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40 results for Executiveadmin Assistant in Fremont, CA

Administrative Coordinator

Alameda, California
onsite
Temporary / Contract
31.35 - 36.3 USD / Hourly
We are looking for an Administrative Coordinator to support grant-related financial and administrative operations for a team based in Alameda, California. This Long-term Contract opportunity is ideal for someone who can oversee budgets, reporting, and compliance activities while keeping funding records organized and accurate. The role will focus on maintaining strong financial controls, coordinating documentation, and helping ensure grant resources are managed in line with sponsor requirements. Responsibilities: • Oversee the day-to-day financial administration of grant funding, including budget tracking, expense review, and allocation of funds across approved activities. • Develop and maintain grant budget forecasts to help teams monitor spending patterns and plan against available funding. • Prepare accurate financial statements and supporting documentation for submission to funding organizations in accordance with reporting schedules. • Review grant expenditures and commitments to confirm they remain consistent with program objectives, funding restrictions, and key deadlines. • Coordinate compliance-related records and financial files to support audits, internal reviews, and sponsor reporting requirements. • Partner with internal stakeholders to gather budget updates, reconcile financial information, and resolve reporting discrepancies. • Use financial and administrative systems to maintain organized records, support expense processing, and track grant activity effectively.
2026-09-16T00:00:00Z

Administrative Coordinator

San Mateo, California
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
Robert Half has a very fun and exciting job opportunity with one of top clients in San Mateo. Our client is seeking an energetic, organized, and customer-focused Event Coordinator to support the planning and execution of events at a busy private event y venue in San Mateo. This role will work closely with clients, vendors, staff, and event teams to ensure events are organized, well-coordinated, and delivered with a high level of service. The ideal candidate is personable, detail-oriented, and comfortable managing multiple moving pieces in a fast-paced event environment. This is a hands-on opportunity for someone who enjoys working with people, coordinating logistics, and helping create memorable guest experiences. Key Responsibilities<ul><li>Coordinate the planning and execution of weddings, parties, corporate events, fundraisers, and other private functions.</li><li>Serve as a primary point of contact for clients throughout the event planning process.</li><li>Communicate with clients regarding event details, menus, guest counts, timelines, setup requirements, and special requests.</li><li>Coordinate event logistics with catering staff, kitchen teams, vendors, and venue personnel.</li><li>Prepare and maintain event schedules, timelines, floor plans, guest counts, and other event documentation.</li><li>Assist with room setup, tables, seating arrangements, décor, signage, and event materials.</li><li>Conduct event walkthroughs and help ensure the venue is prepared prior to guest arrival.</li><li>Monitor events during execution and quickly address questions, changes, or unexpected issues.</li><li>Coordinate food and beverage service to ensure timing and presentation meet client expectations.</li><li>Assist with vendor coordination, deliveries, rentals, entertainment, and other event-related services.</li><li>Help manage event-related administrative tasks, including invoices, deposits, contracts, and client communications.</li><li>Maintain a professional, welcoming presence and provide exceptional customer service throughout each event.</li><li>Assist with post-event breakdown, inventory, and ensuring the venue is left organized and ready for the next event.</li><li>Support additional administrative and operational needs as required.</li></ul>
2026-09-23T00:00:00Z

Human Resources (HR) Assistant

Fremont, California
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
We are looking for a Compensation and Benefits Administrator to join an established client in the South Bay. This is a direct permanent offering an excellent opportunity to support key HR functions and enhance your skills. The role involves working closely with the HR Management team and being point of contact for Compensation and Benefits Administration. Responsibilities: • Coordinate and manage Employee Compensation and Benefits • Assist in maintaining and updating Human Resources Information Systems (HRIS) to reflect current employee data. • Provide administrative support for various HR functions, including record-keeping and policy updates. • Collaborate with team members - HRIS system recording all Compensation and Benefit changes • Ensure adherence to company policies and employment regulations in all HR practices. • Prepare reports and summaries related to HR activities for management review. • Support the implementation of new HR initiatives to improve operational efficiency
2026-09-02T00:00:00Z

Part Time Office Assistant

Danville, California
onsite
Temporary / Contract
24 - 25 USD / Hourly
We are looking for a dependable PART-TIME Office Assistant to support daily front-office operations for an audiology practice in California. This role will be onsite 3 days a week. This long-term contract position is ideal for someone who enjoys helping patients, keeping administrative tasks organized, and ensuring the office runs smoothly. The role combines customer-facing interaction with clerical support, requiring strong attention to detail and a welcoming, detail-oriented approach. Office Assistant Responsibilities:• Coordinate and confirm patient appointments while maintaining an orderly daily schedule.• Welcome patients to the office, guide them through intake paperwork, and provide courteous assistance during check-in.• Answer incoming calls, respond to routine inquiries, and direct messages appropriately to support efficient communication.• Retrieve and organize paper charts so records are ready for upcoming visits and office needs.• Receive shipments, collect delivered items, assemble them in the office, and prepare them for the correct clinic location.• Scan and file documents accurately to keep records accessible, complete, and up to date.• Perform general clerical and reception support duties that contribute to smooth day-to-day office operations. If you are interested in this Office Assistant position, please apply today!
2026-09-25T00:00:00Z

Personal Assistant

San Franciso, California
onsite
Temporary / Contract
47.5 - 55 USD / Hourly
We are looking for an experienced Personal Assistant to provide dedicated support to an executive in California. This Long-term Contract position will focus on coordinating a dynamic mix of business obligations and personal priorities, requiring sound judgment, flexibility, and a highly organized approach. The role is expected to average about 20 hours per week, with occasional time-sensitive matters that may require attention outside of regular working hours. Responsibilities: • Manage a demanding calendar by organizing meetings, appointments, and shifting priorities with accuracy and efficiency. • Coordinate commitments related to board participation, including scheduling, logistics, and follow-up across multiple obligations. • Arrange domestic and international travel plans, ensuring itineraries, reservations, and timing align smoothly with business and personal needs. • Oversee personal appointments and day-to-day commitments to help maintain an organized and well-run schedule. • Support household-related matters by working with vendors, handling errands, and assisting with home logistics as needed. • Respond promptly to urgent requests and resolve last-minute changes with discretion. • Safeguard sensitive information and handle confidential matters with a high level of trust and care.
2026-09-25T00:00:00Z

Part-Time Office Assistant

San Ramon, California
onsite
Temporary / Contract
24 - 28 USD / Hourly
Our client is seeking a reliable and detail-oriented Part-Time Administrative Assistant to support daily office operations and help keep the team organized and efficient. This is an ongoing opportunity ideal for a professional who thrives in a fast-paced environment and enjoys providing high-level administrative support.Key Responsibilities:<ul><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer and direct phone calls and emails professionally</li><li>Prepare correspondence, reports, and other documents</li><li>Maintain filing systems and accurate records</li><li>Order office supplies and support general office operations</li><li>Assist with data entry, expense reports, and invoice processing</li><li>Support internal teams with administrative projects and workflow coordination</li><li>Greet visitors and provide front-office support as needed</li></ul>
2026-09-25T00:00:00Z

Legal Assistant

San Francisco, California
onsite
Permanent / Full Time
75000 - 95000 USD / Yearly
We are looking for a dedicated Legal Assistant to provide comprehensive support to attorneys and ensure the efficient operation of legal cases and firm processes. This role requires a proactive individual who excels in managing legal documentation, scheduling, correspondence, and trial preparation. The ideal candidate will possess strong organizational skills and a deep understanding of litigation procedures. Responsibilities: • Open and close legal cases by obtaining necessary contracts, authorizations, and case details, and ensure proper documentation is circulated. • Draft, prepare, and send legal correspondence, including communications with clients and other relevant parties. • Coordinate travel arrangements for attorneys and manage incoming mail and service documents appropriately. • Order and organize investigation reports and medical records for case files. • Transcribe dictation promptly and maintain attorney calendars for appointments, depositions, and court schedules. • Create, maintain, and organize both physical and electronic case files, ensuring all documents are saved and routed correctly. • Prepare and file complaints, motions, and other pleadings in state and federal courts, adhering to deadlines and filing requirements. • Schedule court appearances, depositions, and client meetings, arranging for interpreters or videographers when necessary. • Assist in trial preparation by organizing trial binders, exhibits, and other materials, and coordinating expert witnesses and jury instructions. • Manage discovery processes, ensuring timely receipt and distribution to attorneys, paralegals, and clients.
2026-09-22T00:00:00Z

Legal Assistant

Berkeley, California
onsite
Permanent / Full Time
75000 - 95000 USD / Yearly
We are looking for a dedicated Legal Assistant to join our team in Berkeley, California. This role offers an exciting opportunity to contribute to a dynamic plaintiff IP firm by supporting various administrative, legal, and organizational tasks. The ideal candidate will thrive in a fast-paced environment and bring versatility to a team-oriented office setting. Responsibilities: • Manage reception duties, including answering phones and greeting visitors with professionalism. • Coordinate court filings and handle e-filing processes accurately and efficiently. • Support civil litigation tasks through calendar management and scheduling. • Assist with administrative responsibilities such as document organization and office setup. • Perform light paralegal duties as required, including aiding in litigation preparation. • Maintain organized records and ensure timely updates to legal documents. • Collaborate with attorneys and staff to meet deadlines and client needs. • Provide general office support to ensure smooth daily operations. • Handle correspondence and communication with courts and clients. • Adapt to a variety of tasks, combining administrative, secretarial, and paralegal work.
2026-09-22T00:00:00Z

Legal Assistant

San Jose, California
onsite
Temporary / Contract
25 - 25 USD / Hourly
National immigration law firm has an immediate opening for an entry level Legal Assistant! This Legal Assistant will perform challenging, substantive legal work with a focus on preparing immigration applications. The firm provides comprehensive training and support to ensure your success, including ongoing workshops, legal practice meetings, and a client service team structure that facilitates mentoring from senior professionals. This is a great opportunity for individuals looking to build a rewarding career in immigration law and the legal field. This Legal Assistant must be able to work on-site full-time in San Jose, CA. The ideal candidate will be a recent college graduate or have 1-2+ years of experience working in the legal field. Responsibilities: <ul><li>Organize and maintain legal documents detailing eligibility for visa classification.</li><li>Handle clerical tasks such as copying, printing, and scanning documents.</li><li>Create electronic and physical client files for efficient case management.</li><li>Track and monitor the status of immigration cases, ensuring timely updates.</li><li>Circulate incoming mail according to specified procedures.</li><li>Learn to analyze case documents and prepare immigration applications for filing.</li><li>Draft specialized support letters detailing eligibility for visa classification and other immigration benefits.</li><li>Interface with corporate representatives and foreign nationals.</li><li>Participate in legal practice meetings and alerts for updates on current events, advanced topics, and client relationship building skills.</li><li>Projects as assigned.</li></ul>
2026-09-24T00:00:00Z

Legal Assistant

Burlingame, California
onsite
Permanent / Full Time
60000 - 80000 USD / Yearly
We are looking for a dependable Legal Assistant to support a trusts and estates practice in Burlingame, California. This position plays an important role in keeping client files, correspondence, and administrative workflows organized for a group of paralegals. The right candidate is comfortable handling recurring processes, communicating clearly, and maintaining a high level of accuracy in a structured office environment. Responsibilities: • Manage daily incoming and outgoing mail by sorting materials, preparing correspondence, and ensuring timely distribution to the appropriate team members. • Create, update, and maintain organized paper and digital client files, including document intake, scanning, indexing, and ongoing records upkeep. • Prepare documents for signature by reviewing formatting, completeness, and supporting materials before circulation. • Draft transmittal letters and other client-facing correspondence to send completed documents and related information. • Monitor certified mail activity, including receipt tracking and confirmation of delivery for important legal communications. • Support legal and administrative filings by coordinating check requests, lodging wills, recording deeds, and preparing proofs of service. • Assemble exhibits and backup documentation for petitions, tax filings, and other matters handled by the trusts and estates team. • Assist with post-recording follow-up by attaching confirmations, updating files, and sending final transmittal materials as needed.
2026-09-22T00:00:00Z

Legal Assistant

San Francisco, California
onsite
Temporary / Contract
25 - 32 USD / Hourly
A San Francisco–based personal injury law firm is seeking a motivated and detail-oriented Legal Assistant to support its civil litigation practice. This is a contract-to-hire opportunity offering hands-on experience in a collaborative, plaintiff-side law firm environment with long-term potential. The Legal Assistant will provide essential administrative and case support to attorneys and paralegals handling civil litigation matters, primarily personal injury cases. This role is ideal for a legal professional looking to deepen their litigation experience while contributing to the day-to-day operations of a fast-paced firm. Key Responsibilities<ul><li>Provide administrative and litigation support to attorneys and paralegals</li><li>Assist with drafting, formatting, and proofreading legal documents and correspondence</li><li>Help prepare and organize pleadings, discovery, and case materials</li><li>Maintain and organize electronic and physical case files</li><li>Track deadlines, assist with calendaring, and schedule meetings and appointments</li><li>Coordinate with clients, court personnel, experts, and vendors as needed</li><li>Assist with court filings and service of documents under attorney direction</li><li>Support trial preparation and other litigation-related tasks as assigned</li></ul>
2026-09-14T00:00:00Z

Legal Assistant

Oakland, California
onsite
Permanent / Full Time
50000 - 70000 USD / Yearly
We are looking for a skilled Legal Assistant to join our team in Oakland, California. This role requires expertise in civil litigation procedures and fluency in both English and Spanish. The ideal candidate will be detail-oriented, proficient in legal document preparation, and possess excellent organizational and communication skills. Responsibilities: • Prepare and draft routine legal documents, including complaints, discovery materials, motions, and briefs. • Manage e-filing processes and ensure timely submission of court documents. • Coordinate and maintain legal calendars, including deadlines and court appearances. • Conduct thorough analysis and prioritization of legal tasks and projects. • Utilize Microsoft Word, Excel, Outlook, and Adobe Acrobat Pro efficiently to support legal operations. • Communicate effectively in English and Spanish to assist with bilingual legal needs. • Apply in-depth knowledge of California Superior Court civil litigation rules and procedures. • Ensure accuracy and compliance in all court filings and documentation. • Collaborate with attorneys and other team members to meet case deadlines and objectives.
2026-09-22T00:00:00Z

Legal Assistant

San Francisco, California
onsite
Permanent / Full Time
85000 - 120000 USD / Yearly
Legal Assistant to join our team in San Francisco, California. Duties: <ul><li>Prepare pleadings, motions, briefs, discovery materials. </li><li>TOCs and TOAs</li><li>Electronic and paper filing </li><li>Prepare binders and document production </li><li>Provide administrative assistance on complex litigation processes and deadlines</li><li>Support attorneys with time management tasks, time entry and billing coordination </li></ul>
2026-09-04T00:00:00Z

Legal Assistant

Campbell, California
onsite
Temporary / Contract
27 - 33 USD / Hourly
We are looking for a dependable Legal Assistant to support a busy family law practice in the San Francisco Bay Area. The Legal Assistant role offers at least 20 hours per week and will focus on helping the team stay organized and prepared as family law case activity and court deadlines. This Legal Assistant opportunity is ideal for someone who thrives in a small firm environment, is detail oriented, and is comfortable providing administrative and legal support. The ideal candidate will have at least 2+ years of experience supporting a litigation or family law team. Responsibilities:• Support attorneys and legal staff with day-to-day administrative and case-related tasks in a high-volume family law practice.• Prepare, organize, and submit court filings accurately while tracking deadlines and required documentation.• Maintain attorney calendars, schedule hearings and meetings, and help ensure all important dates are monitored closely.• Assemble, label, and manage trial materials, including exhibits and supporting case documents.• Update and organize case information within case management systems, including Clio, to keep records current and accessible.• Handle electronic and physical filing tasks to maintain orderly legal files and documentation.• Assist with general office and legal support needs as priorities shift, contributing wherever additional help is required.• Coordinate with the legal team to keep matters moving efficiently and support preparation for upcoming court proceedings.
2026-09-24T00:00:00Z

Immigration Legal Assistant

San Francisco, California
onsite
Temporary / Contract
25 - 25 USD / Hourly
A well-established national law firm specializing in business immigration has an immediate need for an entry-level Legal Assistant to join their team on a long-term contract basis. This role provides the opportunity to perform substantive legal work supporting business immigration matters, including preparing immigration applications, drafting and revising case-related correspondence and supporting documentation, and communicating with corporate representatives and foreign nationals.The firm provides comprehensive training and ongoing professional development, including immigration case strategy and preparation workshops, legal practice meetings, and a client service team structure that provides mentorship from senior professionals, making this an excellent opportunity for someone looking to build a long-term career in the legal field.The ideal candidate will be a recent college graduate with demonstrated professional office experience, hold a Paralegal certification, or be an early-career professional with 1–2+ years of experience in the legal field, and must be available to work onsite in the firm's San Francisco office five days per week. Responsibilities:<ul><li>Analyze case documents and assist with preparing immigration applications and petitions for filing with the appropriate government agencies</li><li>Draft and revise specialized support letters and legal documents detailing eligibility for visa classifications and other immigration benefits</li><li>Review written materials for grammar, accuracy, clarity, and consistency and synthesize complex information into clear, concise narratives</li><li>Draft professional correspondence with clients, including emails and letters</li><li>Interface with corporate representatives and foreign nationals regarding case-related information and documentation</li><li>Compile and summarize case data, status information, and reports</li><li>Collect, organize, and maintain confidential client information and supporting case documentation</li><li>Manage a high volume of matters and competing deadlines while maintaining accuracy, organization, and attention to detail</li><li>Participate in ongoing training workshops, legal practice meetings, and updates addressing immigration case strategy, current developments, advanced topics, and client service</li><li>Assist with additional legal projects as assigned</li></ul>
2026-09-24T00:00:00Z