40 Results for Entry Level Administrative Assistant Jobs in Fremont, CA

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Entry Level Customer Service Representative

San Mateo, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
Robert Half is seeking a motivated Entry Level Customer Service Representative for a growing logistics company. This opportunity is ideal for someone who is early in their career and looking for a company where they can learn, develop and grow over time.Candidates with experience in the service industry are encouraged to apply, including those with backgrounds in bartending, restaurant service, hospitality, retail or other fast-paced customer-facing roles. If you enjoy helping people, solving problems and delivering excellent service, this could be a strong next step in your career. Key Responsibilities<ul><li>Provide professional and timely customer support by phone, email and internal systems</li><li>Respond to inquiries related to orders, shipments, delivery updates and service issues</li><li>Track shipments and communicate status updates to customers</li><li>Enter and maintain accurate customer and order information in company systems</li><li>Partner with internal teams, including operations and logistics staff, to resolve issues</li><li>Escalate complex customer concerns when appropriate</li><li>Maintain a high level of professionalism and customer care in a fast-paced environment</li><li>Support additional administrative and customer service tasks as needed</li></ul>
2026-10-07T00:00:00Z

Office Assistant

Oakland, CA
onsite
Temporary / Contract
25 - 28 USD / Hourly
We are hiring an Office Assistant to provide administrative support and help ensure efficient day-to-day office operations.Responsibilities:<ul><li>Answer phones and greet visitors</li><li>Manage filing, data entry, and document preparation</li><li>Order office supplies and maintain common areas</li><li>Assist with scheduling meetings and calendar coordination</li><li>Support mail distribution and general office tasks</li><li>Provide administrative support to multiple departments</li></ul>
2026-10-17T00:00:00Z

Human Resources (HR) Assistant

Fremont, CA
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
We are looking for a Compensation and Benefits Administrator to join an established client in the South Bay. This is a direct permanent offering an excellent opportunity to support key HR functions and enhance your skills. The role involves working closely with the HR Management team and being point of contact for Compensation and Benefits Administration. Responsibilities: • Coordinate and manage Employee Compensation and Benefits • Assist in maintaining and updating Human Resources Information Systems (HRIS) to reflect current employee data. • Provide administrative support for various HR functions, including record-keeping and policy updates. • Collaborate with team members - HRIS system recording all Compensation and Benefit changes • Ensure adherence to company policies and employment regulations in all HR practices. • Prepare reports and summaries related to HR activities for management review. • Support the implementation of new HR initiatives to improve operational efficiency
2026-10-07T00:00:00Z

Human Resources (HR) Assistant

San Francisco, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are looking for a Contract Human Resources (HR) Assistant to support day-to-day people operations in San Francisco, California. This role will help coordinate recruitment, onboarding, and employee support activities while keeping records accurate and processes on schedule. The ideal candidate is highly organized, responsive, and comfortable managing multiple priorities in a fast-moving environment. Responsibilities: • Partner with recruiting and training teams to coordinate HR activities from pre-boarding through offboarding and help keep each stage moving efficiently. • Manage and follow up on operational requests through Zendesk, ensuring issues are tracked, updated, and resolved in a timely manner. • Share internal career opportunities with employees, maintain external job board postings, and keep recruitment tracking documents current. • Update job advertisements with tailored screening questions and prepare interview materials to support a consistent recruitment process. • Coordinate with recruitment leaders to provide interview panels with schedules, candidate information, feedback forms, and other required materials before interviews. • Deliver a positive candidate experience by communicating status updates promptly and helping applicants navigate the interview process. • Organize new employee schedules, employee resource materials, and cross-functional onboarding touchpoints with teams such as IT, Operations, and Training. • Follow up on background checks, reference checks, and new employee documentation to help ensure all pre-employment requirements are completed on time. • Support onboarding and offboarding administration by processing paperwork, maintaining HRIS records, assisting with I-9 completion, and handling termination notifications with confidentiality.
2026-10-13T00:00:00Z

HR Administrator / Receptionist

Watsonville, CA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented Human Resources (HR) Administrator to support daily HR activities and front office operations in California. This Long-term Contract position is ideal for someone who enjoys balancing employee-facing administrative work with reception support in an organized on-site setting. The person in this role will help keep HR processes organized, provide a welcoming experience for visitors and candidates, and contribute to smooth office coordination. Responsibilities: • Welcome employees, applicants, and guests at the front desk while creating a courteous first impression. • Provide day-to-day administrative assistance to the HR function by organizing records, entering information accurately, and maintaining documentation. • Coordinate pre-employment and onboarding activities, including preparing onboarding materials, supporting screening process steps, and updating employee files. • Arrange interviews, meetings, and other appointments by managing calendars and communicating with internal teams and candidates. • Support benefit-related and general HR administrative tasks by preparing forms, tracking paperwork, and responding to routine inquiries. • Manage incoming mail, order office supplies, and help maintain shared spaces so the workplace remains efficient and well organized. • Draft and process routine business and legal correspondence, forms, and related documentation with a high level of accuracy. • Handle sensitive employee and company information with discretion and follow confidentiality standards at all times. • Assist with additional HR or office projects as priorities shift during the contract assignment.
2026-10-15T00:00:00Z

General Office Clerk

Santa Clara, CA
onsite
Temporary to Hire
20 - 22 USD / Hourly
We are looking for a dependable and personable General Office Clerk to support daily operations. This contract position is well suited for someone who enjoys balancing administrative tasks, front office support, and people-focused coordination in a collaborative workplace. The ideal candidate brings strong organizational skills, a service-oriented mindset, and the flexibility to assist across multiple business functions while keeping office activities running smoothly. Responsibilities:• Support day-to-day administrative operations by assisting leadership and internal teams with a wide range of office tasks• Coordinate interview logistics, communicate with candidates, and help keep recruiting activities organized and on schedule• Assist with onboarding paperwork, HR documentation, and record maintenance to ensure information is complete and properly filed• Manage calendars, schedule meetings, and help distribute internal communications to maintain efficient office coordination• Maintain both digital and paper files, scan documents, and organize records for easy access and accuracy• Respond to general inquiries and provide attentive customer service to visitors, candidates, and other contacts• Enter and update data in office systems with a high level of accuracy and attention to detail• Contribute to special projects and provide flexible back-office support based on changing business needs
2026-10-15T00:00:00Z

Legal Receptionist

San Francisco, CA
onsite
Temporary / Contract
23 - 28 USD / Hourly
A San Francisco–based law firm is seeking a professional and client-focused Legal Receptionist to serve as the first point of contact for attorneys, clients, and visitors. This is a contract-to-hire opportunity for someone who excels in a fast-paced, detail-oriented legal environment and takes pride in providing exceptional front-desk and administrative support. The Legal Receptionist will manage daily reception operations, maintain a welcoming office atmosphere, and support attorneys and legal staff with light administrative tasks to ensure smooth day-to-day operations. Key Responsibilities<ul><li>Greet and assist clients, visitors, and vendors in a professional and courteous manner</li><li>Answer and route incoming phone calls, take accurate messages, and manage voicemail systems</li><li>Maintain lobby, conference rooms, and reception areas to ensure a polished and organized office environment</li><li>Coordinate conference room scheduling and assist with meeting setup as needed</li><li>Receive, sort, and distribute mail and courier deliveries</li><li>Assist with basic administrative tasks such as data entry, filing, scanning, and document preparation</li><li>Support attorneys, paralegals, and legal assistants with ad hoc administrative requests</li><li>Monitor office supplies and coordinate restocking as needed</li><li>Ensure compliance with firm confidentiality and professionalism standards</li></ul>
2026-10-12T00:00:00Z

Legal Assistant

Oakland, CA
onsite
Permanent / Full Time
60000 - 90000 USD / Yearly
We are looking for a detail-oriented Legal Assistant to support a plaintiff-side personal injury practice in Oakland, California. This role involves managing case activity from intake through litigation support, with a strong focus on filings, scheduling, and document preparation. The ideal candidate brings solid experience in civil litigation procedures and communicates effectively with attorneys, clients, courts, and outside providers. Responsibilities: • Coordinate litigation calendars by tracking hearings, deadlines, appointments, and other time-sensitive case events. • Prepare and submit court documents through electronic filing systems while ensuring compliance with applicable procedural requirements. • Assist attorneys with discovery tasks, including organizing materials, drafting routine responses, and maintaining complete case files. • Open and structure new matter files and document templates to support efficient case handling. • Communicate professionally with clients, court personnel, medical offices, and other external contacts regarding case status and records requests. • Request, review, and organize medical records and related documentation for personal injury matters. • Maintain accurate file documentation and support the day-to-day progression of plaintiff personal injury cases. • Provide general administrative and legal support across civil litigation matters as needed.
2026-10-01T00:00:00Z

Legal Assistant

San Francisco, CA
onsite
Permanent / Full Time
75000 - 95000 USD / Yearly
We are looking for a dedicated Legal Assistant to provide comprehensive support to attorneys and ensure the efficient operation of legal cases and firm processes. This role requires a proactive individual who excels in managing legal documentation, scheduling, correspondence, and trial preparation. The ideal candidate will possess strong organizational skills and a deep understanding of litigation procedures. Responsibilities: • Open and close legal cases by obtaining necessary contracts, authorizations, and case details, and ensure proper documentation is circulated. • Draft, prepare, and send legal correspondence, including communications with clients and other relevant parties. • Coordinate travel arrangements for attorneys and manage incoming mail and service documents appropriately. • Order and organize investigation reports and medical records for case files. • Transcribe dictation promptly and maintain attorney calendars for appointments, depositions, and court schedules. • Create, maintain, and organize both physical and electronic case files, ensuring all documents are saved and routed correctly. • Prepare and file complaints, motions, and other pleadings in state and federal courts, adhering to deadlines and filing requirements. • Schedule court appearances, depositions, and client meetings, arranging for interpreters or videographers when necessary. • Assist in trial preparation by organizing trial binders, exhibits, and other materials, and coordinating expert witnesses and jury instructions. • Manage discovery processes, ensuring timely receipt and distribution to attorneys, paralegals, and clients.
2026-09-22T00:00:00Z

Legal Assistant

Berkeley, CA
onsite
Permanent / Full Time
75000 - 95000 USD / Yearly
We are looking for a dedicated Legal Assistant to join our team in Berkeley, California. This role offers an exciting opportunity to contribute to a dynamic plaintiff IP firm by supporting various administrative, legal, and organizational tasks. The ideal candidate will thrive in a fast-paced environment and bring versatility to a team-oriented office setting. Responsibilities: • Manage reception duties, including answering phones and greeting visitors with professionalism. • Coordinate court filings and handle e-filing processes accurately and efficiently. • Support civil litigation tasks through calendar management and scheduling. • Assist with administrative responsibilities such as document organization and office setup. • Perform light paralegal duties as required, including aiding in litigation preparation. • Maintain organized records and ensure timely updates to legal documents. • Collaborate with attorneys and staff to meet deadlines and client needs. • Provide general office support to ensure smooth daily operations. • Handle correspondence and communication with courts and clients. • Adapt to a variety of tasks, combining administrative, secretarial, and paralegal work.
2026-09-22T00:00:00Z

Legal Assistant

San Francisco, CA
onsite
Temporary / Contract
25 - 32 USD / Hourly
A San Francisco–based personal injury law firm is seeking a motivated and detail-oriented Legal Assistant to support its civil litigation practice. This is a contract-to-hire opportunity offering hands-on experience in a collaborative, plaintiff-side law firm environment with long-term potential. The Legal Assistant will provide essential administrative and case support to attorneys and paralegals handling civil litigation matters, primarily personal injury cases. This role is ideal for a legal professional looking to deepen their litigation experience while contributing to the day-to-day operations of a fast-paced firm. Key Responsibilities<ul><li>Provide administrative and litigation support to attorneys and paralegals</li><li>Assist with drafting, formatting, and proofreading legal documents and correspondence</li><li>Help prepare and organize pleadings, discovery, and case materials</li><li>Maintain and organize electronic and physical case files</li><li>Track deadlines, assist with calendaring, and schedule meetings and appointments</li><li>Coordinate with clients, court personnel, experts, and vendors as needed</li><li>Assist with court filings and service of documents under attorney direction</li><li>Support trial preparation and other litigation-related tasks as assigned</li></ul>
2026-10-05T00:00:00Z

Legal Assistant

Burlingame, CA
onsite
Permanent / Full Time
60000 - 80000 USD / Yearly
We are looking for a dependable Legal Assistant to support a trusts and estates practice in Burlingame, California. This position plays an important role in keeping client files, correspondence, and administrative workflows organized for a group of paralegals. The right candidate is comfortable handling recurring processes, communicating clearly, and maintaining a high level of accuracy in a structured office environment. Responsibilities: • Manage daily incoming and outgoing mail by sorting materials, preparing correspondence, and ensuring timely distribution to the appropriate team members. • Create, update, and maintain organized paper and digital client files, including document intake, scanning, indexing, and ongoing records upkeep. • Prepare documents for signature by reviewing formatting, completeness, and supporting materials before circulation. • Draft transmittal letters and other client-facing correspondence to send completed documents and related information. • Monitor certified mail activity, including receipt tracking and confirmation of delivery for important legal communications. • Support legal and administrative filings by coordinating check requests, lodging wills, recording deeds, and preparing proofs of service. • Assemble exhibits and backup documentation for petitions, tax filings, and other matters handled by the trusts and estates team. • Assist with post-recording follow-up by attaching confirmations, updating files, and sending final transmittal materials as needed.
2026-09-22T00:00:00Z

Legal Assistant

Oakland, CA
onsite
Permanent / Full Time
50000 - 70000 USD / Yearly
We are looking for a skilled Legal Assistant to join our team in Oakland, California. This role requires expertise in civil litigation procedures and fluency in both English and Spanish. The ideal candidate will be detail-oriented, proficient in legal document preparation, and possess excellent organizational and communication skills. Responsibilities: • Prepare and draft routine legal documents, including complaints, discovery materials, motions, and briefs. • Manage e-filing processes and ensure timely submission of court documents. • Coordinate and maintain legal calendars, including deadlines and court appearances. • Conduct thorough analysis and prioritization of legal tasks and projects. • Utilize Microsoft Word, Excel, Outlook, and Adobe Acrobat Pro efficiently to support legal operations. • Communicate effectively in English and Spanish to assist with bilingual legal needs. • Apply in-depth knowledge of California Superior Court civil litigation rules and procedures. • Ensure accuracy and compliance in all court filings and documentation. • Collaborate with attorneys and other team members to meet case deadlines and objectives.
2026-09-22T00:00:00Z

Legal Assistant

Walnut Creek, CA
onsite
Temporary / Contract
33 - 43 USD / Hourly
We are looking for a Legal Assistant to join a defense-focused litigation practice in Walnut Creek, California. This contract-to-hire opportunity is ideal for someone who is comfortable supporting attorneys in a fast-paced civil litigation environment and can manage both case-related and administrative tasks with accuracy. The role begins with a fully on-site training period of 90 days, followed by a hybrid schedule with three days in the office and two days working from home. Candidates who bring strong court filing experience, strong document preparation skills, and dependable organizational support will be well positioned for success. Responsibilities:• Prepare, revise, and finalize legal documents so they meet court formatting requirements and attorney expectations.• Handle electronic filings in both state and federal courts, ensuring submissions are accurate and completed within required deadlines.• Maintain attorney calendars by tracking hearings, filing dates, meetings, and other litigation-related commitments.• Provide day-to-day administrative assistance to attorneys, including organizing case materials and supporting workflow coordination.• Support civil litigation matters by managing documents, monitoring deadlines, and helping keep case activity on schedule.• Review filing details and court requirements carefully to reduce errors and help maintain compliance across active matters.
2026-10-01T00:00:00Z

Legal Assistant/Paralegal

Oakland, CA
onsite
Permanent / Full Time
80000 - 103000 USD / Yearly
We are looking for a detail-oriented Legal Assistant/Paralegal to join our plaintiff-side personal injury practice in Oakland, California. In this role, you will provide essential support to attorneys and clients throughout the progression of injury claims and litigation matters. This opportunity is ideal for someone who values organized case management, clear communication, and meaningful work that helps injured individuals pursue fair outcomes. Responsibilities: • Coordinate the day-to-day handling of personal injury matters from initial intake through settlement or trial support. • Prepare, revise, and submit legal documents, correspondence, and court-related filings with accuracy and timeliness. • Serve as a point of contact for clients, medical offices, insurers, and other parties involved in active cases. • Maintain orderly case records, monitor litigation calendars, and track important deadlines to support timely case progress. • Assist with discovery preparation, settlement documentation, and compilation of materials needed for hearings, mediations, or trial. • Perform administrative and clerical support tasks, including data entry, document organization, and file maintenance. • Protect sensitive information and demonstrate professionalism in all written, verbal, and client-facing interactions.
2026-10-04T00:00:00Z

40 results for Entry Level Administrative Assistant in Fremont, CA