Office Specialist Jobs in Fort Lauderdale, FL

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Office Manager

North Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are seeking an experienced and highly organized Office Manager to oversee daily office operations and provide administrative support to ensure the workplace runs efficiently. The ideal candidate is proactive, personable, and comfortable managing multiple responsibilities at once. This role will serve as a central point of contact for employees, vendors, visitors, and leadership while helping maintain an organized and professional office environment. Responsibilities<ul><li>Oversee daily office operations and ensure the workplace runs smoothly</li><li>Serve as the main point of contact for office-related needs</li><li>Manage office supplies, equipment, inventory, and vendor relationships</li><li>Coordinate maintenance, repairs, deliveries, and facility-related requests</li><li>Greet visitors and provide general front-office support when needed</li><li>Assist with scheduling meetings, conference rooms, and company events</li><li>Support leadership and employees with administrative needs</li><li>Prepare correspondence, reports, spreadsheets, and other documents</li><li>Assist with invoices, expense reports, purchase orders, and basic bookkeeping functions</li><li>Coordinate onboarding logistics for new employees, including workspace preparation and office access</li><li>Maintain office files, records, and internal documentation</li><li>Assist with HR and operational projects as needed</li><li>Help develop and maintain office procedures and administrative processes</li><li>Coordinate company meetings, lunches, events, and employee activities</li><li>Handle confidential information with professionalism and discretion</li></ul>
2026-10-23T00:00:00Z

Office Manager/Legal Administrator

South Miami, FL
onsite
Temporary to Hire
23.75 - 25 USD / Hourly
We are looking for an organized and detail-focused Office Manager/Legal Administrator to support the daily operations of a small law firm in South Miami, Florida. This contract-to-permanent position is ideal for someone who combines administrative leadership with hands-on legal office experience and can keep workflows running smoothly in a fast-paced environment. The person in this role will oversee core office functions, coordinate billing and filing activities, and help maintain an efficient, well-organized setting for attorneys and staff. Responsibilities: • Direct daily administrative activities for a small legal office, ensuring operations remain efficient and well coordinated. • Manage firm billing processes, including invoice preparation, monthly billing support, and timely processing of office expenses. • Oversee legal file organization and maintain accurate records across physical and electronic document systems. • Prepare and submit court-related documents through e-filing platforms while tracking deadlines and filing status. • Coordinate calendars, schedule meetings, and arrange office services to support attorneys and internal staff. • Monitor inventory levels and handle purchasing of office supplies to keep the workplace fully stocked and functional. • Support staff oversight by helping organize assignments, maintain office procedures, and promote smooth day-to-day collaboration. • Serve as a central point of contact for phone coverage and general office communications, responding courteously to routine inquiries.
2026-11-09T00:00:00Z

Office Services Associate

Miami, FL
onsite
Temporary / Contract
19.44 - 22 USD / Hourly
We are looking for an Office Services Associate to support daily document production, mail handling, and related back-office operations for a client site in Miami, Florida. This is a Contract position suited for someone who thrives in a fast-paced, detail-oriented setting and takes pride in delivering accurate, timely service. The role also provides cross-functional support across office operations, including intake, hospitality, reception, facilities, and basic audio/visual assistance as needed. Responsibilities: • Maintain accurate records and tracking logs for incoming assignments and completed office services work. • Review service requests for completeness before starting projects to ensure instructions, timing, and output expectations are clear. • Handle copy, scanning, document intake, and mailroom tasks in accordance with site procedures and service standards. • Sequence assignments effectively so urgent and deadline-driven work is processed in the correct order. • Coordinate with clients and leadership when priorities shift, deadlines are at risk, or clarification is needed on a request. • Deliver completed work within established turnaround times for acceptance, production, and distribution. • Resolve routine copier, scanner, and mail equipment issues and escalate more complex problems when necessary. • Replenish paper, toner, and other production materials while using supplies responsibly and efficiently. • Perform quality checks on finished output to confirm accuracy, presentation, and completeness. • Support a physically active work environment by standing for extended periods and moving materials weighing up to 50 pounds as part of daily operations.
2026-11-06T00:00:00Z

Office Manager - Part Time

Fort Lauderdale, FL
onsite
Permanent / Full Time
26000 - 29120 USD / Yearly
We are looking for a part-time Office Manager to support daily operations and help create an organized, welcoming workplace in Fort Lauderdale, FL. This role is ideal for someone who enjoys balancing administrative coordination, office logistics, and employee support while keeping priorities on track. The successful candidate will bring strong attention to detail, sound judgment, and a proactive approach to maintaining an efficient office environment. This role is part-time, 20 hours per week onsite Monday - Thursday. $25-$29/hr. Responsibilities:• Monitor workplace inventory levels, purchase needed materials, and ensure essential office and kitchen supplies remain available.• Organize internal gatherings such as team lunches, meetings, employee activities, and other in-office events to support engagement and smooth coordination.• Process incoming and outgoing correspondence, oversee package and shipment handling, and arrange orders for business cards and related office materials.• Maintain shared spaces by supporting kitchen orderliness, general tidiness, and the overall appearance of the office.• Provide day-to-day administrative assistance through calendar coordination, meeting scheduling, travel planning, and accurate recordkeeping.• Support conference and event preparation by arranging logistics, coordinating travel details, and preparing printed, assembled, and shipped materials as needed.• Manage relationships with external service providers by tracking schedules, maintaining vendor information, and following up on contract or renewal timelines.• Assist with planning volunteer initiatives and company-supported community events, helping ensure details are organized and communicated effectively.
2026-10-20T00:00:00Z

Administrative Assistant

Miami Beach, FL
onsite
Temporary to Hire
0 - 0 USD / Yearly
We are looking for an experienced Administrative Assistant to support daily office operations in Miami Beach, Florida. This Contract to permanent opportunity is ideal for someone who enjoys creating order, managing front-desk communication, and keeping administrative tasks moving efficiently. The person in this role will serve as a key point of contact for visitors and callers while providing dependable clerical and data support across the office. Responsibilities: • Welcome visitors, handle front-desk activity, and create a detail-oriented first impression for the office. • Manage incoming phone calls, direct inquiries to the appropriate contacts, and relay messages accurately and promptly. • Perform a variety of administrative tasks such as organizing files, preparing documents, and maintaining office records. • Enter, update, and verify information in internal systems with a strong focus on accuracy and timeliness. • Coordinate general office support activities to help ensure smooth day-to-day operations. • Assist with scheduling, correspondence, and routine clerical duties for team members and leadership as needed. • Maintain orderly administrative processes and help track important information, documents, and follow-up items.
2026-11-06T00:00:00Z

Administrative Assistant

Delray Beach, FL
onsite
Permanent / Full Time
50000 - 55000 USD / Yearly
Administrative AssistantPosition SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and provide administrative support to leadership and team members. This role requires strong communication skills, the ability to manage multiple priorities, and a proactive approach to ensuring the office runs efficiently.Key Responsibilities<ul><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Answer and direct phone calls, emails, and other correspondence.</li><li>Prepare, edit, and format documents, presentations, and reports.</li><li>Maintain organized filing systems, both electronic and physical.</li><li>Coordinate travel arrangements, including flights, hotels, and itineraries.</li><li>Assist with meeting logistics, including agendas, materials, and meeting notes.</li><li>Process expense reports and support basic invoice and purchase order administration.</li><li>Serve as a point of contact for vendors, clients, and internal stakeholders.</li><li>Order and maintain office supplies and equipment.</li><li>Assist with special projects and other administrative tasks as assigned.</li></ul>
2026-10-20T00:00:00Z

Executive Assistant

Fort Lauderdale, FL
remote
Temporary / Contract
33.25 - 38.5 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support the CEO. This contract position requires a detail-oriented candidate with relevant experience who can manage complex scheduling needs, coordinate travel logistics, and help keep executive priorities organized and moving forward. The ideal candidate is detail-oriented, responsive, and comfortable supporting leadership across the East Coast time zone, with occasional travel as needed. Responsibilities:• Oversee executive calendars by scheduling appointments, resolving conflicts, and ensuring leaders are prepared for daily commitments.• Arrange domestic and, when needed, business travel by securing flights, lodging, ground transportation, and related itineraries.• Coordinate executive meetings by organizing logistics, confirming attendance, and helping maintain well-structured agendas.• Prepare and distribute travel plans, meeting details, and scheduling updates so leaders have accurate information at all times.• Serve as a central point of administrative coordination, keeping priorities organized and supporting day-to-day executive operations.• Monitor shifting schedules and adjust plans quickly to accommodate changing business needs and time-sensitive requests.• Support leadership across East Coast working hours and provide dependable assistance with occasional travel-related needs.• Maintain discretion while handling sensitive scheduling, communication, and administrative matters.
2026-11-09T00:00:00Z

Executive Assistant

Fort Lauderdale, FL
onsite
Permanent / Full Time
95000 - 135000 USD / Yearly
We are looking for an experienced Executive Assistant to support senior leadership in Fort Lauderdale, Florida. This position is ideal for someone who thrives in a dynamic environment, handles sensitive matters with sound judgment, and keeps competing priorities organized. The right candidate will bring strong follow-through, excellent communication skills, and the ability to manage both daily executive support and longer-term coordination needs. Responsibilities: • Oversee a high-volume executive calendar, adjusting schedules as priorities shift while maintaining discretion in all communications and planning. • Arrange domestic and international travel, including air, hotel, ground transportation, and detailed itineraries to ensure smooth business trips. • Act as a trusted partner to senior leadership by helping manage priorities, anticipating needs, and keeping critical initiatives moving forward. • Lead assigned projects from initial planning through final completion, working independently and providing updates when needed. • Coordinate logistics for company gatherings and special events, including large annual retreats, employee functions, client engagements, and culture-focused activities. • Respond quickly to urgent day-to-day requests while also identifying upcoming deadlines, potential conflicts, and areas requiring advance preparation. • Monitor open action items and drive follow-up with internal teams to support timely completion of executive and business priorities. • Support meeting preparation by organizing materials, scheduling discussions, and helping ensure key stakeholders are aligned in advance.
2026-11-09T00:00:00Z

8 results for Office Specialist in Fort Lauderdale, FL