46 Results for Administrative Assistant Jobs in Hackensack, NJ

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Bookkeeper/Office Administrator

Mahwah, NJ
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
A well-established construction company in Mahwah is looking for a Bookkeeper/Office Administrator with prior experience in a small to medium size construction company. The Bookkeeper will be involved in a variety of duties including:• Accounts Payable• Accounts Receivable• Billing• Assist with certified payroll• Bonding and insurance• Various human resources functionsThe company offers a very good benefits and compensation package. To Apply email a resume to Robert Half. Or call Rich Singer, CPA at 848-202-7970 to discuss this opportunity. Salary: $75,000 - $85,000Benefits: Medical, Dental, Vision
2026-10-26T00:00:00Z

Administrative Coordinator

Garden City, NY
onsite
Temporary to Hire
28.5 - 33 USD / Hourly
We are looking for an Administrative Coordinator to join a manufacturing organization in a contract-to-permanent capacity. This position supports customer-facing compliance activities by managing portal updates, coordinating product information, and helping ensure labeling accuracy across a range of accounts. The ideal candidate is highly organized, comfortable working with detailed data, and able to balance administrative coordination with quality-related review work. Responsibilities:• Manage customer portal activity by entering and updating product details, specifications, pricing, and required documentation for assigned accounts.• Review product labels carefully to confirm ingredient statements and allergen information are accurate and aligned with current product data.• Coordinate with internal teams and external partners to verify changes in formulations or product details and ensure labels are updated accordingly.• Support compliance efforts by maintaining accurate records and helping prepare information needed for customer audits and periodic reviews.• Perform detailed data entry and spreadsheet tracking to keep portal submissions, product updates, and compliance information organized.• Monitor account-specific requirements for major customers and ensure submissions are completed correctly and on schedule.• Assist with additional quality assurance and administrative tasks related to portal maintenance, documentation, and product information management.• Help identify discrepancies in labeling or account data and escalate issues promptly to support regulatory and customer compliance expectations.
2026-11-02T00:00:00Z

Human Resources (HR) Assistant

New York, NY
remote
Temporary / Contract
19 - 24 USD / Hourly
We are looking for a Human Resources Assistant to support core HR operations. This Long-term Contract position will play a key role in coordinating onboarding activities, maintaining accurate employee records, and assisting with day-to-day HR administration. The ideal candidate is organized, responsive, and comfortable working across HR systems while helping create a smooth employee experience. Responsibilities: • Coordinate new employee intake activities, including document collection, pre-employment steps, and orientation scheduling to ensure a seamless onboarding process. • Maintain and update employee information within HR systems, ensuring records remain accurate, current, and compliant with internal standards. • Assist with background screening processes by initiating checks, tracking results, and following up on outstanding items. • Respond to routine employee questions related to HR policies, procedures, and general administrative matters in a timely and effective manner. • Provide administrative support for HR programs and day-to-day operations, including preparing forms, organizing documentation, and monitoring status updates. • Partner with internal teams to support employee relations activities by gathering information, maintaining confidentiality, and helping coordinate follow-up actions. • Contribute to HRIS-related tasks such as data entry, record validation, and support for onboarding workflows tied to system processes.
2026-11-02T00:00:00Z

Mailroom Assistant

New York, NY
onsite
Temporary / Contract
20.9 - 22 USD / Hourly
We are looking for a dependable Mailroom Assistant to support daily mail and package operations for a contract position based in New York, New York. This role is ideal for someone who enjoys hands-on work, takes pride in staying organized, and can provide attentive service while moving efficiently throughout the office. The Mailroom Assistant will help ensure incoming and outgoing deliveries are processed accurately, distributed promptly, and supported with strong attention to detail. Responsibilities: • Receive, sort, and route incoming mail and packages to the appropriate departments and team members. • Deliver shipments throughout the office by following floor maps and established distribution procedures. • Prepare outgoing mail by weighing items, applying postage, and coordinating carrier pickups. • Track registered, certified, or accountable items and maintain accurate delivery records. • Investigate misdirected, returned, or incomplete mail and resolve routing issues when possible. • Support shipping activities by processing courier deliveries and handling package intake from carriers. • Assist with office support tasks such as restocking mail supplies, organizing copy areas, and helping set up meeting spaces. • Move and handle mail containers, packages, and other materials safely, including lifting heavier items as needed.
2026-11-09T00:00:00Z

Bookkeeper / Accounting Assistant

Danbury, CT
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
We are a growing company in Danbury, CT, looking for a dependable, hardworking, and detail-oriented Accounting Assistant / Bookkeeper to join our Finance Department. This is an excellent opportunity for someone who enjoys working with numbers, takes pride in accuracy, and wants to play an important role in supporting the day-to-day financial operations of a growing business. Working closely with our existing Finance team, this individual will assist with a variety of transactional accounting duties and help ensure that financial records are accurate, organized, and up to date. We are looking for someone who is responsible, takes initiative, follows through on assignments, and is willing to roll up their sleeves to get the job done. Key Responsibilities<ul><li>Assist with day-to-day transactional accounting activities.</li><li>Process accounts payable invoices and assist with payment processing.</li><li>Assist with accounts receivable, including customer invoicing, payment applications, and follow-up as needed.</li><li>Enter and maintain accurate financial data in the accounting system.</li><li>Perform account reconciliations and assist with researching and resolving discrepancies.</li><li>Maintain organized financial records and supporting documentation.</li><li>Assist with month-end closing activities and routine financial reporting.</li><li>Help monitor outstanding invoices, payments, and other accounting transactions.</li><li>Provide general administrative and accounting support to the Finance Department.</li><li>Work collaboratively with team members to ensure daily accounting tasks are completed accurately and on time.</li></ul>
2026-10-20T00:00:00Z

Accounting Assistant/AP Specialist

Princeton, NJ
remote
Permanent / Full Time
50000 - 60000 USD / Yearly
benefits: 401k, paid time off, medical, dental, vision Key Responsibilities<ul><li>Process high-volume invoices accurately and efficiently.</li><li>Review invoices, expense reports, and supporting documentation for completeness and approval.</li><li>Match purchase orders, receipts, and invoices.</li><li>Prepare and process weekly check runs, ACH payments, and wire transfers.</li><li>Reconcile vendor statements and resolve payment discrepancies.</li><li>Maintain accurate vendor records, including W-9s and payment information.</li><li>Respond to vendor inquiries regarding payment status and account activity.</li><li>Assist with month-end close activities, accruals, and account reconciliations.</li><li>Support accounts receivable and general bookkeeping functions as needed.</li><li>Ensure compliance with company policies and accounting procedures.</li><li>Maintain organized financial records and documentation.</li></ul>
2026-11-09T00:00:00Z

Office Manager

Montvale, NJ
onsite
Temporary to Hire
25.65 - 29.7 USD / Hourly
We are looking for an organized Office Manager to support daily workplace operations near Montvale, New Jersey. This contract position with permanent potential is ideal for someone who enjoys creating an efficient, welcoming office experience while coordinating administrative, vendor, and employee-facing activities. The right candidate will bring strong follow-through, sound judgment, and the ability to keep multiple priorities moving smoothly. Responsibilities:• Oversee day-to-day office operations to ensure the workplace runs efficiently and remains well organized.• Manage office inventory by tracking supply levels, placing orders, and maintaining essential materials for staff use.• Serve as the main point of contact for building-related matters and coordinate with property management to address office needs.• Process and monitor vendor invoices, helping maintain accurate records and timely payment coordination.• Organize logistics for large meetings, including scheduling conference space and arranging catering or meal service.• Support employee engagement efforts by helping coordinate in-office activities and fostering a positive workplace atmosphere.• Facilitate onboarding and offboarding tasks, including preparing office-related resources and coordinating necessary administrative steps.• Provide front desk and reception support by greeting visitors, answering inquiries, and directing communications appropriately.
2026-11-10T00:00:00Z

Office Manager

Parsippany, NJ
onsite
Permanent / Full Time
80000 - 95000 USD / Yearly
Summary: The Office Manager will oversee daily operations for a fast-paced, technology-driven, paperless CPA firm. This individual will be responsible for managing and mentoring a team of three administrative professionals, ensuring efficient office processes, supporting business operations, and driving a positive, productive workplace culture. The ideal candidate will bring strong leadership, organizational, and problem-solving skills, along with the ability to train, develop, and motivate staff. Experience within a CPA firm or professional services environment is highly preferred. Key Responsibilities:<ul><li>Supervise, mentor, and develop a team of administrative staff, ensuring responsibilities are completed accurately and efficiently</li><li>Manage day-to-day office operations and serve as a key resource for employees, leadership, and external vendors</li><li>Oversee office supplies, equipment, technology resources, and vendor relationships</li><li>Coordinate meetings, events, travel arrangements, and other administrative activities</li><li>Assist with office budgeting, expense reporting, and basic bookkeeping functions</li><li>Maintain office policies, procedures, and operational standards</li><li>Support employee onboarding and other HR-related administrative functions</li><li>Identify opportunities to improve processes and implement efficiencies through technology and automation</li><li>Foster a collaborative, high-energy office culture while maintaining exceptional client service standards</li></ul>
2026-10-16T00:00:00Z

Office Manager

Westwood, NJ
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
Habitat for Humanity is seeking a highly organized and proactive Office Manager to oversee the day-to-day administrative operations of our Westwood office. This individual will play a critical role in supporting staff, volunteers, donors, homeowners, and community partners while ensuring efficient office operations that align with our mission of building strength, stability, and self-reliance through affordable housing.
2026-11-04T00:00:00Z

Office Manager

New York, NY
onsite
Temporary / Contract
25.65 - 29.7 USD / Hourly
We are looking for an organized and proactive Office Manager to support daily operations for a consultancy in New York, New York. This Contract position is fully onsite and offers the opportunity to keep the office running smoothly while providing administrative and front-desk support. The ideal candidate brings strong coordination skills, attention to detail, and a service-oriented approach to managing an efficient workplace environment. Responsibilities: • Oversee day-to-day office activities to ensure the workplace remains organized, functional, and welcoming for staff and visitors. • Manage front-desk coverage by greeting guests, answering inquiries, and directing communications appropriately. • Coordinate calendars, schedule meetings, and help maintain an orderly flow of appointments and office events. • Monitor inventory levels for office materials and kitchen essentials, and place orders to keep supplies adequately stocked. • Handle incoming and outgoing mail, including distributing correspondence, preparing items for shipment, and sending checks as needed. • Support routine financial errands by preparing and completing bank deposits accurately and on time. • Maintain common areas and workspaces by organizing materials and arranging timely restocking of frequently used items. • Provide general administrative support to leadership and team members to help improve office efficiency and daily operations.
2026-11-10T00:00:00Z

Receptionist

New York, NY
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an experienced and dependable Receptionist to support daily front-desk operations for a Financial Services organization in New York, New York. This Long-term Contract opportunity is well suited for someone who is comfortable managing a busy phone system, greeting visitors courteously, and creating a welcoming office environment. The ideal candidate brings at least 2 years of relevant experience and can handle incoming communications with accuracy, courtesy, and efficiency. Responsibilities: • Welcome guests and team members at the front desk, ensuring a detail-oriented and positive first impression for the office. • Manage a multi-line phone system by answering, screening, and directing incoming calls to the appropriate contacts in a timely manner. • Handle high volumes of inbound calls with clear communication and strong attention to detail. • Provide day-to-day receptionist support, including monitoring the reception area and maintaining an organized front office presence. • Relay messages accurately and promptly to internal staff while following established communication procedures. • Support part-time front-desk coverage needs by maintaining consistent service levels during assigned hours.
2026-11-05T00:00:00Z

Receptionist

New York, NY
onsite
Temporary / Contract
19 - 21 USD / Hourly
We are looking for a dependable Receptionist to support daily front desk operations. This is a Contract position suited for someone who can work independently, communicate confidently in a largely virtual reporting structure, and deliver a high-touch experience for visitors and executive stakeholders. The ideal candidate brings prior reception experience, strong organizational skills, and the ability to manage meeting support, guest services, and administrative tasks with attention to detail. Responsibilities:• Welcome guests and staff courteously, ensuring a smooth and positive front desk experience throughout the day.• Coordinate meeting room readiness by arranging seating, confirming room setup details, and supporting catering deliveries for scheduled events.• Provide attentive service to executive-level employees and visitors, maintaining a detail-oriented and client-focused presence at all times.• Manage incoming calls, messages, and general inquiries, directing requests to the appropriate contacts in a timely manner.• Handle day-to-day administrative support such as filing, document preparation, data entry, copying, and other clerical tasks as needed.• Maintain reception and common areas in an orderly condition while helping ensure office access and visitor procedures are followed appropriately.• Work effectively with limited on-site supervision, using sound judgment to prioritize tasks and keep operations running smoothly.• Support office logistics including mail, courier coordination, and other front office service requests as they arise.
2026-11-09T00:00:00Z

Receptionist

New York, NY
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for an experienced and service-focused Receptionist to support daily front desk operations in New York, New York. This Long-term Contract position is ideal for someone who creates a welcoming first impression, communicates confidently with visitors and internal teams, and stays organized in a fast-moving office environment. The role combines client-facing reception support with scheduling, coordination, and light administrative responsibilities while handling information with discretion. Responsibilities: • Welcome guests and clients in a courteous, attentive manner and direct them appropriately upon arrival. • Coordinate with team members, managers, and departments to announce visitors and support smooth communication throughout the office. • Schedule meeting spaces, visitor offices, and related services through calendars and reservation platforms. • Help resolve rooming or resource conflicts by identifying practical alternatives and working with involved parties to meet business needs. • Arrange food and beverage orders for meetings and events, ensuring deliveries are accurate and arrive as expected. • Support day-to-day administrative tasks such as processing expense-related items, assisting with special assignments, and maintaining organized records. • Safeguard confidential materials and manage sensitive information with a high level of discretion. • Issue and track visitor access cards and parking validations while maintaining accurate logs and related documentation.
2026-10-30T00:00:00Z

Office Coordinator

Danbury, CT
onsite
Permanent / Full Time
45000 - 50000 USD / Yearly
We are looking for an organized Office Coordinator to support daily administrative operations for a growing manufacturing company in Danbury, Connecticut. Responsibilities:<ul><li>Answer telephone and route calls or take messages.</li><li>Provide support services for production and marketing departments</li><li>Type quotations and correspondence, mail catalogs and samples to customers and representatives.</li><li>Prepare shipping papers for domestic and international customers, including SED documents, security endorsements, Bills of Lading, waybills, Certificates of Conformance, packing slips and labels.</li><li>Receive, copy, log and distribute purchase orders and quotations, and initiate routing of orders for contract review.</li><li>Enter orders into computer system and into excel spreadsheets. </li><li>Acknowledge new and amended purchase orders to customers.</li><li>Prepare paperwork for invoicing, including calculation of shipping charges. </li><li>Set up and file new customer files, and generate appropriate labels for shipping</li><li>Prepare inventory reports. </li><li>Follow company policy, processes and procedures as identified in the Quality Management System. </li><li>Other administrative duties as assigned. </li></ul>
2026-10-28T00:00:00Z

Paralegal

White Plains, NY
onsite
Temporary / Contract
31.6635 - 36.663 USD / Hourly
Robert Half is seeking an experienced Litigation Paralegal for a growing law firm in White Plains, NY. This contract-to-perm opportunity is ideal for a detail-oriented legal professional who thrives in a fast-paced litigation environment and is comfortable managing multiple priorities simultaneously. The firm is looking for a candidate who can provide comprehensive litigation support, assist with discovery and court filings, maintain critical case deadlines, and serve as a key resource to attorneys throughout the litigation lifecycle. Location: White Plains, NY (Hybrid)Schedule: Full-Time; 40 hours per weekCompensation: $30.00 - $40.00 per HourEmployment Type: Contract-to-Perm Key Responsibilities<ul><li>Prepare and electronically file legal documents in State and Federal Courts</li><li>Create and update Tables of Contents and Tables of Authorities for briefs, motions, and other court filings</li><li>Proofread and format legal documents to ensure accuracy and compliance with court requirements</li><li>Manage all phases of the discovery process, including document collection, review, tracking, and production</li><li>Utilize e-discovery platforms, including DISCO, to organize and review case materials</li><li>Coordinate with clients to collect electronic documents and information for litigation matters</li><li>Assist attorneys with document review projects and production workflows</li><li>Process and organize incoming productions from opposing counsel and third parties</li><li>Conduct legal research using Westlaw; experience with LexisNexis is a plus</li><li>Maintain litigation calendars, monitor deadlines, and track court appearances</li><li>Organize and maintain electronic case files and legal records</li><li>Communicate professionally with clients, courts, vendors, and opposing counsel regarding procedural matters</li><li>Support attorneys in meeting tight deadlines and managing high-volume litigation matters</li></ul>
2026-11-10T00:00:00Z

Paralegal

Princeton, NJ
onsite
Permanent / Full Time
120000 - 130000 USD / Yearly
Our Global Law Firm client is seeking a full-time, Trust and Estate Paralegal! This role sits in their Princeton, NJ office and is hybrid, 3 days in, 2 days working from home. Keep reading for the details! Trust and Estate Paralegal Responsibilities:• Serve as a primary point of contact for clients, beneficiaries, executors, and trustees, fostering attentive and responsive communication throughout each matter.• Assist attorneys in preparing and revising estate administration and estate planning documents, ensuring accuracy and completeness before filing or execution.• Collect, review, and maintain financial materials such as tax returns, trust records, deeds, account statements, and related supporting documentation.• Support the valuation of estate holdings by organizing asset information and coordinating with relevant financial professionals when needed.• Prepare administration packets and related documents for fiduciaries, including materials required for estate and trust management.• Manage required notices, publication steps, and other procedural filings associated with probate and estate administration matters.• Draft and assemble post-death estate planning materials, including disclaimer documentation and other transfer-related paperwork.• Prepare supporting schedules and documentation for estate, inheritance, gift, and fiduciary tax filings, audits, accountings, distributions, and asset transfers.
2026-10-30T00:00:00Z

Paralegal

Bernardsville, NJ
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
We are looking for an experienced Paralegal to join a legal team, supporting attorneys in several practice areas. This position is well suited to someone who can keep matters organized, manage competing priorities, and contribute to the steady progress of cases and client work. The role offers the opportunity to handle a broad mix of legal and administrative duties while working closely with attorneys and clients in a law firm environment. Responsibilities: • Draft, revise, and proofread a wide range of legal documents for matters involving family law, litigation, real estate, and estate planning. • Maintain accurate case records, organize supporting materials, and ensure files remain current and easy to retrieve. • Perform legal and factual research to assist attorneys with case strategy, filings, and client matters. • Prepare discovery materials, coordinate document collection, and support attorneys through trial and hearing preparation. • Track court dates, filing deadlines, and case milestones to help keep matters moving on schedule. • Communicate with clients, courts, and outside parties clearly and effectively to gather information and provide updates. • Submit filings with the appropriate courts and agencies while confirming compliance with procedural requirements. • Provide day-to-day administrative assistance, including managing correspondence, dictation, and general law office support.
2026-10-27T00:00:00Z

Paralegal

New York, NY
onsite
Permanent / Full Time
80000 - 95000 USD / Yearly
Thriving Plaintiff's Personal Injury Law Firm located in the heart of New York City, is seeking an experienced, detail-oriented Paralegal to join its collegial, dynamic, and growing practice! The ideal candidate will have 3+ years of plaintiff's personal injury experience and will be able to independently handle a busy case load from start to finish. Must follow through, have excellent organizational and communication skills. This is a fully on-site role. Responsibilities: <ul><li>Utilize Smart Advocate to manage cases</li><li>Handle busy case load (approximately 160 cases)</li><li>Follow up with clients / medical providers / insurance carriers re documentation, doctor visits, etc.</li><li>Regularly e-file documents using NYSCEF</li><li>Tracking deadlines</li><li>Drafting legal documents with attorney supervision (summons, bills of particulars, subpoenas,, etc.)</li><li>Assisting with deposition and trial prep; preparing exhibits</li></ul>
2026-11-02T00:00:00Z

Office Services Associate

New York, NY
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for an Office Services Associate to support essential workplace operations in New York, New York. This Contract position plays an important role in keeping mailroom activity, shipping coordination, supply availability, and internal service requests running efficiently each day. The ideal candidate brings a service-minded approach, strong attention to detail, and the ability to stay organized while handling multiple operational priorities in a detail-oriented office setting. Responsibilities: • Manage incoming deliveries by receiving, sorting, and routing packages to the appropriate internal recipients in a timely manner. • Prepare outbound shipments by packaging materials, creating labels, completing required documentation, and confirming accurate shipment records. • Perform daily mailroom activities, including processing internal and external mail, monitoring shipment status, and maintaining clear tracking information. • Support domestic and international shipping requests while verifying delivery details, ownership information, and service needs before dispatch. • Maintain stock levels for mailing materials and shared office supplies, and organize storage areas to ensure items are easy to access and properly arranged. • Assist with internal delivery runs by transporting documents, packages, and other business materials according to established schedules and priority timelines. • Complete opening and closing operational tasks, inspect equipment for readiness, and help maintain a clean, secure, and orderly workspace. • Communicate delays, service issues, or inventory needs to leadership promptly while working closely with internal teams to meet service expectations.
2026-11-04T00:00:00Z

Office Services Assosiste (Repro & Mail)

New York, NY
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are looking for an Office Services Associate to support day-to-day back-office operations for a client site. This long-term contract opportunity is ideal for someone who is organized, service-oriented, and comfortable handling document production, mail distribution, and administrative support in a fast-paced, detail-focused environment. The role also provides broader operational assistance across hospitality, facilities, reception, and audio/visual needs as business demands require. Responsibilities: • Manage incoming office service requests by reviewing instructions, confirming required details, and tracking work through established logs and job documentation. • Complete high-volume copy, scanning, document intake, and mailroom tasks accurately while following site procedures and service expectations. • Organize assignments based on urgency and delivery commitments to ensure all work is accepted, processed, and returned within required timeframes. • Communicate proactively with clients, team members, and leadership regarding priorities, completion timelines, and any issues that may affect service delivery. • Perform routine quality checks on completed work to maintain accuracy, presentation, and consistency across document services. • Support the operation of copiers, scanners, bindery tools, and related equipment by replenishing paper, toner, and other supplies as needed. • Resolve minor equipment or workflow issues independently and escalate more complex problems to supervisory staff when appropriate. • Handle confidential materials with discretion while following company and client policies for security, careful conduct, and cost-conscious use of resources.
2026-11-06T00:00:00Z

Floater Legal Assistant

Roseland, NJ
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
Robert Half is seeking a Floater Legal Assistant for an immediate, ongoing opportunity with a growing law firm. This position offers an excellent opportunity for a legal professional who can quickly integrate into a fast-paced environment and provide support across multiple practice areas. <ul><li>Pay Rate: $30-$35 per hour</li><li>Schedule: Full-Time, On-Site (Roseland, NJ) </li><li>Duration: Ongoing Contract Opportunity</li><li>Parking: Complimentary On-Site Parking Available</li><li>Background Check: Criminal Background Check Required</li></ul> Responsibilities<ul><li>Provide administrative and legal support to attorneys across various practice groups. </li><li>Prepare, revise, and format legal documents, pleadings, briefs, and correspondence.</li><li>Organize and maintain electronic and physical case files. </li><li>Manage calendars, deadlines, meetings, and attorney schedules.</li><li>Assist with document management and litigation-related tasks.</li><li>Coordinate and support e-filing activities as needed. </li><li>Handle general legal assistant duties and special projects as assigned.</li></ul>
2026-11-10T00:00:00Z

46 results for Administrative Assistant in Hackensack, NJ