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41 results for Executiveadmin Assistant in Fountain Valley, CA

Office Admin

Seal Beach, CA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for an Office Admin to support resident and membership records, stock transfer activities, and front-office service in California. This is a Long-term position within a non-profit environment, ideal for someone who can balance administrative accuracy with courteous day-to-day support for residents, visitors, and internal teams. The role involves coordinating documentation, maintaining organized records, and helping ensure a smooth experience for ownership transfers, member services, and related office processes. Responsibilities: • Welcome visitors to the office, answer routine questions, and provide attentive assistance to residents, staff, and external partners. • Review and process ownership withdrawal and transfer paperwork, including preparation of supporting documents and fee collection. • Coordinate inspections and document flow with sales, escrow, finance, and property teams to keep transactions moving efficiently. • Prepare financial requests and route payments or related materials to the appropriate departments for handling. • Maintain accurate resident, shareholder, and membership records, including file updates, certificate preparation, and general records administration. • Issue and replace identification cards, distribute new-member materials, and support onboarding items such as keys, packets, and assigned access materials. • Track sensitive resident status updates, including deceased resident reporting, and assist with pass eligibility verification for authorized family members or representatives. • Support annual meeting activities, year-end mailings, and administrative processing for member programs such as pet registration and caregiver passes. • Provide backup support for general office and copy supply tasks as needed and assist with other administrative duties assigned by leadership.
2026-09-03T00:00:00Z

Part Time Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
24 - 27 USD / Hourly
We are looking for an organized Part Time Administrative Assistant to support daily office operations for a non-profit organization in the mid-Wilshire area. This long-term contract position is ideal for someone who communicates professionally, manages multiple priorities with care, and helps create a smooth experience for visitors and internal teams. The role combines front-desk coordination, phone support, administrative tasks, and accurate record handling in a fast-paced office setting. You must be available to work onsite Monday, Tuesday and Wednesday. Responsibilities:• Welcome visitors, manage front-desk activity, and provide courteous assistance to ensure the office runs efficiently.• Respond to incoming calls, direct inquiries to the appropriate contacts, and relay messages with accuracy and professionalism.• Perform a range of administrative support tasks such as preparing documents, organizing files, and maintaining office records.• Enter and update information in internal systems with close attention to detail and data accuracy.• Coordinate calendars, meetings, and general office logistics to support day-to-day business needs.• Monitor office supplies and assist with routine operational tasks to maintain an organized work environment.
2026-09-02T00:00:00Z

Human Resources Assistant

Glendale, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We currently have ongoing Opportunities for highly skilled and motivated Human Resources Assistants who are deeply passionate about growing at a large company. The HR Assistant will be responsible for handling a variety of personnel related administrative tasks and will provide clerical support to the HR department and employees regarding human resources related activities, policies, processes, and procedures. Please email your resume and call 626.463.2031 for immediate consideration. · Perform administrative duties, such as maintaining employee database and sorting emails for the HR department· Maintain proper records of employee attendance and leaves· Assist HR Manager in policy formulation, hiring and salary administration· Submit online job postings, shortlist candidates and schedule job interviews· Coordinate orientation and training sessions for new employees· Ensure smooth communication with employees and timely resolution to their queries
2026-09-02T00:00:00Z

Accounting Assistant

Glendale, CA
onsite
Temporary / Contract
20 - 21 USD / Hourly
Robert Half is searching for entry-level Accounting Assistants for ongoing opportunities. The Accounting Assistants' duties will include: data entry, matching invoices to purchase orders or vouchers, and assisting with the processing of accounts payable and accounts receivable. If this sounds like you, please send your resume AND call 626.463.2030 to schedule an interview.Bookkeeping:· Assist in maintaining accurate and up-to-date financial records.· Record daily transactions, including accounts payable and accounts receivable entries.Invoice Processing:· Process and verify invoices from vendors.· Ensure proper coding and documentation before submitting invoices for approval.Expense Reconciliation:· Reconcile credit card statements and receipts.· Verify and reconcile employee expense reports with receipts and company policies.Data Entry:· Enter financial data into accounting software or spreadsheets.· Maintain organized and well-documented records for easy retrieval.Assist with Financial Reporting:· Support the preparation of financial reports, including income statements and balance sheets.· Provide necessary information and documentation for financial audits.
2026-09-02T00:00:00Z

Administrative Coordinator

Long Beach, CA
onsite
Temporary / Contract
18.2115 - 21.087 USD / Hourly
We are looking for an Administrative Coordinator to support daily operations and help maintain organized, responsive administrative services in Long Beach, California. This Long-term Contract position is ideal for someone who can manage communications, scheduling, and event-related coordination with professionalism. The role requires strong attention to detail, sound judgment, and the ability to keep multiple priorities moving efficiently in a fast-paced setting. Responsibilities: Respond to inbound phone, email, and walk-in inquiries in a timely and detail oriented manner Schedule client meetings and prepare/distribute supporting materials, including agendas and related documents Provide general administrative support to the department as needed Maintain financial records, assist with reporting and tracking, and serve as a point of coordination with the finance team Update profit and loss information and support departmental recordkeeping Review contracts for completeness before submitting to leadership Communicate with clients regarding billing and invoicing Represent the venue/property at meetings and events as needed Coordinate event-day logistics, including setup, load-in, breakdown, and strike Arrange event security and accommodate special event requirements Support must be eligible to work in the U.S. and partnership initiatives, including fulfillment activities Identify and research new business and event opportunities Help foster strong community relationships and outreach efforts Provide team support and coordination across event-related activities Perform additional responsibilities as assigned by management
2026-09-04T00:00:00Z

Spanish Speaking Jr. Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
23 - 26 USD / Hourly
We are looking for a bilingual Spanish-speaking Jr. Administrative Assistant to support an employee survey program at a hotel in Los Angeles, California. This is a contract position focused on helping team members complete an electronic survey in a smooth and organized setting. The person in this role will provide front-line assistance in a training room environment, answer basic questions, and ensure employees feel comfortable using the computers during the survey process. Responsibilities:• Welcome employees as they arrive for the survey and provide clear directions on how to begin the electronic process.• Monitor computers in the designated survey room to keep stations organized, accessible, and ready for use.• Offer bilingual support in Spanish and English to assist employees who need help navigating the survey system.• Troubleshoot routine technical or user issues during survey sessions and escalate concerns when needed.• Maintain an orderly flow of participants so the survey experience remains efficient and positive.• Communicate professionally with hotel staff and survey participants while representing the assignment with courtesy and discretion.• Track basic participation activity and report any recurring issues or room needs to the appropriate on-site contact.
2026-09-02T00:00:00Z

Human Resources (HR) Assistant

Orange, CA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a dependable Human Resources Assistant to support daily administrative operations for the HR team. This Long-term Contract position is ideal for someone who is organized, responsive, and comfortable handling a high volume of clerical and employee-related documentation in an on-site setting. The person in this role will help keep records accurate, respond to routine inquiries, and assist with essential HR paperwork that supports the employee lifecycle. Responsibilities: • Maintain accurate employee and department records by entering information into HR systems and spreadsheets with strong attention to detail. • Organize, scan, and file personnel documents so records remain current, accessible, and compliant with department standards. • Answer incoming calls and direct HR-related questions to the appropriate team members while providing front-line support with careful attention to detail. • Prepare and complete routine employment documents, including separation paperwork, unemployment-related forms, and employment verification requests. • Assist with onboarding and general HR administrative activities to support employees and internal stakeholders. • Support pre-employment screening procedures and related documentation as part of employee record processes. • Use Microsoft Office tools and, when applicable, HRIS platforms to update and manage information efficiently.
2026-09-04T00:00:00Z

Human Resources (HR) Assistant

Los Angeles, CA
onsite
Temporary / Contract
20 - 21 USD / Hourly
Our client in the luxury hospitality industry is seeking a temporary HR Assistant to provide administrative and recruiting support to a busy Human Resources team in West Hollywood. This assignment is expected to last 2-3 weeks, with the possibility of extension. Role is onsite Mon-Fri, hours are 9-5 flexible. Lunch is provided daily. Responsibilities:• Provide administrative support to the Human Resources team by maintaining records, preparing documents, and organizing employee files.• Coordinate recruiting activities such as scheduling interviews, communicating with candidates, and assisting with hiring logistics.• Support onboarding efforts by collecting new employee paperwork, tracking completion of required forms, and helping ensure a positive start for employees.• Assist with pre-employment screening processes and monitor pre-employment steps to help keep hiring timelines on track.• Update and maintain information in HRIS platforms with accuracy and attention to confidentiality.• Respond to routine HR inquiries from employees and direct questions to the appropriate team members when needed.• Help with employee relations administration by documenting concerns, tracking follow-up items, and supporting internal HR processes.• Contribute to special HR projects and provide general assistance to the team as priorities shift during the assignment.
2026-09-04T00:00:00Z

Human Resources (HR) Assistant

Los Angeles, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
A healthcare company is looking for a detail-oriented Human Resources Assistant to support daily HR operations. This Human Resources Assistant will help maintain accurate employee records, coordinate onboarding activities, and assist with key administrative tasks that keep the HR function running smoothly. The HR Assistant is organized, dependable, and comfortable handling confidential information in a fast-paced environment. Key Responsibilities:• Organize, review, and digitize personnel documents to maintain complete and accessible employee records• Provide administrative support across HR activities, including file maintenance, document tracking, and routine follow-up• Assist with onboarding coordination to help new hires complete required paperwork and pre-employment steps• Support employment screening processing and monitor completion of required screening items• Enter and update employee information in HR systems with a high level of accuracy and confidentiality• Respond to general employee inquiries and direct questions to the appropriate HR team members when needed• Help prepare HR documentation and ensure records align with internal policies and compliance standards Benefits: Health, Dental, Vision, 401k, and Sick Time Off.
2026-09-03T00:00:00Z

Legal Assistant

Santa Ana, CA
remote
Temporary / Contract
35.625 - 41.25 USD / Hourly
We are looking for a detail-oriented Legal Assistant to join a litigation team in Santa Ana, California. This Long-term Contract position offers the opportunity to contribute to active matters by supporting attorneys with case coordination, document preparation, and day-to-day litigation activities. The ideal candidate brings strong organizational skills, communicates effectively, and is comfortable managing multiple priorities in a deadline-driven legal setting. Responsibilities: • Prepare and organize discovery materials, including drafting requests and assisting with responses for ongoing litigation matters. • Create, revise, and assemble Judicial Council forms and other legal documents for attorney review and filing. • Oversee case calendars by tracking hearings, filing dates, and other critical litigation deadlines. • Submit court documents through appropriate filing systems for matters in California state courts, including Los Angeles, Orange County, and Riverside County. • Attend meetings and client discussions to capture thorough notes and develop clear summaries for follow-up. • Provide administrative and case support related to insurance claims and associated legal documentation. • Review real estate records and assist with property-related research connected to active cases. • Maintain accurate case files, update matter information, and support attorneys throughout each stage of litigation.
2026-08-19T00:00:00Z

Legal Assistant

Irvine, CA
onsite
Permanent / Full Time
70000 - 100000 USD / Yearly
Looking to join a modern, growing litigation firm where your career can continue to evolve? Our client, a tech-forward civil litigation firm in Irvine, is seeking a Legal Assistant with 3+ years of litigation experience to join its collaborative team. This is an excellent opportunity for someone who enjoys working in a fast-paced environment, values mentorship, and wants to be part of a firm that embraces technology and continuous improvement.This position offers the chance to work closely with experienced attorneys while receiving ongoing training and professional development in a supportive team environment. What You'll Do<ul><li>Support attorneys throughout all phases of civil litigation</li><li>Prepare, revise, and proofread legal documents and correspondence</li><li>Manage attorney calendars, deadlines, and court filings</li><li>Coordinate depositions, mediations, and hearings</li><li>Prepare discovery, pleadings, and trial-related documents</li><li>Communicate with clients, opposing counsel, and court personnel</li><li>Maintain electronic files and utilize the firm's technology-driven systems</li></ul>What They're Looking For<ul><li>3+ years of civil litigation legal assistant experience</li><li>Experience with California state court filings (federal experience is a plus)</li><li>Strong organizational and time management skills</li><li>Excellent written and verbal communication</li><li>Ability to prioritize multiple deadlines in a fast-paced practice</li><li>Positive attitude with a desire to learn and grow</li></ul>Why This Firm?<ul><li>Growing civil litigation practice with long-term stability</li><li>Tech-forward environment utilizing modern legal technology</li><li>Direct mentorship from experienced attorneys and leadership</li><li>Ongoing training and career development</li><li>Collaborative, team-oriented culture</li><li>Opportunity to make a meaningful impact as the firm continues to expand</li></ul>Schedule<ul><li>Onsite daily – Irvine</li></ul>If you're looking for a firm that values professional development, embraces innovation, and offers long-term growth, I'd love to connect.Please send your resume to Quidana.Dove<at>RobertHalf.<com> for a confidential discussion.
2026-08-06T00:00:00Z

Legal Assistant

Los Angeles, CA
onsite
Permanent / Full Time
90000 - 120000 USD / Yearly
A well-known national litigation firm is hiring a Legal Assistant to join its Los Angeles office. This is a great opportunity to join a firm with an outstanding reputation and a team that truly enjoys working together. The LA office is collaborative, supportive, and easygoing. Many team members have been with the firm for 20+ years, which speaks to the culture and stability. Leadership is approachable and steps in when needed, creating a genuinely positive environment. This role offers a hybrid schedule with 3 days onsite after the firm's 30-day initial training period. What you will do:<ul><li>Scheduling meetings, calendaring court deadlines, and coordinating travel</li><li>State, Federal, and Appellate Court filings</li><li>Format, draft, and finalize legal documents</li><li>Assist with trial preparation</li><li>Conflict checks</li></ul> What they are looking for:<ul><li>7+ years of California litigation experience</li><li>Experience filing with state, federal, and appellate courts</li><li>Calendaring litigation deadlines</li><li>Ability to work onsite in Century City, CA, at least 3 days per week</li></ul> Compensation:<ul><li>Salary range: $90,000 to $120,000 DOE</li><li>Benefits: PPO medical, dental, vision, HSA & FSA options, 401(K) and firm % yearly contribution, PTO, sick days, paid holidays, paid parking, short-term and long-term disability insurance, life insurance, and more!</li></ul>For immediate consideration for this exciting Legal Assistant opportunity, please send your resume directly to Assistant Vice President of Direct Hire, Tess Poliakin: Tess.Poliakin<at>RobertHalf.<com>
2026-08-10T00:00:00Z

Legal Assistant

Irvine, CA
onsite
Permanent / Full Time
90000 - 110000 USD / Yearly
If you're a seasoned Litigation Legal Assistant looking for a firm where people build careers—not just jobs—this opportunity deserves your attention.Our client is a highly respected Orange County litigation firm with a thriving commercial and employment practice, a strong reputation in the legal community, and a track record of retaining top talent. As the firm continues to grow, they are seeking an experienced Legal Assistant to join their collaborative team. The firm continues to experience steady growth and is seeking an experienced Legal Assistant to support a busy team of attorneys handling sophisticated litigation matters in state and federal courts.This is an excellent opportunity to join a collaborative, professional environment that offers long-term career stability, challenging work, and a supportive team culture.Responsibilities<ul><li>Support attorneys handling commercial and employment litigation matters</li><li>Prepare, revise, and proofread pleadings, motions, discovery, and correspondence</li><li>E-file documents in California State and Federal Courts</li><li>Maintain attorney calendars and track litigation deadlines</li><li>Coordinate depositions, mediations, hearings, and client meetings</li><li>Prepare TOAs, TOCs, exhibits, and litigation binders</li><li>Manage case files and document organization</li><li>Assist with trial preparation and related litigation support</li></ul>Qualifications<ul><li>7+ years of litigation legal assistant experience</li><li>Strong experience with both California State and Federal Court procedures</li><li>Advanced e-filing experience in state and federal courts</li><li>Experience supporting commercial litigation, employment litigation, or other complex civil litigation matters</li><li>Proficiency with Microsoft Office Suite and litigation support software</li><li>Excellent organizational, communication, and multitasking skills</li><li>Ability to thrive in a fast-paced, deadline-driven environment</li></ul>Why Consider This Opportunity?<ul><li>Join a thriving and highly regarded Orange County litigation firm</li><li>Sophisticated commercial and employment litigation practice</li><li>Stable, growing firm with an excellent reputation in the legal community</li><li>Supportive attorneys and collaborative team environment</li><li>Meaningful work with direct exposure to complex litigation matters</li><li>Long-term career growth potential</li><li>Competitive compensation and comprehensive benefits package</li></ul>Benefits<ul><li>Medical, dental, and vision insurance</li><li>401(k) retirement plan</li><li>Paid vacation, sick time, and holidays</li><li>Professional development opportunities</li><li>Additional benefits to be discussed during the interview process</li></ul>If you're an experienced litigation legal assistant seeking a stable firm, sophisticated work, and a team-oriented culture, we'd love to connect with you.Submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-09-04T00:00:00Z

Legal Assistant

San Juan Capistrano, CA
remote
Temporary / Contract
25.65 - 32 USD / Hourly
We are looking for a detail-oriented Legal Assistant to support litigation matters for a busy legal team in California. This Long-term Contract position is ideal for someone who thrives in a fast-paced environment, manages competing deadlines effectively, and brings strong organizational skills to daily legal support work. The role offers the opportunity to contribute to case preparation, filing activity, and attorney support while helping keep matters on track from start to finish. Responsibilities:• Prepare, review, and submit court documents through electronic filing systems while ensuring compliance with court rules and deadlines.• Maintain attorney calendars by tracking hearings, filing dates, meetings, and other case-related commitments.• Support civil litigation matters by organizing case files, monitoring deadlines, and assisting with document preparation.• Coordinate court filings and related legal paperwork with accuracy, timeliness, and attention to procedural requirements.• Manage correspondence, records, and case materials so information is easy to access and properly maintained.• Assist attorneys with drafting, formatting, and finalizing legal documents for active litigation matters.• Monitor filing confirmations, follow up on submission issues, and help resolve routine procedural questions as needed.
2026-08-31T00:00:00Z

Legal Practice Assistant

Irvine, CA
onsite
Temporary to Hire
37.4965 - 43.417 USD / Hourly
We are looking for a highly organized Legal Practice Assistant to support a busy Commercial Litigation team in Irvine, California. This contract opportunity is ideal for a legal support specialist with strong civil litigation experience who can manage court-related deadlines, prepare well-crafted legal documents, and provide dependable assistance to attorneys handling complex matters. The role offers the chance to work in a highly regarded law firm environment with exposure to both state and federal court procedures. Success in this position requires strong organizational skills, accuracy, and the ability to balance competing priorities in a fast-paced practice. Responsibilities: • Support one partner and two associates by coordinating daily administrative and litigation support activities across active matters. • Prepare, revise, and finalize legal documents to ensure formatting, citation style, and overall presentation meet court and firm standards. • Manage litigation calendars using calendaring software, track deadlines, and help attorneys stay current on key filing and court dates. • File pleadings and other case documents electronically with state courts and assist with filings in federal court as needed. • Research and confirm applicable court procedures, filing requirements, and local rules to support compliant submissions. • Organize case materials, maintain matter files, and monitor documentation for completeness and accuracy before submission. • Provide day-to-day practice support for commercial and civil litigation matters, helping the team stay organized and responsive. • Review documents carefully for errors in formatting, spacing, fonts, and other presentation details prior to filing or distribution.
2026-09-03T00:00:00Z

Resources and Referrals Assistant

Los Angeles, CA
onsite
Temporary / Contract
19 - 20 USD / Hourly
Position Overview A well-established nonprofit organization is seeking a Resources & Referrals Assistant to support families and community members by providing information, resources, and referrals to available programs and services. This position serves as a key point of contact for inquiries and requires someone who is customer-focused, organized, professional, and comfortable managing a high volume of calls while maintaining accurate records and confidentiality.Responsibilities <ul><li>Answer and manage high-volume incoming calls from families and community partners.</li><li>Provide information regarding available programs, services, and eligibility requirements.</li><li>Assist callers with referrals to appropriate community resources and childcare providers.</li><li>Accurately document interactions and maintain participant records in the database.</li><li>Respond to inquiries via phone, email, and other communication channels.</li><li>Schedule appointments and assist with program intake processes.</li><li>Perform data entry and administrative support tasks.</li><li>Maintain confidentiality of client information and ensure compliance with agency policies.</li><li>Collaborate with internal departments to ensure quality customer service.</li></ul>
2026-08-25T00:00:00Z