9 results for Office Specialist in Fishers, IN

Office Manager

Indianapolis, IN
onsite
Contract / Temporary to Hire
25.118 - 29.084 USD / Hourly
We are looking for a skilled Office Manager to oversee and manage front office operations in Indianapolis, Indiana. In this Contract to permanent position, you will collaborate closely with the team to ensure smooth administrative processes, maintain office efficiency, and support essential business functions. This role requires keen attention to detail, exceptional organizational skills, and the ability to balance multiple priorities effectively. Responsibilities: • Coordinate daily front office operations to ensure an attentive and efficient work environment. • Manage office supplies inventory, ensuring timely procurement and availability. • Assist in payroll management, including compliance and tax-related processes. • Utilize accounting and payroll software to support financial operations and reporting. • Support construction management and general contracting activities as needed. • Maintain communication with labor unions and ensure compliance with related regulations. • Handle accounts payable and accounts receivable tasks with accuracy and timeliness. • Prepare and present administrative reports while maintaining thorough documentation. • Manage inbound calls and provide excellent customer service. • Collaborate with team members to improve organizational processes and workflows.
2026-02-18T00:00:00Z

Office Manager

Indianapolis, IN
onsite
Temporary
25 - 30 USD / Hourly
We are looking for a highly organized and proactive Office Manager to join our dynamic team and contribute to our continued success. The Office Manager will oversee the daily operations of our office, ensuring a productive and efficient work environment. This role involves managing administrative tasks, coordinating office activities, and providing support to the executive team and staff. The ideal candidate will be a detail-oriented detail oriented with excellent communication skills and a knack for problem-solving. Responsibilities: · Administrative Management · Office Coordination · Financial Administration · Human Resources Support · Communication and Support
2026-02-11T00:00:00Z

Office Coordinator

Indianapolis, IN
onsite
Temporary
20 - 24 USD / Hourly
Are you an organized, confident multitasker who loves keeping an office running smoothly? Our client, a growing real estate company in Indianapolis, is seeking an Office Coordinator to support daily operations and ensure a seamless experience for both the team and their clients. If you enjoy being the “hub” of a busy office, this opportunity is perfect for you! Responsibilities: Greet visitors, clients, and partners with a warm, detail oriented presence Answer and direct incoming calls and assist with general inquiries Support real estate agents and leadership with administrative tasks Maintain office supplies, equipment, and overall workspace organization Assist with scheduling meetings, coordinating conference rooms, and preparing materials Process incoming/outgoing mail, packages, and courier needs Help prepare client documents, packets, and basic correspondence
2026-02-11T00:00:00Z

Office Manager/Scheduler

Indianapolis, IN
onsite
Permanent
55000 - 75000 USD / Yearly
We are looking for a dedicated Scheduler to join our client's team in Indianapolis, Indiana. In this role, you will play a vital part by coordinating schedules, dispatching crews, and ensuring seamless communication between teams, managers, and customers. You will also oversee administrative tasks and help maintain operational efficiency while fostering strong relationships across all levels of the organization. Responsibilities:• Organize daily dispatch for installation teams, ensuring schedules are accurate and routes are optimized.• Adjust schedules promptly to accommodate last-minute changes or evolving project needs.• Respond to service calls and logistical updates throughout the day to ensure smooth operations.• Collaborate with branch managers to streamline workflows and support operational goals.• Address inquiries from installers regarding job details, schedules, and clarifications.• Resolve discrepancies related to invoices, work orders, or job documentation efficiently.• Communicate professionally with customers, project managers, and site managers to confirm job requirements and updates.• Prepare quotes and assist with pricing inquiries to support customer needs.• Maintain detailed records of schedules, job progress, and installation documentation.• Identify opportunities for process improvements to enhance team productivity and operational efficiency.
2026-02-12T00:00:00Z

Medical Front Office Specialist

Indianapolis, IN
onsite
Temporary
18 - 22 USD / Hourly
Our growing medical group is seeking a Medical Front Desk Specialist who will be the welcoming face of our practice. This opportunity is perfect for candidates who thrive in fast-paced environments, enjoy solving challenges, and are committed to providing an exceptional experience for every patient. Schedule: Monday–Friday, 8:00 a.m.–5:00 p.m. Primary responsibilities:<ul><li>Warmly greet and check in patients, ensuring a professional and positive first impression</li><li>Manage a high volume of phone calls, schedule appointments, and respond to patient inquiries efficiently</li><li>Coordinate patient registration, verify insurance, and confirm appointments</li><li>Keep patient records accurate and confidential at all times</li><li>Collaborate with clinical and support teams to facilitate smooth daily operations</li><li>Proactively resolve issues as they arise with effective solutions</li><li>Maintain an organized, welcoming, and compliant front office environment</li></ul>
2026-03-04T00:00:00Z

Administrative Assistant

Fishers, IN
onsite
Temporary
18 - 20 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Fishers, Indiana. This position offers the opportunity to support daily operations by handling administrative tasks, ensuring smooth communication, and maintaining organized workflows. The ideal candidate will be adaptable, attentive to detail, and skilled in managing multiple responsibilities efficiently. Responsibilities:• Provide administrative support by organizing schedules, managing appointments, and coordinating meetings.• Handle incoming calls with courtesy, addressing inquiries and directing them appropriately.• Perform data entry tasks with accuracy and efficiency to maintain records and documentation.• Assist in maintaining a well-organized office environment by managing supplies and resources.• Serve as the first point of contact for visitors and clients, ensuring a welcoming reception experience.• Prepare and distribute correspondence, reports, and other documentation as needed.• Collaborate with team members to facilitate smooth communication and workflow processes.• Uphold confidentiality and ensure sensitive information is handled securely.• Support day-to-day operations by completing miscellaneous administrative tasks as required.
2026-02-09T00:00:00Z

Administrative Assistant

Indianapolis, IN
onsite
Permanent
50000 - 60000 USD / Yearly
We are looking for a proactive and organized Administrative Assistant to join our client's team in Indianapolis, Indiana. This role is ideal for someone who thrives in dynamic environments and enjoys creating a positive workplace atmosphere. You will play a key role in ensuring smooth office operations while providing exceptional support to team members and visitors. Responsibilities:• Oversee daily office functions to maintain efficiency and organization.• Provide attentive and friendly assistance to team members and external visitors.• Manage a variety of tasks with flexibility and a solutions-oriented mindset.• Monitor deadlines and ensure timely follow-up on tasks and projects.• Anticipate potential challenges and proactively implement effective solutions.• Foster a welcoming and goal-oriented office environment that promotes collaboration.• Ensure accurate documentation and record-keeping for administrative processes.• Assist with coordinating benefits administration and resolving related inquiries.• Support team initiatives and contribute to overall office culture improvements.
2026-02-12T00:00:00Z

Administrative Assistant

Fishers, IN
onsite
Temporary
20 - 25 USD / Hourly
Do you possess excellent organizational skills and enjoy working in a fast-paced environment? Robert Half is seeking Administrative Assistants to support our clients’ frequent needs in the area. The Administrative Assistant roles typically include answering busy phone lines, greeting walk-in guests, and handling general clerical responsibilities. This is a dynamic position for an individual who is organized and committed to working with great companies. The Administrative Assistant will assist with filing, copying, and faxing for multiple departments. The Administrative Assistant will check mail and emails daily, respond to inquiries, forward communication, when necessary, set appointments, handle filing, and assist in coordinating schedules and activities. These roles will require strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred. The successful Administrative Assistant will be detail-oriented, have strong problem-solving skills, be able to communicate effectively, and have excellent customer service skills. The ideal Administrative Assistant will be self-directed, articulate, and provide positive attention to clients and vendors.
2026-02-11T00:00:00Z

Executive Assistant

Edinburgh, IN
onsite
Permanent
60000 - 70000 USD / Yearly
The Executive Assistant provides high‑level administrative, operational, and strategic support to executive leadership. This role ensures smooth day‑to‑day operations by managing communications, coordinating schedules, handling confidential information, and supporting key projects. The ideal candidate is proactive, organized, and effective in a fast‑paced environment. Key Responsibilities <ul><li>Manage executive calendars, meetings, travel, and daily priorities.</li><li>Prepare meeting agendas, take minutes, and follow up on action items.</li><li>Serve as a liaison between executives and internal/external contacts.</li><li>Draft and edit emails, letters, presentations, and reports.</li><li>Handle sensitive information with discretion.</li><li>Assist with project coordination, research, and preparation for leadership meetings.</li><li>Support cross‑departmental communication and track assigned tasks.</li><li>Manage expense reports, vendor coordination, and office logistics.</li><li>Maintain organized electronic and physical files.</li><li>Ensure accuracy and compliance in document storage.</li><li>Support planning of meetings, events, off‑sites, and training sessions.</li><li>Coordinate logistics for presentations and executive reviews.</li></ul>
2026-03-02T00:00:00Z