in an organized and timely manner.</li><li>Collaborate with project managers and legal counsel for lien releases.</li></ul><p><strong>Administrative & Leadership Support:</strong></p><ul><li>Provide assistance to the VP of Accounting and VP of Finance, including calendar management, meeting coordination, and preparation of correspondence and reports.</li><li>Help organize and track departmental priorities, ensuring seamless coordination and follow-up.</li><li>Manage document organization for audits, compliance, and other business needs while maintaining confidentiality.</li></ul><p><strong>Team & Departmental Support:</strong></p><ul><li>Act as a liaison between departments for AR, credit, and lien-related inquiries.</li><li>Assist with departmental projects to enhance operational efficiency.</li><li>Maintain well-organized filing systems, both digital and physical, for easy access.</li></ul><p><br></p>
<p>We are looking for a bilingual Auditing Clerk to join our team in Houston, Texas. This role offers an exciting opportunity to contribute to financial operations while utilizing your analytical skills and attention to detail. If you thrive in a fast-paced environment and have a passion for numbers, this position may be an excellent fit for your career growth.</p><p><br></p><p>Responsibilities:</p><p>• Perform administrative duties to support investment operations and ensure team efficiency.</p><p>• Analyze and organize financial data using advanced Excel functions, including pivot tables and VLOOKUPs.</p><p>• Assist in preparing and verifying financial reports to maintain accuracy and compliance.</p><p>• Address inquiries and provide assistance in both English and Spanish, delivering exceptional customer service.</p><p>• Collaborate with team members to streamline operational processes and enhance productivity.</p><p>• Maintain detailed documentation and records to support auditing and operational requirements.</p><p>• Identify discrepancies and propose solutions to improve data accuracy.</p><p>• Conduct periodic reviews of financial data to ensure compliance with internal and external standards. Our client, a dynamic and fast-paced firm located in the Galleria area of Houston, TX, is seeking a Bilingual Investment Operations Associate to join their team. If you are a proactive, detail-oriented professional who enjoys working with numbers and possesses strong interpersonal skills, this is an excellent opportunity to launch or grow your career in financial services.</p><p><br></p><p>Key Responsibilities:</p><p>Perform general administrative functions to support investment operations and team efficiency.</p><p>Utilize advanced Excel functions, including VLOOKUPs and pivot tables, to organize and analyze financial data.</p><p>Assist with operational tasks and ensure accuracy in financial reports.</p><p>Communicate with internal and external stakeholders via phone and email.</p><p>Provide exceptional service and build relationships while handling inquiries in both English and Spanish.</p><p><br></p><p><br></p>
<p><strong>📌 Accounting Manager – Public Accounting Experience Preferred</strong></p><p> <strong>Location:</strong> Houston, TX (Hybrid)</p><p> <strong>Industry:</strong> Energy Related</p><p> <strong>Employment Type:</strong> Full-Time</p><p>Are you an accounting professional with a strong foundation in public accounting who’s ready to step into a leadership role? We’re looking for an <strong>Accounting Manager</strong> to oversee the financial close process, support audit and reporting functions, and help strengthen internal controls. This is a hands-on opportunity to lead and collaborate cross-functionally while supporting key business decisions.</p><p><br></p><p><strong>🌟 What You'll Do:</strong></p><ul><li>Manage the monthly, quarterly, and year-end close process for multiple entities, ensuring timely and accurate financial reporting.</li><li>Prepare and review consolidated and standalone financial statements, including footnotes and supporting documentation.</li><li>Serve as the main contact for external auditors, coordinating audit requests and ensuring all deliverables are met.</li><li>Supervise and support accounting staff with day-to-day operations including journal entries, reconciliations, and GL activity.</li><li>Maintain and improve internal accounting controls, policies, and procedures.</li><li>Review and refine account classifications and chart of accounts to ensure clarity and consistency.</li><li>Provide financial analysis and reports to management to assist with budgeting, forecasting, and decision-making.</li><li>Oversee ERP system administration related to account setup, project codes, and reporting tools.</li><li>Support M& A-related accounting and integration processes as needed.</li><li>Develop and update accounting policies to align with current standards and operational needs.</li></ul><p><strong>Why Join Us:</strong></p><ul><li>Make a meaningful impact on accounting operations and financial strategy.</li><li>Be part of a collaborative, growth-oriented team.</li><li>Enjoy visibility and interaction with leadership.</li><li>Gain experience with a diverse set of responsibilities in a dynamic environment.</li></ul><p><br></p><p><br></p>
<p>Our client located in Downtown, Houston, TX is seeking a dedicated and experienced Assistant Risk Manager to join our team. The ideal candidate will possess a strong background in risk management within a national or international company, along with expertise in insurance programs, OSHA compliance, workers' compensation, and fleet insurance management. This role requires excellent reporting skills, leadership ability, and a passion for ensuring comprehensive risk mitigation and compliance across operations.</p><p><br></p><p>Responsibilities</p><p>Assist in developing, implementing, and maintaining risk management strategies and policies.</p><p>Oversee insurance programs, including policy renewals, claims management, and coverage analysis.</p><p>Collaborate with fleet managers to ensure proper insurance coverage and risk controls for all vehicular assets.</p><p>Ensure OSHA compliance and workplace safety protocols, drive participation in OSHA certification efforts.</p><p>Manage workers’ compensation claims and program administration.</p><p>Compile, analyze, and deliver comprehensive risk management reports to senior leadership.</p><p>Lead, mentor, and oversee a risk management team to achieve organizational objectives.</p><p><br></p><p>Requirements</p><p>The ideal candidate will have:</p><p><br></p><p>A minimum of 5 years of experience in risk management roles (National or International companies preferred).</p><p>Proven experience managing insurance programs, specifically fleet insurance.</p><p>At least 5 years of experience in a management or leadership capacity.</p><p>Strong knowledge of OSHA regulations and the ability to obtain OSHA 30 Certification (if not already certified).</p><p>Familiarity with workers' compensation programs and procedures.</p><p>Exceptional reporting and communication skills.</p><p>A detail-oriented and proactive mindset with a strong ability to manage multiple projects.</p><p>Preferred Qualifications</p><p>Risk management or insurance-related certifications (e.g., ARM, CRM, CIC).</p><p>Experience working with fleet operations in the transportation or logistics industries.</p><p>Proficiency in risk management software or tools.</p>
<p>Are you ready to take the next step in your career? Our client, a prominent organization located in downtown Houston, TX, is seeking a Benefits Specialist to join their team. This is an excellent opportunity for a Benefits Administrator looking to advance into a more strategic role or for an experienced specialist seeking a dynamic work environment. If you have a strong background in benefits administration and enjoy taking a lead role in critical areas, this could be the perfect fit for you!</p><p><br></p><p>Key Responsibilities:</p><p>Leave Administration: Serve as the lead for managing employee leaves of absence, ensuring compliance with applicable laws and organizational policies, and providing support to employees throughout the process.</p><p>Wellness Programs: Take charge of designing, implementing, and promoting wellness initiatives to enhance employee well-being and engagement.</p><p>EAP Coordination: Act as the primary liaison with the Employee Assistance Program (EAP) provider, ensuring employees have access to the support and resources they need.</p><p>Serve as an expert communicator, providing clear, confident, and professional guidance on benefits-related matters to employees and stakeholders.</p><p>Actively manage benefits enrollment, ensuring seamless transitions and support during open enrollment periods.</p><p>Collaborate with HR, accounting, and payroll teams to ensure accurate benefits processing and insurance billing reconciliation.</p><p><br></p><p><br></p><p>This is a direct hire role paying up to 80K plus benefits working a hybrid schedule.</p>
<p>We are looking for an experienced Controller to join a growing company in The Woodlands. This role offers an exciting opportunity to lead financial operations during a period of significant growth. The ideal candidate will be detail-oriented, process-driven, and eager to manage complex inventory needs while providing financial insights to support organizational decision-making.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the month-end and year-end close processes, ensuring accurate and timely financial reports.</p><p>• Manage daily accounting operations, including general ledger, accounts payable, accounts receivable, payroll, and bank reconciliations.</p><p>• Implement and maintain robust inventory accounting practices, including costing, reconciliation, adjustments, and valuation.</p><p>• Develop, document, and enforce accounting policies and internal control procedures to ensure compliance.</p><p>• Optimize QuickBooks usage for accurate data management and efficient reporting.</p><p>• Lead and mentor a small accounting team, fostering a culture of collaboration and accountability.</p><p>• Support budgeting, forecasting, and strategic planning efforts by providing detailed financial insights.</p><p>• Prepare and file monthly sales and use tax reports in compliance with state and local regulations.</p><p>• Manage banking relationships, monitor cash flow, and oversee company credit card reconciliations.</p><p>• Coordinate with third-party providers for payroll, employee benefits, and other administrative functions.</p>
We are looking for a skilled Systems Administrator to join our team in Houston, Texas. The ideal candidate will be responsible for managing and maintaining our IT infrastructure, ensuring seamless operations across various platforms. This role requires a proactive individual with expertise in system administration and a commitment to optimizing performance and reliability.<br><br>Responsibilities:<br>• Oversee the daily performance and functionality of IT systems, ensuring smooth operations.<br>• Configure, manage, and troubleshoot VMware environments to maintain system efficiency.<br>• Administer and support Microsoft Office 365 applications, ensuring proper functionality and user accessibility.<br>• Perform regular system updates and backups to safeguard data and minimize downtime.<br>• Monitor network activities and address security vulnerabilities to protect against potential threats.<br>• Provide technical support to staff, resolving issues related to hardware, software, and system access.<br>• Collaborate with other teams to implement IT solutions that align with organizational goals.<br>• Maintain documentation of system configurations, processes, and troubleshooting procedures.<br>• Evaluate and recommend improvements to enhance system performance and scalability.
We are looking for a highly skilled Tax Director/Manager with expertise in private equity and corporate tax management to join our team in The Woodlands, Texas. This role involves overseeing tax compliance, planning, and strategic decision-making for the firm and its portfolio companies. The ideal candidate will possess a strong background in partnership taxation, M& A transactions, and private equity structures, coupled with the ability to thrive in a fast-paced and dynamic environment.<br><br>Responsibilities:<br>• Manage all aspects of tax compliance for private equity fund structures, including partnerships, LLCs, and offshore entities.<br>• Oversee the preparation and review of federal, state, and local tax returns for the firm and its portfolio companies.<br>• Coordinate with external tax preparers to ensure timely and accurate filing of tax documents.<br>• Review and ensure accuracy of Schedule K-1s for limited and general partners.<br>• Support tax due diligence processes for acquisitions and investments, identifying and assessing tax risks and opportunities.<br>• Collaborate with deal teams to develop tax-efficient transaction structures and negotiate tax-related provisions in agreements.<br>• Provide tax guidance and oversight to portfolio companies, including monitoring compliance and identifying optimization opportunities.<br>• Lead tax planning initiatives, including fund formation, fundraising strategies, and distribution planning.<br>• Stay informed of changes in tax laws and assess their impact on the organization.<br>• Implement and refine tax workflows, processes, and compliance calendars to enhance operational efficiency.
