<p>We are looking for a diligent and detail-oriented Office Assistant to join our team in Kentucky. As part of a leading services company, you will play a vital role in clerical support tasks, ensuring smooth operations and high-quality service delivery. This is a fantastic opportunity to contribute to a long-term contract position within a dynamic and meticulous environment.</p><p><br></p><p>Responsibilities:</p><p>• Organize, copy, and file legal documents to maintain accurate records.</p><p>• Prepare files and materials for shipping in compliance with company standards.</p><p>• Update and maintain reports to ensure accuracy and timely availability of information.</p><p>• Handle document preparation and scanning tasks with precision and attention to detail.</p><p>• Perform general clerical duties to support daily office operations.</p><p>• Utilize the company's internal system to track and manage files effectively.</p><p>• Collaborate with team members to ensure smooth workflow and adherence to deadlines.</p><p>• Support legal documentation processes by ensuring proper handling and organization of files.</p>
<p>The Administrative Assistant supports multiple leaders and teams, handling diverse administrative, calendaring, and event coordination tasks. Attendance at key meetings and events throughout the year is required.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to two executives, including calendar management, travel arrangements, and expense reporting.</li><li>Draft correspondence, prepare documents for signature, and maintain filing systems.</li><li>Coordinate executive schedules, office events, and special programs with multiple departments.</li><li>Support committee activities, program operations, audits, and board meetings as needed.</li><li>Oversee office supply orders, internal communications, and event logistics.</li><li>Facilitate meetings, maintain agendas, and act as an administrative liaison to program committees.</li><li>Prepare internal reports and process expenses.</li></ul><p><strong>Required Skills and Experience:</strong></p><ul><li>Calendar and travel management for multiple executives.</li><li>Event and meeting coordination.</li><li>Document and record management (digital and paper).</li><li>Administrative support for various programs and teams.</li><li>Strong organizational skills, attention to detail, and communication abilities.</li><li>Flexibility and willingness to attend mandatory company events.</li></ul><p>Proactive, detail-oriented, and collaborative professionals strongly encouraged to apply.</p>
<p>We are seeking a detail-oriented and proactive Administrative Assistant to support our team’s day-to-day operations. The ideal candidate will possess excellent organizational, communication, and problem-solving skills, and thrive in a fast-paced detail oriented environment.</p><p> </p><p>Key Responsibilities:</p><ul><li>Provide administrative support to ensure efficient operation of the office </li><li>Answer and direct phone calls, greet visitors, and manage incoming/outgoing correspondence </li><li>Schedule meetings, maintain calendars, and coordinate appointments </li><li>Prepare reports, presentations, and other documents as needed </li><li>Assist with expense reports, invoice processing, and basic bookkeeping tasks Maintain and update files, physical and electronic, with accuracy and confidentiality </li><li>Order and restock office supplies; liaise with vendors as necessary </li><li>Assist in planning company events and meetings Support special projects and perform other administrative duties as assigned</li></ul>
We are looking for a Senior Administrative Assistant to support property management operations and tenant relations in Cincinnati, Ohio. In this Contract to permanent position, you will play a key role in ensuring the smooth operation of administrative tasks while assisting with tenant communications and office management. This role is ideal for someone who thrives in a fast-paced environment and is eager to learn new processes.<br><br>Responsibilities:<br>• Handle incoming calls from tenants regarding property-related issues and provide prompt assistance.<br>• Prepare and manage contracts and ensure timely follow-up on tenant concerns.<br>• Input payment details and verify payment statuses using software tools.<br>• Coordinate with tenants to address late or incorrect rent payments and communicate updates to the accounting department.<br>• Maintain office supplies inventory and ensure the workspace is adequately stocked.<br>• Oversee administrative processes such as managing maintenance staff hours, processing tenant invoices, and reviewing expense reports.<br>• Record monthly property meter readings and submit check requests for approval.<br>• Prioritize urgent tenant concerns, such as maintenance issues, and address them efficiently.<br>• Collaborate with various departments to ensure accurate and timely processing of administrative tasks.
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Springboro, Ohio. This contract position will last approximately 4 to 6 weeks, with working hours from 8:00 AM to 4:00 PM, Monday through Friday. The ideal candidate will have advanced Excel skills and thrive in a role that involves repetitive and precise tasks.</p><p><br></p><p>Responsibilities:</p><p>• Extract and organize data from internal systems into Excel spreadsheets for easy analysis.</p><p>• Create and maintain detailed spreadsheets, including sales data and other business metrics.</p><p>• Perform advanced Excel functions such as vlookups, pivot tables, and formulas to support data management.</p><p>• Ensure accuracy and consistency when entering and updating data in various formats.</p><p>• Assist with general administrative tasks, including document organization and reporting.</p><p>• Provide support in handling monotonous yet critical tasks with efficiency.</p><p>• Collaborate with team members to understand project requirements and execute them independently.</p><p>• Adapt to changing priorities and maintain focus on assigned projects.</p><p>• Review and validate data to ensure high-quality deliverables.</p><p>• Actively seek clarification when necessary, while maintaining steady progress on tasks.</p><p><br></p><p>For immediate consideration, call 937.224.8326.</p>
<p>South Dayton area real estate company is looking for an Administrative Assistant to join their team immediately! Job duties will include scheduling, meeting with sellers, managing calendars, assisting with errands, filing and supporting various clerical duties as needed. This is a contract-to-hire position working full-time hours, Monday - Friday, 9:00am - 6:00pm. There will be occasional work in the evenings and on the weekends. For more information please call, 937-224-8326. </p>
<p>We are looking for a detail-oriented Senior Administrative Assistant to join our team in Florence, KY. In this role, you will take on diverse responsibilities, including tenant communication, contract preparation, and administrative support for property management tasks. This contract-to-permanent position offers an opportunity to contribute to a dynamic environment while developing your skills in customer service and office operations.</p><p><br></p><p>Responsibilities:</p><p>• Handle tenant calls regarding property concerns, such as maintenance issues or urgent situations.</p><p>• Prepare and review contracts, ensuring accuracy and compliance with company standards.</p><p>• Utilize software platforms, such as Yardi, to track payment statuses and input payment information.</p><p>• Follow up with tenants on late or incorrect payments, coordinating with the accounting department for resolution.</p><p>• Maintain office supplies inventory to ensure the workspace is well-stocked and functional.</p><p>• Manage and process timesheets for maintenance staff, tenant bill-back invoices, and expense reports.</p><p>• Conduct monthly meter readings for properties and prepare check requests for approval.</p><p>• Prioritize and address urgent tenant requests while managing ongoing administrative tasks.</p><p>• Collaborate with team members to support efficient property management operations.</p>
<p>Our client in Cincinnati has an immediate opening for an experienced and professional <strong>Legal Administrative Assistant</strong> to support our <strong>Labor & Employment practice group</strong>.</p><p>This role offers the opportunity to work closely with attorneys on a variety of administrative and legal tasks, ensuring the highest level of client service. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support to attorneys, including calendaring deadlines, drafting correspondence, filing cases, and maintaining files.</li><li>Format, proofread, and edit legal documents with meticulous attention to detail.</li><li>Handle billing, time entry, and review/editing of prebills.</li><li>Manage attorney calendars, schedule travel arrangements, and process expense reports.</li><li>Ensure accurate preparation and filing of court documents in compliance with rules and deadlines.</li><li>Maintain strong client communication and organizational efficiency across matters.</li></ul><p><br></p>
<p>Dayton area company is looking for an Executive Assistant to join their team immediately! The Executive Assistant will be responsible for managing calendars, scheduling, coordinating travel arrangements, creating correspondence, maintaining documents and supporting other administrative projects. This is a contract role that is anticipated to last for several months and is working full-time hours. For more information, please call 937-224-8326. </p>
Position Summary The Assistant Controller leads daily accounting and finance activities within the business office. This hands-on role oversees segments of the accounting team, with responsibilities including accounts receivable, accounts payable, cash management, and account reconciliation. The position manages time-sensitive processes for monthly, quarterly, and annual closings, as well as annual audits, while continuously seeking improvements in operational efficiency. Essential Duties and Responsibilities Key functions and tasks include, but are not limited to: Managing tight deadlines and a variety of accounting functions, such as general ledger preparation, financial reporting, year-end audits, preparation of board materials, cash reconciliation, and support for budgeting and forecasting. Overseeing monthly, quarterly, and annual closing cycles. Conducting and/or supervising bank, investment, and account reconciliations. Supervising accounting staff and operations, including receivables, payables, account activity, and cash flow projections. Leading annual financial statement audit processes and supporting additional audit activities as needed. Maintaining quarterly and annual tax filings with assistance from external tax advisors, including compliance for all required jurisdictions. Analyzing financial data to ensure adherence to accounting procedures, proactively improving controls and processes for asset protection. Overseeing cash, investments, foreign exchange transactions, and treasury management. Assisting with fund management and research to ensure appropriate usage of restricted and direct charge funds. Supporting coordination and reconciliation activities between the business office and advancement/fundraising operations, including fund creation or termination and reporting. Performing other related accounting duties, such as financial modeling, spending policy calculations, fixed asset management, indirect costs, allocations, and summary reporting. If you are interested in this opportunity or other permanent placement opportunities through Robert Half please call Carolyn Barnett at 513.810.3821
We are looking for an Administrative Coordinator to join our team on a contract basis in Cincinnati, Ohio. This role is integral to supporting our daily operations and ensuring seamless coordination across various administrative functions. The ideal candidate will bring strong organizational skills, attention to detail, and the ability to effectively manage multiple tasks in a fast-paced environment.<br><br>Responsibilities:<br>• Provide administrative support to ensure smooth day-to-day operations.<br>• Manage calendars and schedules, coordinating meetings and appointments efficiently.<br>• Handle inbound calls, addressing inquiries and redirecting them appropriately.<br>• Assist with customer acquisition processes, ensuring a positive experience for clients.<br>• Oversee billing activities, ensuring accuracy and timely processing.<br>• Coordinate and maintain documentation for financial aid processes.<br>• Support the organization in compliance with institutional and federal guidelines.<br>• Facilitate communication between departments to enhance workflow efficiency.<br>• Organize and prioritize tasks to meet deadlines effectively.<br>• Deliver exceptional service to both internal and external stakeholders.
<p>We are looking for an Administrative Coordinator to join a non-profit organization in Cincinnati, Ohio, on a contract basis. This role involves supporting and assisting with event planning. The ideal candidate will bring excellent organizational skills, a customer-focused mindset, and proficiency in administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to the activities department, ensuring smooth operations during peak seasons.</p><p>• Manage social media platforms such as Instagram, TikTok, and Facebook to enhance event visibility and participation.</p><p>• Organize and maintain accurate documentation and filing systems.</p><p>• Utilize Microsoft Outlook, Word, and Excel for efficient scheduling, communication, and data tracking.</p><p>• Deliver exceptional customer service to address inquiries and build strong relationships.</p><p>• Demonstrate adaptability to meet evolving needs and priorities within the department.</p>
<p>We are seeking an experienced Part-Time Controller to oversee the financial operations of a growing construction company. The ideal candidate will have hands-on experience with <strong>ComputerEase</strong> and a deep understanding of construction industry financial practices.</p><p><strong>Key Responsibilities</strong></p><ul><li>Oversee all accounting and financial functions, including general ledger, AP/AR, payroll, and job cost accounting</li><li>Maintain accurate job cost records and ensure proper allocation of costs</li><li>Manage month-end and year-end close processes</li><li>Monitor cash flow, retainage, and project profitability</li><li>Ensure compliance with GAAP, construction accounting standards, and applicable tax regulations</li><li>Review and approve journal entries, account reconciliations, and job cost reports</li><li>Oversee billing processes, including progress billings, retainage, and change orders</li><li>Coordinate with external CPA firms for audits, reviews, and tax filings</li><li>Maintain and optimize accounting systems, with a focus on <strong>ComputerEase</strong></li><li>Develop and strengthen internal controls and accounting policies</li><li>Provide financial reporting and analysis to ownership and senior management</li></ul><p><br></p>
<p>Robert Half is looking for a senior accountant for a growing Cincinnati based company. The senior accountant is an individual who has strong accounting skills, a problem-solver and business analysis skills. This person will be expected to provide significant contributions to the monthly closing, audit, and forecasting processes for the financial needs of the organization. In addition, the position will be expected to support the accounting team through special projects, various costing efforts, and general ledger management. The assistant controller core responsibilities are below. For immediate consideration please contact Jarrod Moon at (859)229-3603.</p><p><br></p><p>1. Perform financial Budgets/forecasting, reporting, and operational metrics tracking</p><p>2. Assisting the financial Controller in finalizing month end at relevant deadlines.</p><p>3. Analyze financial data – and create financial models for decision support</p><p>4. Report on financial performance and preparation for regular leadership reviews</p><p>5. Analyze past results, perform variance analysis; identify trends, and make recommendations for improvements</p><p>6. Work closely with the accounting team to ensure accurate financial reporting and decision support</p><p>7. Evaluate financial performance by comparing and analyzing actual results with plans and forecasts</p><p>8. Guide cost analysis process by establishing and enforcing policies and procedures</p><p><br></p>
