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2 results for Office Specialist in Fishers, IN
- Indianapolis, IN
- onsite
- Temporary to Hire
- 18 - 19 USD / Hourly
- <p>We are looking for an Administrative Assistant to support daily office operations for a wholesale distribution business in Indianapolis, Indiana. This Contract to Permanent opportunity is ideal for someone who enjoys balancing front-desk interaction, clerical support, and accurate data handling in a collaborative setting. The person in this role will help keep office workflows organized, respond to customer and team needs, and contribute to a well-organized and efficient workplace. <strong>This position is on-site, Monday-Friday working 8:00am-4:30pm.</strong></p><p><br></p><p>Responsibilities:</p><p>• Welcome customers, visitors, and incoming callers while creating a courteous and positive first impression.</p><p>• Enter sales and customer information into internal systems with a high level of accuracy and attention to detail.</p><p>• Check submitted orders and related documents to confirm completeness and resolve discrepancies when needed.</p><p>• Respond to questions from customers and sales staff regarding order status, documentation, and routine service needs.</p><p>• Prepare, sort, and maintain office paperwork such as invoices, purchase orders, and other administrative records.</p><p>• Support everyday office coordination by handling filing, scanning, copying, scheduling, and other clerical activities.</p><p>• Communicate with vendors, customers, sales representatives, and internal team members to keep information current and organized.</p><p>• Monitor open items and follow up on pending order details or missing information to help keep business processes moving.</p><p>• Contribute to a tidy, organized, and welcoming office environment while assisting the broader team with general administrative support.</p>
- 2026-09-15T00:00:00Z
- Indianapolis, IN
- onsite
- Temporary / Contract
- 27 - 36 USD / Hourly
- <p><strong>Position Summary</strong></p><p>The Executive Assistant provides high-level administrative support to senior leaders and helps ensure smooth day-to-day operations. This role manages calendars, coordinates meetings and travel, prepares correspondence and reports, handles confidential information, and serves as a key point of contact for internal and external stakeholders. </p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage complex calendars, schedule meetings, and coordinate appointments. </li><li>Arrange travel, prepare itineraries, and process expense reports. </li><li>Prepare correspondence, presentations, reports, and other administrative documents. </li><li>Organize meetings, including agendas, materials, room logistics, and follow-up action items. </li><li>Serve as a liaison between executives, employees, clients, and external partners. </li><li>Maintain confidential records and handle sensitive information with discretion. </li><li>Support special projects and help improve administrative processes and workflows. </li><li>Monitor priorities and help ensure executives are prepared for meetings and deadlines. </li></ul><p><br></p>
- 2026-08-31T00:00:00Z