95 results for Accounting Assistant in Gilroy, CA

Accounting Clerk

Monterey, CA
onsite
Temporary
26 - 30 USD / Hourly
Job Title: Accounting ClerkLocation: Monterey, CAPay Rate: $26-$30 Job Description:The Accounting Clerk provides comprehensive support across the finance and accounting functions, assisting with data entry, reconciliation, and reporting.Responsibilities:<ul><li>Perform data entry of accounting information</li><li>Reconcile bank statements and vendor accounts</li><li>Process invoices, expense reports, and purchase orders</li><li>Assist with accounts payable and receivable tasks</li><li>Prepare journal entries and assist with general ledger maintenance</li><li>Help prepare financial reports and documentation for audits</li><li>Maintain accurate files and physical/electronic records</li><li>Support the finance department as needed</li></ul>Qualifications:<ul><li>High school diploma or equivalent required; associate’s degree in accounting a plus</li><li>Experience in an accounting or bookkeeping role preferred</li><li>Proficient in MS Excel and accounting systems</li><li>Strong organizational skills and attention to detail</li><li>Ability to work effectively in a team environment and meet deadlines</li></ul>
2026-03-31T00:00:00Z

Accounting Clerk

Newark, CA
onsite
Permanent
90000 - 95000 USD / Yearly
PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE INFORMATION AP SPECIALIST90K-95K + BONUS + EQUITY Exciting opportunity to join a growing publicly traded biotech company seeking an AP Specialist to join their expanding team. Position offers a competitive salary and excellent benefits!Responsibilities:• Verify and process vendor invoices in a precise and timely manner.• Maintain a large number of vendor accounts while adhering to company policies and procedures.• Collaborate with vendors and internal teams to resolve discrepancies swiftly.• Perform 3-way and 2-way matching of invoices to purchase orders.• Reconcile vendor statements and work with the Purchasing team to resolve discrepancies.• Process employee expense reports, validate expenses are within company guidelines, correct errors, and question abnormal expenses.• Participate in system enhancements and upgrades in collaboration with Financial Systems team.• Provide excellent customer service to all stakeholders, including vendors, management, and colleagues.• Perform special projects and other ad-hoc duties as needed.
2026-03-16T00:00:00Z

Accounting Manager

Santa Clara, CA
onsite
Temporary
70 - 80 USD / Hourly
We are partnering with a high-growth, pre-public company preparing for an IPO within the next 1–2 months. This is a critical, high-impact opportunity for a hands-on Interim Accounting Manager to step in and lead the accounting function during a pivotal stage of growth. This role will oversee a team of 3 accountants, take full ownership of the month-end close and financial reporting process, and play a key role in building internal controls and scalable accounting infrastructure as the company transitions to a public environment. Key Responsibilities Lead, manage, and mentor a team of 3 accountants, providing day-to-day oversight and review Own and oversee the full month-end and quarter-end close process Ensure timely and accurate preparation of financial statements in accordance with GAAP Review journal entries, reconciliations, and supporting schedules Perform variance analysis and provide insights to leadership Support SEC reporting readiness, including 10-K, 10-Q, and S-1 filings Partner with external auditors and advisors (including Big 4 firms) Lead the development and enhancement of internal controls (SOX 404 readiness) Transition internal controls and processes from external providers to in-house ownership Build, document, and improve accounting processes and workflows Support the development and execution of a controls testing program Drive process improvements to increase efficiency and scalability Qualifications 7+ years of progressive accounting experience Combination of Big 4 public accounting and private industry experience strongly preferred Prior experience owning month-end close and financial statement preparation Experience managing or overseeing accounting teams Strong knowledge of GAAP, SEC reporting, and SOX/internal controls Experience in a pre-IPO or public company environment preferred Proven ability to build and document processes in a fast-paced environment Hands-on, detail-oriented, and execution-focused
2026-04-03T00:00:00Z

Accounting Manager

Menlo Park, CA
onsite
Permanent
125000 - 140000 USD / Yearly
PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE DETAILS ACCOUNTING MANAGER OR CONTROLLER Growing real estate company (recently doubled in size) is adding a new Accounting Manager/Controller to join their expanding team. This position will manage a team in their property accounting department.Responsibilities:-Review reconciliation of all balance sheet accounts and applicable schedules to ensure accurate reporting.-Supervise the month-end close process, bank reconciliations, A/R and A/P review and preparation of financial packets.-Experience with general ledger and journal entries-Prepare and review monthly and quarterly financial statements.-Prepare owner distributions (monthly, semi- monthly, quarterly and annually; mortgage payments).-Oversee Capex lender reserve draws.-File and pay all Personal Property taxes and franchise tax-Review & approve Accounts Payable weekly processing-Manage and mentor staff
2026-03-11T00:00:00Z

Office Assistant

San Jose, CA
onsite
Contract / Temporary to Hire
20.9 - 24.2 USD / Hourly
We are looking for a detail-oriented and proactive Office Assistant to join our team in San Jose, California. This is a contract-to-permanent opportunity, offering you the chance to contribute to the smooth operation of our office environment while supporting various administrative tasks. The ideal candidate will be organized, resourceful, and capable of handling a wide range of responsibilities with professionalism. Responsibilities: • Provide comprehensive administrative support to ensure efficient office operations. • Maintain clean, organized, and safe office spaces, including conference rooms, restrooms, and breakrooms. • Monitor and manage inventory levels for office and breakroom supplies, ensuring timely restocking. • Coordinate weekly lunch orders within budget, ensuring quality and punctual delivery. • Assist with planning and organizing departmental lunches and company events. • Oversee deliveries and orders, including managing Costco supplies to maintain adequate stock. • Update and maintain accurate site maps and seating arrangements for the office. • Facilitate new permanent onboarding by preparing badges, assigning seating, and setting up workstations. • Support vendor and contractor onboarding, including payment processing through financial systems. • Process check deposits and maintain confidentiality when handling sensitive information.
2026-04-03T00:00:00Z

Office Assistant

Palo Alto, CA
onsite
Contract / Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Office Assistant to support daily operations in a fast-paced environment. This Contract to permanent position is based in Palo Alto, California, and requires someone who can efficiently manage administrative tasks while maintaining a high standard of work. If you excel at organization and multitasking, this role offers an excellent opportunity to grow within the organization. Responsibilities: • Coordinate daily schedules and manage calendars to ensure meetings and appointments are organized. • Handle administrative tasks such as scanning documents, answering calls, and managing correspondence. • Maintain a welcoming reception area by greeting visitors and handling inquiries. • Organize and oversee lunch orders and other office supplies to ensure smooth operations. • Perform clerical duties including filing, data entry, and maintaining records. • Support staff with operational needs to ensure efficiency in daily workflows. • Collaborate with team members to streamline processes and improve administrative systems. • Assist with scanning and digitizing important documents to maintain accurate records. • Respond to inbound calls in a courteous and efficient manner and direct them appropriately. • Ensure the office environment remains clean, organized, and conducive to productivity.
2026-04-02T00:00:00Z

Accounting Specialist

Hollister, CA
onsite
Permanent
55000 - 65000 USD / Yearly
We are looking for a detail-oriented Accounting Specialist to join our team in Hollister, California. This role provides an excellent opportunity to advance your career in the agricultural sector while benefiting from a supportive work environment and competitive perks. As an integral member of our accounting team, you will handle financial operations and contribute to maintaining accurate and well-organized records. Responsibilities:• Prepare accurate financial statements and reports while ensuring compliance with organizational standards.• Manage accounts payable and receivable processes, including invoice handling and payment tracking.• Conduct monthly account reconciliations and address any discrepancies that arise.• Assist with budgeting and forecasting activities by analyzing financial trends and data.• Maintain detailed and organized financial records in accordance with regulatory guidelines.• Collaborate with senior accounting staff on audits and tax filings to ensure accuracy and compliance.• Identify opportunities to enhance existing accounting processes and internal controls. Posted by Recruiting Director Scott G. Moore (Connect on LinkedIn also)
2026-03-27T00:00:00Z

Administrative Assistant

San Jose, CA
onsite
Temporary
22.8 - 26.4 USD / Hourly
We are looking for an organized and proactive Administrative Assistant to join our team in San Jose, California. This long-term contract position offers the opportunity to support key operations and contribute to the success of our organization. The ideal candidate will bring a detail-oriented mindset and exceptional communication skills to ensure smooth day-to-day administrative functions. Responsibilities: • Provide comprehensive administrative support to the estimating and production teams. • Manage incoming calls and direct them appropriately while maintaining a detail-oriented approach. • Perform accurate data entry tasks to support documentation and reporting processes. • Coordinate contracts and subcontractor documentation to ensure compliance and organization. • Maintain and update office systems and records for seamless workflow. • Act as the first point of contact for visitors and clients, delivering excellent customer service. • Assist in preparing reports, presentations, and correspondence as needed. • Organize and schedule meetings, appointments, and travel arrangements for staff. • Collaborate with various departments to streamline communication and operational efficiency. • Handle general office tasks, including ordering supplies and maintaining a clean workspace.
2026-04-03T00:00:00Z

Administrative Assistant

Palo Alto, CA
onsite
Temporary
25 - 35 USD / Hourly
We are looking for an Administrative Assistant to join our team on a contract basis in Palo Alto, California. In this role, you will support essential patient registration processes, ensuring compliance with legal and organizational standards. Your contributions will be pivotal in maintaining smooth operations and delivering exceptional customer service. Responsibilities: • Accurately complete patient registration and admission processes in compliance with organizational policies and legal requirements. • Collect and document co-payments, deductibles, and other patient payments during registration. • Obtain and process patient signatures on required legal and registration documents. • Maintain and secure patient valuables in accordance with department policies. • Scan and upload registration-related documentation into the system by the end of each shift. • Access and utilize online tools to verify insurance and patient demographic information. • Collaborate with clinical staff to provide necessary materials such as wristbands, plates, and documentation in a timely manner. • Respond to high-volume registration periods by prioritizing tasks to optimize efficiency and customer satisfaction. • Provide courteous and attentive customer service to patients, visitors, and staff, ensuring a positive experience. • Participate in team meetings, workshops, and training sessions to stay updated on policies and procedures.
2026-03-28T00:00:00Z

Administrative Assistant

Salinas, CA
onsite
Temporary
27 - 30 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Salinas, California. In this role, you will provide bilingual administrative support while ensuring the smooth operation of office procedures. This is a long-term contract position, offering an opportunity to work in a dynamic environment where organizational skills and multitasking abilities are highly valued. Responsibilities: • Provide comprehensive administrative support, including preparing correspondence, maintaining filing systems, and managing databases. • Assist administrators with tasks related to their areas of responsibility, ensuring efficient coordination of office activities. • Prepare and distribute meeting agendas, transcribe minutes, and compile reports as required. • Maintain calendars, schedule appointments, and organize travel arrangements for administrators and staff. • Operate and troubleshoot standard office equipment, such as computers, scanners, and copiers. • Translate documents and correspondence into Spanish, ensuring clear communication with students, parents, and community members. • Compile and post statistical data, support budget development, and process invoices for payment. • Train personnel on clerical processes and cross-train staff to perform critical functions. • Research and gather information needed for compliance, payroll reports, and other administrative tasks. • Assist in preparing materials and agendas for board meetings and other special projects as assigned.
2026-04-02T00:00:00Z

Administrative Assistant

Santa Clara, CA
onsite
Permanent
48000 - 50000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support billing operations in a fast-paced healthcare environment. This role is based in Santa Clara, California, and offers an excellent opportunity for individuals eager to grow their administrative and financial skills. The ideal candidate will assist with invoicing, purchase order matching, and other bookkeeping tasks while collaborating closely with the sales and management teams. Responsibilities: • Prepare and send invoices accurately and in a timely manner. • Match purchase orders to invoices to ensure proper documentation and billing. • Collaborate with the sales and management teams to support billing-related processes. • Assist with bookkeeping tasks and maintain organized financial records. • Manage customer billing inquiries and provide resolution promptly. • Use QuickBooks or similar software for billing and record-keeping purposes. • Generate billing statements and ensure all payments are recorded properly. • Participate in training to learn additional responsibilities and enhance skills. • Maintain administrative records and provide general office support as needed.
2026-03-20T00:00:00Z

Administrative Assistant

Mountain View, CA
onsite
Temporary
25 - 35 USD / Hourly
Looking for a sharp, organized Administrative Assistant to keep daily operations running smoothly. This role supports the team with scheduling, coordination, and administrative tasks that keep everything moving. What You’ll Do<ul><li>Manage calendars, meetings, and travel coordination</li><li>Handle email correspondence, document prep, and data entry</li><li>Support office operations and assist with special projects</li><li>Serve as a reliable, resourceful point of contact for the team</li></ul>
2026-03-09T00:00:00Z

Administrative Assistant

Santa Clara, CA
onsite
Temporary
25.3365 - 29.337 USD / Hourly
We are looking for an Administrative Assistant to join our team on a contract basis in Santa Clara, California. In this role, you will provide vital support to the Human Resources department, ensuring smooth operations and exceptional service. This position offers an exciting opportunity to contribute to a dynamic and collaborative work environment. Responsibilities: • Deliver high-quality customer service by responding promptly to inquiries and requests. • Manage service desk operations, including call logging and inquiry tracking. • Assist visitors, handle HR-related documentation, and support onboarding procedures. • Verify the completion of required employment paperwork, including I-9 and W-4 forms. • Provide administrative support to the VP of Human Resources and HR leadership team, including calendar management and travel coordination. • Prepare reports, presentations, and communications for departmental use. • Maintain personnel records and ensure adherence to retention policies. • Oversee office management tasks, including facilities coordination and supply inventory. • Support HR projects and initiatives, identifying areas for process improvement. • Supervise student assistants and ensure adequate staffing for service desk operations.
2026-04-01T00:00:00Z

Administrative Assistant

Palo Alto, CA
onsite
Temporary
25 - 35 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Palo Alto, California. In this role, you will play a critical part in ensuring smooth and accurate patient registration processes, while maintaining high standards of customer service and compliance with legal and organizational policies. This is a long-term contract position, ideal for someone who thrives in a dynamic environment and is committed to delivering exceptional administrative support. Responsibilities: • Accurately register and process various patient types, ensuring all demographic and insurance information is obtained and documented. • Collect and document patient co-pays, deductibles, and signatures on legal documents in compliance with policies. • Scan and upload all relevant documentation into the organization's systems before the end of each shift. • Maintain patient valuables and update notifications from clinical staff promptly, following department policies. • Utilize online systems and payer websites to verify insurance eligibility and demographic information. • Provide timely and appropriate customer service to patients, visitors, and clinical staff, ensuring a positive experience. • Distribute notices of privacy practices and obtain visitor authorizations as required. • Collaborate effectively with internal and external stakeholders, including clinical staff, law enforcement, and ambulance agencies. • Attend department meetings, workshops, and training sessions to stay informed of updates and procedures. • Ensure office equipment is operational and follow downtime procedures when necessary.
2026-04-02T00:00:00Z

Administrative Assistant

Mountain View, CA
onsite
Temporary
28 - 35 USD / Hourly
Day-to-Day Responsibilities:<ul><li>Manage schedules and coordinate meetings or appointments for staff.</li><li>Answer and direct phone calls, emails, and other communications.</li><li>Prepare, edit, and distribute correspondence, reports, and presentations.</li><li>Organize and maintain electronic and paper filing systems.</li><li>Greet and assist visitors in a professional manner.</li><li>Order office supplies and handle other purchasing tasks as needed.</li><li>Assist with travel arrangements and event planning.</li><li>Support other administrative and operational projects as assigned.</li></ul>
2026-03-31T00:00:00Z

Administrative Assistant

Los Altos, CA
onsite
Temporary
28 - 35 USD / Hourly
Administrative Assistant – Job DescriptionThe Administrative Assistant provides essential support to ensure smooth office operations by handling a wide range of administrative and clerical tasks. This role maintains organization, communicates with internal and external contacts, and assists with daily office needs.Day-to-Day Responsibilities:<ul><li>Manage schedules and coordinate meetings or appointments for staff.</li><li>Answer and direct phone calls, emails, and other communications.</li><li>Prepare, edit, and distribute correspondence, reports, and presentations.</li><li>Organize and maintain electronic and paper filing systems.</li><li>Greet and assist visitors in a professional manner.</li><li>Order office supplies and handle other purchasing tasks as needed.</li><li>Assist with travel arrangements and event planning.</li><li>Support other administrative and operational projects as assigned.</li></ul>
2026-03-31T00:00:00Z

Accountant

Santa Cruz, CA
onsite
Temporary
36.1 - 41.8 USD / Hourly
Our client is looking for a dedicated Accountant to join their team in Santa Cruz, California. In this long-term contract position, you will play a crucial role in managing municipal financial operations while ensuring compliance with regulatory standards. This opportunity is ideal for professionals who thrive in a structured environment and are passionate about delivering accurate and reliable financial services.Prior experience working with government municipalities is required, with demonstrated expertise in accounting for fixed assets and managing municipal debts.Responsibilities:<ul><li>Prepare and analyze financial reports, statements, and records to ensure accuracy and compliance.</li><li>Maintain and reconcile general ledger accounts with subsidiary accounts for seamless accounting operations.</li><li>Assist in conducting annual audits and collaborate with external auditors to address inquiries.</li><li>Process transactions related to accounts payable and receivable, ensuring timely and accurate entries.</li><li>Monitor and enforce compliance with local, state, and federal financial regulations.</li><li>Create journal entries and adjusting entries to maintain accurate financial records.</li><li>Support budget preparation by analyzing expenditures and identifying variances.</li><li>Review and process payroll transactions as needed, ensuring alignment with policies.</li><li>Oversee accounting of fixed assets and manage debt schedules, ensuring accurate tracking, reporting, and compliance.</li><li>Provide data and insights for internal and external reporting requirements.</li><li>Research and resolve discrepancies in accounting records to maintain accurate financial data.</li></ul>Qualifications:<ul><li>Proven experience working in a government municipality setting.</li><li>Hands-on experience with fixed asset accounting and debt management for public entities.</li><li>Strong attention to detail, analytical skills, and thorough understanding of regulatory compliance standards.</li></ul>
2026-03-30T00:00:00Z

Accountant

Castroville, CA
onsite
Temporary
28.5 - 33 USD / Hourly
We are looking for an experienced Accountant to join our team on a contract basis in Castroville, California. This role is essential to maintaining accurate financial records, ensuring compliance with relevant regulations, and supporting the efficient financial operations of the organization. The ideal candidate will bring strong analytical skills and a commitment to excellence in public sector accounting. Responsibilities: • Prepare and manage general ledger entries, account reconciliations, and financial statements to ensure accuracy in financial reporting. • Monitor budgets, forecast expenditures, and generate detailed reports for leadership review. • Oversee accounts payable and receivable processes, including vendor payments and relationship management. • Assist with grant and fund accounting, ensuring compliance with applicable state and federal guidelines. • Coordinate documentation and support for internal and external audits. • Process payroll-related accounting tasks and reconcile benefit accounts to maintain accurate records. • Contribute to the development of annual budgets and prepare financial analyses for presentations to stakeholders. • Maintain fixed asset records and oversee inventory controls to ensure proper tracking. • Address inquiries from staff regarding fiscal procedures and account details. • Stay informed on current accounting standards and regulations impacting public education entities.
2026-03-11T00:00:00Z

Accountant

Newark, CA
onsite
Temporary
65 - 75 USD / Hourly
We are looking for an entry-level Accountant to join our team on a long-term contract basis in Newark, California. In this role, you will be responsible for performing essential accounting tasks, including managing general ledger activities, preparing financial reports, and ensuring compliance with regulatory standards. This position offers an excellent opportunity to gain experience in a dynamic environment while contributing to the accurate and efficient handling of financial operations. Responsibilities: • Assist in the monthly, quarterly, and annual financial close processes, ensuring accuracy and timeliness. • Maintain and reconcile assigned general ledger accounts to support financial integrity. • Prepare and review various reconciliations, cost reports, billings, and bank reconciliations. • Compile federal, state, and regulatory reports, adhering to established guidelines and compliance requirements. • Create and post journal entries, ensuring proper documentation and approval processes. • Update and manage various ledgers, journals, registers, and financial records. • Analyze financial data and provide recommendations for improving processes and accuracy. • Collaborate with other departments to ensure consistency in financial reporting and data sharing. • Support ad hoc financial tasks and reporting as required. • Ensure compliance with GAAP and other applicable accounting standards.
2026-03-25T00:00:00Z

Accounting Analyst

Pleasanton, CA
onsite
Contract / Temporary to Hire
38 - 44 USD / Hourly
We are looking for a skilled Accounting Analyst to join our team. In this position, you will play a key role in ensuring accurate financial reporting, managing fixed asset accounting, and supporting compliance processes. This is an excellent opportunity for a detail-oriented individual to contribute to a dynamic organization and grow their expertise in corporate accounting. Responsibilities:<ul><li>Prepare and deliver accurate financial reports in line with regulatory and organizational standards.</li><li>Analyze balance sheets and income statements to ensure compliance and identify potential issues.</li><li>Advise sales teams on accounting procedures and tax implications to support business decisions.</li><li>Manage fixed asset transactions, depreciation schedules, and related reporting.</li><li>Oversee fixed asset budgeting and coordinate physical inventory counts to maintain records.</li><li>Collaborate with auditors and internal teams to facilitate annual audits and resolve any discrepancies.</li><li>Develop and implement process improvements to enhance efficiency within financial systems.</li><li>Monitor operational metrics to ensure compliance and identify areas for improvement.</li><li>Plan and execute compliance projects, addressing deficiencies and implementing remediation strategies.</li><li>Review and finalize audited financial statements in collaboration with internal and external stakeholders.</li></ul>For immediate consideration, please contact Dennis at 925-271-4809
2026-04-02T00:00:00Z

Accounts Payable Clerk

Pleasanton, CA
onsite
Temporary
25 - 30 USD / Hourly
We are seeking a reliable and detail-oriented Accounts Payable Clerk to join a busy construction company on a temp-to-hire basis. This is a great opportunity for someone early in their accounting career to gain hands-on experience in a project-based environment, supporting invoice processing and vendor payments. This role offers the potential to grow into a more advanced AP or project accounting position over time. Key Responsibilities Accounts Payable Duties<ul><li>Enter and process vendor invoices into the accounting system</li><li>Match invoices to purchase orders and receipts (when applicable)</li><li>Ensure proper coding of invoices to jobs, cost codes, or GL accounts</li><li>Assist with weekly check runs, ACH, and vendor payments</li><li>Maintain organized AP files and documentation</li><li>Respond to vendor inquiries and help resolve basic discrepancies</li><li>Assist with vendor statement reconciliations</li></ul>Construction Support<ul><li>Help track and collect lien waivers as needed</li><li>Work with team members to ensure invoices are approved and coded correctly</li><li>Support project teams with invoice status and basic cost tracking</li><li>Assist with retainage tracking and documentation (training provided)</li></ul>
2026-03-20T00:00:00Z

Accounts Payable Clerk

Livermore, CA
onsite
Temporary
30 - 35 USD / Hourly
Our company is looking for a detail-oriented Accounts Receivable Specialist to support our growing accounting operations. If you thrive in a fast-paced environment and enjoy working with numbers, we invite you to apply and become an essential member of our finance department. Key Responsibilities:<ul><li>Manage invoicing, billing, and collections to ensure timely receipt of payments</li><li>Monitor outstanding accounts and follow up with clients regarding overdue balances</li><li>Apply payments to customer accounts and reconcile discrepancies</li><li>Assist with month-end closing procedures and prepare aging reports</li><li>Communicate professionally with internal teams and customers to resolve payment issues</li><li>Support audits and ensure compliance with company policies and regulatory requirements</li><li>Maintain accurate and organized records for all accounts receivable transactions</li></ul> If you’re interested in this role and available to start immediately, please feel free to contact Dennis Brinkmann 925-271-4809 at your earliest convenience.
2026-03-21T00:00:00Z

Accounts Payable Clerk

Livermore, CA
onsite
Permanent
25.5 - 30.5 USD / Hourly
Join Robert Half as an Accounts Payable Clerk in our Full-Time Engagement Professionals program. Manage payments, process invoices, and reconcile accounts for diverse clients—all while enjoying the stability and benefits of full-time employment. For more information, please contact Tawnia Kirshen via LinkedIn and send your resume to my email found there. Job Duties:· Process and verify invoices for accuracy and proper authorization· Match purchase orders, receipts, and invoices· Ensure timely and accurate payment of vendor bills· Reconcile vendor statements and resolve discrepancies· Maintain organized and up-to-date financial records· Assist with month-end closing and reporting· Communicate with vendors regarding payment status or issues· Prepare and process electronic transfers and payments· Support audits by providing necessary documentation· Follow internal controls and company policies for AP procedures
2026-04-05T00:00:00Z

Executive Assistant

San Jose, CA
remote
Temporary
40 - 40 USD / Hourly
A leading healthcare organization has an immediate opening for an experienced Legal Executive Assistant to provide dedicated support to the General Counsel (GC) based in the San Francisco Bay Area. This highly visible position manages sensitive information and requires utmost professionalism, confidentiality, and efficiency. This Executive Assistant must be based in the Bay Area, although the position is primarily remote. The ideal candidate will have 5+ years of executive assistant experience, including experience supporting attorneys. Key Responsibilities:<ul><li>Provide comprehensive executive support to the General Counsel, handling sensitive and confidential information.</li><li>Coordinate complex travel arrangements and schedule internal and external meetings.</li><li>Screen calls, prioritize correspondence, and serve as an effective gatekeeper for the legal department.</li><li>Draft, proofread, and manage high-level executive communications, including letters, legal reports, board materials, and presentations.</li><li>Compile and prepare presentations, reports, and financial data for senior leadership.</li><li>Carry out advanced internet and legal research tasks.</li><li>Maintain legal databases and records with meticulous accuracy.</li><li>May lead, train, and supervise other administrative staff within the legal department</li></ul>
2026-03-16T00:00:00Z

Executive Assistant

Salinas, CA
onsite
Temporary
28 - 30 USD / Hourly
We are looking for an experienced Executive Assistant to join our team on a long-term contract basis in Salinas, California. This position requires a resourceful and detail-oriented individual who can provide high-level administrative support to the Technology Department and contribute to its smooth operation. If you excel in managing schedules, coordinating travel arrangements, and handling executive-level tasks, we encourage you to apply. Responsibilities: • Provide comprehensive administrative and operational support to the Technology Department, ensuring efficiency in day-to-day activities. • Act as a liaison between the administrator and external stakeholders, including public agencies, community leaders, and other departments. • Independently draft detailed reports, correspondence, memoranda, and agendas. • Organize and maintain accurate records, files, and departmental budgets, including preparing budget revisions and monitoring expenditures. • Process purchase requisitions, invoices, payroll reports, and employee attendance records. • Coordinate and prepare materials for meetings, including board agendas and minutes, ensuring timely distribution. • Manage the administrator's calendar and appointments, as well as arrange meetings and travel schedules. • Train and assist staff with clerical duties, including cross-training for critical functions. • Handle special projects and tasks assigned by the supervisor with attention to detail and efficiency. • Utilize Office tools to create and manage documents, spreadsheets, and presentations effectively.
2026-04-02T00:00:00Z