We are looking for a Front Desk Coordinator to join our team on a contract basis in Indianapolis, Indiana. In this role, you will be the first point of contact for visitors, ensuring a welcoming and attentive experience while managing essential front desk operations. This position is ideal for someone with strong organizational skills and a customer-focused mindset.<br><br>Responsibilities:<br>• Greet visitors and ensure they feel welcomed upon arrival.<br>• Manage the check-in process for contractors and other guests.<br>• Respond to phone inquiries using a multi-line switchboard system.<br>• Maintain accurate records of visitor logs and contractor check-ins.<br>• Assist with general administrative tasks to support front desk operations.<br>• Ensure the reception area remains clean, organized, and well-maintained.<br>• Communicate effectively with internal teams to relay visitor information.<br>• Follow established procedures for handling sensitive information.<br>• Provide timely support for any front desk-related issues or concerns.
<p>We are looking for a detail-oriented and friendly Front Desk Coordinator to join our team. In this position, you will play a pivotal role in ensuring smooth daily operations by managing the front desk, welcoming visitors, and maintaining an organized atmosphere. The ideal candidate will have excellent communication skills and the ability to multitask effectively.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Greet and assist visitors in a courteous and attentive manner, ensuring they feel welcomed.</p><p>• Handle incoming calls on a multi-line phone system, directing inquiries and messages appropriately.</p><p>• Maintain the reception area, ensuring it remains tidy and well-organized.</p><p>• Monitor and replenish office supplies, including beverages, to support staff needs.</p><p>• Coordinate with delivery services to track and confirm package arrivals.</p><p>• Provide administrative support to the team as needed, including scheduling and document preparation.</p><p>• Uphold company policies and procedures while interacting with clients and staff.</p><p>• Address visitor inquiries and provide accurate information about company services.</p><p>• Assist in organizing and managing daily schedules to ensure efficient operations.</p>
<p>Join a leading healthcare provider as a Medical Receptionist and become the welcoming face of our busy medical practice located in Plainfield, IN. This role is essential for delivering excellent patient experiences and supporting daily administrative operations.</p><p><br></p><p><strong>Hours: </strong></p><p>Monday: 7:30 AM – 5:30 PM</p><p>Tuesday: 7:30 AM – 6:00 PM</p><p>Wednesday: 12:00 PM – 4:00 PM</p><p>Thursday: 7:30 AM – 4:00 PM</p><p>Friday: 7:00 AM – 4:00 PM</p><p><br></p><p><strong>Responsibilities for the position:</strong></p><ul><li> Greet patients and visitors, ensuring a friendly and professional first impression</li><li>Schedule and confirm patient appointments</li><li>Answer multi-line phones, direct calls, and deliver accurate messages</li><li>Register new patients and update existing patient records</li><li>Verify insurance information and collect necessary documentation</li><li>Process payments and maintain accurate financial records</li><li>Liaise professionally with medical staff, patients, and insurance companies</li><li>Maintain a clean and organized front desk and waiting area</li></ul><p><br></p>
Our client is seeking a polished and welcoming Front Desk Administrative Assistant to support daily office operations. This individual will serve as the first point of contact for visitors and employees, ensuring a smooth, organized, and professional in‑office experience. The ideal candidate brings strong hospitality skills, attention to detail, and a proactive approach to administrative support. <br> Key Responsibilities: Front Desk & Visitor Management: Greet and check in visitors, maintain a polished reception area, manage incoming calls, and ensure all guests receive a warm and professional experience. Office Operations: Oversee daily office needs including ordering and replenishing supplies, coordinating mail and package deliveries, maintaining shared spaces, and ensuring the office remains organized and presentable. Meeting & Event Support: Manage conference room scheduling, prep meeting spaces, coordinate catering, assist with team events, and support office gatherings to ensure smooth execution. Employee Experience: Assist with new hire onboarding by preparing workspaces, coordinating access, and supporting culture‑related initiatives and internal events. Administrative Support: Handle expense reports, prepare documents and correspondence, book travel arrangements, and support leadership with general administrative tasks as needed. Vendor & Facilities Coordination: Serve as the point of contact for building management, external vendors, and service providers to address facility needs and office maintenance. Technology & Troubleshooting: Provide basic support for office technology, including conference room equipment and Wi‑Fi issues, escalating to IT partners when needed.
<p>We are looking for a dedicated Administrative Coordinator to join our client in Indianapolis, Indiana. This is a long-term part time contract position ideal for someone with a strong understanding of Indiana’s criminal justice system and expertise in behavioral health. The role requires exceptional organizational skills and the ability to collaborate with various stakeholders in high-volume settings.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate program activities and ensure adherence to established research protocols, including the collection of survey data.</p><p>• Build and maintain partnerships with community resources such as treatment providers, housing agencies, and workforce programs to facilitate seamless referral systems.</p><p>• Develop and manage service plans for clients, track compliance deadlines, and document interactions effectively.</p><p>• Foster relationships with key stakeholders, including judges, attorneys, clerks, and litigants to support program objectives.</p><p>• Communicate effectively in both written and verbal formats for courtroom interactions, record-keeping, and reporting.</p><p>• Utilize case tracking software and Microsoft 365 tools to organize and manage program-related documentation.</p><p>• Prioritize tasks and manage workflows independently in a fast-paced courthouse environment.</p><p>• Supervise team members and contribute to the design and implementation of state-level programming.</p><p>• Collaborate with professionals at the intersection of behavioral health and the justice system to address client needs.</p>
We are looking for an organized and friendly Receptionist to join our team in Carmel, Indiana. This Contract to permanent position is ideal for someone who enjoys interacting with people, managing daily administrative tasks, and contributing to a detail-oriented work environment. The role is within the health insurance industry and involves a variety of responsibilities to ensure smooth office operations.<br><br>Responsibilities:<br>• Welcome visitors and guests, ensuring they are directed to the appropriate person or department.<br>• Perform accurate data entry tasks to maintain records and databases.<br>• Organize and manage filing systems to keep documentation easily accessible.<br>• Prepare and stuff envelopes for mailing purposes.<br>• Handle incoming mail, sorting and distributing it appropriately.<br>• Operate a switchboard with 1 to 10 phone lines, answering calls and directing them efficiently.<br>• Maintain a detail-oriented demeanor in all interactions with clients and team members.<br>• Assist with basic administrative tasks as needed to support daily operations.
<p>We are looking for a detail-oriented Administrative Assistant to join our team. In this role, you will play a vital part in supporting daily operations, ensuring smooth communication, and handling essential administrative tasks. </p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Provide comprehensive administrative support to ensure the smooth functioning of office operations.</p><p>• Handle incoming calls in a courteous and efficient manner, directing them to the appropriate departments or individuals.</p><p>• Perform accurate and efficient data entry to maintain updated and organized records.</p><p>• Assist in managing office supplies and coordinating inventory replenishment.</p><p>• Greet visitors and clients warmly, ensuring a positive experience upon arrival.</p><p>• Organize and maintain filing systems, both physical and digital, for easy access to important documents.</p><p>• Prepare and distribute correspondence, reports, and other necessary documents.</p><p>• Support team members with scheduling, calendar management, and meeting coordination.</p><p>• Collaborate with various departments to streamline communication and administrative processes.</p><p><br></p>
<p>We are looking for a detail-oriented Office Assistant to join our team on a contract basis. In this role, you will provide essential administrative support, helping ensure the accuracy and organization of tax-related documents. This position is ideal for individuals with basic computer skills who are eager to learn and grow in an office environment.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Scan and upload tax documents into the client database for accurate record-keeping.</p><p>• Review and update client information in tax preparation software to ensure data accuracy.</p><p>• Sort and organize tax-related paperwork for efficient processing.</p><p>• Print tax returns and prepare them for distribution.</p><p>• Verify and input details from W-2 and 1099 forms into the system.</p><p>• Perform receptionist duties, including answering inbound calls and directing inquiries.</p><p>• Assist with general clerical tasks to support daily office operations.</p><p>• Learn and utilize tax software and document management software to complete assigned tasks.</p>
We are seeking a detail-oriented and reliable Office Assistant to join our team on a three-month contract during tax season. The primary focus for this role is managing electronic and paper filings for a high-volume of client tax documents. This is an excellent opportunity for someone who thrives in a fast-paced administrative environment and prides themselves on accuracy and organization. <br> Key Responsibilities: Organize, scan, and file electronic and paper tax documents for clients in accordance with company procedures and legal requirements. Maintain digital filing systems, ensuring all records are accurately labeled, stored, and easily retrievable. Collect and assemble documentation from clients as requested by tax professionals. Track the receipt and status of client filings, following up as needed to resolve discrepancies or missing paperwork. Maintain confidentiality and security of sensitive financial and personal information at all times. Provide general administrative support, including copying, data entry, answering phones, and handling incoming and outgoing mail.
<p>We are looking for an experienced Sr. Administrative Assistant to provide comprehensive support to our client's Education Division. This role involves a variety of administrative tasks, including managing schedules, coordinating meetings, and handling event-related purchases. As a Contract to permanent position, this opportunity offers potential for long-term growth within the organization. Located in Indianapolis, Indiana, this position requires a detail-oriented individual with excellent communication and organizational skills.</p><p><br></p><p>Responsibilities:</p><p>• Manage the division calendar, schedule meetings, and ensure timely preparation of materials.</p><p>• Coordinate and process purchases of tickets and tables for external events related to the education division.</p><p>• Assist program directors with initiatives, convenings, and other divisional activities.</p><p>• Prepare and proofread documents, ensuring accuracy and attention to detail.</p><p>• Support the preparation of board agendas and materials for the Education Division.</p><p>• Monitor workflow within the division to ensure tasks are completed efficiently.</p><p>• Handle administrative tasks such as arranging travel, organizing conference calls, and maintaining records.</p><p>• Collaborate with team members to foster a detail-oriented and confidential work environment.</p><p>• Provide high-level support by addressing calls, emails, and inquiries promptly.</p><p>• Contribute to the division’s overall effectiveness by prioritizing and multitasking as needed.</p>
