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6 results for Office Specialist in Fort Lauderdale, FL

Office Manager

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are currently partnering with a growing organization seeking an experienced Office Manager to lead day-to-day office operations and ensure an organized, efficient, and professional workplace. This role is ideal for a proactive, detail-oriented professional who thrives in a fast-paced environment, enjoys supporting leadership, and takes pride in creating seamless office operations. The Office Manager will play a key role in coordinating administrative functions, managing vendors and facilities, supporting employees, and helping the organization operate at its best. Responsibilities<ul><li>Manage the day-to-day operations of the office and serve as the main point of contact for administrative needs.</li><li>Oversee office supplies, equipment, vendors, and facility maintenance.</li><li>Coordinate calendars, meetings, travel arrangements, and company events.</li><li>Answer phones, greet visitors, and ensure a positive experience for clients and guests.</li><li>Support executives and department leaders with administrative tasks and special projects.</li><li>Assist with onboarding new employees, maintaining employee records, and coordinating office policies.</li><li>Process invoices, expense reports, and other administrative documentation.</li><li>Maintain organized filing systems, records, and office procedures.</li><li>Coordinate with vendors, building management, and service providers.</li><li>Identify opportunities to improve office processes and increase operational efficiency.</li></ul>
2026-07-02T00:00:00Z

Legal Assistant

Deerfield Beach, FL
onsite
Temporary / Contract
21.85 - 23 USD / Hourly
We are looking for a detail-oriented Legal Assistant to support a busy legal team in Florida. This Long-term Contract position with the potential to become permanent focuses on document management, preparing/reviewing responses to requests for production and mandatory disclosure, dealing with clients / attorneys, client file organization, and accurate administrative coordination in a well-organized office environment. The ideal candidate brings strong technical skills, sound judgment when handling sensitive records, and the ability to work effectively with attorneys, clients, and internal support staff. Responsibilities:• Organize, review, and classify client records and supporting materials to maintain accurate and accessible case files.• Enter case-related and client information into tracking and production systems with a high degree of accuracy and consistency.• Compile lists of outstanding records and follow up on missing documentation needed to complete legal files.• Draft and examine materials related to requests for production and mandatory disclosure responses before attorney review.• Communicate effectively with clients, attorneys, and internal team members regarding document status and case support needs.• Assist with the electronic filing and maintenance of legal documents while helping manage calendars and case deadlines as needed.• Use QuickBooks to save and manage files within the office’s production workflow and support accounting-related data entry for tracing matters.• Review financial and tax-related records, pleadings, and discovery materials to ensure information is properly organized and complete.
2026-07-10T00:00:00Z

Administrative Assistant

Miami, FL
onsite
Temporary to Hire
22 - 24 USD / Hourly
Bilingual Administrative Assistant (English/Spanish) Schedule: Tuesday – Saturday, 9:00 AM – 6:00 PM Location: Miami, FL Job Type: Contract-to-Hire Robert Half is seeking a professional and customer-focused Bilingual Administrative Assistant to support a busy real estate sales office in Miami. This is an excellent opportunity for someone who enjoys interacting with people, staying organized, and serving as the face of the office. The ideal candidate will be fluent in both English and Spanish and thrive in a fast-paced, client-facing environment.Responsibilities<ul><li>Greet clients, visitors, and team members in a professional and welcoming manner.</li><li>Serve as the first point of contact for the office, providing exceptional customer service in both English and Spanish.</li><li>Answer and direct incoming calls through a multi-line phone system and accurately relay messages.</li><li>Provide administrative support to sales leadership and office staff.</li><li>Maintain and coordinate calendars, appointments, and scheduling requests.</li><li>Enter, update, and maintain office records with a high degree of accuracy.</li><li>Prepare documents, correspondence, reports, and other administrative materials as needed.</li><li>Assist with filing, office organization, and general office operations.</li><li>Coordinate office supplies and help maintain a professional and organized workspace.</li><li>Support daily office activities and special projects as assigned.</li></ul>
2026-07-16T00:00:00Z

Administrative Assistant

Coconut Creek, FL
onsite
Temporary / Contract
17.1 - 19 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a Contract position based in Pompano Beach, Florida. This role focuses on maintaining accurate paper inventory records, entering data efficiently, and providing dependable administrative support across the office. The ideal candidate is comfortable using common business software, communicates clearly, and can adapt to a steady weekday schedule with occasional weekend coverage when needed. Responsibilities:• Maintain and update paper inventory information with a high level of accuracy in company systems and spreadsheets.• Enter operational data promptly and verify records to help keep inventory and administrative information current.• Provide general office support, including organizing documents, preparing routine paperwork, and assisting with administrative tasks as assigned.• Answer incoming calls in a courteous manner and direct inquiries to the appropriate team members.• Support front desk and receptionist-related duties to help ensure smooth day-to-day office workflow.• Use Excel, Word, and other standard office applications to create, update, and manage business records.• Assist the team during regular Monday through Friday business hours and provide occasional weekend support when required.
2026-07-15T00:00:00Z

Administrative Assistant

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Robert Half is seeking an organized and dependable Administrative Assistant to support the daily operations of a busy office. This position is ideal for someone who enjoys keeping things organized, assisting multiple team members, and handling a variety of administrative responsibilities. What You’ll Do<ul><li>Manage calendars, meetings, and appointment scheduling</li><li>Answer and direct incoming calls and emails</li><li>Prepare documents, reports, spreadsheets, and correspondence</li><li>Maintain organized electronic and paper filing systems</li><li>Enter and update information in company databases</li><li>Coordinate office supplies, mail, and deliveries</li><li>Assist with meeting preparation and take notes when needed</li><li>Support managers and team members with day-to-day administrative tasks</li><li>Communicate with clients, vendors, and internal departments</li><li>Help maintain an organized and professional office environment</li></ul>
2026-07-17T00:00:00Z

Administrative Assistant

Boca Raton, FL
onsite
Temporary to Hire
21.85 - 25.3 USD / Hourly
We are looking for an experienced Administrative Assistant to support a busy real estate office in Florida. This contract-to-permanent opportunity is ideal for someone who thrives in a high-energy workplace, stays organized under pressure, and communicates effectively with both clients and internal leadership. The role will provide direct support to office leadership while also assisting the broader corporate office as priorities shift. Success in this position requires sound judgment, strong follow-through, and the ability to manage multiple administrative and client-facing tasks with accuracy. Responsibilities:• Provide day-to-day administrative support to office leadership while remaining available to assist other members of the leadership team as needed.• Prepare business documents, reports, letters, and presentation materials using Microsoft Office applications, with a strong emphasis on Excel, Word, and Outlook.• Maintain organized physical and digital filing systems for property listings, client records, and office documentation in accordance with company standards.• Enter and update seller, buyer, and listing information across company databases, including new listings, pricing updates, status changes, extensions, and open house details.• Coordinate the development and production of marketing collateral such as brochures, presentation packages, newspaper placements, and magazine advertising materials.• Handle incoming office calls, respond to routine inquiries, and direct communications appropriately to support smooth front-office operations.• Assist with drafting standard client correspondence and, when needed, help prepare listing or sales-related documents.• Oversee general office organization by monitoring supplies, arranging stationery needs, and helping resolve routine issues with office equipment such as printers or fax machines.• Support client hospitality and appointment-related needs by helping maintain a detail-focused and welcoming office environment.
2026-07-17T00:00:00Z