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11 results for Office Services Specialist in Framingham, MA

Office Services Associate

Hyde Park, MA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an Office Services Associate to support daily operational needs for a client site in Boston, Massachusetts. This Contract position focuses on delivering reliable back-office service across document production, mail handling, intake, and general office support while maintaining a high standard of customer care. The ideal candidate is organized, responsive, and comfortable working in a fast-paced setting where accuracy, discretion, and timely execution are essential. Responsibilities: • Manage incoming office service requests by reviewing job details, confirming instructions, and documenting work through established tracking methods. • Carry out day-to-day support activities such as copy and print production, mail distribution, scanning, and intake processing in both physical and digital formats. • Sequence assignments effectively to keep work moving on schedule and ensure completed materials are delivered within agreed turnaround times. • Communicate proactively with supervisors and client contacts regarding priorities, status updates, deadlines, or service concerns. • Resolve routine equipment issues when possible, replenish paper, toner, and related supplies, and report more complex problems for further support. • Inspect completed work for accuracy and presentation, while also helping maintain quality standards across team output. • Organize workload based on urgency and volume, balancing multiple requests in a high-activity office environment. • Handle confidential records with care and follow company and client policies related to security, service procedures, and efficient use of resources.
2026-06-05T00:00:00Z

Office Services Associate

Hyde Park, MA
onsite
Temporary / Contract
19 - 21 USD / Hourly
We are looking for an Office Services Associate to support day-to-day administrative operations for a client site in Boston, Massachusetts. This Contract position is ideal for someone who enjoys delivering dependable back-office support across document production, mail handling, and related office services while maintaining a high standard of customer care. The role requires someone who can stay organized in a fast-moving setting, protect sensitive information, and contribute positively to a team-focused environment. Responsibilities: • Manage incoming office service requests by recording work accurately and confirming all required details are complete before processing. • Provide daily support for document reproduction, mail distribution, scanning, and intake tasks across both physical and digital workflows. • Sequence assignments effectively to keep production moving efficiently and to ensure completed work is delivered within established service timelines. • Communicate promptly with clients and internal leadership regarding priorities, turnaround expectations, and any issues that could affect deadlines. • Perform basic troubleshooting on office equipment and escalate more complex problems when additional support is needed. • Review completed work for accuracy and quality, including checking personal output and assisting with quality control for team deliverables. • Replenish copiers and related machines with paper, toner, and other materials needed to maintain uninterrupted operations. • Handle files, correspondence, and other business materials with discretion while following company and client policies. • Support general office service functions as needed, which may include reception, hospitality, audio/visual assistance, and other site-based operational tasks. • Move and lift boxes, paper, and supplies up to 50 pounds regularly as part of daily service responsibilities.
2026-05-29T00:00:00Z

Office Manager

Braintree, MA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an organized Office Manager to support daily business operations. This is a Long-term Contract position offering a steady schedule, with the potential to grow into a longer-term opportunity. The ideal candidate will bring strong administrative experience, maintain an efficient office environment, and serve as a reliable point of contact for front-desk and operational needs. Responsibilities: • Oversee day-to-day office activities to keep administrative operations running smoothly and efficiently. • Manage inventory levels for office materials and place supply orders as needed to avoid interruptions. • Welcome visitors, answer incoming calls, and provide attentive front-desk support to staff and guests. • Process accounts payable tasks accurately, including handling invoices and supporting timely payment workflows. • Coordinate general administrative duties such as filing, scheduling, document preparation, and office organization. • Monitor office needs proactively and resolve routine operational issues to maintain a productive workplace.
2026-06-08T00:00:00Z

Office Manager

Beverly, MA
onsite
Temporary to Hire
22 - 25 USD / Hourly
We are looking for an organized Office Manager to support daily operations and help create an efficient, well-organized workplace. This contract position offers the potential for a long-term opportunity and is ideal for someone who enjoys balancing administrative coordination, front-desk support, and financial tasks in a busy office setting. The right candidate will take ownership of office organization, ensure essential supplies and processes are well managed, and contribute to a smooth day-to-day experience for staff and visitors. Responsibilities: • Oversee daily office activities to keep administrative operations running efficiently. • Coordinate purchasing for office materials and vendor orders, ensuring teams have the resources they need. • Track inventory levels and maintain an organized supply system to prevent shortages or delays. • Support accounts payable tasks, including processing invoices and assisting with payment-related documentation. • Welcome visitors, answer incoming calls, and provide front-desk assistance in a courteous and timely manner. • Maintain orderly office records, shared spaces, and general administrative workflows to support the broader team.
2026-06-08T00:00:00Z

Office Manager

Dorchester, MA
onsite
Temporary / Contract
20.5865 - 23.837 USD / Hourly
We are looking for an organized Office Manager to support daily administrative operations for a healthcare-focused workplace. This long-term contract position is ideal for someone who can keep office processes running smoothly, coordinate purchasing activities, and maintain strong relationships with vendors and internal stakeholders. The role requires an organized individual who is comfortable handling accounts payable tasks, tracking supplies, and using tools such as Sage Intacct and Microsoft Excel. Responsibilities: • Oversee day-to-day office administration to ensure an efficient and well-organized work environment. • Coordinate the purchasing of office materials and monitor inventory levels to prevent supply shortages. • Maintain accurate records for office purchases, invoices, and related documentation. • Support accounts payable activities by reviewing bills, preparing payment information, and assisting with invoice processing. • Build and manage productive relationships with vendors to ensure timely delivery and reliable service. • Create and track purchase orders while confirming that requests align with operational needs and budgets. • Use Sage Intacct and Microsoft Excel to maintain financial and administrative data accurately. • Identify opportunities to improve office support processes and help implement practical administrative solutions.
2026-06-11T00:00:00Z

Office Assistant

Burlington, MA
onsite
Temporary / Contract
17.1 - 18 USD / Hourly
We are looking for a dependable Office Assistant to support daily test center operations. This Long-term Contract position is ideal for someone who stays calm in a structured, fast-moving setting and takes pride in delivering a detail-oriented experience for every visitor. The role combines front-desk support, administrative coordination, and exam room oversight while following strict security and compliance standards. Candidates should be comfortable with a flexible schedule that may include weekday, Saturday, occasional evening, and possible Sunday hours. Responsibilities: • Welcome test takers and visitors, provide clear check-in guidance, and confirm identity documents in accordance with site procedures. • Supervise the testing environment throughout the day, ensuring rules are followed and irregular activity is addressed promptly and appropriately. • Carry out required security steps, which may include screening measures and biometric or digital record collection when applicable. • Support front-office operations by answering inbound calls, scanning documents, handling clerical tasks, and maintaining organized records. • Protect confidential testing materials and maintain a secure, orderly workspace at all times. • Document incidents, exceptions, and candidate concerns accurately, escalating issues quickly when needed. • Assist with basic equipment handling, including packing, unpacking, and moving materials or devices in line with safety expectations. • Help create a fair and comfortable experience for all candidates by providing attentive assistance and consistent policy enforcement. • Adapt to changing weekly schedules based on site operating hours and testing demand.
2026-06-10T00:00:00Z

Office Assistant

Boston, MA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a dependable Office Coordinator to support daily administrative and front-desk operations in Boston, Massachusetts. This Contract to permanent position is ideal for someone who enjoys keeping an office organized, providing a welcoming first point of contact, and handling a range of clerical tasks with accuracy. The role combines reception support, document management, and general administrative coordination to help ensure smooth day-to-day business operations. Responsibilities: • Welcome visitors and serve as the first point of contact for incoming calls, directing inquiries to the appropriate team members with careful attention to detail. • Manage front-desk activities by answering phones, taking messages, and providing courteous assistance to internal staff and external contacts. • Scan, organize, and maintain physical and electronic documents to support accurate recordkeeping and easy file retrieval. • Perform a variety of administrative tasks such as data entry, filing, copying, and preparing routine office materials. • Support general office operations by keeping shared areas organized and helping maintain an efficient workflow throughout the day. • Assist with clerical coordination for correspondence, forms, and other business documents as needed. • Monitor incoming paperwork and ensure documents are processed, filed, or distributed promptly and accurately.
2026-06-10T00:00:00Z

Office Assistant

Cambridge, MA
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for an organized Part-Time Office Assistant to support daily workplace operations in Cambridge, Massachusetts. This Contract position is ideal for someone who enjoys keeping an office running smoothly, ensuring common areas are well supplied, and helping create a welcoming environment for staff and visitors. The role includes hands-on coordination of supplies, refreshments, and office equipment while providing dependable customer service across the site. Responsibilities:• Maintain inventory of office and kitchen supplies and replenish materials to keep the workplace fully stocked.• Coordinate food and beverage orders for the office and ensure items are received and arranged properly.• Support the upkeep of shared office equipment by identifying issues, arranging basic troubleshooting, and escalating service needs when necessary.• Organize common areas, including loading and unloading the dishwasher and refilling the coffee machine as needed.• Monitor the condition of office spaces and take action to promote a clean, orderly, and functional environment.• Assist employees and visitors with day-to-day workplace needs while delivering attentive customer service.• Help with general administrative and operational tasks that contribute to efficient office support.• Provide light technical assistance when possible; prior IT exposure is considered beneficial for this role.
2026-06-10T00:00:00Z

Legal Billing Specialist

Manchester, NH
onsite
Permanent / Full Time
50000 - 85000 USD / Yearly
We are looking for a detail-oriented Legal Billing Specialist to join our team in Manchester, New Hampshire. This role involves managing the preparation, review, and submission of client invoices while ensuring accuracy, compliance with billing guidelines, and adherence to firm policies. The ideal candidate will collaborate with attorneys, legal assistants, and finance personnel to support efficient billing operations and maintain confidentiality. Responsibilities: • Prepare, review, and process client invoices on a monthly and ad hoc basis for assigned attorneys and practice groups. • Ensure all invoices meet client-specific billing guidelines, engagement terms, and firm policies. • Collaborate with attorneys and legal staff to edit and finalize pre-bills. • Submit invoices using electronic billing platforms such as Legal Tracker, CounselLink, and TyMetrix. • Monitor invoice statuses, addressing rejections, reductions, and appeals as needed. • Investigate and resolve billing discrepancies, including write-offs and adjustments. • Handle special billing requests, alternative fee arrangements, and customized client formats. • Assist with month-end and year-end billing processes, including related reporting. • Maintain confidentiality of both client and firm financial data. • Support additional accounting tasks and initiatives as required.
2026-05-20T00:00:00Z

Legal Billing Specialist

Boston, MA
onsite
Permanent / Full Time
100000 - 125000 USD / Yearly
Our client, a successful civil litigation law firm, is seeking an experienced Legal Billing Specialist to join their team in Boston, Massachusetts. In this role, you will play a crucial part in managing all aspects of legal billing and invoice processing, ensuring compliance and accuracy across various client platforms. Location: Boston, MASchedule: Hybrid (3 days in office, 2 days remote)Salary: $100,000 - $125,000 (depending on experience) Responsibilities:<ul><li>Prepare, generate, and manage attorney pre-bills for review and submission</li><li>Maintain and manage attorney time entries and billing data</li><li>Must be conversant in LEDES (Legal Electronic Data Exchange Standard)</li><li>Submit invoices and manage billing through client e-billing platforms, including but not limited to: TimeSlips, Tymetrix, Legal Tracker, Legal X, SimpleLegal, TeamConnect, Acuity, and Brightflag.</li><li>Ensure compliance with client billing guidelines and resolve billing rejections or issues</li><li>Track billing status and follow up on outstanding invoices</li><li>Coordinate vendor payments and ensure expenses are properly invoiced and billed</li><li>Work closely with the firm’s external bookkeeper during monthly visits</li><li>Assist with check requests and internal financial coordination</li><li>Interface with outsourced payroll and HR vendors as needed</li><li>Provide general administrative and billing support to attorneys and managing partners</li></ul>
2026-05-29T00:00:00Z

Legal Operations Manager – Paralegal

Burlington, MA
remote
Temporary / Contract
62 - 76 USD / Hourly
The remote Legal Operations Manager opportunity will focus on improving legal operations, coordinating intellectual property activities, and enhancing the processes that enable efficient legal service delivery across the business. The role works closely with legal leadership and cross-functional partners to help manage governance, compliance, legal risk, and strategic initiatives in a complex corporate environment. Responsibilities:• Direct daily legal operations activities by refining workflows, improving service delivery, and supporting scalable processes across global legal teams• Oversee legal budget planning, monitor external counsel spending, and help ensure vendor and law firm resources are used effectively• Coordinate patent, trademark, and related intellectual property matters with internal teams and outside counsel, including filings, registrations, and ongoing portfolio support• Maintain organized records, tracking tools, and docket-related information to support intellectual property compliance and visibility across jurisdictions• Build and maintain operational policies, governance practices, and legal procedures that support compliance and internal legal advisory work• Partner with stakeholders across Finance, HR, Product, Sales, and other business functions to align legal support with broader organizational needs• Contribute to legal support activities tied to contract administration, dispute coordination, privacy initiatives, and compliance programs• Lead legal projects such as entity simplification efforts, compliance rollouts, and legal technology implementations while managing timelines and stakeholder expectations
2026-06-08T00:00:00Z