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8 results for Receptionist in Galveston, TX

Receptionist/Administrative Assistant

Houston, TX
onsite
Temporary to Hire
15.8365 - 18.337 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily administrative operations for a church office in Houston, Texas. This Contract to Permanent opportunity is ideal for someone who is organized, service-oriented, and comfortable managing front desk responsibilities alongside facility, event, and membership-related coordination. The person in this role will help keep office functions running smoothly while providing dependable support to staff, visitors, and ministry activities. Responsibilities:• Manage membership records and update database information accurately, including processing membership changes and preparing transfer correspondence when requested.• Maintain facility schedules and coordinate space usage, parking arrangements, and related resources for church activities and partner events.• Conduct regular inspections of cemetery grounds to identify upkeep needs and work with external administration teams on burial arrangements and maintenance items.• Organize holiday flag placement at veterans’ graves and ensure commemorative observances are supported according to schedule.• Record attendance details for weekly events and maintain accurate administrative data for internal tracking.• Coordinate security coverage for events, oversee surveillance and access systems, and maintain key control, key fob distribution, and building permit records.• Handle incoming and outgoing mail and deliveries, and support office purchasing by ordering approved supplies and maintaining vending inventory.• Track kitchen equipment, furniture, and shared-space supplies while helping coordinate volunteers for seasonal decorating and special facility needs.• Support the setup and logistical preparation for non-worship events such as concerts, weddings, funerals, and partner gatherings, including collaboration with hospitality volunteers.• Provide general administrative support to staff by preparing ministry materials, assisting with meeting coordination, helping organize outreach efforts such as the annual food drive, and completing other assigned office tasks.
2026-04-27T00:00:00Z

Receptionist 3

Houston, TX
onsite
Temporary / Contract
16 - 18 USD / Hourly
We are looking for an experienced Receptionist to join our team in Houston, Texas. This role involves creating a welcoming and detail-oriented environment for employees and guests while ensuring smooth office operations. The ideal candidate will excel in customer service, organization, and multitasking, contributing to the overall efficiency of the workplace. Responsibilities:• Greet employees and guests warmly, fostering a hospitable and detail-oriented atmosphere.• Proactively observe and anticipate client needs to enhance their experience.• Coordinate maintenance activities and communicate schedules effectively.• Manage work order systems and assist with invoice processing.• Support daily operations through facility-specific assistance and tactical planning.• Ensure meeting and conference room reservations are handled promptly and accurately.• Oversee visitor registration, ensuring compliance with regulatory requirements.• Maintain kitchen and break areas, restocking supplies and coordinating repairs as needed.• Organize and distribute incoming mail and outbound packages efficiently.• Administer badge access systems and support budget reporting and analysis.
2026-04-21T00:00:00Z

Receptionist 3

Houston, TX
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for an experienced Receptionist to join our team on a contract to hire basis in Houston, Texas. In this role, you will provide exceptional front desk support and administrative assistance, ensuring smooth day-to-day operations. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to communicate effectively with both internal and external stakeholders. Responsibilities:• Greet and assist visitors, ensuring a welcoming and detail-oriented atmosphere.• Manage incoming calls and direct them to the appropriate departments using a switchboard system.• Perform clerical tasks such as filing, photocopying, and distributing mail.• Schedule appointments and maintain calendars, coordinating with other team members as needed.• Utilize Microsoft Office programs, including Excel, Word, and PowerPoint, to create and manage documents.• Handle courier services, ensuring timely delivery and receipt of packages.• Maintain security protocols by monitoring visitor access and maintaining visitor logs.• Support the team with research and planning tasks to enhance operational efficiency.• Ensure the reception area is tidy, organized, and fully stocked with necessary supplies.• Provide additional administrative support as required to meet organizational needs.
2026-04-22T00:00:00Z

Front Desk Coordinator

Houston, TX
onsite
Permanent / Full Time
54000 - 56000 USD / Yearly
Our client is hiring a Receptionist / Administrative Assistant and is responsible for overseeing all activities at the front desk, providing a welcoming and professional point of contact for all visitors while delivering high-quality administrative support across departments. Key Responsibilities: Oversee the front desk and lobby to ensure an organized, friendly environment. Greet and direct visitors, vendors, and contractors, maintaining appropriate documentation and access per security guidelines. Manage incoming calls and distribute them appropriately. Organize, file, and digitize various records and documents. Support correspondence, schedule meetings, manage calendars, and assist with general administrative duties as assigned. Coordinate onsite events, meetings, and lunches as needed. Distribute incoming and outgoing mail and handle courier requests. Maintain and restock office supplies and printer/copier stock. Assist the Marketing Manager with all aspects of conference and event logistics, including: Ordering and coordinating materials, collateral, and giveaway shipments for offsite events. Arranging event locations, communicating with vendors, and managing shipping and return of event materials. Ensuring deadlines and requirements for all shipping and event logistics are met proactively. Supporting the creation and distribution of presentation materials. Organizing returned event items for storage. Provide administrative support across departments as needed. Promote and uphold our commitment to Environmental, Health, Safety, and Security standards. Complete additional duties as assigned by management. Qualifications: High School diploma or equivalent required. Minimum of three years of administrative support experience. Strong organizational and communication skills. Proficiency in Microsoft Word; experience with PowerPoint and Excel preferred. Positive, customer-focused attitude.
2026-04-21T00:00:00Z

Bilingual Office Assistant

League City, TX
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for a Bilingual Office Assistant to join our team in League City, Texas, on a contract basis. In this role, you will handle a variety of administrative and clerical tasks to support daily operations. This position requires excellent organizational skills and the ability to communicate effectively in both English and Spanish. Responsibilities: • Assist with onboarding processes, including helping new hires complete required paperwork. • Scan and upload important documents to maintain accurate and organized digital records. • Perform receptionist duties, such as welcoming visitors and addressing inquiries. • Manage incoming calls and ensure they are directed to the appropriate person or department. • Handle general clerical tasks, such as filing, copying, and data entry. • Maintain an efficient and detail-oriented front desk environment. • Provide bilingual support to ensure clear communication with both English and Spanish-speaking individuals. • Collaborate with team members to ensure administrative tasks are completed in a timely manner.
2026-04-16T00:00:00Z

Administrative Assistant

Houston, TX
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for an experienced Program Manager to oversee the operations of a university program or department in Houston, Texas. This role involves managing day-to-day activities, supervising staff, and ensuring compliance with regulatory standards. As a Long-term Contract position, this opportunity is ideal for professionals with a background in research oversight, regulatory compliance, or ethics. Responsibilities: • Manage daily operations of a university program or department, ensuring efficiency and alignment with organizational goals. • Supervise and provide guidance to staff members, including evaluating performance and coordinating tasks. • Develop and implement procedures for effective program administration. • Monitor program expenditures and ensure adherence to budgetary constraints. • Prepare and review reports, including budgets, activity summaries, and ad hoc analyses as needed. • Coordinate grant-related communications and oversee related processes such as scholarships and funding proposals. • Create and maintain comprehensive documentation, including abstracts, research reports, and procedural manuals. • Ensure compliance with policies, procedures, and conflict of interest regulations. • Collaborate with research faculty, staff, and university offices such as Contracts and Grants, Technology Transfer and Innovation, and Research Integrity and Oversight. • Perform additional duties as assigned to support program success.
2026-04-24T00:00:00Z

Administrative Assistant

Baytown, TX
onsite
Permanent / Full Time
55000 - 72800 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to join our client's team in Baytown, Texas. In this role, you will provide essential support in logistics, scheduling, and customer service, ensuring smooth and efficient daily operations. If you have strong organizational skills and a passion for delivering excellent service, this is a great opportunity to make a meaningful impact. Responsibilities:• Manage schedules, coordinate calendars, and arrange meetings for staff and leadership.• Prepare, proofread, and distribute various documents, including reports and presentations.• Maintain organized filing systems and handle confidential records securely.• Support logistics operations by coordinating shipments, tracking deliveries, and managing supply orders.• Communicate effectively with vendors and carriers to address shipping or delivery concerns.• Process purchase orders, invoices, and receipts for supplies and equipment.• Provide exceptional customer service by addressing inquiries and resolving issues for both internal and external stakeholders.• Monitor and follow up on customer orders, shipments, and product returns.• Collaborate with cross-functional teams to ensure seamless office and logistics operations.• Oversee office supply inventory and ensure timely replenishment to support daily activities.
2026-04-23T00:00:00Z

Accounts Receivable Clerk

Houston, TX
onsite
Temporary / Contract
22.1635 - 25.663 USD / Hourly
We are looking for an Accounts Receivable Clerk to support high-volume receivables activity for a long-term contract opportunity in Houston, Texas. This role is ideal for someone who is highly organized, comfortable working in Excel, and able to keep documentation accurate while managing invoice processing and follow-up. The position will focus on maintaining payment records, preparing submissions through customer portals, and helping reduce a large backlog of outstanding invoices. Responsibilities: • Process accounts receivable transactions with close attention to accuracy, completeness, and timing. • Enter invoice and payment details into tracking files and internal records using Excel and related tools. • Review supporting documentation to confirm required backup is complete before invoices are submitted. • Upload invoices and related materials through customer payment portals in accordance with established procedures. • Monitor aged receivables and follow up on outstanding commercial balances to support timely collections. • Apply incoming cash receipts to the appropriate customer accounts and reconcile payment activity as needed. • Coordinate with internal teams and customer contacts to resolve billing questions, missing documents, and payment discrepancies. • Maintain organized records of receivable activity and assist with process-driven tasks tied to invoice backlog management.
2026-04-27T00:00:00Z