<p>Seeking an Administrative Assistant is the main point of contact for visitors and callers, ensuring a professional, welcoming reception environment and supporting daily office operations. This role combines customer service expertise with strong organizational and administrative skills.</p><p>Key responsibilities include:</p><ul><li>Greeting visitors and answering incoming calls in a courteous manner</li><li>Managing appointment schedules and maintaining the front desk area</li><li>Handling mail, deliveries, and basic office correspondence</li><li>Assisting with data entry, filing, and general clerical tasks</li><li>Coordinating meeting rooms, office supplies, and supporting administrative projects</li></ul><p><br></p>
We are looking for a detail-oriented Office Assistant III to join our team in Baltimore, Maryland. This is a long-term contract position that offers the opportunity to support operations under the Deputy Commissioner for Permits. The ideal candidate will excel in administrative tasks, communication, and customer service, ensuring the smooth functioning of daily activities.<br><br>Responsibilities:<br>• Handle incoming and outgoing calls with professionalism and efficiency.<br>• Provide exceptional customer service in a call center environment.<br>• Manage data entry tasks with accuracy and attention to detail.<br>• Coordinate email correspondence and respond promptly to inquiries.<br>• Schedule appointments and maintain organized calendars.<br>• Utilize Microsoft Word and Excel for document creation and data management.<br>• Process orders and ensure timely completion.<br>• Support general office operations and administrative duties as needed.<br>• Collaborate with team members to improve workflow and processes.
<p>A well-known University is seeking an experienced Executive Assistant to support the Dean of the School of Education. The role will have a heavy focus on calendar management and scheduling, along with travel arrangements, expense reports via Concur, and general administrative functions. Must be proficient in MS Outlook. The ideal candidate has 5+ years of experience supporting C-level executives. A bachelor's degree and a background in higher education is strongly preferred!</p>
<p>We are looking for a highly organized and proactive Executive Assistant to support senior leadership. This role requires exceptional multitasking abilities, attention to detail, and the ability to adapt to evolving priorities. You will collaborate closely with the executive team and play a central role in ensuring efficient scheduling, communication, and administrative support.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and oversee internal and external meetings, conferences, and events, including arranging comprehensive travel plans for executives.</p><p>• Manage executive calendars and prioritize schedules to ensure seamless planning and execution of various engagements.</p><p>• Create and prepare detailed and well-structured presentation materials for leadership meetings, town halls, and other corporate events.</p><p>• Handle administrative tasks such as managing expense claims, maintaining internal procedures, and ensuring smooth use of corporate systems.</p><p>• Foster a positive office culture by organizing events, serving as a social connector, and maintaining a welcoming environment.</p><p>• Assist with office management tasks, including workplace allocation and general administrative support.</p><p>• Collaborate with stakeholders to streamline processes and ensure effective communication across departments.</p><p>• Act as a reliable point of contact for executives, anticipating their needs and resolving potential issues proactively.</p><p>• Ensure all deliverables are completed with accuracy, efficiency, and a high standard of quality.</p>
<p>Robert Half has a new direct-hire opportunity for an Executive Assistant support a few members of our client's executive team. This position sits on site full-time in Baltimore and offers the opportunity to make a big impact across the organization with your work. If interested, please apply directly to this posting or contact Cody Marshall at Robert Half to learn more. </p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Administrative & Executive Support</strong></p><ul><li>Manage complex calendars, scheduling, and meeting coordination across time zones.</li><li>Prepare, edit, and organize documents, presentations, and reports for internal and external audiences.</li><li>Handle confidential information with the utmost professionalism and discretion.</li><li>Coordinate domestic and international travel arrangements, itineraries, and logistics.</li><li>Facilitate expense reporting, invoice processing, and budget tracking as needed.</li></ul><p><strong>Operational & Strategic Support</strong></p><ul><li>Serve as a key point of contact between the executive and internal/external stakeholders.</li><li>Prioritize and manage incoming requests, communications, and information flow.</li><li>Conduct research and gather data to support decision-making and presentation materials.</li><li>Assist in planning and coordinating executive-level meetings, board sessions, and company events.</li><li>Drive follow-up on action items, ensuring alignment and accountability across teams.</li></ul><p><strong>Communication & Relationship Management</strong></p><ul><li>Draft and manage high-level correspondence, announcements, and communications.</li><li>Build strong relationships with senior leaders, partners, and staff across the organization.</li><li>Represent the executive’s office with professionalism and excellent customer service.</li></ul><p><br></p>
<p>We are seeking a detail-oriented and highly organized <strong>HR Assistant</strong> to support the daily functions of the Human Resources department. The ideal candidate will assist with a variety of HR tasks including recruitment, onboarding, employee record management, benefits administration, and general administrative support. This is an excellent opportunity to gain hands-on experience in all aspects of HR.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist with the recruitment process by posting job ads, scheduling interviews, and communicating with candidates.</li><li>Prepare new hire paperwork, coordinate onboarding processes, and ensure a smooth orientation experience.</li><li>Maintain accurate and up-to-date employee records, both digital and physical.</li><li>Support benefits enrollment and respond to employee questions about benefits and company policies.</li><li>Help organize and coordinate HR projects (e.g., employee engagement, performance reviews, training sessions).</li><li>Monitor compliance with labor regulations and internal policies.</li><li>Draft HR documents, memos, and reports as needed.</li><li>Assist with timekeeping and attendance tracking, and report discrepancies.</li><li>Maintain confidentiality and handle sensitive employee information with discretion.</li><li>Provide administrative support to the HR department and assist with special projects as required.</li></ul><p><br></p>
<p>We are looking for a Project Assistant with Customer Service and Administrative experience to join our team in the Mechanicsburg area. In this role, you will be responsible for providing exceptional support to customers, project management, data entry and administrative support. This position requires a motivated and detail-oriented individual who excels in communication and thrives in a dynamic work environment.</p><p><br></p><p>Responsibilities:</p><p>• Respond promptly and professionally to customer inquiries.</p><p>• Prepare accurate quotations and process sales orders, purchase orders, and invoices efficiently.</p><p>• Coordinate with suppliers and manufacturers to obtain product details, pricing, and availability.</p><p>• Maintain and update customer records to ensure accurate documentation and seamless follow-up.</p><p>• Perform order entry.</p><p>• Collaborate with manufacturers to expedite orders and meet customer deadlines.</p><p>• Support the sales team by tracking orders, managing delivery schedules, and addressing customer requests.</p><p>• Provide technical support, product recommendations, and detailed information to customers.</p><p>• Handle additional administrative tasks to support both sales and service departments.</p>
We are looking for an experienced Human Resources (HR) Assistant to join our team in Towson, Maryland. In this long-term contract position, you will play a pivotal role in supporting the HR department by managing critical administrative tasks, ensuring compliance, and maintaining accurate records. This role offers an excellent opportunity to contribute your expertise to a dynamic and mission-driven organization.<br><br>Responsibilities:<br>• Track and manage performance evaluations using spreadsheets to ensure timely completion and accuracy.<br>• Conduct audits of HR files to maintain compliance with organizational policies and regulations.<br>• Oversee and update employee records within the HRIS system to ensure data integrity.<br>• Provide support for onboarding processes, including background checks and orientation activities.<br>• Assist in managing employee relations by addressing inquiries and resolving issues as needed.<br>• Collaborate with team members to streamline HR processes and improve departmental efficiency.<br>• Generate and analyze reports to support HR decision-making and strategy.<br>• Ensure compliance with employment laws and organizational policies in all HR activities.<br>• Perform general administrative tasks to support the daily operations of the HR department.<br>• Serve as a central point of contact for HR-related inquiries and provide guidance to employees.
<p>Fantastic opportunity for a Senior Accountant looking to take the next step in their career and gain managerial experience! Opportunity to work for a private equity backed firm, mentor under a great CFO, and have room to grow to Controller as the company continue to grow and expand, both organically as well as through acquisition!</p><p><br></p><p>Robert Half has partnered with a long-standing client to hire their next Assistant Controller. These are exciting times at this private-equity backed company demonstrating exponential growth year over year! A successful candidate will play an integral part of the accounting & finance department. We are looking for someone that has a knack for positively motivating others, and helping to make critical decisions. This position is for candidates who can handle the accumulation and consolidation of financial data for internal and external financial statements, evaluate accounting and internal control systems, and lead departmental staff. This opportunity could advance your career, along with providing you with a very competitive and generous compensation and benefits package!</p><p> </p><p>Responsibilities:</p><p>- Direct accounting department activities, including full-cycle accounting operations and the monthly close process</p><p>- Complete month-end and year-end close of income statement and balance sheet, reconcile accounts, and handle G/L analysis</p><p>- Each month, present executive committee and partners with financial reports</p><p>- Manage the production of the annual budget and forecasts and monitor them monthly</p><p>- Work in conjunction with the finance team on revenue recognition processes and accurate reporting</p><p>- Prepare cash-flow reports, projecting cash needs at weekly and monthly intervals, daily cash management</p><p>- Support Finance Department initiatives, such as software and systems implementation and other departmental or firm-wide improvements, with research, planning, and implementation, as required</p><p>- Work closely with executive team and partners to ensure that firm-wide operation is efficient and effective</p><p>- Act on items beyond formal job responsibilities</p><p> </p><p>This is a fantastic opportunity to play an integral part for a rapidly growing private-equity backed company! Apply immediately to be considered!! </p>
<p>Are you a detail-driven legal professional with a passion for real estate and finance? Do you thrive in a fast-paced, collaborative environment where precision and client service are paramount? If so, we want to meet you!</p><p><br></p><p>We’re looking for a <strong>Legal Practice Assistant (LPA)</strong> to support our Real Estate & Transactional Finance team. This is more than just an administrative role — it’s an opportunity to be a key player in a high-performing legal practice where your expertise and initiative will make a real impact.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Be the go-to expert for preparing, editing, and formatting legal documents using MS Office and specialized legal software.</li><li>Keep operations running smoothly with tasks like electronic filing, scanning, and managing mailings and packages.</li><li>Own critical processes like opening new matters, initiating conflict checks, entering attorney time, and coordinating billing with our Finance team.</li><li>Be a welcoming presence for clients and guests, both in person and over the phone.</li></ul><p><br></p>
We are looking for a skilled Legal Assistant to contribute to a dynamic legal team in Baltimore, Maryland. This is a long-term contract opportunity that requires an organized and detail-oriented individual with a strong background in legal support. The ideal candidate will possess excellent communication skills and the ability to thrive in a fast-paced environment.<br><br>Responsibilities:<br>• Prepare and file legal documents electronically, ensuring accuracy and compliance with court requirements.<br>• Manage litigation calendars, scheduling hearings, deadlines, and appointments efficiently.<br>• Assist attorneys in civil litigation cases, providing comprehensive administrative and legal support.<br>• Coordinate court filings, including criminal defense and personal injury plaintiff matters.<br>• Conduct research and gather information to support case preparation and strategy.<br>• Maintain and organize client files and legal records for easy access and reference.<br>• Communicate effectively with clients, court staff, and opposing counsel as needed.<br>• Provide support during trial preparation, including assembling exhibits and coordinating logistics.<br>• Monitor deadlines and ensure timely submission of all required documents.<br>• Collaborate with team members to streamline workflows and improve efficiency.
<p>We are looking for a detail-oriented Legal Assistant to join our client on a contract basis. This role will focus on supporting legal operations in areas such as corporate law, mergers and acquisitions, real estate law, and intellectual property. The ideal candidate will have strong organizational skills and the ability to manage multiple tasks efficiently while working closely with attorneys.</p><p><br></p><p>Responsibilities:</p><p>• Assist in reviewing and redlining contracts to ensure accuracy and compliance.</p><p>• Input corporate documents into legal systems and maintain accurate records.</p><p>• Support attorneys by scheduling and managing calls and appointments.</p><p>• Coordinate with the managing partner to handle administrative tasks and communications.</p><p>• Collaborate with an associate attorney on legal matters related to business law.</p><p>• Perform e-filing tasks for legal documents and court filings.</p><p>• Manage calendars and deadlines to ensure timely completion of legal processes.</p><p>• Provide support for civil litigation and related legal proceedings.</p><p>• Conduct research and assist in preparing documents for mergers, acquisitions, and real estate transactions.</p><p>• Ensure proper filing and organization of legal paperwork and evidence.</p>
<p>We’re seeking an experienced and detail oriented bilingually fluent in English and Spanish Assistant Property Manager to help oversee the daily operations of an affordable housing community located in Gaithersburg, Maryland. The ideal candidate is customer-focused, organized, and knowledgeable about HUD, LIHTC, and Fair Housing regulations. You will assist the Property Manager in ensuring the property operates efficiently, remains in full compliance, and delivers an exceptional living experience for residents. </p><p><br></p><p>Key Responsibilities</p><p>• Support day-to-day property operations, including leasing, rent collection, maintenance coordination, and resident retention.</p><p>• Ensure all affordable housing compliance requirements are met, including applicant certifications, annual recertifications, and file audits.</p><p>• Maintain accurate resident records, financial documentation, and monthly reports in accordance with company and regulatory standards.</p><p>• Provide outstanding customer service to residents by resolving inquiries, maintenance requests, and concerns in a professional and timely manner.</p><p>• Assist with marketing and leasing activities to achieve occupancy goals and maintain strong community appeal.</p><p>• Collaborate with the Property Manager and corporate team on budgeting, reporting, and operational initiatives.</p><p>• Participate in resident engagement programs, community events, and initiatives that promote a positive living environment.</p><p> Maryland. The ideal candidate is customer-focused, organized, and knowledgeable about HUD, LIHTC, and Fair Housing regulations. You will assist the Property Manager in ensuring the property operates efficiently, remains in full compliance, and delivers an exceptional living experience for residents. </p><p><br></p><p><br></p><p><br></p>
