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5 results for Office Manager in Grand Rapids, MI

Office Assistant

Muskegon, MI
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations in a Michigan location. This onsite opportunity is a Long-term Contract position suited for someone who can keep office workflows organized, communicate effectively, and assist multiple teams with routine business needs. The ideal candidate will be comfortable handling front-office tasks, maintaining records, and contributing to marketing and sales support activities in a fast-paced environment. Full-time, 100% onsite, M-F. MUST have strong Microsoft Excel and/or expense reporting experience. Responsibilities: • Welcome visitors and provide front-desk support while ensuring a detail-oriented office experience. • Manage incoming calls, route messages accurately, and respond to general administrative inquiries. • Organize, scan, and maintain digital and paper records to keep office files current and accessible. • Assist the sales team with administrative coordination, document preparation, and day-to-day support tasks. • Help update marketing materials, reports, or related content to support ongoing business initiatives. • Perform clerical duties such as data entry, document handling, and general office organization. • Support special administrative assignments related to payroll coordination and internal office needs as requested.
2026-06-04T00:00:00Z

Bookkeeper

Kalamazoo, MI
onsite
Permanent / Full Time
50000 - 70000 USD / Yearly
We are looking for a detail-oriented Bookkeeper to support daily financial operations for a CPA firm in Kalamazoo, Michigan. This position is well suited for someone who is comfortable managing core accounting tasks, maintaining accurate records, and working confidently in QuickBooks. The ideal candidate will bring a hands-on approach to payables, receivables, reconciliations, and payroll while helping keep financial processes organized and reliable. Responsibilities: • Maintain complete and accurate financial records by posting transactions and updating ledgers on a consistent basis. • Process vendor invoices and payments promptly while ensuring accounts payable activity is recorded correctly. • Track incoming payments, apply receipts, and follow up as needed to keep accounts receivable current. • Reconcile bank accounts regularly to identify discrepancies and ensure balances align with supporting documentation. • Use QuickBooks to manage day-to-day bookkeeping activities and generate financial information as needed. • Support payroll processing by verifying data, maintaining records, and helping ensure timely and accurate payment administration. • Review accounting entries for accuracy and completeness to help preserve the integrity of financial data.
2026-05-13T00:00:00Z

Administrative Assistant

Grand Rapids, MI
onsite
Temporary / Contract
18.012 - 20.856 USD / Hourly
We are looking for an Administrative Assistant to support a busy office in Grand Rapids, Michigan. This Long-term Contract position is ideal for someone who enjoys keeping operations organized, managing time-sensitive administrative work, and providing dependable support during a high-volume season. The role offers a steady 40-hour schedule and will focus on payroll follow-up, onboarding coordination, and general office assistance for a growing team. Responsibilities: • Monitor and collect employee timecards to help ensure payroll information is complete and submitted on schedule. • Provide day-to-day administrative support for the office, including data entry, document handling, and general coordination tasks. • Assist with onboarding activities such as preparing hiring paperwork, supporting processing requirements for all candidates, and organizing materials for new employee orientation. • Respond to inbound calls and direct inquiries professionally while helping maintain smooth front-office operations. • Work closely with team members across multiple locations to gather information and support shared administrative needs. • Use Microsoft Office applications and internal platforms to update records, track details, and complete routine office processes. • Learn office-specific systems and follow established procedures to support accurate and efficient administrative workflows.
2026-06-03T00:00:00Z

Accounting Manager

Grand Rapids, MI
onsite
Permanent / Full Time
115000 - 130000 USD / Yearly
Are you an accounting leader who thrives in delivering accuracy, maintaining strong organization, and collaborating across teams? We are seeking an Accounting Manager to lead core accounting operations and work closely with business leadership. For more information, please contact Katie Ruger at 616-600-8734! Key Responsibilities:<ul><li>Oversee essential accounting functions including general ledger activities, tax compliance, financial reporting and analysis, and internal controls.</li><li>Ensure that transaction systems and workflows operate efficiently and accurately.</li><li>Supervise and develop the accounting team, managing day-to-day responsibilities and driving team performance.</li><li>Manage monthly closings, account reconciliations, and resolve any discrepancies or reconciling items.</li><li>Conduct research and prepare adjusting journal entries as needed.</li><li>Support annual audits as well as other financial projects.</li><li>Assist with annual budgeting and quarterly forecasting activities.</li><li>Prepare reports and presentations for all levels of management.</li><li>Maintain and implement internal controls, policies, and accounting procedures.</li><li>Oversee tax compliance across income, sales, and property tax areas.</li><li>Partner with HR on benefit-related matters, including fiduciary responsibilities for the 401K plan.</li><li>Identify and proactively address business issues impacting financial results, collaborating with management to develop solutions.</li><li>Establish and track performance metrics and KPIs for the team.</li><li>Coach and mentor staff to ensure individual and organizational growth.</li></ul>
2026-05-12T00:00:00Z

Accounting Manager

Jenison, MI
onsite
Permanent / Full Time
90000 - 110000 USD / Yearly
We are looking for an Accounting Manager to lead the financial operations of a growing manufacturer of injection molding equipment in Jenison, Michigan. This role oversees core accounting activities while supporting business performance through accurate reporting, cost analysis, and financial planning. The ideal candidate brings strong ownership, sound judgment, and the ability to manage both day-to-day accounting tasks and broader operational finance responsibilities in a multi-site environment. Responsibilities: • Lead the monthly and annual close processes, ensuring financial records are accurate, timely, and aligned with reporting requirements. • Prepare and review financial statements, budgets, and variance analyses to provide leadership with clear insight into business performance. • Manage general accounting activities, including general ledger oversight, balance sheet reconciliations, and actual cost tracking. • Oversee accounts payable, accounts receivable, payroll, and customer account setup while maintaining strong internal financial controls. • Support inventory, purchasing, and other operational accounting needs as business demands require. • Maintain banking relationships and coordinate matters related to credit facilities, including lines of credit and letters of credit. • Contribute to decisions involving employee benefits, insurance programs, and retirement plan administration. • Monitor credit-related activities and help evaluate customer creditworthiness to support sound financial risk management.
2026-05-26T00:00:00Z