We are looking for a detail-oriented Legal Billing Specialist to join our team in Manchester, New Hampshire. This role involves managing the preparation, review, and submission of client invoices while ensuring accuracy, compliance with billing guidelines, and adherence to firm policies. The ideal candidate will collaborate with attorneys, legal assistants, and finance personnel to support efficient billing operations and maintain confidentiality.<br><br>Responsibilities:<br>• Prepare, review, and process client invoices on a monthly and ad hoc basis for assigned attorneys and practice groups.<br>• Ensure all invoices meet client-specific billing guidelines, engagement terms, and firm policies.<br>• Collaborate with attorneys and legal staff to edit and finalize pre-bills.<br>• Submit invoices using electronic billing platforms such as Legal Tracker, CounselLink, and TyMetrix.<br>• Monitor invoice statuses, addressing rejections, reductions, and appeals as needed.<br>• Investigate and resolve billing discrepancies, including write-offs and adjustments.<br>• Handle special billing requests, alternative fee arrangements, and customized client formats.<br>• Assist with month-end and year-end billing processes, including related reporting.<br>• Maintain confidentiality of both client and firm financial data.<br>• Support additional accounting tasks and initiatives as required.
<p>Our client, a successful civil litigation law firm, is seeking an experienced Legal Billing Specialist to join their team in Boston, Massachusetts. In this role, you will play a crucial part in managing all aspects of legal billing and invoice processing, ensuring compliance and accuracy across various client platforms. </p><p><br></p><p><strong>Location: </strong>Boston, MA</p><p><strong>Schedule: </strong>Hybrid (3 or 4 days in office, other days remote)</p><p><strong>Salary: </strong>$80,000 - $105,000 (depending on experience)</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Prepare, generate, and manage attorney pre-bills for review and submission</li><li>Maintain and manage attorney time entries and billing data</li><li>Must be conversant in LEDES (Legal Electronic Data Exchange Standard)</li><li>Submit invoices and manage billing through client e-billing platforms, including but not limited to: TimeSlips, Tymetrix, Legal Tracker, Legal X, SimpleLegal, TeamConnect, Acuity, and Brightflag. </li><li>Ensure compliance with client billing guidelines and resolve billing rejections or issues</li><li>Track billing status and follow up on outstanding invoices</li><li>Coordinate vendor payments and ensure expenses are properly invoiced and billed</li><li>Work closely with the firm’s external bookkeeper during monthly visits</li><li>Assist with check requests and internal financial coordination</li><li>Interface with outsourced payroll and HR vendors as needed</li><li>Provide general administrative and billing support to attorneys and managing partners</li></ul>
<p>We are seeking an experienced <strong>Tax Specialist</strong> to support individual, fiduciary, and partnership tax preparation during a busy season workload. This role will focus heavily on preparing and reviewing <strong>1040s, 1041s, and K‑1s</strong>, and requires hands-on experience with <strong>ProSystem CCH or Axcess</strong>. The position is <strong>hybrid in downtown Boston</strong>.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare and review <strong>individual (1040)</strong>, <strong>fiduciary (1041)</strong>, and <strong>K‑1</strong> tax returns</li><li>Assist with partnership and trust tax filings</li><li>Ensure timely and accurate tax compliance and documentation</li><li>Research tax issues and support the team with technical questions</li><li>Maintain organized workpapers and support audit requests as needed</li><li>Communicate with clients and internal teams regarding missing information or clarifications</li><li>Contribute to process improvements during peak tax cycles</li></ul><p><strong>Schedule & Location:</strong></p><ul><li><strong>Hybrid – Downtown Boston</strong> (2–3 days onsite per week)</li></ul>
<p>We are looking for a detail-oriented Accounting Specialist to join our team on a long-term contract basis. This position offers the flexibility on hours, yet requires a part-time commitment of 20 hours per week between Monday- Friday 9am-5pm EST. </p><p>The ideal candidate will bring strong organizational skills and a solid understanding of accounting principles to support various financial operations.</p><p><br></p><p>Responsibilities:</p><p>• Manage accounts receivable processes, including tracking payments and resolving discrepancies.</p><p>• Prepare and run client expense reports to ensure accuracy and compliance.</p><p>• Assist in monthly financial statement closings by organizing and reviewing necessary documentation.</p><p>• Handle credit card documentation and perform thorough reviews for proper record-keeping.</p><p>• Support audit preparation by organizing relevant files and reports.</p><p>• Create and maintain detailed Excel reports for financial tracking and analysis.</p><p>• Contribute to routine accounting tasks, ensuring accuracy and timeliness.</p><p>• Collaborate with team members to streamline and improve accounting procedures.</p><p>• Provide assistance in Workday-related tasks, if applicable, to support ongoing processes.</p>
<p>We are looking for a detail-oriented Tax Accountant to join our team in Newton, Massachusetts. This role focuses on corporate tax and accounting tasks, requiring a strong understanding of tax regulations and financial reporting. The ideal candidate will have experience in preparing tax returns, managing journal entries, and maintaining accurate general ledger accounts.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and file corporate tax returns in compliance with local, state, and federal regulations.</p><p>• Review and process sales tax filings, ensuring accuracy and timeliness.</p><p>• Maintain and reconcile general ledger accounts to ensure financial records are accurate and up-to-date.</p><p>• Record and adjust journal entries to reflect accurate financial transactions.</p><p>• Analyze financial data to identify discrepancies and implement corrective measures.</p><p>• Collaborate with team members to ensure all tax-related deadlines are met.</p><p>• Assist in audits by providing necessary documentation and financial information.</p><p>• Stay updated on tax laws and regulations to ensure compliance.</p><p>• Support other accounting functions as needed, including reporting and analysis.</p>
<p>We are looking for a detail-oriented Accounts Payable Specialist to join our client in Cranston, Rhode Island. In this role, you will oversee the accurate processing of invoices, vendor payments, and reconciliations, ensuring compliance with company policies and regulatory standards. This position offers an excellent opportunity for individuals with strong organizational skills and expertise in accounts payable to contribute to a dynamic manufacturing environment.</p><p><br></p><p>Responsibilities:</p><p>• Process a high volume of invoices weekly, ensuring accuracy and timely payment.</p><p>• Manage vendor relationships and perform reconciliations to resolve discrepancies.</p><p>• Prepare and issue 1099 forms and ensure compliance with IRS regulations.</p><p>• Conduct regular check runs, verifying payment amounts and schedules.</p><p>• Collaborate with internal teams to address invoice or payment-related inquiries.</p><p>• Maintain accurate records of accounts payable transactions in an ERP system.</p><p>• Review and verify W-9 forms for vendors to meet tax reporting requirements.</p><p>• Utilize Microsoft Excel to compile reports and analyze financial data.</p><p>• Ensure adherence to company policies and procedures in all accounts payable activities.</p>
<p>We are looking for a knowledgeable Accounts Payable Specialist to join our team in Watertown, Massachusetts. This role primarily involves resolving discrepancies in invoice processing, ensuring accurate allocation to purchase orders, and supporting accounts payable operations. The position requires a detail-oriented individual who can work independently while meeting deadlines in a dynamic environment. This is a hybrid position with three days a week required on site. Free parking is provided. </p><p><br></p><p>Responsibilities:</p><p>• Review and organize incoming invoices to ensure accuracy and proper documentation.</p><p>• Reallocate invoices that were incorrectly matched to purchase orders, reversing and correcting entries as needed.</p><p>• Process intercompany and external accounts payable invoices, including detailed coding and manual entry.</p><p>• Approve and match invoices within the LN Infor system.</p><p>• Collaborate with vendors to resolve overdue invoices and arrange payments.</p><p>• Obtain and manage vendor documents, such as W-9 forms, to maintain compliance.</p><p>• Prepare annual tax statements for vendors in a timely manner.</p><p>• Clear outdated accounts payable balances and reconcile discrepancies.</p><p>• Coordinate with internal teams and subsidiaries on intercompany reconciliations.</p><p>• Maintain organized records and ensure invoices are sent to appropriate departments for processing.</p>
We are looking for an Accounts Payable Specialist to join our team in Waltham, Massachusetts. This is a Contract to permanent position, offering an opportunity to contribute to essential financial operations while collaborating with multiple departments. The ideal candidate will excel in data entry and have a strong understanding of invoicing and account reconciliation processes.<br><br>Responsibilities:<br>• Perform accurate and timely entry of financial data to ensure smooth processing of accounts payable.<br>• Manage invoicing tasks, including reviewing, coding, and processing invoices with precision.<br>• Reconcile accounts regularly to maintain financial accuracy and resolve discrepancies.<br>• Collaborate with various teams to ensure proper account coding and adherence to financial procedures.<br>• Prepare and execute check runs and ACH transactions for vendor payments.<br>• Maintain organized documentation of financial records and invoices for auditing purposes.<br>• Ensure compliance with company policies and accounting standards during all payable activities.<br>• Assist in streamlining processes and identifying improvements within the accounts payable function.
<p>We are looking for an experienced Accounts Payable Specialist to join our team on a long-term contract basis with the opportunity to join on a permanent basis. This position is an excellent opportunity to contribute to global accounts payable operations while utilizing your expertise with NetSuite. If you have a detail-oriented mindset and thrive in a fast-paced environment, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Process and manage vendor invoices efficiently to ensure timely payments.</p><p>• Perform accurate account coding and invoice verification to maintain financial accuracy.</p><p>• Conduct regular check runs and resolve payment discrepancies with vendors.</p><p>• Utilize NetSuite software to streamline accounts payable workflows.</p><p>• Collaborate with the global accounts payable team to support international financial operations.</p><p>• Assist in implementing and optimizing processes related to system transitions.</p><p>• Maintain organized records of financial transactions and payment histories.</p><p>• Provide support during audits and ensure compliance with company policies.</p><p>• Communicate effectively with internal and external stakeholders to address queries and issues.</p><p>• Contribute to continuous improvement initiatives within the accounts payable function.</p>
We are looking for an experienced Accounts Payable Specialist to join our team in Manchester, New Hampshire. This long-term contract position offers the opportunity to contribute your expertise in managing financial operations and ensuring accurate processing of payments. The ideal candidate will have a strong background in accounts payable and a detail-oriented approach to completing tasks efficiently.<br><br>Responsibilities:<br>• Process invoices and verify accuracy to ensure timely payments.<br>• Manage account coding and ensure proper categorization of expenses.<br>• Handle Automated Clearing House (ACH) transactions and monitor payment schedules.<br>• Perform check runs and maintain detailed records of payments.<br>• Communicate with vendors to resolve payment discrepancies and inquiries.<br>• Maintain accurate and organized accounts payable documentation.<br>• Assist in monthly, quarterly, and annual closing processes related to accounts payable.<br>• Collaborate with internal teams to ensure compliance with company policies and procedures.<br>• Continuously identify opportunities for process improvement in accounts payable workflow.<br>• Ensure adherence to all financial regulations and standards.
We are looking for a detail-oriented Accounts Payable Specialist to join our team in Lexington, Massachusetts. In this long-term contract position, you will play a pivotal role in managing and processing invoices, ensuring accurate account coding, and maintaining efficient payment operations. This role demands a high degree of precision and expertise in accounts payable processes.<br><br>Responsibilities:<br>• Review, verify, and process invoices while ensuring proper account coding and compliance with company policies.<br>• Handle payments through Automated Clearing House (ACH) and check runs to ensure timely disbursement.<br>• Maintain accurate records of accounts payable transactions and reconcile discrepancies.<br>• Collaborate with vendors and internal teams to address and resolve payment issues promptly.<br>• Ensure compliance with accounting standards and regulations in all payable activities.<br>• Support month-end and year-end closing processes by providing necessary accounts payable documentation.<br>• Monitor and update the accounts payable ledger to reflect accurate financial data.<br>• Assist in implementing process improvements to enhance the efficiency of payable operations.<br>• Prepare reports and summaries related to accounts payable for management review.<br>• Respond to inquiries regarding invoices, payments, and account discrepancies with professionalism.
<p>We are looking for a detail-oriented Part Time Payroll Specialist to join our team in Charlestown, Massachusetts. This Part Time position offers an excellent opportunity to contribute to payroll operations in a fast-paced and dynamic environment within the real estate and property industry. The role involves managing complex payroll processes, ensuring compliance, and supporting key payroll functions onsite.</p><p>Hours are Monday- Wednesday 9am-5pm. </p><p><br></p><p>Responsibilities:</p><p>• Process both union and non-union payrolls with accuracy and efficiency.</p><p>• Manage accounting coding for benefits such as Blue Cross Blue Shield.</p><p>• Handle unemployment claims and family leave processing.</p><p>• Administer payroll functions to support the team, including resolving exceptions as needed.</p><p>• Utilize ADP Workforce Now for payroll management and reporting.</p><p>• Ensure compliance with multi-state payroll regulations and company policies.</p><p>• Collaborate with internal teams to provide payroll-related insights and solutions.</p><p>• Maintain accurate records and documentation for over 500 employees.</p><p>• Address payroll discrepancies and resolve issues proactively.</p><p>• Support benefit administration and related payroll activities.</p>
<p>We are looking for a Part Time detail-oriented Accounts Receivable Specialist to join our team on a contract basis in Newton, MA. In this role, you will focus on reconciling financial records, ensuring accurate deposit matching, and providing support for ongoing accounting tasks. This position requires working onsite and offers flexibility in scheduling, making it ideal for candidates seeking part-time hours onsite between 9am-5pm Monday-Friday. </p><p><br></p><p>Responsibilities:</p><p>• Accurately match and reconcile over 1,000 deposits, including credit card transactions and checks.</p><p>• Address and resolve backlog of deposits from previous months.</p><p>• Utilize Sage Intacct software to manage accounts receivable functions.</p><p>• Maintain precise financial records to ensure compliance and accuracy.</p><p>• Collaborate with internal teams to support accounting processes and deadlines.</p><p>• Perform three-way matching for transactions to ensure proper documentation.</p><p>• Work onsite to access servers and complete necessary tasks.</p><p>• Follow company protocols to maintain confidentiality and security of financial data.</p>
<p>We are seeking a Payroll Tax Specialist to support payroll tax compliance and reporting in a fast-paced, team-oriented environment. This role is responsible for preparing, reconciling, and filing federal, state, and local payroll tax returns for multiple clients across various jurisdictions, with a strong focus on accuracy and regulatory compliance. The Payroll Tax Specialist will assist with quarter-end and year-end processes, including payroll tax reconciliations and year-end forms, maintain and reconcile unemployment tax rates, and research and resolve payroll tax notices and discrepancies. This position works closely with internal teams, clients, and taxing authorities to address payroll tax inquiries, submit required authorizations and agency documentation, and ensure timely filings. The ideal candidate brings hands-on payroll tax experience, strong analytical and organizational skills, proficiency with Excel and Word, and the ability to manage competing deadlines in a multi-state environment. Professional payroll certifications and experience with payroll tax systems are a plus, along with flexibility during peak filing periods.</p>
We are looking for a dedicated Collections Specialist to join our team in Marlboro, Massachusetts. In this role, you will focus on managing accounts and ensuring timely resolution of billing and payment issues. This is a long-term contract position offering the opportunity to contribute to a dynamic company within the waste management industry.<br><br>Responsibilities:<br>• Manage commercial accounts to ensure timely collection of outstanding balances.<br>• Communicate with clients professionally to resolve payment disputes and billing inquiries.<br>• Process and monitor billing transactions to maintain accurate records.<br>• Utilize Microsoft Excel to organize and analyze account data effectively.<br>• Collaborate with internal teams to address discrepancies and improve collection processes.<br>• Provide exceptional customer service to maintain positive relationships with clients.<br>• Identify trends in payment delays and propose actionable solutions.<br>• Prepare reports detailing collection activities and account statuses.<br>• Stay informed about company policies and industry regulations related to collections.
We are looking for an experienced Collections Specialist to join our team in Peabody, Massachusetts. In this long-term contract role, you will play a key part in managing and improving the collections process for both commercial and consumer accounts. Your expertise in credit and billing collections will help ensure timely payments and maintain strong relationships with our clients.<br><br>Responsibilities:<br>• Manage collection efforts for commercial and consumer accounts to ensure timely payments.<br>• Monitor outstanding balances and proactively reach out to clients to resolve overdue invoices.<br>• Develop and implement strategies to streamline collection processes and improve efficiency.<br>• Collaborate with internal teams to address billing discrepancies and resolve client concerns.<br>• Maintain accurate records of collection activities and payment histories.<br>• Analyze account data to identify trends and recommend solutions to mitigate risks.<br>• Communicate effectively with clients, providing clear guidance on payment requirements.<br>• Ensure compliance with company policies and regulatory guidelines during collection activities.<br>• Prepare regular reports on collection outcomes and account statuses for management review.<br>• Build and maintain strong client relationships to foster trust and ongoing cooperation.
<p>We are looking for an experienced Bookkeeper to join our team in thge Northborough area , Massachusetts. This role involves managing financial transactions, ensuring accuracy in accounts payable and receivable processes, and maintaining organized financial records. The ideal candidate will bring expertise in bookkeeping practices, compliance, and reconciliation to support effective financial operations.</p><p><br></p><p>Responsibilities:</p><p>• Process vendor invoices and ensure proper approvals for timely payments.</p><p>• Generate accurate customer invoices and track payment statuses effectively.</p><p>• Reconcile monthly reports for accounts payable and receivable, ensuring financial accuracy.</p><p>• Prepare and execute payment transactions via checks, wire transfers, or expense reports.</p><p>• Maintain detailed financial records and assist with audits, including 1099 processing.</p><p>• Resolve billing discrepancies and maintain clear communication with vendors and customers.</p><p>• Perform monthly reconciliations for general ledgers and checkbooks across multiple entities.</p><p>• Utilize QuickBooks Enterprise to manage bookkeeping tasks and reporting.</p><p>• Handle financial operations for multi-entity organizations, managing 15-20 general ledgers.</p><p>• Prepare financial reports and analysis using Microsoft Excel.</p><p><br></p><p><br></p><p><strong><em><u>For immediate consideration please call me directly. 508-205-2127 Eric Lebow </u></em></strong></p><p><br></p>
<p>*Bookkeeper* Our client is looking for a meticulous and dedicated Bookkeeper to join our team in Boston, Massachusetts. This hybrid role offers flexible working hours and combines accounting expertise with administrative responsibilities. The ideal candidate will possess strong QuickBooks skills, excellent communication abilities, and a proactive approach to managing financial and organizational tasks.</p><p><br></p><p>Responsibilities:</p><p>• Process vendor bills, purchase orders, and client invoices efficiently, ensuring accuracy in managing approximately 100 invoices per month.</p><p>• Handle accounts payable and receivable, including deposits and collections, while maintaining detailed records.</p><p>• Monitor and track monthly license usage for clients, preparing accurate billing statements.</p><p>• Prepare expense reports, payroll, sales tax returns, and contractor 1099s in compliance with regulations.</p><p>• Coordinate HR-related tasks such as benefits administration and employee onboarding in collaboration with external partners.</p><p>• Communicate effectively with clients, including addressing overdue payments with professionalism and patience.</p><p>• Identify and resolve billing discrepancies promptly while providing support for administrative projects.</p><p>• Collaborate with technical and engineering teams, developing a working knowledge of industry-specific terminology.</p><p>• Maintain high standards of adaptability and teamwork, contributing to a dynamic and cooperative work environment.</p>
<p>Our client is seeking a Tax Manager to join their organization.</p><p><br></p><p>Position Summary: The Tax Manager will play a key role within the organization’s tax function. This position requires strong experience in partnership taxation and familiarity with alternative investment structures. The ideal candidate will be able to manage multiple projects simultaneously and work effectively with internal and external stakeholders.</p><p><br></p><p>Responsibilities:</p><ul><li>Review and approve tax workpapers and tax returns for various entities</li><li>Oversee state tax risk analysis prepared by external firms</li><li>Assist with review of partnership tax returns for portfolio entities</li><li>Review quarterly and annual tax estimate workpapers</li><li>Manage and coordinate outsourced tax service providers</li><li>Support investor distributions by ensuring compliance with tax withholding requirements</li><li>Maintain and update partner information for reporting and withholding calculations</li><li>Monitor project timelines and maintain tracking tools</li><li>Collect and review documentation to support tax filings and calculations</li><li>Analyze legal agreements to determine tax implications of contributions, distributions, allocations, and reporting items</li><li>Respond to inquiries regarding tax reporting</li><li>Perform additional projects and tasks as needed</li></ul>
