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4 results for Office Specialist in Fishers, IN

Administrative Specialist

Indianapolis, IN
onsite
Permanent / Full Time
55000 - 62400 USD / Yearly
We are looking for an Administrative Specialist to support daily operations for a construction-focused team in Indianapolis, Indiana. This role combines office coordination, document preparation, scheduling, and client-facing communication to help projects move forward efficiently. The ideal candidate brings strong organizational skills, sound judgment, and the ability to manage multiple priorities in a fast-paced, organized environment. Responsibilities: • Support architects and design personnel by handling administrative and project-related coordination tasks that keep workstreams organized and on schedule. • Arrange meetings, manage calendars, and track key project dates to ensure appointments, deadlines, and follow-up activities are completed on time. • Create and format business documents such as reports, correspondence, billing materials, and internal memoranda with accuracy and care. • Organize travel plans, lodging, and meeting logistics for client visits, site walkthroughs, and other project-related events. • Monitor workplace supply levels and coordinate purchasing to maintain a well-equipped and efficient office environment. • Contribute to the development of client presentations and proposal materials by assembling content and supporting document preparation. • Respond to questions from clients, vendors, and internal team members in a timely manner while maintaining a courteous and service-oriented approach. • Serve as a communication link among contractors, clients, and external partners to help maintain clear and consistent project coordination. • Maintain accurate client records and project tracking information within company databases and administrative systems.
2026-07-10T00:00:00Z

Administrative Assistant

Indianapolis, IN
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for an Administrative Assistant to support daily operations for a Contract position based in Indianapolis, Indiana. This short-term opportunity is ideal for someone who is highly organized, comfortable handling detailed computer-based work, and able to manage several priorities in a fast-paced environment. The person in this role will provide administrative support through documentation, data review, meeting coordination, and accurate record updates. Responsibilities:• Capture thorough and accurate meeting notes during manager discussions and organize follow-up details clearly.• Research and retrieve information from internal data systems to support administrative and operational needs.• Review forms for completeness and accuracy, ensuring required information is properly entered and documented.• Update policy and related documents by incorporating feedback and revision requests from stakeholders.• Perform high-volume data entry and maintain records with strong attention to detail.• Use Microsoft Word and Excel to prepare, edit, and organize documents, spreadsheets, and administrative materials.• Support day-to-day office coordination by balancing multiple assignments and meeting deadlines consistently.
2026-07-13T00:00:00Z

Administrative Assistant

Indianapolis, IN
onsite
Temporary / Contract
18 - 18 USD / Hourly
We are looking for an Administrative Assistant to support family-focused programs for a non-profit organization in Indianapolis, Indiana. This Long-term Contract position plays an important role in helping families access services, strengthening coordination across program activities, and keeping documentation accurate and current. The ideal candidate brings strong communication, organization, and relationship-building skills, along with the ability to manage sensitive information and support day-to-day administrative operations with care and professionalism. Responsibilities: • Provide administrative support for family services programs, including handling office tasks, preparing documents, and maintaining organized records. • Communicate with families by phone, in writing, and in person to share information, respond to questions, and support service coordination. • Assist with participant intake activities such as recruitment support, eligibility verification, enrollment processing, and attendance tracking. • Maintain timely and accurate data entry across program files, reports, and related documentation to support compliance and service delivery. • Coordinate with internal staff and community partners to help connect families with appropriate resources and follow-up services. • Monitor case-related information and help ensure required reports, updates, and documentation are completed on schedule. • Support a collaborative team environment by sharing information, helping resolve administrative issues, and contributing to smooth program operations. • Help create positive interactions with children and families by demonstrating empathy, professionalism, and a service-oriented approach.
2026-07-20T00:00:00Z

Executive Assistant

Indianapolis, IN
onsite
Temporary / Contract
28 - 33 USD / Hourly
Robert Half is seeking a highly organized, professional, and proactive Executive Assistant to provide high-level administrative support to executive leadership for a client of ours. This individual will serve as a trusted partner to leadership, ensuring efficient daily operations through calendar management, meeting coordination, communication support, document preparation, project tracking, and confidential administrative assistance. The ideal candidate is resourceful, detail-oriented, and capable of managing multiple priorities in a fast-paced environment while maintaining a high degree of professionalism and discretion. Key Responsibilities: Executive Support<ul><li>Provide direct administrative support to executive leadership.</li><li>Manage complex calendars, scheduling meetings, appointments, and travel arrangements.</li><li>Screen and prioritize emails, phone calls, and correspondence.</li><li>Prepare agendas, presentations, reports, and executive-level communications.</li><li>Coordinate and support special projects and strategic initiatives.</li></ul>Meeting Coordination<ul><li>Schedule and organize internal and external meetings.</li><li>Prepare meeting materials, agendas, and supporting documentation.</li><li>Attend meetings as needed, record detailed meeting minutes, and distribute follow-up notes.</li><li>Track action items, deadlines, and project milestones to ensure timely completion.</li></ul>Communication & Relationship Management<ul><li>Serve as a primary point of contact for internal and external stakeholders.</li><li>Draft professional correspondence, reports, and presentations.</li><li>Facilitate communication between leadership and various departments.</li><li>Maintain positive relationships with clients, vendors, board members, and community partners.</li></ul>Administrative & Operational Support<ul><li>Manage confidential files, records, and sensitive information.</li><li>Create, update, and maintain policies, procedures, and organizational documents.</li><li>Assist with data collection, reporting, and research projects.</li><li>Process expense reports, invoices, and other administrative documentation.</li><li>Maintain accurate filing systems and document management processes.</li></ul>Project & Event Coordination<ul><li>Assist with planning leadership meetings, board meetings, and company events.</li><li>Coordinate logistics, attendee communications, and meeting materials.</li><li>Monitor project timelines and provide status updates to leadership.</li></ul>
2026-07-13T00:00:00Z