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4 results for Office Manager in Grand Rapids, MI

Office Assistant

Grand Rapids, MI
onsite
Temporary / Contract
15.2 - 17.6 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations in Grand Rapids, Michigan. This Long-term Contract position is ideal for someone who enjoys keeping office workflows organized, handling incoming communications, and ensuring sample and order information is processed accurately. The role includes coordinating documentation, preparing reports, and assisting with front-office tasks in a fast-paced environment. Responsibilities: • Record incoming sample details for materials such as soil, beer, and water, ensuring volumes and related information are entered accurately. • Prepare bottle order packages by organizing required items and confirming requests are ready for distribution. • Produce, review, and send reports in a timely manner while maintaining clear and accurate documentation. • Welcome visitors and provide front-desk support to help maintain an organized office environment. • Answer inbound calls, direct inquiries appropriately, and relay messages to the correct team members. • Scan, file, and organize documents so records remain accessible and up to date. • Assist with general clerical activities, including data entry, correspondence support, and routine office coordination.
2026-06-26T00:00:00Z

Bookkeeper

Richland, MI
onsite
Permanent / Full Time
50000 - 62000 USD / Yearly
We are looking for a detail-oriented Bookkeeper to support day-to-day financial operations for a utilities and infrastructure organization in Richland, Michigan. This position is ideal for someone who enjoys maintaining accurate records, managing transactional accounting tasks, and providing dependable administrative support. The successful candidate will help keep financial information organized, up to date, and aligned with business needs while contributing to smooth communication with customers and internal teams. Responsibilities: • Record financial transactions accurately and maintain organized bookkeeping records for routine business activity. • Process vendor invoices, verify payment details, and manage accounts payable in a timely manner. • Prepare customer invoices, track incoming payments, and follow up on outstanding balances to support accounts receivable activities. • Reconcile bank statements and internal financial records to identify discrepancies and ensure accuracy. • Use QuickBooks and Excel to update ledgers, prepare reports, and monitor daily accounting activity. • Respond professionally to customer and vendor inquiries by phone and email regarding billing and account information. • Assist with billing administration, documentation review, and other accounting support tasks as needed. • Support financial data cleanup or accounting process updates when required as part of ongoing operational needs.
2026-06-18T00:00:00Z

Administrative Assistant

Kalamazoo, MI
onsite
Temporary / Contract
20.5865 - 26 USD / Hourly
We are looking for an Administrative Assistant to provide organized, detail-focused support for compliance-related activities in Kalamazoo, Michigan. This Long-term Contract position will work closely with Compliance Analysts to help manage documentation, timelines, and coordination for government attestation efforts. The ideal candidate is comfortable handling administrative tasks, maintaining accurate records, and communicating effectively with cross-functional teams in a healthcare environment. This role is 100% onsite, M-F, 7 or 8am to 4 or 5pm EST. Responsibilities:• Provide day-to-day administrative coordination for government attestation activities by monitoring deadlines, organizing records, and helping keep submission schedules on track.• Maintain accurate logs, tracking tools, and department inventories for sites undergoing new attestations, renewals, or review updates.• Gather and organize required supporting materials such as licenses, organizational documents, lease information, floor plans, cost-related records, HR documentation, signage images, and workflow details.• Examine submitted documentation for completeness and flag missing, outdated, or inconsistent items to Compliance leadership for follow-up.• Arrange meetings, interviews, and site visit logistics with internal stakeholders across operations, finance, legal, revenue cycle, provider enrollment, and related teams.• Assemble attestation packets, checklists, reports, and supporting files for leadership review, approval, and external submission readiness.• Manage a centralized electronic filing structure to ensure records are secure, orderly, and easy to retrieve when needed for audits or reviews.• Enter and maintain data in spreadsheets, databases, and compliance tracking tools while preparing status summaries, deadline updates, and leadership reports.• Support audit preparation and regulatory requests by compiling records, routing documents for signatures, and retaining finalized copies in the appropriate files.• Communicate with internal departments to request materials, clarify documentation needs, and reinforce required due dates while protecting confidential information.
2026-06-25T00:00:00Z

Receptionist

Kalamazoo, MI
onsite
Temporary / Contract
16.625 - 20 USD / Hourly
We are looking for a personable and organized Receptionist to support daily front desk operations for a construction-focused environment. This Contract position is ideal for someone who enjoys creating a welcoming first impression, managing incoming communications, and keeping administrative activities running smoothly. The role requires strong phone-handling skills, attention to detail, and the ability to assist visitors and callers in a detail-oriented manner. M-F, 8am-5pm, for a one week coverage. Responsibilities:• Welcome visitors, direct them appropriately, and maintain a detail-oriented front desk presence throughout the day.• Manage a multi-line phone system by answering incoming calls promptly, routing messages, and connecting callers to the correct contacts.• Handle high volumes of inbound phone traffic with courtesy, accuracy, and efficiency.• Support day-to-day reception coverage for a part-time schedule while ensuring consistent service at the front desk.• Keep the reception area orderly and presentable to promote a positive experience for guests and staff.• Provide basic administrative assistance such as taking messages, relaying information, and supporting office communication needs.
2026-06-25T00:00:00Z