11 results for Payroll Specialist in Grand Rapids, MI

Accounting Manager/Supervisor We are in search of an Accounting Manager/Supervisor for our manufacturing facility located in OTSEGO, Michigan. The chosen candidate will be instrumental in overseeing administrative tasks, managing financial activities, and supervising a team in a dynamic and fast-paced environment. Responsibilities: • Direct and manage administrative tasks within the manufacturing facility • Oversee the processing of receipts and invoices, handling any invoice exceptions and tracking freight receivers for AP processing • Contribute to month-end closing activities, including the maintenance and filing of financial documentation • Maintain and update accrual rebuild reporting to ensure timely resolution of AP processing and correct reporting • Execute General Ledger entries and balances related to miscellaneous inventory management • Prepare, coordinate, and execute cycle counts and physical inventory; close inventory, including the review of pending transactions • Provide support for payroll processing activities • Generate analysis reports for management regarding various cost, efficiency, and inventory trends • Manage the cost accounting system to ensure accurate costing of products including inventory and resource usage rates • Provide general administrative support to manufacturing plant financial and non-financial activities, including payroll, production reporting and general bookkeeping Skills: • Proficiency in Accounting Software Systems and ERP - Enterprise Resource Planning • Experience in managing Accounting Functions, Accounts Payable (AP), Accounts Receivable (AR) • Familiarity with Auditing, Billing Functions, and Cost Accounting.

Accounts Receivable Specialist We are in search of an Accounts Receivable Specialist to join our team located in Byron Center, Michigan. In the manufacturing industry, this role will involve managing customer accounts, handling cash activity, and ensuring efficient processing of approved invoices. This position offers a short-term contract employment opportunity. Responsibilities:• Handle accounts receivable tasks and maintain accurate records.• Manage collections and follow up on aged receivables.• Carry out customer outreach through phone calls.• Perform reconciliation tasks to ensure all accounts are balanced.• Conduct research on discrepancies and resolve any issues.• Apply payments to customer accounts accurately and promptly.• Utilize Microsoft Excel for data management and reporting, including pivot table creation.• Monitor cash handling procedures to ensure compliance with company policies.• Address customer inquiries and provide timely resolutions.

Accounts Payable Specialist We are offering an opportunity for an Accounts Payable Specialist in Muskegon, Michigan. As an Accounts Payable Specialist, you will be a vital part of our financial team, primarily responsible for ensuring the smooth operation of our accounts payable process. This includes processing invoices, maintaining financial records, and working with internal teams and vendors to resolve payment-related issues. Responsibilities:• Efficiently and accurately handle the processing of invoices.• Investigate any discrepancies within the invoices and resolve them promptly.• Ensure correct coding of invoices to corresponding accounts.• Regularly verify and reconcile vendor statements to maintain up-to-date records.• Manage timely vendor payments and oversee check runs.• Assist in tasks related to accounts payable during month-end close.• Maintain W-9s for vendors, ensuring compliance with 1099 reporting requirements.• Collaborate proactively with internal teams and vendors to rectify any payment-related issues.• Utilize skills in Accounts Payable (AP), NetSuite, and Microsoft Excel to perform tasks efficiently.• Oversee the process of customer invoices, including entry, coding, and approvals

Accounts Receivable Specialist We are offering a long term contract employment opportunity for an Accounts Receivable Specialist in Kalamazoo, Michigan. You will be part of a dynamic team in the finance industry, managing and processing incoming payments, and maintaining customer account records. Responsibilities • Accurately apply payments to customer accounts and reconcile any discrepancies • Support month-end close processes related to accounts receivable • Maintain customer records, ensuring accuracy and up-to-date payment information • Assist in generating and distributing invoices to customers in a timely manner • Monitor outstanding invoices and follow up to ensure timely collections • Communicate effectively with customers to resolve any billing inquiries and disputes • Provide administrative support and perform other accounting tasks as assigned • Use Sage Intaact, ConnectWise PSA, and other accounting software to manage AR processes and invoicing • Handle high-volume invoicing and cash applications efficiently • Assist with AR aging reports and proactively identify overdue accounts

Office Manager/Accountant Office Manager/Accountant Position Overview: We are seeking a detail-oriented and dynamic Office Manager/Accountant with a strong accounting background and HR experience to join our team in the fast-paced manufacturing industry. The ideal candidate will manage the day-to-day operations of the office, ensuring the company’s administrative, financial, and human resource functions are operating efficiently. This role requires effective leadership, organizational skills, and expertise in accounting processes specifically tailored to the manufacturing sector. Key Responsibilities: Accounting Duties: - Manage accounts payable/receivable processes, ensuring timely and accurate reconciliations.- Oversee payroll processing, collaborating with HR to ensure compliance with labor laws and employee benefits.- Prepare and analyze financial reports including monthly P& L statements, balance sheets, and budgeting forecasts.- Monitor inventory controls and production costs for accurate accounting specific to manufacturing operations.- Handle year-end closing, tax filings, and audits while working closely with external auditors or consultants.- Implement and oversee ERP or accounting software relevant to manufacturing processes and supply chain management. Human Resources Responsibilities: - Collaborate with HR leadership on recruitment, onboarding, and employee relations matters.- Maintain employee records, track attendance, and assist with benefits administration.- Support workforce planning by helping conduct performance reviews and training initiatives.- Ensure compliance with OSHA regulations and other workplace safety protocols within the manufacturing environment. Office Management: - Supervise administrative staff and ensure efficient day-to-day office operations.- Manage vendor relationships for office supplies and equipment, ensuring cost-effective solutions.- Maintain reporting systems, including CRM and project management tools.- Coordinate with other departments to ensure alignment between office schedules and production goals. Qualifications: Education: Associate's degree or equal years of experienceExperience:- 5+ years of office management experience, preferably in the manufacturing industry.- Strong accounting experience required, including familiarity with - ERP systems like SAP, Global Shop, or similar.- HR experience, including payroll and benefits administration, is preferred Technical Skills: Advanced proficiency in Microsoft Excel and accounting software. Knowledge of CRM tools is a plus. Additional Attributes: - High-energy individual- Strong communication skills with a collaborative management style.- Ability to work under pressure and meet tight deadlines in a manufacturing environment.- Knowledge of federal, state, and local labor regulations. Apply now!

Accounts Payable Clerk We are in search of an Accounts Payable Clerk to join our team based in Norton Shores, Michigan. This role involves carrying out a range of financial operations within our manufacturing industry, with particular emphasis on managing accounts payable and payroll. Responsibilities: • Ensure accurate and timely processing of vendor invoices and payments. • Develop and maintain relationships with vendors to address any inquiries or issues. • Verify and match invoices to purchase orders and resolve any discrepancies. • Reconcile accounts payable records with the general ledger. • Process payroll for employees, ensuring compliance with state and federal regulations. • Maintain employee records, including timekeeping, tax forms, and deductions. • Investigate and resolve payroll discrepancies, such as overpayments or missing hours. • Assist in the preparation and balancing of payroll reports, including 401(k), garnishments, and tax filings. • Perform reconciliations and assist in month-end or year-end closing processes. • Generate financial reports as requested to support management. • Assist in ensuring compliance with internal controls and financial policies.

Accounting Assistant We are offering an opportunity for an Accounting Assistant in Muskegon, Michigan. As an Accounting Assistant, you will be providing administrative support to the financial operations of our team. Your responsibilities will include tasks such as handling accounts payable, payroll reporting, reconciliation, and financial statement preparation, contributing to precise financial record-keeping and reporting. Responsibilities:• Manage financial transactions by accurately entering invoices, receipts, and expenses into the accounting software.• Administer accounts payable by processing and recording approved invoices, issuing payments, and addressing outstanding balances.• Collaborate with vendors and suppliers to establish credit terms, resolve billing issues, and ensure proper invoicing.• Maintain and organize financial documents and records for easy audit retrieval.• Assist in the preparation of financial reports, including monthly income statements and various payroll reports.• Act as a backup resource for handling payroll needs.• Support during financial audits by preparing necessary documentation and responding to auditor inquiries.• Assist in the entry of departmental budgets and provide reports on budget variances as needed.• Perform additional duties as assigned.

Staff Accountant We are offering an exciting opportunity in the Healthcare, Hospitals, and Social Assistance industry in Kalamazoo, Michigan for a Staff Accountant. The successful candidate will be responsible for maintaining the general ledger and balance sheet accounts, creating and entering journal entries, processing incoming payments, and assisting with cash forecasting and daily cash management. Responsibilities: • Oversee the commercial card program including the issuance of credit cards, limit assignment, and termination of cards. • Assist in maintaining the integrity of the general ledger and balance sheet accounts. • Create and enter journal entries related to monthly business activities with appropriate documentation for backup. • Process incoming payments by check, credit card, and EFT. • Provide backup support for payroll, accounts receivable, and accounts payable. • Record and reconcile all ledger transactions in Representative Payee Manager and other software. • Perform internal audit of processes, procedures, and practices of the Finance Department. • Assist with cash forecasting and daily cash management. • Maintain the confidentiality of all restricted information, data, and reports. • Complete all other tasks as assigned by the CFO or the CEO.

Accounting Clerk Accounts Receivable and Accounts Payable for general/ administrative expenses. Weekly billing that requires individual client research and compliance. Eventually will cross train on cash receipts, cost accounting for large projects, payroll and approving weekly expense reports. Sage accounting software and Microsoft Office Suite, especially Microsoft Excel.

Accounts Payable Analyst We are seeking an Accounts Payable Analyst to join our team in the manufacturing industry based in Holland, Michigan. As an Accounts Payable Analyst, your role will be critical in managing the company's accounts payable function, utilizing your QAD and manufacturing finance expertise to streamline processes and support overall financial operations. Responsibilities: • Ensure efficient and accurate processing of vendor invoices, focusing on compliance with company policies related to manufacturing purchases and services. • Perform regular reconciliations of Accounts Payable accounts, addressing discrepancies related to manufacturing transactions swiftly. • Facilitate the preparation and processing of payments, including checks, ACH, and wire transfers, taking into account manufacturing-specific payment cycles and vendor terms. • Maintain meticulous records of all transactions, ensuring accurate documentation, with an emphasis on manufacturing-related expenses. • Demonstrate strong analytical skills and problem-solving abilities in managing accounts payable. • Leverage your proficiency in Microsoft Excel and QAD software to streamline and manage financial operations. • Contribute to the month-end close process, including the preparation of journal entries and monthly account reconciliation. • Verify invoices and ensure their correct coding and approval before processing. • Proactively manage and resolve any invoice discrepancies.

Accounts Payable Clerk We are inviting applications for the role of an Accounts Payable Clerk in the finance industry, located in Kalamazoo, Michigan. This role entails handling customer queries, processing customer applications, and maintaining precise customer records. You will also be tasked with monitoring customer accounts and initiating appropriate action when needed. Responsibilities: • Accurate and efficient processing of customer credit applications. • Maintaining precise customer credit records. • Handling account reconciliation tasks. • Managing accounts payable, ensuring accuracy and timeliness. • Conducting regular check runs. • Coding invoices correctly and efficiently. • Performing data entry tasks as required. • Processing invoices in a timely and accurate manner. • Utilizing Excel for data management and reporting. • Implementing process improvements as identified. • Utilizing Great Plains Dynamics for various accounts payable tasks.