Add your latest resume to match with open positions.
2 results for Administrative Coordinator in Goleta, CA
- Goleta, CA
- onsite
- Temporary / Contract
- 23.75 - 25 USD / Hourly
- We are looking for an Administrative Coordinator to support daily workplace operations and deliver a welcoming, well-organized experience for employees, guests, and vendors in Goleta, California. This Long-term Contract position combines front desk coordination, office support, event assistance, and facilities-related administration in a fast-paced environment. The ideal candidate brings strong customer service skills, sound judgment, and the ability to keep communication, scheduling, and office activities running smoothly.<br><br>Responsibilities:<br>• Welcome employees, candidates, vendors, and other guests with care, provide clear arrival guidance, and help maintain an organized and inviting reception area.<br>• Coordinate front office activities by answering workplace-related questions, sharing timely updates, and ensuring common areas, wellness spaces, and supply stations remain stocked and orderly.<br>• Oversee conference room usage by managing reservations, addressing scheduling issues promptly, and helping teams use shared spaces efficiently.<br>• Support facilities operations by monitoring incoming service requests, routing tickets to the appropriate contacts, tracking responses, and documenting resolution details after completion.<br>• Observe office needs and gather feedback from employees to identify opportunities for workplace improvements, then recommend practical solutions that enhance the onsite experience.<br>• Assist with planning and executing office events, holiday activities, and employee programs, including communications, ordering support, setup coordination, and post-event breakdown.<br>• Partner with food and beverage support teams by directing deliveries to the correct locations, reporting kitchen or service concerns quickly, and maintaining daily tracking information as needed.<br>• Prepare and distribute internal communications such as event notices, office updates, and promotional materials through approved channels, including chat platforms and digital postings.<br>• Help coordinate onsite perks and vendor-supported programs by organizing invitations, sending reminders in advance, and supporting participation on the day of each event.
- 2026-10-27T00:00:00Z
- Ventura, CA
- onsite
- Temporary to Hire
- 20 - 22 USD / Hourly
- We are looking for an Administrative Assistant to support daily operations and help keep business activities organized in Ventura, California. This contract position with permanent potential is ideal for someone who enjoys managing schedules, coordinating communications, and handling detailed administrative work in a fast-paced office setting. The role also contributes to bid and contract support, document control, and front desk coverage while ensuring information is accurate, timely, and well maintained.<br><br>Responsibilities:<br>• Organize calendars, schedule appointments, and coordinate meetings to support smooth day-to-day operations.<br>• Arrange travel logistics and assist with related planning details for staff as needed.<br>• Prepare, assemble, and track bid submission materials while helping maintain required supporting documentation.<br>• Research prospective business opportunities and monitor upcoming solicitations and deadlines.<br>• Maintain accurate records for bids, contracts, subcontractors, vendors, and related project documentation.<br>• Support project kickoff activities by gathering and processing items such as bonds, insurance certificates, and contract paperwork.<br>• Track key milestones, compliance dates, amendments, correspondence, and audit-ready files for active projects.<br>• Assist with subcontractor and vendor administration, including outreach lists, licensing information, payment-related support, and certified payroll documentation.<br>• Perform data entry, reception coverage, inbound call handling, visitor assistance, and general office administrative tasks.<br>• Contribute to special projects and provide broad administrative support wherever needed across the office.
- 2026-10-23T00:00:00Z