<p>Our team is seeking an organized and detail-oriented Administrative Assistant for a contract role in Cuyahoga Falls, Ohio. The ideal candidate will deliver critical support to ensure smooth daily office operations and outstanding customer service. This position calls for strong communication skills, proven administrative capabilities, and proficiency with Microsoft tools.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist visitors and clients, providing a welcoming atmosphere and high-quality service.</li><li>Manage incoming calls, route inquiries appropriately, and maintain professional phone etiquette.</li><li>Organize, scan, and file both physical and electronic documents, supporting efficient record-keeping and retrieval.</li><li>Handle copying and distribution of materials as needed to facilitate office operations.</li><li>Conduct accurate data entry and assist with maintaining company databases.</li><li>Collaborate with colleagues to support various administrative needs and contribute to team success.</li><li>Maintain an orderly and professional workspace that promotes productivity.</li><li>Monitor office supply levels and coordinate replenishment and purchasing when required.</li><li>Utilize Microsoft Office applications (Word, Excel, Outlook, etc.) to complete tasks and manage documentation effectively.</li></ul>
Administrative Assistant / Front Desk Job Description <br> Our team is seeking an Administrative Assistant / Front Desk detail oriented who will create a positive first impression and support essential office operations. This role is responsible for managing incoming packages and distributing them, greeting and assisting guests with the sign-in process, answering and directing incoming calls, and delivering exceptional customer service. Additional duties may be assigned as needed to support the office and leadership team. Key Responsibilities: Manage and distribute incoming packages and mail throughout the office. Greet guests in a courteous, detail oriented manner and assist with the sign-in sheet. Answer and route incoming telephone calls promptly and accurately. Serve as the first point of contact for visitors, maintaining a welcoming and organized front desk environment. Maintain office records, documentation, and other administrative files as requested. Support various administrative tasks as assigned by supervisor or outlined in the extended job description. Required Skills & Software: Proficiency in Microsoft Outlook, Excel, and Word. Excellent communication and interpersonal skills. Strong organizational abilities and attention to detail. Ability to prioritize and manage multiple responsibilities in a fast-paced environment.
We are looking for a detail-oriented Administrative Assistant to join our team in Independence, Ohio. This position will provide critical support to multiple team members, with opportunities for growth into a more senior role. The ideal candidate will demonstrate strong organizational skills, the ability to manage multiple tasks, and proficiency in essential software tools.<br><br>Responsibilities:<br>• Assist a team of four by managing administrative tasks and ensuring smooth daily operations.<br>• Prepare and edit reports, letters, and other written communications with precision.<br>• Collaborate with various departments to provide support as needed.<br>• Coordinate updates for memberships, including sending letters to families regarding changes.<br>• Conduct audits and reviews of correspondence to ensure accuracy and compliance.<br>• Handle contractual language and documentation; a background in paralegal work is a plus.<br>• Utilize Adobe software extensively for document creation and editing.<br>• Support the National President in an expanded capacity as the role evolves.<br>• Explore AI tools and integrate them into administrative processes to improve efficiency.
<p>We are looking for an experienced Executive Assistant to join our team on a contract basis in Elyria, Ohio. In this role, you will provide high-level administrative support to the executive team, ensuring seamless coordination of schedules and meetings. This position requires a proactive and detail-oriented individual who thrives in a dynamic office environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage executive calendars, including scheduling meetings and organizing appointments.</p><p>• Arrange conference rooms and coordinate logistics for executive meetings.</p><p>• Order catering services for executive meetings as needed.</p><p>• Prepare and submit expense reports on behalf of the executive team.</p><p>• Collaborate with HR to assist with administrative needs and tasks.</p><p>• Coordinate travel arrangements for members of the executive team, ensuring all details are accounted for.</p><p>• Maintain open communication with various departments to support organizational goals.</p><p>• Utilize Microsoft Office to create precise and well-structured documents, presentations, and reports.</p><p>• Ensure the office environment remains organized and orderly.</p><p>• Address administrative tasks promptly and efficiently.</p>
<p>We are seeking a detail-oriented and proactive Administrative Assistant to join our team on a part-time basis.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support, including accurate hard copy and electronic filing.</li><li>Prepare and process documents in Microsoft Word and Excel, including the creation and modification of spreadsheets using formulas and basic to moderate Excel functions.</li><li>Create and edit PDF documents using Adobe software.</li><li>Organize, upload, and maintain files in SharePoint to ensure efficient digital records management.</li><li>Bind (spiral binding) and scan documents as needed.</li><li>Assist with property billing processes and track Certificates of Insurance (COIs).</li><li>Handle mailings—including FedEx, certified mail, and other shipping methods.</li><li>Follow templates for setting up annual files (budgets, year-end reconciliations, etc.).</li><li>Coordinate and communicate with tenants, vendors, and internal departments regarding work schedules, inspections, maintenance issues, and landlord concerns.</li><li>Research new vendors, retailers in specific markets, or other items online as requested.</li><li>Prepare standard business correspondence and lease documents, including exhibits in PDF format and Letters of Intent (LOIs) to prospects.</li></ul><p><br></p>
<p>We are looking for a dedicated Executive Assistant to join our clients team in LaGrange, Ohio. </p><p><br></p><p>Responsibilities:</p><p>• Facilitate the planning and execution of meetings, ensuring agendas are prepared and outcomes are documented.</p><p>• Manage calendars and schedules to optimize efficiency and prioritize tasks.</p><p>• Oversee the organization of events, including logistics and follow-up communications.</p><p>• Coordinate travel arrangements for employees, ensuring seamless experiences.</p><p>• Handle task and project management responsibilities, ensuring deadlines are met and objectives are achieved.</p><p>• Maintain and update charts, protocols, and operational documents as needed.</p><p>• Provide reminders and follow-ups on key deliverables to ensure accountability.</p><p>• Assist with smaller personal tasks, such as arranging car services, as required.</p><p>• Foster positive employee relations and contribute to a supportive workplace environment.</p><p>• Take detailed meeting notes and ensure proper dissemination to relevant stakeholders.</p>
<p><strong>Office Administrator (HVAC/Plumbing/Construction)</strong></p><p><strong>Position Overview:</strong></p><p>We are seeking an experienced and self-driven Office Administrator to oversee day-to-day administrative operations in a fast-paced HVAC, plumbing, or construction office. This is a standalone position; the successful candidate will serve as the primary administrative resource and must demonstrate the ability to work independently, prioritize tasks, and maintain a high level of professionalism.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage all administrative functions within the office, including scheduling, correspondence, document control, and file maintenance</li><li>Process invoices, billing, and assist with payroll duties; accuracy and attention to detail are essential</li><li>Provide exceptional customer service to clients, vendors, and internal staff in person, via phone, and by email</li><li>Prepare estimates, proposals, and other documents relevant to HVAC/plumbing/construction projects</li><li>Track project timelines, maintain logs, and coordinate with field staff for job status updates</li><li>Maintain records related to compliance, certifications, and insurance</li><li>Efficiently utilize Microsoft Excel for reports, project tracking, and administrative support tasks</li><li>Identify opportunities to improve office processes and implement best practices to support business objectives</li></ul>
We are looking for a detail-oriented Legal Assistant to support our legal team in Akron, Ohio. This role involves providing essential administrative and litigation assistance to ensure smooth workflows and effective case management. The ideal candidate will demonstrate strong organizational skills and a proactive approach to supporting attorneys in various legal tasks.<br><br>Responsibilities:<br>• Prepare and manage court filings, including handling e-filing processes accurately and efficiently.<br>• Assist with scheduling and maintaining attorneys' calendars to ensure timely coordination of meetings, deadlines, and court appearances.<br>• Provide litigation support by organizing case documents, drafting correspondence, and managing discovery materials.<br>• Coordinate with insurance companies and other parties involved in personal injury cases.<br>• Maintain a comprehensive and organized filing system to ensure quick access to legal records and documentation.<br>• Communicate effectively with clients, attorneys, and court personnel to facilitate case progress.<br>• Monitor case deadlines and ensure compliance with all legal requirements.<br>• Offer administrative support by preparing reports, memos, and other legal materials as needed.<br>• Collaborate with attorneys to streamline case management and optimize workflow efficiency.
