7 results for Office Manager in Grand Rapids, MI

Office Administrator

Caledonia, MI
onsite
Permanent
55000 - 60000 USD / Yearly
We are looking for an organized and detail-oriented Office Administrator to join our team in Caledonia, Michigan. The ideal candidate will excel in managing financial operations, including accounts payable and receivable, while ensuring seamless administrative support. This role offers the opportunity to work in a dynamic environment where precision and efficiency are highly valued. Responsibilities: • Process accounts payable and accounts receivable transactions accurately and in a timely manner. • Utilize QuickBooks to manage financial records and ensure proper documentation. • Perform detailed data entry tasks to maintain organized and up-to-date records. • Handle invoice processing to support smooth financial operations. • Coordinate administrative tasks and ensure office operations run efficiently. • Collaborate with team members to support project management activities. • Prepare financial reports and summaries as needed. • Monitor and reconcile account discrepancies to maintain accuracy. • Maintain confidentiality and security of financial data. • Provide general office support, including scheduling and correspondence.
2026-03-02T00:00:00Z

Bookkeeper

Kalamazoo, MI
onsite
Temporary
21 - 28 USD / Hourly
We are seeking a detail-oriented Bookkeeper to support a growing finance team. This role is ideal for someone who enjoys managing day-to-day accounting tasks, maintaining accurate records, and ensuring smooth financial operations.Key Responsibilities:<ul><li>Maintain and reconcile general ledger accounts</li><li>Record financial transactions accurately, including invoices, receipts, and payments</li><li>Reconcile bank and credit card statements</li><li>Prepare and review financial reports and statements</li><li>Assist with month-end and year-end close activities</li><li>Support accounts payable and accounts receivable as needed</li><li>Ensure compliance with company policies and accounting standards</li></ul>
2026-02-27T00:00:00Z

Bookkeeper

Battle Creek, MI
onsite
Permanent
60000 - 80000 USD / Yearly
We are looking for an organized and detail-oriented Bookkeeper to join our team in Battle Creek, Michigan. In this role, you will manage financial records, oversee accounts, and ensure the accuracy of transactions. The ideal candidate will possess strong bookkeeping skills and a solid understanding of accounting practices. Responsibilities: • Maintain accurate financial records by updating ledgers and tracking transactions. • Manage accounts payable and accounts receivable processes efficiently. • Perform bank reconciliations to ensure consistency in financial records. • Use QuickBooks software to track and report financial data. • Prepare and process payroll in compliance with company policies. • Generate financial reports to support decision-making and budgeting. • Monitor and resolve discrepancies within financial statements or accounts. • Assist with tax preparation and filing as needed. • Collaborate with other departments to ensure seamless financial operations.
2026-02-06T00:00:00Z

Administrative Assistant

Grand Rapids, MI
onsite
Contract / Temporary to Hire
16.15 - 18.7 USD / Hourly
We are looking for a skilled Administrative Assistant to join a team in Grand Rapids, Michigan. As part of a non-profit organization, this Contract to permanent position focuses on providing critical support to individuals in need of housing resources while ensuring compliance with program guidelines and regulatory requirements. This role combines administrative expertise with a commitment to helping individuals and families achieve stability and self-sufficiency. Responsibilities:• Deliver high-quality administrative support to the program supervisor and team, ensuring smooth operations and adherence to organizational policies.• Evaluate the eligibility and service needs of individuals and families facing homelessness or housing challenges.• Assist participants in identifying and securing housing options that align with program requirements and personal preferences.• Maintain effective communication with property managers, tenants, and community stakeholders to foster positive relationships.• Conduct inspections to verify that rental properties meet Housing Quality Standards and are suitable for program participants.• Develop individualized housing plans that empower participants to achieve long-term stability and independence.• Facilitate workshops and training sessions to educate participants on tenant responsibilities, workforce development, and self-sufficiency.• Accurately manage participant files and program data, ensuring compliance with funding and reporting requirements.• Collaborate with external agencies and professionals to coordinate services and support for participants.• Contribute to team meetings, strategic planning, and development initiatives focused on attention to detail to enhance service delivery.
2026-03-06T00:00:00Z

Administrative Assistant

Kalamazoo, MI
onsite
Temporary
18 - 21 USD / Hourly
We are seeking a proactive and detail-oriented Administrative Assistant for an ongoing opportunity with our team. The ideal candidate will demonstrate strong organizational skills, excellent communication abilities, and a commitment to providing exceptional administrative support. This position is well-suited for individuals comfortable multitasking in a dynamic, team-oriented environment.Key Responsibilities:<ul><li>Manage and maintain schedules, appointments, and calendars for leaders and team members</li><li>Prepare, edit, and proofread correspondence, reports, and presentations</li><li>Coordinate meetings, conference calls, and events (including logistics, agendas, and materials)</li><li>Handle incoming calls, emails, and other communications in a professional manner</li><li>Maintain organized files, records, and documentation (physical and electronic)</li><li>Process expense reports, purchase orders, and invoices as required</li><li>Order office supplies and manage inventory</li><li>Support team projects with research, tracking, and reporting duties as needed</li><li>Complete other administrative tasks as assigned</li></ul>
2026-02-20T00:00:00Z

Accounting Manager

Grand Rapids, MI
onsite
Permanent
110000 - 125000 USD / Yearly
Are you an accounting leader who thrives in delivering accuracy, maintaining strong organization, and collaborating across teams? We are seeking an Accounting Manager to lead core accounting operations and work closely with business leadership. For more information, please contact Katie Ruger at 616-600-8734! Key Responsibilities:<ul><li>Oversee essential accounting functions including general ledger activities, tax compliance, financial reporting and analysis, and internal controls.</li><li>Ensure that transaction systems and workflows operate efficiently and accurately.</li><li>Supervise and develop the accounting team, managing day-to-day responsibilities and driving team performance.</li><li>Manage monthly closings, account reconciliations, and resolve any discrepancies or reconciling items.</li><li>Conduct research and prepare adjusting journal entries as needed.</li><li>Support annual audits as well as other financial projects.</li><li>Assist with annual budgeting and quarterly forecasting activities.</li><li>Prepare reports and presentations for all levels of management.</li><li>Maintain and implement internal controls, policies, and accounting procedures.</li><li>Oversee tax compliance across income, sales, and property tax areas.</li><li>Partner with HR on benefit-related matters, including fiduciary responsibilities for the 401K plan.</li><li>Identify and proactively address business issues impacting financial results, collaborating with management to develop solutions.</li><li>Establish and track performance metrics and KPIs for the team.</li><li>Coach and mentor staff to ensure individual and organizational growth.</li></ul>
2026-02-17T00:00:00Z

Receptionist

Grand Rapids, MI
onsite
Contract / Temporary to Hire
19 - 22 USD / Hourly
We are looking for a detail-oriented and organized Receptionist to join our team in Grand Rapids NT, Michigan. This contract-to-permanent position offers an excellent opportunity to showcase your administrative skills while supporting daily office operations in the investment management industry. You will play a vital role in ensuring smooth communication, efficient scheduling, and a welcoming environment for clients and staff. Responsibilities: • Greet and assist visitors, ensuring a warm and attentive reception experience. • Manage incoming calls using a multi-line switchboard, directing inquiries to the appropriate departments. • Organize and maintain filing systems to ensure easy access and accurate record-keeping. • Schedule and manage appointments using calendar software to optimize daily operations. • Perform data entry tasks with a high level of accuracy and attention to detail. • Support educational classes held 10 times per year, including attendee check-in, classroom setup, and teardown. • Monitor office supplies and coordinate replenishments as needed. • Collaborate with team members to ensure efficient communication and workflow within the office.
2026-03-06T00:00:00Z