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7 results for Office Services Specialist in Hoffman Estates, IL

Office Services Associate

Chicago, IL
onsite
Temporary / Contract
18.525 - 19.5 USD / Hourly
We are looking for a dependable Office Services Associate to support daily workplace operations. This is a Contract position focused on creating a well-organized, welcoming office environment through hands-on support with hospitality, front desk coverage, and back-office tasks. The role is ideal for someone who enjoys balancing customer service, administrative support, and office coordination in a structured setting. Responsibilities: • Maintain inventory of office snacks, refreshments, and workplace supplies to keep shared areas ready for daily use. • Provide reception desk coverage during scheduled breaks, including greeting visitors and answering a multi-line phone system in a courteous manner. • Coordinate catered lunch service for large in-office groups, including receiving deliveries, arranging food presentation, and keeping serving areas neat throughout the event. • Prepare and refresh workstations for employee departures and new employee arrivals to ensure spaces are clean, organized, and ready for use. • Assist with document support tasks such as scanning, copying, collating, and binding materials as needed. • Log incoming mail and packages accurately and help distribute deliveries to the appropriate recipients. • Support conference room and general office setup needs to help meetings and daily operations run smoothly. • Deliver responsive customer service to employees, guests, and internal teams while handling a variety of office services requests.
2026-09-16T00:00:00Z

Office Manager

Downers Grove, IL
onsite
Temporary to Hire
20.5865 - 26 USD / Hourly
We are looking for a proactive Office Manager to support daily front desk and administrative operations for a growing team in Illinois. This contract-to-permanent position is ideal for someone who enjoys a busy workplace, delivers excellent customer service, and keeps office workflows running smoothly. The role offers the chance to contribute in a visible way while helping maintain an organized, responsive, and efficient office environment. Responsibilities: • Welcome callers and visitors with a courteous approach, responding to inquiries and directing requests efficiently. • Manage customer intake by collecting details accurately and ensuring information is properly documented. • Coordinate calendars, appointments, and scheduling needs to keep daily activities organized and on track. • Maintain a tidy and well-ordered front office that supports a positive experience for clients and staff. • Provide administrative support across routine office functions, including filing, data handling, and general coordination. • Follow up with customers to confirm requests are addressed and communication remains timely and clear. • Scan paper records and organize digital documentation to support ongoing record management efforts. • Maintain electronic files with accuracy and consistency so information is easy to retrieve when needed. • Assist with additional projects and office tasks as business demands shift and priorities evolve.
2026-09-17T00:00:00Z

Office Manager

Chicago, IL
onsite
Temporary / Contract
27 - 30 USD / Hourly
We are looking for an organized Office Manager to support daily administrative operations for an advertising environment. This Long-term Contract position is ideal for someone who can keep the office running efficiently, maintain an attentive front-desk presence, and manage essential vendor and billing activities. The role requires a detail-oriented individual who can balance office coordination, supply management, and financial administration while maintaining a welcoming workplace. This role pay between $27-30/hr on a temp basis, and up to $65,000 on a permanent basis. Responsibilities:• Oversee day-to-day office operations to ensure an efficient, well-organized, and productive work environment.• Coordinate the purchasing of office materials and work with vendors to keep necessary supplies available at all times.• Monitor inventory levels and maintain stock of workplace essentials to avoid interruptions in daily operations.• Handle front-desk and reception responsibilities, including greeting visitors and directing inquiries in a courteous manner.• Support accounts payable activities by reviewing invoices, organizing payment documentation, and assisting with timely processing.• Maintain administrative records, office files, and general documentation with accuracy and confidentiality.• Partner with internal team members to address facility and office support needs as they arise.
2026-09-17T00:00:00Z

Operations Specialist

Des Plaines, IL
onsite
Temporary / Contract
17.4135 - 20.163 USD / Hourly
We are looking for an Operations Specialist to support core banking operations in Rosemont, Illinois. This Long-term Contract position is ideal for someone who can manage deposit account activity, investigate transactional issues, and work closely with branches and internal teams to keep daily operations running smoothly. The role requires strong attention to detail, sound judgment, and a solid understanding of banking controls and regulatory expectations. Responsibilities: • Administer consumer and commercial deposit accounts by completing new account setup, profile updates, closures, and changes to account ownership with accuracy and timeliness. • Oversee daily operational transactions such as wire activity, stop payment requests, exception processing, overdraft handling, and account balancing tasks. • Investigate account-related questions and resolve transaction variances by coordinating with branch personnel and cross-functional business partners. • Apply banking regulations and internal control standards to daily work, including requirements related to funds availability, error resolution, and anti-money laundering practices. • Maintain thorough documentation and accurate records to support audit readiness, examinations, and internal risk oversight activities. • Identify workflow gaps and recommend practical improvements that enhance efficiency, accuracy, and service quality across operations. • Provide operational guidance to internal stakeholders by addressing process questions and escalating issues when needed. • Monitor routine account activity for inconsistencies and take appropriate action to reduce operational risk and support compliance objectives.
2026-08-31T00:00:00Z

Accounting Specialist

Racine, WI
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
We are looking for an Accounting Specialist to support day-to-day financial operations for an organization in Racine, Wisconsin. The position offers an opportunity to contribute across both payables and receivables while assisting with reconciliations and routine journal activity. Responsibilities:• Process vendor invoices, verify supporting documentation, and help ensure timely payment of outstanding obligations.• Prepare customer billing records, post incoming payments, and follow up on account activity as needed.• Complete bank reconciliations and investigate discrepancies to maintain accurate cash reporting.• Reconcile general ledger accounts on a regular basis and resolve variances in a timely manner.• Record accounting entries with attention to accuracy, classification, and supporting detail.• Assist with maintaining organized financial records and documentation for routine accounting review.• Collaborate with internal team members to address questions related to transactions, balances, and account status.
2026-08-24T00:00:00Z

Accounting Specialist

Des Plaines, IL
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
We are looking for an Accounting Specialist to support daily financial operations. This role is ideal for someone who is highly organized, attentive to detail, and comfortable managing a variety of transactional accounting tasks in a fast-moving environment. The person in this position will help keep records accurate, support payment and receivable processes, and contribute to the smooth functioning of the accounting team. Responsibilities:• Record invoices, payments, and routine financial activity with a high degree of accuracy and within required timelines.• Support both payables and receivables by entering transactions, tracking balances, and helping maintain current account records.• Prepare checks and other outgoing payments while ensuring disbursements are properly documented and authorized.• Post incoming customer payments and assist with follow-up efforts related to outstanding balances when needed.• Complete reconciliations for bank accounts, credit card activity, and selected general ledger accounts to confirm accurate reporting.• Help maintain accounting records by assisting with journal entries, file organization, and system updates.• Investigate billing or payment inconsistencies and work with internal teams, customers, or vendors to resolve issues promptly.• Contribute to month-end and year-end close activities by organizing documentation and supporting required accounting tasks.• Respond to routine accounting questions from vendors, customers, and colleagues while providing general administrative support to the department. Benefits:<ul><li>Medical/dental/vision</li><li>401K</li></ul>
2026-09-17T00:00:00Z

Legal Operations Manager – Paralegal

Chicago, IL
remote
Permanent / Full Time
120000 - 160000 USD / Yearly
Robert Half is seeking a Director of Firm Operations on behalf of a rapidly growing boutique litigation firm. This fully remote leadership opportunity is ideal for an experienced operations professional looking to make a meaningful impact within a dynamic and entrepreneurial environment. The Director of Firm Operations will oversee the firm's day-to-day business functions, including financial reporting, HR and benefits administration, client services, and intake operations, while partnering closely with executive leadership. The ideal candidate is a confident, personable professional with strong business acumen, exceptional communication skills, and a client-first mindset who can maintain and optimize existing processes while enhancing the overall client experience and supporting the firm's continued growth. Responsibilities:<ul><li>Manage financial reporting, forecasting, budgeting, and vendor relationships.</li><li>Oversee HR functions, including payroll, benefits administration, onboarding, and compliance.</li><li>Serve as a primary point of contact for clients, ensuring proactive communication and exceptional service. </li><li>Manage client intake processes and case management systems. </li><li>Support operational initiatives and collaborate closely with firm leadership. </li></ul>
2026-09-10T00:00:00Z