Add your latest resume to match with open positions.

7 results for Office Services Specialist in Framingham, MA

Office Services Associate

Hyde Park, MA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an Office Services Associate to support daily operational needs for a client site in Boston, Massachusetts. This Contract position focuses on delivering reliable back-office service across document production, mail handling, intake, and general office support while maintaining a high standard of customer care. The ideal candidate is organized, responsive, and comfortable working in a fast-paced setting where accuracy, discretion, and timely execution are essential. Responsibilities: • Manage incoming office service requests by reviewing job details, confirming instructions, and documenting work through established tracking methods. • Carry out day-to-day support activities such as copy and print production, mail distribution, scanning, and intake processing in both physical and digital formats. • Sequence assignments effectively to keep work moving on schedule and ensure completed materials are delivered within agreed turnaround times. • Communicate proactively with supervisors and client contacts regarding priorities, status updates, deadlines, or service concerns. • Resolve routine equipment issues when possible, replenish paper, toner, and related supplies, and report more complex problems for further support. • Inspect completed work for accuracy and presentation, while also helping maintain quality standards across team output. • Organize workload based on urgency and volume, balancing multiple requests in a high-activity office environment. • Handle confidential records with care and follow company and client policies related to security, service procedures, and efficient use of resources.
2026-06-05T00:00:00Z

Office Manager

Beverly, MA
onsite
Temporary to Hire
22 - 25 USD / Hourly
We are looking for an organized Office Manager to support daily operations and help create an efficient, well-organized workplace. This contract position offers the potential for a long-term opportunity and is ideal for someone who enjoys balancing administrative coordination, front-desk support, and financial tasks in a busy office setting. The right candidate will take ownership of office organization, ensure essential supplies and processes are well managed, and contribute to a smooth day-to-day experience for staff and visitors. Responsibilities: • Oversee daily office activities to keep administrative operations running efficiently. • Coordinate purchasing for office materials and vendor orders, ensuring teams have the resources they need. • Track inventory levels and maintain an organized supply system to prevent shortages or delays. • Support accounts payable tasks, including processing invoices and assisting with payment-related documentation. • Welcome visitors, answer incoming calls, and provide front-desk assistance in a courteous and timely manner. • Maintain orderly office records, shared spaces, and general administrative workflows to support the broader team.
2026-06-08T00:00:00Z

General Office Clerk

Worcester, MA
onsite
Temporary / Contract
18 - 19 USD / Hourly
Robert Half's client in Worcester MA is looking for a detail oriented clerk to help support their office within the higher education space on a 3-month long engagement! Responsibilities:- Greeting visitors- Directing foot traffic- Heavy data entry- Strong technical skillset (MS Excel is a must)- Answering phones/emails- Communicating with various departments- Variety of administrative tasks- Tracking purchase order requests- Verifying information- Excellent organizational skills Start date: Asap!Duration: ~3 months (may extend)Hours: 8am-5pm (Mon-Thurs) & 8:30am-12pm (Fri)Work type: On-sitePay rate: $18+ **If interested, apply now!
2026-06-19T00:00:00Z

Office Assistant

Burlington, MA
onsite
Temporary / Contract
17.1 - 18 USD / Hourly
We are looking for a dependable Office Assistant to support daily test center operations. This Long-term Contract position is ideal for someone who stays calm in a structured, fast-moving setting and takes pride in delivering a detail-oriented experience for every visitor. The role combines front-desk support, administrative coordination, and exam room oversight while following strict security and compliance standards. Candidates should be comfortable with a flexible schedule that may include weekday, Saturday, occasional evening, and possible Sunday hours. Responsibilities: • Welcome test takers and visitors, provide clear check-in guidance, and confirm identity documents in accordance with site procedures. • Supervise the testing environment throughout the day, ensuring rules are followed and irregular activity is addressed promptly and appropriately. • Carry out required security steps, which may include screening measures and biometric or digital record collection when applicable. • Support front-office operations by answering inbound calls, scanning documents, handling clerical tasks, and maintaining organized records. • Protect confidential testing materials and maintain a secure, orderly workspace at all times. • Document incidents, exceptions, and candidate concerns accurately, escalating issues quickly when needed. • Assist with basic equipment handling, including packing, unpacking, and moving materials or devices in line with safety expectations. • Help create a fair and comfortable experience for all candidates by providing attentive assistance and consistent policy enforcement. • Adapt to changing weekly schedules based on site operating hours and testing demand.
2026-06-10T00:00:00Z

Office Assistant

Boston, MA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a dependable Office Coordinator to support daily administrative and front-desk operations in Boston, Massachusetts. This Contract to permanent position is ideal for someone who enjoys keeping an office organized, providing a welcoming first point of contact, and handling a range of clerical tasks with accuracy. The role combines reception support, document management, and general administrative coordination to help ensure smooth day-to-day business operations. Responsibilities: • Welcome visitors and serve as the first point of contact for incoming calls, directing inquiries to the appropriate team members with careful attention to detail. • Manage front-desk activities by answering phones, taking messages, and providing courteous assistance to internal staff and external contacts. • Scan, organize, and maintain physical and electronic documents to support accurate recordkeeping and easy file retrieval. • Perform a variety of administrative tasks such as data entry, filing, copying, and preparing routine office materials. • Support general office operations by keeping shared areas organized and helping maintain an efficient workflow throughout the day. • Assist with clerical coordination for correspondence, forms, and other business documents as needed. • Monitor incoming paperwork and ensure documents are processed, filed, or distributed promptly and accurately.
2026-06-18T00:00:00Z

Legal Billing Specialist

Boston, MA
onsite
Permanent / Full Time
100000 - 125000 USD / Yearly
Our client, a successful civil litigation law firm, is seeking an experienced Legal Billing Specialist to join their team in Boston, Massachusetts. In this role, you will play a crucial part in managing all aspects of legal billing and invoice processing, ensuring compliance and accuracy across various client platforms. Location: Boston, MASchedule: Hybrid (3 days in office, 2 days remote)Salary: $100,000 - $125,000 (depending on experience) Responsibilities:<ul><li>Prepare, generate, and manage attorney pre-bills for review and submission</li><li>Maintain and manage attorney time entries and billing data</li><li>Must be conversant in LEDES (Legal Electronic Data Exchange Standard)</li><li>Submit invoices and manage billing through client e-billing platforms, including but not limited to: TimeSlips, Tymetrix, Legal Tracker, Legal X, SimpleLegal, TeamConnect, Acuity, and Brightflag.</li><li>Ensure compliance with client billing guidelines and resolve billing rejections or issues</li><li>Track billing status and follow up on outstanding invoices</li><li>Coordinate vendor payments and ensure expenses are properly invoiced and billed</li><li>Work closely with the firm’s external bookkeeper during monthly visits</li><li>Assist with check requests and internal financial coordination</li><li>Interface with outsourced payroll and HR vendors as needed</li><li>Provide general administrative and billing support to attorneys and managing partners</li></ul>
2026-05-29T00:00:00Z

Legal Operations Manager – Paralegal

Burlington, MA
remote
Temporary / Contract
62 - 76 USD / Hourly
The remote Legal Operations Manager opportunity will focus on improving legal operations, coordinating intellectual property activities, and enhancing the processes that enable efficient legal service delivery across the business. The role works closely with legal leadership and cross-functional partners to help manage governance, compliance, legal risk, and strategic initiatives in a complex corporate environment. Responsibilities:• Direct daily legal operations activities by refining workflows, improving service delivery, and supporting scalable processes across global legal teams• Oversee legal budget planning, monitor external counsel spending, and help ensure vendor and law firm resources are used effectively• Coordinate patent, trademark, and related intellectual property matters with internal teams and outside counsel, including filings, registrations, and ongoing portfolio support• Maintain organized records, tracking tools, and docket-related information to support intellectual property compliance and visibility across jurisdictions• Build and maintain operational policies, governance practices, and legal procedures that support compliance and internal legal advisory work• Partner with stakeholders across Finance, HR, Product, Sales, and other business functions to align legal support with broader organizational needs• Contribute to legal support activities tied to contract administration, dispute coordination, privacy initiatives, and compliance programs• Lead legal projects such as entity simplification efforts, compliance rollouts, and legal technology implementations while managing timelines and stakeholder expectations
2026-06-08T00:00:00Z