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3 results for Office Services Specialist in Hoffman Estates, IL

Office Services Associate

Chicago, IL
onsite
Temporary / Contract
18 - 19 USD / Hourly
We are looking for a dependable Office Services Associate to support daily administrative and operational services for a client site. This is a Contract position suited for someone with broad office support experience, strong interpersonal skills, and a willingness to assist with tasks such as conference room upkeep, supply replenishment, and document handling. The person in this role will contribute to copy, mail, scanning, and general back-office functions while helping maintain responsive, high-quality service in a fast-paced, detail-focused environment. Responsibilities:• Manage incoming office services requests by reviewing work details, confirming instructions, and maintaining accurate service logs and job tickets prior to processing assignments.• Perform day-to-day office services functions including reprographics, scanning, mail handling, intake support, and related administrative tasks in accordance with established procedures and client expectations.• Organize and prioritize workflow to ensure all assignments are completed accurately and delivered within contracted deadlines and turnaround times.• Communicate proactively with supervisors, clients, and team members regarding job status, deadlines, service requests, and any issues that may impact completion.• Troubleshoot basic equipment and workflow issues independently, escalating more complex concerns when additional support is required.• Conduct quality assurance checks on completed work to ensure accuracy, presentation, and adherence to job specifications and service standards.• Load and maintain office equipment with paper, toner, and other necessary supplies while ensuring service areas, conference rooms, and shared workspaces remain organized and client-ready.• Answer phones, respond to emails, place service calls as needed, and provide professional support to clients in person, over the phone, and electronically.• Handle sensitive and confidential documents with discretion while following all company, client-site, and operational safety policies and procedures.• Support additional office services functions and special projects as needed in a fast-paced, team-oriented environment.• Ability to lift up to 50 lbs. regularly while supporting mail, reprographics, stocking, and materials handling responsibilities.
2026-06-09T00:00:00Z

Office Services Associate

Chicago, IL
onsite
Temporary / Contract
18.24 - 21.12 USD / Hourly
We are looking for an Office Services Associate to support daily administrative and back-office operations for a client site in Chicago, Illinois. This is a Contract position that plays an important role in keeping copy, mail, scanning, and related office support services running smoothly in a fast-paced environment. The ideal candidate brings strong customer service skills, sound judgment, and the ability to manage time-sensitive tasks while handling confidential materials with care. Responsibilities: • Manage incoming office service requests by reviewing instructions, confirming job details, and documenting work accurately before processing tasks. • Complete day-to-day copy, scanning, mailroom, and document intake activities in line with established service expectations and turnaround times. • Organize assignments by urgency and delivery commitments to ensure work is processed, completed, and distributed on schedule. • Communicate proactively with clients, supervisors, and team members regarding request status, deadlines, or issues that may affect completion. • Perform routine quality checks on completed work to verify accuracy, presentation, and adherence to service standards. • Resolve minor equipment issues when possible and alert leadership when technical problems require escalation or additional support. • Replenish paper, toner, and other supplies while helping maintain office service equipment in ready-to-use condition. • Handle physical materials safely, including lifting and moving items up to 50 pounds as part of regular daily tasks. • Follow site-specific policies and operational procedures while using resources responsibly and supporting a high-quality client experience.
2026-06-08T00:00:00Z

Office Services Associate

Chicago, IL
onsite
Temporary / Contract
18 - 19 USD / Hourly
We are looking for an Office Services Associate to support daily workplace operations for a short-term Contract position in Chicago, Illinois. This role is ideal for someone who enjoys creating a welcoming office experience through front-desk assistance, mail handling, document support, and meeting preparation. The right candidate brings a service-minded approach, stays engaged throughout the day, and is comfortable managing a variety of administrative and hospitality-focused tasks in a corporate setting. Responsibilities: • Provide front desk support by welcoming visitors, answering incoming calls, and directing requests to the appropriate contacts. • Handle incoming and outgoing mail, packages, and deliveries while helping maintain organized mailroom operations. • Assist with copying, scanning, and other document production needs to support day-to-day business activities. • Prepare conference rooms for meetings by arranging furniture, confirming room readiness, and addressing setup needs in advance. • Coordinate food and beverage arrangements for meetings and events, including setup and basic catering support. • Perform a range of general office services tasks to help keep shared spaces organized, stocked, and running efficiently. • Respond promptly to employee and guest requests while maintaining a courteous and service-oriented presence throughout the office.
2026-06-09T00:00:00Z