We are looking for a detail-oriented Legal Billing Specialist to join our team in Manchester, New Hampshire. This role involves managing the preparation, review, and submission of client invoices while ensuring accuracy, compliance with billing guidelines, and adherence to firm policies. The ideal candidate will collaborate with attorneys, legal assistants, and finance personnel to support efficient billing operations and maintain confidentiality.<br><br>Responsibilities:<br>• Prepare, review, and process client invoices on a monthly and ad hoc basis for assigned attorneys and practice groups.<br>• Ensure all invoices meet client-specific billing guidelines, engagement terms, and firm policies.<br>• Collaborate with attorneys and legal staff to edit and finalize pre-bills.<br>• Submit invoices using electronic billing platforms such as Legal Tracker, CounselLink, and TyMetrix.<br>• Monitor invoice statuses, addressing rejections, reductions, and appeals as needed.<br>• Investigate and resolve billing discrepancies, including write-offs and adjustments.<br>• Handle special billing requests, alternative fee arrangements, and customized client formats.<br>• Assist with month-end and year-end billing processes, including related reporting.<br>• Maintain confidentiality of both client and firm financial data.<br>• Support additional accounting tasks and initiatives as required.
<p>Our client, a successful civil litigation law firm, is seeking an experienced Legal Billing Specialist to join their team in Boston, Massachusetts. In this role, you will play a crucial part in managing all aspects of legal billing and invoice processing, ensuring compliance and accuracy across various client platforms.</p><p><br></p><p><strong>Location: </strong>Boston, MA</p><p><strong>Schedule: </strong>Hybrid (3 or 4 days in office, other days remote)</p><p><strong>Salary: </strong>$100,000 - $125,000 (depending on experience)</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Prepare, generate, and manage attorney pre-bills for review and submission</li><li>Maintain and manage attorney time entries and billing data</li><li>Must be conversant in LEDES (Legal Electronic Data Exchange Standard)</li><li>Submit invoices and manage billing through client e-billing platforms, including but not limited to: TimeSlips, Tymetrix, Legal Tracker, Legal X, SimpleLegal, TeamConnect, Acuity, and Brightflag.</li><li>Ensure compliance with client billing guidelines and resolve billing rejections or issues</li><li>Track billing status and follow up on outstanding invoices</li><li>Coordinate vendor payments and ensure expenses are properly invoiced and billed</li><li>Work closely with the firm’s external bookkeeper during monthly visits</li><li>Assist with check requests and internal financial coordination</li><li>Interface with outsourced payroll and HR vendors as needed</li><li>Provide general administrative and billing support to attorneys and managing partners</li></ul>
<p>Job Description: Under the general direction of the Controller, monitors and contacts families regarding compliance with payment options and takes action to encourage timely payments. Resolves all billing and customer issues. Works with 3rd-party vendors that the Academy uses to facilitate the tuition management program. Responsible for all payroll activities and functions to ensure accurate and timely payroll processing. This includes, but is not limited to, administrative duties involving the maintenance of payroll systems, internal controls and records, and day-to-day payroll processing operations and related accounting entries, using a payroll processing company and accounting software.</p><p>Accounts Receivable/Student Billing This is a more important than the payroll</p><p>• Responsible for maintaining all student billing files, both electronic and traditional.</p><p>• Inputting charges from various sources.</p><p>• Inputting payments from various sources, including preparing deposits when necessary.</p><p>• Prepare and send all statements on established schedules.</p><p>• Liaison with various 3rd party vendors that the Academy utilizes to facilitate the tuition management program, i.e., Tuition Management, Credit Card Processors, Student POS Systems (Odin), and FlyWire.</p><p>• Monitors and contacts families regarding compliance with selected payment options on a minimum monthly basis and/or more frequently for delinquent accounts.</p><p>• Contact families when delinquent on payment plans.</p><p>• Consult with the CFOO regarding any problem payment issues and implement recommendations.</p><p>• Manages Tuition Insurance program, calculating credits, with approval of CFOO, and completes student insurance registration form, etc.</p><p>• Initiate all tuition refunds with the approval of the Controller and/or CFOO.</p><p>• Coordinate accounts in collection with the respective collection agency/law firm.</p><p>• Manages and supports families on the Academy’s internal debit card system.</p><p>• Cross-trained on other Business Office Systems to assist when necessary.</p><p>• Other duties as assigned</p><p>Payroll</p><p>• Coordinates the day-to-day functions of the payroll and benefits functions, assuring that timely and accurate payroll policies and procedures are followed according to business office procedures.</p><p>• Preparation of Payroll Journal entry.</p><p>• Serves as a source of information to faculty, staff, and external contacts on established payroll policies and procedures.</p><p>• Supervises payroll for all W-2 employees and makes all associated entries and adjustments.</p><p>• Keeps informed of changes that impact the payroll operation.</p><p>• Maintains employee benefits, including group medical/dental/vision insurance, retirement plan, etc., and manages time and attendance records in the payroll system.</p><p>• Processes all court-ordered or tax-levied wage garnishments and ensures their timely payment.</p><p>• Assists the Controller in carrying out the goals and objectives of the Business Office.</p><p>• Performs other duties as required to ensure the smooth operation of the payroll and benefits process.</p><p>• Preparation of Payroll Journal entry.</p><p>• Provides backup administrative support to the Human Resources department, i.e., background checks, onboarding, workers’ compensation, etc.</p><p><br></p><p><br></p><p><b><i><u> </u></i></b></p>
We are looking for a skilled Medical Billing Specialist to join our team on a contract basis in Auburn, Massachusetts. In this role, you will handle billing and collections across various payers, ensuring compliance with healthcare regulations and organizational policies. The ideal candidate will possess a strong background in medical billing and a keen attention to detail.<br><br>Responsibilities:<br>• Manage billing processes for Medicaid, Medicare, commercial insurance providers, and self-pay accounts.<br>• Post payments and file claims accurately and efficiently.<br>• Collaborate with the Director of Patient Financial Services to address billing issues and improve workflows.<br>• Ensure compliance with billing regulations and guidelines across all payers.<br>• Maintain accurate records and documentation in electronic health systems.<br>• Resolve discrepancies in billing and collections through effective communication with insurance companies and patients.<br>• Utilize Microsoft Office and other relevant software to prepare reports and analyze data.<br>• Stay updated on changes in Medicare, Medicaid, managed care, and commercial insurance policies.<br>• Provide support in maintaining billing compliance and adhering to healthcare standards.<br>• Assist with training or onboarding processes related to billing procedures as needed.
We are looking for a skilled Medical Billing Specialist to join our team in Brockton, Massachusetts. In this long-term contract role, you will play a critical part in ensuring accurate billing, coding, and claims processing for medical services. This position offers the opportunity to contribute to the efficiency of healthcare operations while working in a supportive and dynamic environment.<br><br>Responsibilities:<br>• Process and submit medical claims accurately and promptly to ensure timely reimbursements.<br>• Review and verify patient information and medical records for billing purposes.<br>• Utilize medical coding systems to assign appropriate codes to diagnoses and procedures.<br>• Investigate and resolve discrepancies or denied claims with insurance providers.<br>• Collaborate with healthcare professionals to ensure billing compliance and accuracy.<br>• Maintain up-to-date knowledge of industry regulations and billing practices.<br>• Handle medical collections, ensuring outstanding balances are appropriately managed.<br>• Use systems such as ePACES to facilitate claims processing and eligibility checks.<br>• Generate and analyze billing reports to monitor financial performance.<br>• Communicate effectively with patients and insurance companies to address billing inquiries.
<p>We are looking for a detail-oriented Accounting Specialist to join our client in East Greenwich, Rhode Island. In this role, you will manage various financial processes, ensuring accuracy and efficiency in handling accounts payable, accounts receivable, and other accounting tasks. This position is essential to maintaining the integrity of our client's financial operations and supporting the organization’s overall success.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and process invoices for various revenue sources, ensuring accuracy and timely completion.</p><p>• Reconcile account statements and transactions to verify financial records and resolve discrepancies.</p><p>• Investigate and address account issues by reviewing documentation and initiating necessary actions such as adjustments or stop payments.</p><p>• Review and validate purchase requisitions for accuracy, and generate purchase orders for vendor distribution.</p><p>• Examine vendor invoices to ensure completeness and accuracy before initiating payments via check, wire transfer, or other approved methods.</p><p>• Maintain accurate records of accounts payable and receivable transactions.</p><p>• Utilize QuickBooks and other accounting software to manage financial data and create reports.</p><p>• Perform data entry tasks with a high degree of accuracy and attention to detail.</p><p>• Collaborate with team members to streamline accounting processes and improve operational efficiency.</p>
<p>We are looking for a detail-oriented Tax Accountant to join our team in Newton, Massachusetts. This role focuses on corporate tax and accounting tasks, requiring a strong understanding of tax regulations and financial reporting. The ideal candidate will have experience in preparing tax returns, managing journal entries, and maintaining accurate general ledger accounts.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and file corporate tax returns in compliance with local, state, and federal regulations.</p><p>• Review and process sales tax filings, ensuring accuracy and timeliness.</p><p>• Maintain and reconcile general ledger accounts to ensure financial records are accurate and up-to-date.</p><p>• Record and adjust journal entries to reflect accurate financial transactions.</p><p>• Analyze financial data to identify discrepancies and implement corrective measures.</p><p>• Collaborate with team members to ensure all tax-related deadlines are met.</p><p>• Assist in audits by providing necessary documentation and financial information.</p><p>• Stay updated on tax laws and regulations to ensure compliance.</p><p>• Support other accounting functions as needed, including reporting and analysis.</p>
<p>We are seeking a detail‑oriented <strong>Accounts Payable Specialist</strong> to join our finance team. This person will play a key role in ensuring accurate, timely processing of invoices and payments while supporting overall accounting operations.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Process high-volume invoices accurately and efficiently</li><li>Review and match purchase orders, receipts, and vendor invoices</li><li>Prepare weekly payment runs (checks, ACH, wire transfers)</li><li>Reconcile vendor statements and resolve discrepancies</li><li>Maintain vendor records and ensure compliance with company policies</li><li>Assist with month-end close, including accruals and AP aging analysis</li><li>Collaborate with internal departments to resolve billing or coding issues</li><li>Support audits with required AP documentation</li></ul>
We are looking for a detail-oriented Accounts Payable Specialist to join our team in Andover, Massachusetts. In this long-term contract position, you will manage essential accounts payable tasks, ensuring accuracy and compliance in financial operations. The role offers the opportunity to work in a dynamic environment and contribute to the efficiency of our accounting processes.<br><br>Responsibilities:<br>• Process and verify invoices for accuracy, proper coding, and timely payment.<br>• Manage and execute Automated Clearing House (ACH) transactions and check runs.<br>• Conduct thorough account coding to ensure compliance with company standards.<br>• Maintain accurate records of all accounts payable activities and transactions.<br>• Communicate with vendors to resolve discrepancies and ensure payments are processed efficiently.<br>• Collaborate with internal teams to support financial reporting and audits.<br>• Monitor accounts payable workflows to identify and implement process improvements.<br>• Ensure adherence to company policies and relevant financial regulations.<br>• Reconcile accounts payable balances and address any variances promptly.
We are looking for an experienced Payroll Specialist to join our team on a contract basis in Woburn, Massachusetts. In this role, you will handle comprehensive payroll operations, including multi-state payroll processing, while maintaining strong client relationships. This position requires a detail-oriented individual with a proven track record in payroll management and excellent communication skills.<br><br>Responsibilities:<br>• Manage the full cycle of payroll processes, ensuring accuracy and compliance.<br>• Process payroll across multiple states, adhering to local regulations and guidelines.<br>• Serve as a primary point of contact for clients, addressing their payroll needs and customizing solutions to their requirements.<br>• Utilize payroll software, with a preference for ISolve experience, to efficiently upload and process hours, sick time, and company policies.<br>• Ensure timely and accurate processing of employee hours and benefits in alignment with company and client standards.
<p>We are seeking a Payroll Specialist to join a family-first, growth-focused organization offering a supportive culture and excellent benefits. This role is responsible for managing all aspects of payroll for a large, multi-state workforce in a dynamic and collaborative environment.</p><p><strong>Responsibilities:</strong></p><ul><li>Manage full-cycle payroll processing for 1,000+ employees across biweekly and weekly pay schedules</li><li>Perform payroll entry, review timesheets, process payroll adjustments, manage benefit changes, and settle payroll accurately</li><li>Collaborate with managers, HR, and benefits teams to ensure data integrity and positive employee experience</li><li>Respond to employee payroll inquiries and provide exceptional customer service</li><li>Pull and prepare payroll reports for various departments</li><li>Serve as backup to Payroll Analyst and provide an additional review for accuracy</li><li>Initiate and process garnishments in Workday; training provided as needed</li><li>Handle payroll inputs/adjustments, working closely with department managers</li><li>Submit invoices and reports to accounting; limited involvement in payroll accounting</li><li>Ensure compliance for salaried and hourly payroll</li><li>Maintain working knowledge of payroll taxes; direct involvement handled by Payroll Director</li><li>Monitor and update payroll data within Workday</li></ul><p><br></p>
<p>Payroll Specialist – Multi-State, High Volume (Hybrid Schedule)</p><p><br></p><p>Overview: Our team is seeking an experienced Payroll Specialist to join our organization, supporting payroll processing for over 1,500 employees across multiple states. This role is crucial in ensuring accurate, timely, and compliant payroll, leveraging your deep expertise in multi-state payroll regulations and high-volume processing. This position offers a hybrid work schedule, combining the flexibility of working from home with valuable in-person collaboration and career development.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><p>Process bi-weekly and semi-monthly payroll for more than 1,500 employees in multiple states, ensuring compliance with all federal, state, and local regulations.</p><p>Audit, reconcile, and validate payroll data, including new hires, terminations, benefit deductions, bonuses, commissions, and overtime calculations.</p><p>Maintain and update employee payroll records, execute off-cycle payments, and respond to payroll-related inquiries in a timely manner.</p><p>Collaborate with HR, Benefits, and Finance teams to ensure data integrity and accurate payroll processing.</p><p>Research, interpret, and implement changes in multi-state payroll laws, tax regulations, and wage and hour compliance.</p><p>Support year-end processes including W-2, W-4, and other tax reporting requirements.</p><p>Participate in payroll system upgrades, process improvements, and implementation of payroll best practices.</p><p><br></p><p>Qualifications:</p><p>3+ years of payroll processing experience for mid-to-large sized companies (1,000+ employees), with a strong focus on multi-state payroll.</p><p>Advanced knowledge of payroll regulations, wage and hour laws, and tax requirements for multiple states.</p><p>Experience with leading payroll systems </p><p>Strong attention to detail, analytical and organizational skills.</p><p>Ability to balance priorities in a deadline-driven environment and work collaboratively across departments.</p><p>Work Arrangement: This position offers a hybrid work schedule—employees typically spend 1-2 days per week onsite</p><p><br></p><p>Benefits:</p><p>Competitive salary and benefits package</p><p>Opportunities for professional growth and continuing education</p><p>Supportive, collaborative, and innovative work environment</p><p><br></p><p>If interested and qualified please apply to this listing ASAP, or email your resume to Bill.Nichols@roberthalf. Thanks! </p>
<p>We are seeking a Payroll Tax Specialist to support payroll tax compliance and reporting in a fast-paced, team-oriented environment. This role is responsible for preparing, reconciling, and filing federal, state, and local payroll tax returns for multiple clients across various jurisdictions, with a strong focus on accuracy and regulatory compliance. The Payroll Tax Specialist will assist with quarter-end and year-end processes, including payroll tax reconciliations and year-end forms, maintain and reconcile unemployment tax rates, and research and resolve payroll tax notices and discrepancies. This position works closely with internal teams, clients, and taxing authorities to address payroll tax inquiries, submit required authorizations and agency documentation, and ensure timely filings. The ideal candidate brings hands-on payroll tax experience, strong analytical and organizational skills, proficiency with Excel and Word, and the ability to manage competing deadlines in a multi-state environment. Professional payroll certifications and experience with payroll tax systems are a plus, along with flexibility during peak filing periods.</p>
We are looking for an experienced Collections Specialist to join our team in Wilmington, Massachusetts. In this long-term contract role, you will be responsible for managing accounts receivable processes and ensuring timely payments from clients. Your attention to detail and ability to reconcile accounts efficiently will be key to success in this position.<br><br>Responsibilities:<br>• Follow up on outstanding payments and ensure timely collection from clients.<br>• Manage accounts receivable processes, including tracking invoices and payments.<br>• Reconcile accounts to identify discrepancies and ensure accurate financial records.<br>• Communicate with clients to address payment issues and resolve disputes.<br>• Maintain detailed records of collections activities and payment histories.<br>• Collaborate with internal teams to improve billing and payment processes.<br>• Prepare regular reports on collections status and accounts receivable metrics.<br>• Ensure compliance with company policies and procedures related to collections.<br>• Identify opportunities for process improvements and implement solutions.<br>• Assist with audits and provide documentation related to collections as needed.
We are looking for a detail-oriented Bookkeeper to join our team in Beverly, Massachusetts. This Contract to permanent position requires proficiency in managing financial records, processing transactions, and maintaining accuracy in bookkeeping tasks. The ideal candidate will play a key role in supporting the company’s financial operations and ensuring compliance with accounting standards.<br><br>Responsibilities:<br>• Manage accounts payable and accounts receivable processes with accuracy and timeliness.<br>• Process payroll and ensure employee compensation is delivered correctly.<br>• Handle billing operations, including invoice generation and reconciliation.<br>• Perform month-end reporting tasks to provide accurate financial data.<br>• Maintain cash flow records and monitor daily transactions.<br>• Conduct data entry to ensure financial systems are up-to-date.<br>• Utilize QuickBooks to manage and track financial information.<br>• Process invoices and verify their accuracy before payment.<br>• Reconcile bank accounts to ensure consistency between records and statements.
<p>We are looking for an experienced Bookkeeper to join our team in thge Northborough area , Massachusetts. This role involves managing financial transactions, ensuring accuracy in accounts payable and receivable processes, and maintaining organized financial records. The ideal candidate will bring expertise in bookkeeping practices, compliance, and reconciliation to support effective financial operations.</p><p><br></p><p>Responsibilities:</p><p>• Process vendor invoices and ensure proper approvals for timely payments.</p><p>• Generate accurate customer invoices and track payment statuses effectively.</p><p>• Reconcile monthly reports for accounts payable and receivable, ensuring financial accuracy.</p><p>• Prepare and execute payment transactions via checks, wire transfers, or expense reports.</p><p>• Maintain detailed financial records and assist with audits, including 1099 processing.</p><p>• Resolve billing discrepancies and maintain clear communication with vendors and customers.</p><p>• Perform monthly reconciliations for general ledgers and checkbooks across multiple entities.</p><p>• Utilize QuickBooks Enterprise to manage bookkeeping tasks and reporting.</p><p>• Handle financial operations for multi-entity organizations, managing 15-20 general ledgers.</p><p>• Prepare financial reports and analysis using Microsoft Excel.</p><p><br></p><p><br></p><p><strong><em><u>For immediate consideration please call me directly. 508-205-2127 Eric Lebow </u></em></strong></p><p><br></p>
<p>We are seeking a detail‑oriented <strong>QuickBooks Bookkeeper</strong> to support our clients daily accounting operations. The ideal candidate is highly organized, tech‑savvy, and experienced in managing bookkeeping functions within QuickBooks.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Maintain accurate financial records in QuickBooks, including AP, AR, and general ledger entries</li><li>Reconcile bank, credit card, and vendor accounts</li><li>Process invoices, payments, and receipts</li><li>Prepare month-end financial reports and assist with closing activities</li><li>Track expenses and assist with budget management</li><li>Maintain organized documentation and support audit requests</li><li>Communicate with vendors, clients, and internal teams to resolve discrepancies</li><li>Generate financial statements and ad‑hoc reports as needed</li></ul>
We are looking for an experienced Bookkeeper to join our team in North Billerica, Massachusetts. In this role, you will play a vital part in managing financial operations, ensuring compliance, and supporting HR processes. If you have a strong background in accounting, payroll, and procurement, this position offers the opportunity to contribute to the success of our organization.<br><br>Responsibilities:<br>• Manage accounts payable and accounts receivable processes, including invoice entry, payment runs, and proactive collection efforts.<br>• Assist with month-end closing activities such as journal entries, inventory reconciliation, and generating financial reports.<br>• Prepare and distribute project-specific cost tracking reports, including labor distribution and phase analysis.<br>• Ensure compliance with state and federal regulations by maintaining financial records, auditing expense reports, and overseeing pension plan data.<br>• Administer payroll processes, including timecard collection, insurance enrollments, and annual evaluations of company benefits.<br>• Handle administrative tasks related to hiring, onboarding, and terminations while maintaining secure and compliant personnel records.<br>• Supervise direct reports in the accounts payable and procurement teams to ensure efficient workflow and adherence to organizational standards.<br>• Oversee purchase order entry and vendor management, identifying opportunities for cost savings and qualifying new suppliers.<br>• Maintain office standards and ensure the workplace environment is organized, efficient, and well-maintained.
<p>Our client is seeking a Tax Manager to join their organization.</p><p><br></p><p>Position Summary: The Tax Manager will play a key role within the organization’s tax function. This position requires strong experience in partnership taxation and familiarity with alternative investment structures. The ideal candidate will be able to manage multiple projects simultaneously and work effectively with internal and external stakeholders.</p><p><br></p><p>Responsibilities:</p><ul><li>Review and approve tax workpapers and tax returns for various entities</li><li>Oversee state tax risk analysis prepared by external firms</li><li>Assist with review of partnership tax returns for portfolio entities</li><li>Review quarterly and annual tax estimate workpapers</li><li>Manage and coordinate outsourced tax service providers</li><li>Support investor distributions by ensuring compliance with tax withholding requirements</li><li>Maintain and update partner information for reporting and withholding calculations</li><li>Monitor project timelines and maintain tracking tools</li><li>Collect and review documentation to support tax filings and calculations</li><li>Analyze legal agreements to determine tax implications of contributions, distributions, allocations, and reporting items</li><li>Respond to inquiries regarding tax reporting</li><li>Perform additional projects and tasks as needed</li></ul>
<p><em>Private Equity, Tax Manager</em></p><p><em>Boston, Hybrid.</em></p><p><em>Comp to $175k base plus bonus. Plus amazing benefits.</em></p><p><br></p><p>*NOTE: The potential to a post-tax season start date exists!!</p><p><br></p><p>Our client is an established and very successful PE firm in the Boston Area. They are creating a Tax Manager role to help support the continued growth in fundraising and their execution strategy. Great history of challenging and developing their people. Excellent work/life allows for the perfect balance for you.</p><p><br></p><p>The role will look to provide some immediate positive impact to the business and fund reporting and compliance. Great chance to work within a small, elite tax group. You'll have multiple mentors above and around you, while also helping a couple junior staff showing tons of promise.</p><p><br></p><p>Some basics on the job:</p><ul><li>Manage and review the preparation of tax workpapers, tax returns, and tax estimates for funds and partnership entities, focusing on alternative investments and partnership tax compliance.</li><li>Coordinate and oversee outsourced CPA teams, ensuring accurate tax filings, distribution support, and maintaining partner information for K-1 reporting and withholding calculations.</li><li>Analyze legal documents and respond to investor and partner inquiries regarding tax reporting, while tracking projects and collecting documentation to support compliance.</li></ul><p><br></p>
We are looking for a skilled Property Accountant to join our team in Boston, Massachusetts. As part of our organization, you will manage financial operations related to property accounting, ensuring accurate reporting and compliance. This role offers an excellent opportunity to utilize your expertise in accounting software and financial processes.<br><br>Responsibilities:<br>• Prepare and maintain accurate financial records for property portfolios, including journal entries and reconciliations.<br>• Manage month-end close processes to ensure timely and correct financial reporting.<br>• Oversee accrual accounting and ensure compliance with established standards.<br>• Utilize Yardi software to perform financial analysis and reporting tasks.<br>• Monitor and maintain the general ledger, ensuring entries are properly recorded.<br>• Collaborate with property managers to address accounting inquiries and provide financial insights.<br>• Conduct regular audits to verify the accuracy of property-related financial information.<br>• Assist in preparing financial statements and reports for internal and external stakeholders.<br>• Identify and implement process improvements to enhance accounting efficiency.<br>• Ensure adherence to all relevant laws, regulations, and company policies.