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8 results for Office Manager in Grand Rapids, MI

Office Manager

Kalamazoo, MI
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are looking for a highly organized Business Office Manager to support daily operations for a Contract position based in Kalamazoo, Michigan. This role will serve as a central point of coordination for front office activities, scheduling, administrative workflows, and team support. The ideal candidate brings strong judgment, attention to detail, and the ability to keep office functions running smoothly while assisting with events, vendor coordination, and internal administrative processes. This role is 100% onsite, M-F, 8:30am-4:30pm. Responsibilities:• Welcome guests and ensure they are directed promptly to the appropriate team members while maintaining a detail-focused front office presence.• Oversee office scheduling by coordinating meetings, tracking time away, maintaining holiday calendars, and arranging client appointments as needed.• Handle incoming correspondence by sorting, distributing, and forwarding mail and other published materials to the correct recipients.• Support financial and administrative operations by logging client check deposits, processing vendor invoices, and maintaining expense records for partners.• Assist with special assignments such as preparing presentations, organizing meeting materials, and providing general administrative help to staff.• Offer day-to-day operational support to employees, including troubleshooting routine office and basic technology-related issues.• Maintain office readiness by ordering supplies, monitoring inventory levels, and coordinating maintenance requests for the workspace, kitchen, coffee bar, and conference areas.• Coordinate internal and external events by managing invitations, vendor communication, venue arrangements, meeting materials, and related administrative tasks.• Provide administrative support for compliance and human resources activities, including audit preparation, procedure documentation, office policy updates, staff training, and employee engagement efforts.• Manage seasonal outreach projects, including organizing the preparation and distribution of annual holiday communications.
2026-08-10T00:00:00Z

Administrative Assistant

Galesburg, MI
onsite
Temporary / Contract
18 - 23 USD / Hourly
Job Duties<ul><li>Answering phones and greeting visitors</li><li>Scheduling appointments and maintaining calendars</li><li>Collecting and distributing mail</li><li>Preparing communications such as memos, emails, invoices or reports</li><li>Writing and editing letters, reports and instructional documents</li><li>Creating and maintaining electronic and physical filing systems</li><li>Managing accounts and performing basic bookkeeping</li><li>Performing data entry and analysis</li><li>Assisting with event planning and coordination</li><li>Ordering and maintaining office supplies</li><li>Processing expense reports</li><li>Managing travel arrangements</li></ul>
2026-07-29T00:00:00Z

Administrative Assistant

Muskegon, MI
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support a long-term contract assignment in Muskegon Heights, Michigan. This role focuses on bringing structure to a large volume of records, maintaining organized file systems, and assisting with daily office coordination. The position is part-time, with an expected schedule of 15 to 25 hours per week, and is well suited for someone who enjoys accurate, methodical administrative work. Responsibilities: • Review, sort, and arrange physical documents across multiple file rooms to create a clear and accessible records system. • Alphabetize and categorize materials to improve file retrieval and maintain consistent organization standards. • Upload documents into computer-based records systems with careful attention to accuracy and completeness. • Develop and label binder-based filing structures to support ongoing document management needs. • Perform data entry tasks related to file tracking, indexing, and administrative record updates. • Provide front office and receptionist support, including answering inbound calls and assisting with routine administrative requests. • Maintain orderly workspaces and monitor file organization to ensure records remain current and easy to locate.
2026-08-07T00:00:00Z

Accounting Manager

Holland, MI
onsite
Permanent / Full Time
100000 - 120000 USD / Yearly
We are looking for an Accounting Manager to lead core accounting operations and support financial performance at our clients Holland, Michigan location. This role partners closely with finance leadership to oversee reporting accuracy, maintain strong internal controls, and ensure day-to-day accounting activities are completed efficiently. The ideal candidate brings sound technical accounting knowledge, strong organizational skills, and the ability to guide a team while managing multiple priorities in a fast-paced environment. Responsibilities:• Lead month-end activities, including completion of income statements, balance sheet reviews, journal entries, and account reconciliations.• Oversee general ledger accuracy and manage accounting activity related to inventory, capital spending, receivables, and payables.• Support the annual budgeting cycle and forecasting process by preparing analysis and coordinating financial input across the business.• Direct accounts payable and accounts receivable workflows, including accrual preparation, vendor statement review, invoice analysis, and reconciliation to financial records.• Prepare recurring financial reports such as job cost summaries, backlog updates, gross margin analysis, and monthly, quarterly, and annual statements.• Coordinate payroll-related reporting, sales tax filings, credit evaluations, and documentation needed for internal and external financial review.• Partner with corporate finance and audit teams by supplying accurate data, responding to requests, and assisting with year-end audit preparation.• Help strengthen accounting processes, recommend practical improvements, and develop team capability so staff can assume broader responsibilities.• Serve as an operational backup for payables and receivables functions and assist with physical inventory activities as needed.
2026-07-13T00:00:00Z

Finance Manager

Grand Rapids, MI
onsite
Permanent / Full Time
115000 - 130000 USD / Yearly
We are looking for a Finance Manager to provide financial leadership for operations and commercial decision-making in Grand Rapids, Michigan. This role will shape planning, forecasting, and cost analysis while turning complex business and manufacturing data into practical recommendations for leadership. The ideal candidate brings strong expertise in operational finance, pricing and margin analysis, inventory planning, and cash forecasting, along with the ability to partner across functions to improve performance and support growth. Responsibilities: • Lead the annual budget process, periodic forecasts, and monthly financial outlooks to support business planning and performance management. • Develop revenue, margin, and expense projections across customers, channels, and product categories, highlighting risks and opportunities for leadership review. • Create concise financial reports and presentations that translate results into clear recommendations for senior stakeholders. • Partner with operations teams to evaluate production performance, including yield, scrap, downtime, labor efficiency, and other plant drivers, and quantify their financial impact. • Oversee standard costing activities by maintaining cost assumptions, bills of materials, routing structures, and labor and overhead models across manufacturing processes. • Monitor unit conversion costs, shift-level performance, and profitability trends to identify areas for operational improvement and stronger cost control. • Support pricing decisions and customer profitability reviews by building financial models that assess margins, commercial terms, and quote viability. • Contribute to sales and operations planning, long-range planning, and scenario analysis to guide strategic decisions, investment priorities, and growth opportunities. • Evaluate capital projects and business cases using financial return measures, and assist with audit support, process documentation, and adherence to internal financial controls.
2026-07-09T00:00:00Z

Executive Assistant

Kalamazoo, MI
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support to senior leadership in Kalamazoo, Michigan. This Contract position will work closely with the Executive Director, Chief Defender, and Chief of Finance and Operations to keep priorities organized, communications streamlined, and daily operations running smoothly. The ideal candidate brings strong judgment, discretion, and the ability to manage competing demands in a fast-paced, detail-focused environment. This role is 100% onsite, M-F, 8am-5pm. Responsibilities:• Manage complex calendars for executive leaders, ensuring meetings, deadlines, and shifting priorities are coordinated efficiently.• Organize domestic travel logistics, including itineraries, reservations, and schedule alignment for leadership team members.• Prepare and coordinate executive meetings by confirming attendees, securing materials, and supporting smooth meeting flow.• Maintain organized schedules and provide proactive administrative support to help senior leaders stay focused on key initiatives.• Communicate with internal and external contacts in a clear and organized manner while handling sensitive information with discretion.• Anticipate scheduling conflicts and resolve them quickly to minimize disruption to executive operations.
2026-08-10T00:00:00Z

Executive Assistant

Battle Creek, MI
remote
Temporary / Contract
26.6 - 28 USD / Hourly
We are looking for an Executive Assistant to provide high-level support to leadership within a mission-driven non-profit organization. This Long-term Contract opportunity is ideal for an organized individual who can manage executive priorities, coordinate complex activities, and help keep team operations running smoothly. The role combines executive support, project coordination, meeting management, and administrative oversight while working across internal teams and external partners. This role is 100% onsite, M-F, 8am-5pm. Responsibilities:• Build productive working relationships with leaders, colleagues, partners, and stakeholders to support collaboration across team initiatives.• Manage executive calendars, coordinate meetings, prepare agendas and materials, and handle incoming communications with professionalism and discretion.• Arrange travel plans, process related logistics, and support special assignments and administrative requests for leadership.• Assist with budget-related activities by reviewing data, processing invoices, supporting purchasing tasks, reconciling records, and preparing reports.• Lead assigned projects by organizing timelines, monitoring progress, and helping ensure deadlines and budget expectations are met.• Support team and project meetings by capturing follow-up items, maintaining tracking tools, and encouraging timely completion of next steps.• Coordinate planning efforts with internal teams for meetings, convenings, and workspace or operational needs.• Partner with leadership and people-focused teams to support hiring coordination, onboarding activities, and other employee experience initiatives.• Contribute to cross-functional working groups and represent the team in internal or external presentations, panels, or similar engagements.• Help organize leadership council meetings, steering committee sessions, and other executive cohort activities as needed.
2026-08-10T00:00:00Z

Receptionist

Grand Rapids, MI
onsite
Temporary / Contract
14.25 - 16.5 USD / Hourly
We are looking for a welcoming and dependable Receptionist to support a non-profit organization in Grand Rapids, Michigan. This Long-term Contract opportunity is ideal for someone who enjoys creating a positive first impression, assisting visitors and callers, and helping daily front-desk operations run smoothly. The right candidate will bring strong attention to detail, empathy, and strong communication skills to every interaction while supporting administrative tasks with care and accuracy. Responsibilities: • Greet visitors warmly, provide front-desk support, and ensure each guest has a welcoming and positive experience. • Manage a multi-line phone system, answer incoming calls promptly, and route inquiries to the appropriate staff members. • Take detailed messages and relay information accurately to support timely internal follow-up. • Sort, distribute, and forward incoming mail and internal packages to the correct recipients. • Assist with basic administrative duties such as filing, organizing records, and maintaining orderly front-office materials. • Respond to general questions from callers and visitors with patience, courtesy, and a service-focused approach. • Support staff communication by delivering messages and helping maintain efficient day-to-day office coordination.
2026-08-07T00:00:00Z