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2 results for Senior Executive Assistant in Grand Rapids, MI
- Norton Shores, Michigan
- remote
- Permanent / Full Time
- 60000 - 84500 USD / Yearly
- We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in Norton Shores, Michigan. This position plays a central role in keeping executive priorities organized by overseeing scheduling, preparing for meetings, coordinating communications, and assisting with key administrative projects. The ideal candidate brings sound judgment, excellent organization, and the ability to handle sensitive information with professionalism.<br><br>Responsibilities:<br>• Manage complex executive calendars, schedule appointments, and resolve competing priorities to keep leadership activities running smoothly.<br>• Organize board sessions, leadership meetings, and related events, including agendas, materials, logistics, and follow-up actions.<br>• Coordinate domestic and business travel arrangements, ensuring itineraries, reservations, and supporting documents are accurate and timely.<br>• Prepare correspondence, presentations, reports, and other executive documents with a high level of accuracy and professionalism.<br>• Serve as a point of contact between executives, board members, internal teams, and external partners to support clear and timely communication.<br>• Track action items and provide administrative support for special projects, helping leadership meet deadlines and maintain progress on priorities.<br>• Handle confidential information with discretion while exercising strong judgment in day-to-day executive support activities.
- 2026-09-16T00:00:00Z
- Kalamazoo, Michigan
- onsite
- Temporary to Hire
- 25 - 33 USD / Hourly
- <p>We are looking for an Executive Assistant to support senior leadership in a fast-paced, highly visible role. This contract opportunity has the potential to become permanent and is ideal for someone who brings strong judgment, technical skills, discretion, and the ability to keep priorities organized in a small company environment. The person in this role will help maintain executive efficiency, coordinate internal activities, and provide dependable administrative support across business operations. This role is 100% onsite, M-F 8am-5pm with possible needs for times outside of that. </p><p><br></p><p>Responsibilities:</p><p>• Manage a complex executive calendar, align priorities, and proactively adjust schedules to keep leadership on track for meetings and key business activities.</p><p>• Arrange and oversee company events and internal functions, ensuring logistics are handled smoothly from planning through execution.</p><p>• Prepare meeting notes and maintain clear records of discussions, decisions, and follow-up actions.</p><p>• Support purchasing activities by serving as backup for order-related administrative tasks when needed.</p><p>• Review and submit employee and business expense documentation through Expensify with accuracy and timeliness.</p><p>• Scan, upload, categorize, and maintain electronic files so important documents remain accessible and well organized.</p><p>• Work with spreadsheets and administrative data related to HR and payroll, providing light reporting support as required.</p><p>• Use Microsoft Office applications and Microsoft Teams daily to communicate, track information, and support overall office operations.</p><p>• Provide supplemental assistance with HR-related administrative work while maintaining strict confidentiality around sensitive company information.</p>
- 2026-09-08T00:00:00Z