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5 results for Administrative Coordinator in Goleta, CA

Administrative Coordinator

Goleta, California
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Coordinator to support daily operational and organizational needs for a Contract position based in Goleta, California. This role focuses on maintaining well-ordered material records, coordinating sample and inventory information, and ensuring both physical and digital resources remain accurate and easy to access. The ideal candidate is detail-oriented, dependable, and comfortable working independently while providing consistent administrative support to the broader team. Responsibilities: • Maintain organized physical and electronic libraries for materials, samples, and related documentation to support efficient team access. • Track sample movement, testing details, and inventory updates with a high level of accuracy across internal records and databases. • Prepare, label, file, archive, and retrieve material swatches and product samples in a timely and systematic manner. • Use Microsoft Office tools, including Excel, Outlook, and PowerPoint, to manage reports, communications, schedules, and documentation. • Assist with administrative coordination tied to materials, merchandising, product development, or inventory-related activities. • Monitor library cleanliness and order to ensure stored items remain accessible, properly identified, and easy to locate. • Support team objectives by managing multiple priorities independently and following through on routine coordination tasks. • Contribute to process-related updates within tracking systems or internal platforms when material information requires maintenance or adjustment.
2026-09-28T00:00:00Z

Administrative Coordinator

Goleta, California
onsite
Temporary / Contract
23.75 - 25 USD / Hourly
We are looking for an Administrative Coordinator to support daily workplace operations and deliver a welcoming, well-organized experience for employees, guests, and vendors in Goleta, California. This Long-term Contract position combines front desk coordination, office support, event assistance, and facilities-related administration in a fast-paced environment. The ideal candidate brings strong customer service skills, sound judgment, and the ability to keep communication, scheduling, and office activities running smoothly. Responsibilities: • Welcome employees, candidates, vendors, and other guests with care, provide clear arrival guidance, and help maintain an organized and inviting reception area. • Coordinate front office activities by answering workplace-related questions, sharing timely updates, and ensuring common areas, wellness spaces, and supply stations remain stocked and orderly. • Oversee conference room usage by managing reservations, addressing scheduling issues promptly, and helping teams use shared spaces efficiently. • Support facilities operations by monitoring incoming service requests, routing tickets to the appropriate contacts, tracking responses, and documenting resolution details after completion. • Observe office needs and gather feedback from employees to identify opportunities for workplace improvements, then recommend practical solutions that enhance the onsite experience. • Assist with planning and executing office events, holiday activities, and employee programs, including communications, ordering support, setup coordination, and post-event breakdown. • Partner with food and beverage support teams by directing deliveries to the correct locations, reporting kitchen or service concerns quickly, and maintaining daily tracking information as needed. • Prepare and distribute internal communications such as event notices, office updates, and promotional materials through approved channels, including chat platforms and digital postings. • Help coordinate onsite perks and vendor-supported programs by organizing invitations, sending reminders in advance, and supporting participation on the day of each event.
2026-09-25T00:00:00Z

Administrative Assistant

Santa Barbara, California
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations in Santa Barbara, California. This Contract position is ideal for someone who enjoys keeping administrative processes running smoothly, providing a welcoming front-office presence, and handling a variety of clerical tasks with accuracy. The role includes communication support, record maintenance, and coordination of routine office activities in a fast-paced environment. Responsibilities:• Manage front-desk and general office activities, ensuring visitors and incoming requests are handled professionally.• Respond to inbound phone calls, direct inquiries appropriately, and relay messages in a timely manner.• Perform data entry tasks with a high level of accuracy while maintaining organized records and documentation.• Provide day-to-day administrative support such as scheduling, filing, and preparing routine correspondence.• Assist with receptionist-related duties, including greeting guests and supporting overall office coverage.• Maintain administrative files and office information so materials remain current, accessible, and well organized.
2026-09-28T00:00:00Z

Project Administrative Assistant

Santa Barbara, California
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Project Administrative Assistant to support a countywide initiative serving individuals living in vehicles in Santa Barbara, California. This Contract position will provide hands-on administrative coordination for two project teams, with a strong focus on maintaining accurate client documentation and keeping daily operations organized. The ideal candidate brings strong administrative judgment, compassion for community-based work, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities: • Maintain and organize both electronic and paper client records, ensuring files are complete, accurate, and easy to retrieve. • Review documentation for consistency, identify missing information, and assist with record cleanup to support project compliance. • Scan, upload, label, and archive client materials within digital filing systems using clear and consistent document practices. • Provide day-to-day office support by preparing correspondence, entering data, making copies, and handling other general administrative tasks. • Assist two project teams with scheduling, coordination, and workflow support to help keep program activities on track. • Research community-based resources such as housing options, shelter programs, healthcare services, employment assistance, and other supportive services. • Help connect staff and clients with urgent or time-sensitive services when immediate support is needed. • Communicate professionally with internal staff and external partners while supporting front-office and phone-related administrative needs as assigned.
2026-09-28T00:00:00Z

Project Administrative Assistant

Santa Barbara, California
onsite
Temporary / Contract
23.75 - 27 USD / Hourly
We are looking for a Project Administrative Assistant to support a contract assignment in Lompoc, California. This part-time opportunity focuses on coordinating client-facing administrative and field support activities that help individuals move toward stable housing and continued community engagement. The role combines office coordination, documentation, outreach support, and service navigation in a fast-moving environment, with work taking place primarily in the field. Responsibilities:• Build rapport with individuals in the community through mobile outreach efforts and help connect them with available housing and support programs.• Organize client information, complete intake-related documentation, and maintain accurate case records and data entry across required tracking systems.• Assist with developing and updating individualized support plans by gathering information, monitoring progress, and documenting next steps.• Coordinate applications, identification documents, benefits paperwork, and other administrative tasks that help clients access housing and essential services.• Provide practical support during the housing process, including scheduling, appointment coordination, move-in preparation, and follow-up communication.• Work closely with landlords, service agencies, healthcare partners, and community stakeholders to address issues that may affect successful placement and housing stability.• Respond to urgent client needs by helping connect individuals with crisis resources, transportation assistance, and time-sensitive community services.• Participate in team meetings, case reviews, trainings, and cross-functional partner discussions while maintaining professionalism, confidentiality, and clear communication.
2026-09-28T00:00:00Z