34 results for Sr Executive Assistant in Flemington, NJ

Sr. Administrative Assistant

Bridgewater, NJ
onsite
Permanent
60000 - 75000 USD / Yearly
This position is paying between $60,000-75,000 base benefits: medical, dental, vision, 401K retirement plan, profit sharing and performance bonuses Our client in the Bridgewater area is looking for an Administrator for their team! This role is fully in office Monday-Friday with standard hours of 8-5pm. Responsibilities include assisting with document management, preparing a variety of business communications, supporting key team members with proposals and project deliverables, and coordinating administrative tasks such as scheduling and travel. This role also involves collaborating across departments on basic financial matters, supporting compliance efforts, and facilitating smooth office operations through effective organization and communication. Proficiency in standard office software and equipment is required. and is looking for a
2026-03-03T00:00:00Z

Executive Assistant

Whitehall, PA
onsite
Temporary
23 - 25 USD / Hourly
Robert Half is seeking a highly organized and proactive Executive Assistant to support senior management. This role requires exceptional communication and multitasking skills, strong attention to detail, and the ability to handle confidential information. The Executive Assistant will play a key role in facilitating daily operations and driving organizational efficiency. Responsibilities:<ul><li>Manage calendars, schedule meetings, and coordinate travel arrangements for executives</li><li>Prepare and edit correspondence, reports, and presentations</li><li>Serve as the primary point of contact between executives and internal/external stakeholders</li><li>Organize and prioritize incoming communication, ensuring timely responses</li><li>Assist with expense reporting and invoice processing</li><li>Plan and execute events, meetings, and special projects</li><li>Maintain a high level of professionalism and discretion</li></ul>
2026-02-13T00:00:00Z

Executive Assistant

Berwyn, PA
onsite
Contract / Temporary to Hire
33 - 33 USD / Hourly
We are looking for a highly organized and attentive Executive Assistant to join a team in Wayne, Pennsylvania. In this role, you will provide essential administrative support to executives within a collaborative and fast-paced environment. This is a Contract to permanent position with opportunities for career growth. Responsibilities:• Manage executive calendars, ensuring all appointments and meetings are scheduled effectively.• Coordinate comprehensive travel arrangements, including booking flights, accommodations, and transportation.• Prepare for executive meetings by organizing materials, agendas, and managing follow-ups.• Act as a liaison between executives and internal or external stakeholders, maintaining integrity and confidentiality.• Handle expense reports and reconciliation using tools like Concur.• Organize and prioritize incoming communication, ensuring timely responses and resolutions.• Support the team with various administrative tasks to enhance operational efficiency.• Maintain detailed records and documentation for internal tracking and reporting.• Collaborate with other executive assistants to foster a positive and supportive work environment.• Utilize software tools like Zoom and the Office Suite for scheduling, communication, and documentation.
2026-03-05T00:00:00Z

Executive Assistant

New York, NY
onsite
Temporary
25.65 - 27 USD / Hourly
We are looking for an Executive Assistant to join our team in New York, New York on a contract basis. In this role, you will provide high-level administrative support to the Chief Communications Officer and two other senior executives, with a focus on managing schedules and expenses. This position offers an excellent opportunity to work in a dynamic and fast-paced entertainment industry environment. Responsibilities:• Oversee and coordinate complex calendars, ensuring seamless scheduling of meetings, calls, and events.• Arrange travel accommodations, including flights, lodging, and transportation, for assigned executives.• Process and manage expense reports accurately and in a timely manner using Concur.• Provide day-to-day administrative support, including handling correspondence and meeting preparation.• Collaborate with internal teams to ensure smooth communication and operational efficiency.• Assist in organizing executive meetings by preparing agendas and documenting minutes as needed.• Maintain confidentiality while managing sensitive information related to executive activities.• Utilize Google Workspace tools to support various administrative tasks and streamline workflows.• Monitor deadlines and prioritize tasks to meet the needs of executives effectively.• Adapt quickly to shifting priorities and demands in a high-profile environment.
2026-03-03T00:00:00Z

Executive Assistant

New York, NY
onsite
Temporary
47.5 - 55 USD / Hourly
We are looking for an experienced Executive Assistant to join our dynamic team in New York, New York. This role offers a long-term contract opportunity to provide high-level administrative support to two Managing Directors in the fast-paced investment banking industry. The ideal candidate will excel in organization, communication, and adaptability, thriving in a hybrid work environment with a blend of onsite and remote responsibilities. Responsibilities: • Manage complex and high-volume calendars for two Managing Directors, ensuring seamless scheduling and prioritization. • Coordinate and book domestic and international travel arrangements, including transportation and accommodations. • Prepare, process, and track expense reports with accuracy and attention to detail. • Create, edit, and refine PowerPoint presentations tailored for executive-level meetings. • Provide comprehensive support in a demanding investment banking environment, demonstrating familiarity with industry-specific terminology. • Adapt to a paperless office setup and quickly learn and navigate digital systems and technologies. • Uphold high levels of discretion and professionalism when handling sensitive information. • Collaborate with executives and team members to ensure efficient day-to-day operations. • Participate in fingerprinting and onboarding processes as required for compliance. • Assist in cross-training to ensure a smooth transition during leave coverage.
2026-03-04T00:00:00Z

Executive Assistant

New York, NY
onsite
Temporary
19 - 22 USD / Hourly
We are looking for a skilled Executive Assistant to join our team in New York, New York. This contract position offers the opportunity to support office operations and deliver exceptional customer service in a fast-paced environment within the real estate and property industry. The role involves a variety of administrative tasks and provides critical support to ensure the smooth functioning of the workplace. Responsibilities: • Welcome clients, visitors, and applicants upon arrival, ensuring security protocols are followed and issuing visitor passes as needed. • Coordinate and set up meeting and conference rooms, including arranging catering services, preparing equipment, and requesting housekeeping or building services. • Manage general administrative tasks such as distributing mail, packages, and faxes, along with maintaining office supplies inventory. • Track and organize incoming and outgoing mail, freight, and packages, and arrange messenger services when required. • Provide hospitality services for guests, including making transportation arrangements, securing tickets, and handling reservations. • Solve routine problems using established procedures, with limited discretion and close supervision. • Ensure tasks are completed efficiently by adhering to detailed methods and processes. • Deliver high-quality customer service in alignment with workplace experience standards.
2026-02-24T00:00:00Z

Executive Assistant

Plymouth Meeting, PA
onsite
Contract / Temporary to Hire
25 - 30 USD / Hourly
We are looking for a detail-oriented Executive Assistant to join a team in Conshohocken, Pennsylvania. In this role, you will provide high-level administrative support to two executives in the leasing department, ensuring smooth operations and effective communication. This is a Contract position with the possibility of transitioning into a long-term role based on performance. Responsibilities:• Prepare and edit Letters of Intent and other documents, incorporating specific details.• Manage and update site plans, marketing materials, and company website content to ensure accurate and engaging information.• Organize and attend industry trade shows twice annually, representing the company professionally.• Coordinate travel arrangements and logistics for company events, meetings, and executive travel.• Conduct market research to support representatives, including creating prospect lists and preparing presentations.• Generate and distribute reports, demographic maps, and competition analyses as required.• Handle incoming calls by directing them to the appropriate parties or providing relevant information.• Assist with planning company events and meetings, ensuring all details are meticulously managed.• Utilize software tools like Microsoft Office Suite, Adobe Acrobat, and Google Earth to fulfill administrative and marketing tasks.
2026-02-27T00:00:00Z

Executive Assistant

Norristown, PA
onsite
Permanent
0 - 0 USD / Yearly
Robert Half is looking for a skilled Executive Assistant to provide comprehensive support to senior leadership in a fast-paced environment. This Executive Assistant role involves managing administrative operations, facilitating communication with stakeholders, and ensuring organizational priorities are met efficiently. The ideal candidate will possess exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion. Responsibilities:<ul><li>Organize and oversee complex scheduling, including calendar management, coordinating meetings, and arranging travel across multiple time zones.</li><li>Prepare high-quality presentations, briefing materials, and reports for leadership, franchise partners, and external stakeholders.</li><li>Act as a point of contact, screening calls, drafting thorough correspondence, and maintaining confidentiality.</li><li>Coordinate Board of Directors meetings, investor updates, and track action items from executive sessions.</li><li>Assist in financial processes such as budgeting, forecasting, audits, and reporting while tracking key performance metrics.</li><li>Facilitate cross-functional projects involving finance, operations, franchise development, and executive leadership.</li><li>Serve as a liaison between executives and franchise owners/operators to ensure seamless communication.</li><li>Manage expense reporting, invoices, and maintain organized filing systems for digital and physical documentation.</li><li>Implement administrative tools and workflows to enhance operational efficiency and streamline processes.</li></ul>
2026-02-20T00:00:00Z

Senior Administrative Assistant

Philadelphia, PA
onsite
Temporary
20.9 - 23 USD / Hourly
We are looking for an experienced Senior Administrative Assistant to join our Inspections team on a long-term contract basis. This role is based in the Greater Philadelphia Region and offers an excellent opportunity to contribute to a dynamic organization. The ideal Senior Administrative Assistant candidate will excel at managing schedules, maintaining records, and ensuring operations run smoothly. What you get to do every single day:• Oversee the daily scheduling, routing, and tracking of inspection activities across the portfolio.• Coordinate with inspectors to optimize appointment times and ensure efficient access.• Schedule and reschedule inspections as necessary to accommodate changes and meet deadlines.• Compile detailed reports and monitor compliance benchmarks within the organization.• Maintain and update database records and spreadsheets to ensure accuracy.• Support the preparation of monthly inspection metrics and summaries for supervisors.• Follow up with property owners and residents to address outstanding issues and ensure timely communication.• Handle sensitive and confidential information with discretion.• Assist with special projects and organizational initiatives as needed.• Perform additional administrative tasks as requested to support team operations.
2026-02-05T00:00:00Z

Senior Administrative Assistant

Princeton, NJ
onsite
Temporary
30 - 33 USD / Hourly
We are looking for a detail-oriented Senior Administrative Assistant to join our team on a contract basis in Princeton, New Jersey. In this role, you will provide essential administrative support, ensuring smooth office operations and effective communication across teams. This position requires proficiency in managing calendars, handling confidential documents, and performing data entry tasks with accuracy. Responsibilities:<ul><li>Organize and manage confidential tax documents and financial records</li><li>Schedule and coordinate meetings between company staff, accounting teams, and external tax professionals</li><li>Track important tax filing and compliance deadlines</li><li>Assist with data entry and review to ensure accurate and up-to-date financial records</li><li>Support internal teams and communicate with vendors/clients to gather, verify, and process tax-related information</li><li>Maintain both electronic and physical filing systems</li><li>Respond to inquiries regarding tax documentation, deadlines, and processes</li><li>Provide administrative support to accounting and finance teams during peak tax season</li><li>Uphold strict confidentiality and data security in all administrative tasks</li></ul>
2026-03-02T00:00:00Z

Sr Financial Analyst

Princeton, NJ
onsite
Permanent
100000 - 120000 USD / Yearly
We are seeking a driven Senior Financial Analyst for our client based in Princeton, New Jersey. In this role, you will support financial planning, analysis, and reporting efforts while delivering meaningful insights that help guide strategic decisions. This position provides the opportunity to partner closely with senior leadership, private equity stakeholders, and cross‑functional teams to advance the organization’s financial objectives. Responsibilities:• Conduct in‑depth financial analysis, including reviewing financial statements, performing scenario modeling, and identifying key trends.• Build and maintain sophisticated financial models to support strategic initiatives and resource planning.• Develop dashboards and standardized reporting tools using Excel, Power BI, and other analytics platforms to produce clear, actionable insights.• Track and evaluate key performance indicators (KPIs) and operational drivers to highlight opportunities for improvement.• Assist in the budgeting process by collaborating with department leaders to align spending with organizational priorities.• Prepare monthly management discussion & analysis (MD&A) reports for senior leadership and relevant stakeholders.• Work across departments to ensure financial data is consistent, accurate, and aligned with reporting standards.• Support the preparation of financial presentations and reports for board meetings and other executive forums.• Contribute to long‑range planning by creating dynamic models and evaluating various growth scenarios.• Identify opportunities to enhance reporting processes and design new tools that improve data visibility and analytical efficiency.
2026-03-05T00:00:00Z

Sr. Associate

New York, NY
onsite
Permanent
140000 - 200000 USD / Yearly
Our client is a fast-growing boutique law firm representing owners, developers, condominiums, cooperatives, contractors, and high-net-worth clients in complex real estate and construction matters. It handles high-stakes litigation and sophisticated transactional work, including RPAPL §881 access proceedings, DOB/LL11 issues, construction defect disputes, and real estate–driven commercial matters. We are seeking a litigation attorney who operates with autonomy, judgment, and a partner-level mindset. You must be able to run matters independently, communicate directly with clients, and think strategically across both litigation and transactional dimensions. This is a role for someone who wants responsibility, speed, meaningful client interaction, and the ability to shape the firm's future as we scale. Responsibilities:• Manage all aspects of litigation cases, including drafting pleadings, motion practice, conducting discovery, negotiating settlements, and preparing for trial.• Handle specialized matters such as §881 access proceedings, construction disputes, indemnity and insurance issues, DOB/LL11 matters, and commercial real estate litigation.• Draft and negotiate real estate and construction-related agreements, including license/access agreements and construction contracts.• Represent clients in court by attending court conferences, arguing motions, and advocating effectively on behalf of clients.• Communicate directly with clients, including developers, owners, and investors, providing strategic legal advice tailored to their business goals.• Develop litigation strategies that align with client objectives while managing risk and cost.• Conduct and oversee discovery processes, including document review and depositions.• Contribute to the firm’s growth by building internal templates, workflows, and processes to improve efficiency and client service.
2026-02-20T00:00:00Z

Senior Legal Assistant

New York, NY
onsite
Permanent
85000 - 100000 USD / Yearly
About the OrganizationA global leader in academic and professional publishing, this organization supports researchers, healthcare professionals, and educators through trusted brands, innovative platforms, and technology-enabled products. With a long history of advancing knowledge and open research, the organization partners closely with the communities it serves to share insights and drive progress worldwide. About the RoleThe Senior Legal Assistant provides administrative and corporate governance support, with additional legal and operational assistance to the U.S. legal team. The role plays a key part in supporting governance, compliance, and legal operations for the U.S. market. Key ResponsibilitiesAdministrative & Corporate Governance (Primary Focus) <ul><li>Manage calendars, travel, expenses, meetings, and document preparation</li><li>Maintain physical and electronic files and office operations</li><li>Prepare presentations and spreadsheets</li><li>Support U.S. corporate governance, including maintaining corporate records, preparing minutes and consents, and coordinating state filings</li><li>Monitor compliance alerts and assist with KYC and related requests</li></ul>Legal & Operational Support<ul><li>Provide administrative support for contracts, litigation, and projects</li><li>Review and route subpoenas, complaints, and legal notices</li><li>Assist with document production, intercompany agreements, M&A due diligence, and legal research</li><li>Support trademark administration, risk management, and learning programs</li><li>Manage legal databases, document systems, and departmental materials</li></ul>
2026-02-24T00:00:00Z

Administrative Asst/Exec. Asst 2

Woodbridge, NJ
onsite
Temporary
25 - 28 USD / Hourly
Position Summary:The Property Administrator supports daily operations of commercial or residential properties, ensuring smooth coordination between tenants, vendors, and property management. This role is responsible for administrative support, lease coordination, maintenance scheduling, and accurate financial/operational record‑keeping. Key ResponsibilitiesTenant & Customer Support<ul><li>Serve as the primary point of contact for tenants regarding inquiries, service requests, lease questions, and building procedures.</li><li>Track, log, and follow up on maintenance and repair requests to ensure timely completion.</li><li>Assist with tenant onboarding, move-ins/move-outs, and communication of building policies.</li></ul>Administrative & Operational Support<ul><li>Maintain accurate property files, vendor contracts, certificates of insurance, and compliance documentation.</li><li>Prepare correspondence, memos, notices, and property communication for management and tenants.</li><li>Assist in scheduling inspections, site visits, and preventive maintenance services.</li></ul>Financial & Lease Administration<ul><li>Process invoices, track expenses, and assist with monthly financial reporting.</li><li>Support lease administration, including abstracting lease terms, updating rent schedules, and maintaining databases.</li><li>Assist with annual budgeting activities and reconciliation processes (e.g., CAM, utilities).</li></ul>Vendor & Facilities Coordination<ul><li>Liaise with contractors and vendors for property services, repairs, and scheduled maintenance.</li><li>Verify completion of work orders and maintain accurate records of service logs.</li><li>Ensure compliance with building safety, security, and regulatory standards.</li></ul>eQualifications<ul><li>2–4 years of administrative or property management experience preferred.</li><li>Working knowledge of property management systems (e.g., Yardi, MRI, AppFolio) preferred.</li><li>Strong proficiency in Microsoft Office (Excel, Outlook, Word).</li><li>Excellent communication, organizational, and multitasking abilities.</li><li>Ability to interact professionally with tenants, vendors, and internal teams.</li></ul>
2026-03-04T00:00:00Z

Executive Travel & Expense Manager

New York, NY
onsite
Temporary
35 - 37 USD / Hourly
We are seeking a highly organized and proactive Executive Travel & Expense Manager to support senior-level executives on a fast-paced trading floor. This role is responsible for owning all travel and expense management through Concur while providing high-touch executive support in a dynamic, high-volume environment. This is a 3–4 month leave coverage opportunity. The position requires 5 days per week in the office (8:00 AM – 5:00 PM). Work from home is not supported. The ideal candidate has current, hands-on Concur experience (no exceptions), thrives under pressure, communicates confidently, and can navigate challenging personalities while remaining professional and composed. Key Responsibilities<ul><li>Own travel and expense management for multiple executives using Concur (Travel & Expense).</li><li>Book complex domestic and international travel arrangements, including last-minute changes.</li><li>Process a high volume of expense reports with accuracy, efficiency, and attention to detail.</li><li>Provide proactive email management and ongoing communication throughout the day.</li><li>Manage executive calendars, coordinate meetings, and resolve scheduling conflicts.</li><li>Organize logistics for client and internal meetings, including scheduling, catering, and room setup.</li><li>Operate effectively in a fast-paced trading floor environment with frequent interruptions and high noise levels.</li><li>Partner with the administrative team to provide backup coverage and ensure seamless support.</li><li>Maintain professionalism at all times when representing client-facing executives.</li><li>Demonstrate flexibility as coverage assignments may shift to meet evolving business needs.</li><li>Ensure reliable attendance and punctuality.</li></ul>
2026-03-03T00:00:00Z

Administrative Assistant

Secaucus, NJ
onsite
Temporary
18.2115 - 21.087 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Jersey City, New Jersey. In this contract position, you will play a vital role in supporting a dynamic sales team and ensuring smooth day-to-day operations. This role requires excellent organizational skills, attention to detail, and the ability to multitask effectively in a fast-paced environment. Responsibilities:• Provide administrative support to a high-volume sales team, assisting with daily operations and tasks.• Accurately enter and release orders using SalesPad and Microsoft Dynamics, ensuring data integrity and timely processing.• Monitor shipment statuses, identify delays, and implement proactive solutions to resolve order-related issues.• Coordinate shipping logistics, including label preparation and sample shipments, to streamline delivery processes.• Maintain office supplies and snacks inventory, placing orders as needed to support team productivity.• Build and maintain positive relationships with sales staff, management, customers, and external vendors.• Respond to inquiries and provide excellent customer service to internal and external stakeholders.• Perform general administrative duties, including data entry and receptionist tasks, to ensure efficient office operations.• Collaborate with team members to address ad hoc requests and support business priorities.
2026-03-03T00:00:00Z

Administrative Assistant

Bridgewater, NJ
onsite
Temporary
24 - 25 USD / Hourly
We are looking for a dedicated Healthcare Administrative Assistant to join our team in the Bridgewater, New Jersey area. This is a long-term contract position that requires exceptional organizational skills, attention to detail, and the ability to efficiently manage administrative tasks in an environment that values precision and thoroughness. The ideal candidate will have experience supporting departmental operations and ensuring smooth workflow processes. Responsibilities:• Provide comprehensive administrative support to ensure seamless operations within the department.• Accurately transcribe meeting notes and distribute them as needed.• Assist in processing applications by verifying details, auditing information, and identifying missing documentation.• Perform precise data entry tasks, including uploading and linking documents within relevant systems.• Collaborate with team members to ensure all credentialing requirements are met.• Maintain records and databases related to medical and provider credentialing.• Communicate effectively with healthcare professionals regarding credentialing and compliance.• Audit and update credentialing databases to ensure accuracy and completeness.• Handle sensitive information with discretion and maintain confidentiality.
2026-03-03T00:00:00Z

Administrative Assistant

Bath, PA
onsite
Permanent
33000 - 45000 USD / Yearly
Our client is seeking a highly skilled Administrative Assistant to provide advanced clerical and administrative support to an executive leader or department. This role requires strong judgment, discretion, and the ability to work independently while managing multiple complex projects. Key Responsibilities<ul><li>Prepare and generate correspondence, memos, agendas, minutes, permits, reports, and other documents.</li><li>Serve as receptionist and executive assistant, handling inquiries and providing information on organizational policies and procedures.</li><li>Manage schedules, meetings, travel arrangements, and event coordination.</li><li>Create, update, and maintain filing systems, reports, manuals, forms, and records.</li><li>Handle incoming/outgoing mail, phone calls, and public inquiries.</li><li>Support billing functions, including collections, delinquencies, monthly reporting, and annual submissions.</li><li>Maintain office supply inventory and process orders for various departments.</li><li>Review reports, plans, and applications for accuracy.</li><li>Liaise with internal staff, external agencies, and the general public on behalf of leadership.</li><li>Assist with special events and projects as needed.</li><li>Operate a full range of office equipment and assist other employees in its use.</li><li>Provide switchboard coverage and support interns when required.</li><li>Perform specialized clerical work, including tasks requiring knowledge of legal terminology.</li><li>Carry out additional administrative tasks as assigned by leadership.</li></ul>
2026-02-11T00:00:00Z

Administrative Assistant

Woodbridge, NJ
onsite
Temporary
20.9 - 24.2 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team. This is a contract position that will run through the university's commencement event. The role requires working onsite, Monday through Friday, in a focused and business casual environment. Responsibilities:• Respond to inquiries from students, families, and staff regarding the commencement event.• Update parking registration details accurately in the system.• Verify delivery of tickets to families and ensure any issues are addressed.• Provide general office support, including organization and administrative tasks.• Assemble packages and materials for volunteers assisting with the event.• Guide students with graduation-related questions and processes.
2026-03-05T00:00:00Z

Administrative Assistant

Parsippany, NJ
onsite
Permanent
50000 - 55000 USD / Yearly
A reputable educational organization is seeking an Administrative Assistant to support school leadership and keep daily operations running smoothly. This role requires someone highly organized, professional, and comfortable multitasking in a busy school environment. Responsibilities include:<ul><li>Welcoming visitors, checking identification, and maintaining a professional front desk atmosphere</li><li>Answering and directing phone calls, taking messages as needed</li><li>Keeping the front office and lobby neat and orderly</li><li>Tracking daily attendance for staff and students and submitting reports to HR</li><li>Assisting faculty with administrative tasks such as copying, distributing notices, and preparing documents</li><li>Helping parents navigate the school’s online portal</li><li>Ensuring compliance with sign‑in procedures and security systems</li><li>Coordinating room bookings, updating the schoolwide calendar, and managing the VP’s schedule</li><li>Supporting safety procedures, including fire drill attendance and missing‑student response steps</li><li>Partnering with custodial staff for school events</li><li>Sending schoolwide communications when approved</li><li>Processing business office forms and routing documents for signatures</li><li>Entering and tracking staff time‑off requests in ADP</li><li>Performing additional duties as needed</li></ul>
2026-03-03T00:00:00Z

Administrative Assistant

Plymouth Meeting, PA
onsite
Permanent
55000 - 63000 USD / Yearly
We are working on a confidential search for an Administrative Assistant with real estate/leasing expertise. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, coordinate travel arrangements, draft tenant documents, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant will be essential in ensuring the smooth coordination of tenant communications, lease documentations, and all clerical requests. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Coordinate conference calls· Prepare leasing reports/statements· Calendar Management· Benefits Administration· Draft internal/external correspondence· Point of contact for outside vendors· Provide research as needed
2026-02-24T00:00:00Z

Administrative Assistant

Roseland, NJ
onsite
Permanent
65000 - 75000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to provide operational and office support for a residential real estate company in Roseland, New Jersey. In this role, you will contribute to the efficient functioning of multiple apartment communities by ensuring smooth communication and organized workflows. Your efforts will play a key part in supporting both property teams and corporate operations. Responsibilities: • Manage and maintain organized files, calendars, reports, and office supplies to ensure seamless daily operations. • Assist in handling leasing and resident documentation, including move-in/move-out processes, notices, and communication. • Update and monitor trackers for work orders, renewals, compliance documents, and portfolio-wide reports. • Coordinate schedules, meetings, events, and logistics for property-related activities. • Maintain accurate records and support the preparation of compliance and audit documentation. • Respond to resident inquiries promptly and provide excellent customer service. • Facilitate communication between property teams and corporate staff to ensure efficient workflows. • Monitor office inventory and order supplies as needed to maintain a well-equipped workspace. • Assist with general administrative tasks, including answering inbound calls and data entry. • Support special projects and initiatives as assigned by management.
2026-02-25T00:00:00Z

Administrative Assistant

Nazareth, PA
onsite
Temporary
17 - 21 USD / Hourly
Robert Half is partnering with a respected local organization to hire a detail‑oriented Administrative Assistant who will keep day‑to‑day office operations running smoothly. This role supports multiple stakeholders, manages calendars and documents, and is often the first point of contact for visitors and callers. Key Responsibilities<ul><li>Manage calendars, schedule meetings, and coordinate conference rooms/travel.</li><li>Draft, edit, and format correspondence, reports, and presentations.</li><li>Maintain organized electronic and physical filing systems.</li><li>Answer and route incoming calls; greet visitors and provide a professional front‑office experience.</li><li>Process expense reports, purchase orders, and basic invoicing.</li><li>Support meeting prep: agendas, minutes, presentation materials, catering/AV coordination.</li><li>Track office supplies; liaise with vendors as needed.</li><li>Assist with data entry and updates in spreadsheets/CRM platforms.</li></ul>
2026-02-23T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary
19.95 - 21 USD / Hourly
We are looking for an Administrative Assistant to join our team on a contract basis in New York, New York. This position is fully onsite and offers a dynamic opportunity to contribute to the success of our catering sales operations. The ideal candidate will possess strong organizational skills and an interest in event planning processes. Responsibilities: • Provide administrative support to the catering sales team, ensuring smooth day-to-day operations. • Handle inbound calls professionally and direct them to the appropriate departments. • Perform accurate and efficient data entry to maintain organized records. • Assist with receptionist duties, including greeting visitors and managing inquiries. • Collaborate with team members to support event planning and execution processes. • Ensure timely communication and coordination between departments. • Maintain a high level of attention to detail in all administrative tasks. • Support the preparation and organization of materials for meetings and presentations.
2026-03-04T00:00:00Z

Administrative Assistant

Norristown, PA
onsite
Permanent
45000 - 50000 USD / Yearly
Non-Profit, located in the Greater Philadelphia area seeks an Administrative Assistant. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment. How you will make an impact<ul><li>Assist with administrative tasks, including managing schedules and coordinating meetings.</li><li>Maintain accurate records and ensure timely completion of assigned projects.</li><li>Handle sensitive information with discretion and uphold confidentiality standards.</li><li>Communicate clearly and effectively, both in writing and verbally, to support internal and external stakeholders.</li><li>Build and nurture relationships based on trust and integrity with colleagues and clients.</li><li>Adapt to changes in the work environment and provide seamless task execution.</li><li>Ensure punctuality and consistency by being prepared and available during work hours.</li></ul>
2026-02-19T00:00:00Z