Add your latest resume to match with open positions.

28 results for Receptionist Administrative Assistant in Fallbrook, CA

Receptionist

Santa Ana, CA
onsite
Temporary to Hire
22.8 - 26.4 USD / Hourly
We are looking for an experienced and dependable Receptionist to support daily front desk operations for an onsite team in California. This contract-to-permanent opportunity is ideal for someone who enjoys creating a welcoming environment, handling incoming calls efficiently, and keeping administrative tasks organized. The right candidate brings strong communication skills, a detail-oriented approach, and at least 2 years of relevant front office experience. Responsibilities: • Welcome visitors and provide a positive first impression while managing front desk activity throughout the day. • Handle a multi-line phone system, direct calls to the appropriate contacts, and take accurate messages when needed. • Respond to inbound calls promptly and courteously, ensuring inquiries are addressed or routed correctly. • Support general administrative needs such as basic clerical tasks, scheduling assistance, and office coordination. • Maintain an organized reception area and help ensure the front office operates smoothly during business hours. • Use Microsoft Office applications to prepare documents, update records, and complete routine administrative work. • Coordinate with internal staff regarding guest arrivals, calls, and day-to-day front desk communications.
2026-08-24T00:00:00Z

Receptionist / Office Coordinator

Vista, CA
onsite
Temporary / Contract
23 - 29 USD / Hourly
Be the person who makes the office feel organized from the moment someone walks through the door.A professional services company in Vista is looking for a Receptionist / Office Coordinator to serve as the first point of contact for clients, vendors, and employees. This role goes beyond traditional reception—the right candidate will help keep the entire office running smoothly.You'll have the opportunity to work with multiple departments, assist with administrative projects, coordinate office needs, and provide an exceptional experience to everyone who interacts with the company.Responsibilities<ul><li>Welcome clients, vendors, and visitors in a professional and friendly manner</li><li>Answer and route incoming calls</li><li>Manage the front desk and visitor sign-in process</li><li>Coordinate conference rooms and meetings</li><li>Sort incoming mail and packages</li><li>Maintain office supplies and place orders as needed</li><li>Assist with data entry and document preparation</li><li>Coordinate office maintenance and vendor appointments</li><li>Support scheduling and administrative projects</li><li>Assist Accounting and HR with basic administrative tasks</li><li>Maintain a clean, organized, and professional reception area</li></ul>
2026-08-10T00:00:00Z

Administrative Assistant

Orange, CA
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for a detail-oriented Sales coordinator to support sales-related operations in Orange, California. This contract position offers the potential for a permanent opportunity and is ideal for someone who thrives in a fast-paced environment, keeps information organized, and communicates effectively across teams and with customers. The role will contribute to reporting, order coordination, documentation management, and day-to-day administrative support while helping the team stay efficient and responsive. Responsibilities:• Prepare and share recurring sales activity reports, including updates related to bookings, shipments, backlog, and forecasted business.• Monitor outstanding requests, prepaid transactions, and open orders, following up to help keep sales activity on schedule.• Assist with creating and processing customer quotes and sales orders while checking details for accuracy before communication is sent.• Organize and maintain sales files, invoices, shipment records, and other required documentation for easy access and compliance purposes.• Send shipment updates and supporting paperwork to customers and help route incoming inquiries or web-generated leads to the appropriate team members.• Coordinate internal meetings, customer visits, and routine team communications, including documenting key discussion points and action items.• Provide administrative coverage during busy periods and support department needs such as office supply coordination and general clerical tasks.• Contribute to trade show preparation, marketing-related support activities, and ongoing efforts to improve procedures and special projects.
2026-08-21T00:00:00Z

Administrative Assistant

Carlsbad, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
Our client is a growing life sciences company in Carlsbad looking for an Administrative Assistant to provide support across Operations, Sales, and Finance. This is a great opportunity for someone who likes having a variety of responsibilities rather than doing the exact same thing every day. The person in this role will become a key resource for the office, helping coordinate schedules, maintain records, assist with purchasing, and keep internal teams organized. The ideal candidate is proactive, polished, and comfortable learning new systems quickly.Responsibilities<ul><li>Manage calendars, meetings, conference rooms, and internal schedules</li><li>Prepare reports, presentations, spreadsheets, and correspondence</li><li>Assist with purchase orders and vendor documentation</li><li>Enter and maintain information in internal databases</li><li>Coordinate office supplies, equipment, and facility needs</li><li>Assist with invoice tracking and basic accounting administration</li><li>Maintain electronic and physical filing systems</li><li>Coordinate employee meetings, events, and team activities</li><li>Answer incoming calls and respond to general inquiries</li><li>Assist Operations and Finance with special projects</li><li>Track deadlines and follow up with internal teams</li></ul>
2026-08-17T00:00:00Z

Administrative Assistant

Orange, CA
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support billing operations for a busy service environment in Orange, California. This contract opportunity with permanent potential is ideal for someone who can manage a fast-paced workload, maintain organized records, and communicate effectively with both internal teams and customers. The role focuses on invoice processing, documentation review, and administrative coordination to help ensure timely and accurate billing activity. Responsibilities: • Handle a high daily volume of invoices, maintaining accuracy and timeliness throughout the billing process. • Examine inspection documentation, service records, and quoted work to prepare charges for invoicing. • Confirm that required approvals, sign-offs, and supporting paperwork are complete before billing is submitted. • Communicate with team members and customers to obtain missing details, clarify incomplete reports, and keep billing items moving forward. • Submit invoices through customer-designated billing portals while following each client’s formatting and submission guidelines. • Maintain billing logs and tracking spreadsheets to monitor completed work, invoice progress, and unresolved items. • Investigate rejected invoices, payment questions, and account discrepancies to support prompt resolution. • Perform general administrative support duties, including data entry, call handling, and front-office coordination as needed.
2026-08-24T00:00:00Z

Administrative Assistant

Carlsbad, CA
onsite
Temporary / Contract
24 - 28 USD / Hourly
This is a great opportunity for an administrative professional who likes being busy, organized, and involved in the bigger picture.Our client is a growing medical device company in Carlsbad that is looking for an Administrative Assistant to support its Operations and Finance teams. This role is ideal for someone who can keep multiple priorities moving at once and isn't afraid to jump in wherever the team needs additional support.You'll work in a professional, collaborative environment alongside Operations, Purchasing, Accounting, and Sales. The right person will be naturally proactive, comfortable working with spreadsheets and systems, and confident communicating with both internal teams and outside vendors.What You'll Be Doing<ul><li>Coordinate calendars, meetings, conference rooms, and internal events</li><li>Prepare reports, spreadsheets, presentations, and correspondence</li><li>Enter purchase orders and maintain vendor and customer information</li><li>Assist with invoice tracking and administrative accounting support</li><li>Coordinate shipping documents and follow up with vendors on outstanding items</li><li>Maintain electronic and physical filing systems</li><li>Assist with onboarding paperwork and general employee administration</li><li>Manage incoming calls, emails, and office communications</li><li>Help coordinate office supplies, equipment, and facility needs</li><li>Provide administrative support for special projects and process improvements</li></ul>
2026-08-10T00:00:00Z

Administrative Assistant

Carlsbad, CA
onsite
Temporary / Contract
26 - 28 USD / Hourly
Your next job shouldn't feel like “just admin.”A growing biotech company in Carlsbad is looking for an Administrative Assistant who wants to become a true partner to the team. This role sits at the intersection of Operations, Finance, and People, so you'll have plenty of variety and the opportunity to learn how a growing life sciences company actually operates.We're looking for someone who is naturally organized, thinks two steps ahead, and isn't afraid to take ownership when something needs to get done. What you'll own<ul><li>Coordinate calendars, meetings, conference rooms, and team events</li><li>Prepare spreadsheets, reports, presentations, and internal communications</li><li>Assist with purchase orders and vendor coordination</li><li>Track invoices and provide basic accounting support</li><li>Maintain employee and operational records</li><li>Coordinate office supplies, equipment, and facility requests</li><li>Assist with onboarding and new employee setup</li><li>Organize digital files and confidential documentation</li><li>Help Operations leadership with special projects</li><li>Communicate with vendors and internal teams to keep projects moving</li></ul>
2026-08-19T00:00:00Z

Administrative Assistant

Costa Mesa, CA
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in Costa Mesa, California. This contract-to-permanent position is ideal for someone who enjoys keeping a workplace organized, welcoming, and running efficiently while providing administrative support across a busy office. The person in this role will serve as a key point of contact for front desk activity, office coordination, and staff support, helping ensure meetings, supplies, records, and day-to-day requests are handled smoothly. Responsibilities: • Oversee front desk and general office activities, creating a well-organized and welcoming environment for employees, clients, and visitors. • Maintain inventory for office materials, kitchen items, and refreshments by tracking usage, placing orders, and restocking deliveries. • Handle incoming, outgoing, and internal document flow, including preparing mailings and coordinating trips to postal and courier locations when needed. • Support file organization and tax-related document administration by maintaining accurate records and ensuring materials are properly routed and stored. • Coordinate workspace logistics for employees, including badges, keys, and other office access or seating needs. • Provide first-level assistance for minor technology issues and connect staff with appropriate support teams for more complex needs. • Organize meeting, training, and event logistics by arranging rooms, preparing materials, managing food orders, and assisting with setup and cleanup. • Inspect conference rooms regularly to confirm they are clean, stocked, functional, and ready for upcoming schedules. • Process and reconcile meal-related receipts and similar administrative expenses with accuracy and timeliness. • Respond proactively to daily administrative requests and assist with special assignments or office projects as directed by leadership.
2026-08-24T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Our client, a well-established financial services organization, is seeking an Administrative Assistant to provide day-to-day administrative and operational support to a busy, professional team. This is an excellent opportunity for a highly organized, detail-oriented individual who enjoys working in a professional, client-focused environment and managing multiple priorities.Responsibilities<ul><li>Provide general administrative support to the team, including scheduling, document preparation, data entry, and correspondence.</li><li>Coordinate meetings, appointments, calendars, and internal communications.</li><li>Prepare, organize, and maintain client and business documentation with a high level of accuracy and confidentiality.</li><li>Assist with processing forms, applications, account documentation, and other financial services-related paperwork.</li><li>Maintain accurate records and ensure documents are complete and properly filed.</li><li>Track deadlines, follow up on outstanding items, and help keep processes moving efficiently.</li><li>Communicate professionally with clients, internal teams, and external partners.</li><li>Assist with data entry and updating information in internal databases and systems.</li><li>Support reporting, spreadsheet management, and other administrative projects as needed.</li><li>Handle sensitive and confidential information with discretion and professionalism.</li><li>Provide additional administrative and operational support to the team as needed.</li></ul>
2026-08-14T00:00:00Z

Administrative Assistant

Elfin Forest, CA
onsite
Temporary / Contract
24 - 27 USD / Hourly
Become the Go-To Person for a Busy Commercial Real Estate TeamA growing commercial real estate company in San Marcos is looking for an Administrative Assistant to support its property management and operations teams. This role is a great fit for someone who enjoys a professional environment, likes interacting with people, and is extremely organized.You'll provide day-to-day administrative support while working with property managers, vendors, tenants, and leadership. There is plenty of variety in this role, including scheduling, document management, vendor coordination, reporting, and office support.Responsibilities<ul><li>Support property managers with daily administrative needs</li><li>Coordinate calendars, meetings, inspections, and appointments</li><li>Communicate with tenants, vendors, and service providers</li><li>Maintain property files, contracts, and electronic records</li><li>Prepare correspondence, reports, and presentations</li><li>Assist with work orders and service requests</li><li>Track vendor documentation and certificates of insurance</li><li>Enter invoices, purchase orders, and property information</li><li>Assist with basic Accounts Payable and expense tracking</li><li>Prepare spreadsheets and recurring property reports</li><li>Coordinate office supplies and administrative needs</li><li>Support special projects for management</li></ul>
2026-08-17T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are seeking a highly organized Administrative Assistant to support daily office operations and help ensure efficient workflow across the team. The ideal candidate is detail-oriented, proactive, and skilled at managing multiple priorities in a fast-paced environment. Key Responsibilities<ul><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer phones, respond to emails, and route inquiries appropriately</li><li>Prepare correspondence, reports, and other documents</li><li>Maintain filing systems and accurate records</li><li>Order office supplies and support general office operations</li><li>Assist with data entry, expense tracking, and basic reporting</li><li>Support special projects and cross-functional administrative needs</li></ul>
2026-08-14T00:00:00Z

Senior Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
We are seeking an experienced and highly organized Senior Administrative Assistant to provide advanced administrative support to leadership and cross-functional teams. The ideal candidate is proactive, detail-oriented, and capable of managing complex schedules, communications, and office priorities in a fast-paced environment. Key Responsibilities<ul><li>Provide high-level administrative support to managers, executives, or department leaders</li><li>Manage complex calendars, meetings, travel arrangements, and scheduling priorities</li><li>Prepare reports, presentations, correspondence, and other business documents</li><li>Coordinate internal and external communications with professionalism and discretion</li><li>Maintain records, filing systems, and confidential documentation</li><li>Support project coordination, workflow tracking, and special initiatives</li><li>Assist with expense reporting, data entry, and office operations as needed</li><li>Serve as a resource for general administrative processes and team support</li></ul>
2026-08-14T00:00:00Z

Senior Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
28 - 33 USD / Hourly
Our client, a well-established real estate company, is seeking a Senior Administrative Assistant to provide high-level administrative and operational support to a busy team. This role is ideal for an experienced administrative professional who is highly organized, proactive, and comfortable managing multiple priorities in a fast-paced real estate environment.Responsibilities<ul><li>Provide comprehensive administrative support to executives, managers, and the broader real estate team.</li><li>Manage calendars, meetings, appointments, and scheduling across multiple stakeholders.</li><li>Prepare correspondence, reports, presentations, spreadsheets, and other business documents.</li><li>Coordinate internal and external meetings, including agendas, materials, and follow-up items.</li><li>Maintain organized and accurate files, records, contracts, and property-related documentation.</li><li>Assist with property, tenant, vendor, and client communications as needed.</li><li>Track deadlines, renewals, invoices, contracts, and other time-sensitive items.</li><li>Prepare and maintain spreadsheets, reports, and other tracking tools related to properties and business operations.</li><li>Coordinate with property managers, brokers, vendors, contractors, clients, and internal teams.</li><li>Assist with invoices, expense reports, purchase orders, and other administrative financial processes.</li><li>Handle confidential information and sensitive business matters with professionalism and discretion.</li><li>Help coordinate projects and special initiatives from planning through completion.</li><li>Identify opportunities to improve administrative processes, organization, and efficiency.</li><li>Provide additional operational and administrative support as needed.</li></ul>
2026-08-14T00:00:00Z

Office Assistant

San Diego, CA
onsite
Temporary / Contract
21 - 24 USD / Hourly
Our client, a wealth management firm, is seeking a polished and detail-oriented Office Assistant to support their team in San Diego, California. This role is ideal for someone who enjoys working in a professional, client-focused environment and is comfortable balancing administrative responsibilities with client service. The successful candidate will help ensure the office runs smoothly while providing a welcoming experience for clients and supporting the wealth management team.Responsibilities:<ul><li>Provide day-to-day administrative support to the wealth management team</li><li>Answer and direct incoming phone calls and respond to general inquiries</li><li>Greet clients and visitors in a professional and welcoming manner</li><li>Manage incoming and outgoing mail, packages, and correspondence</li><li>Schedule meetings, appointments, and conference rooms</li><li>Prepare, scan, copy, and organize client documents</li><li>Enter and maintain accurate client and account information in internal systems</li><li>Assist with opening and maintaining client files and records</li><li>Prepare spreadsheets, reports, and other administrative documents</li><li>Coordinate office supplies, equipment, and general office needs</li><li>Assist with client communications and follow up on administrative requests</li><li>Handle confidential client and financial information with discretion</li><li>Support special projects and additional administrative tasks as needed</li></ul>
2026-08-14T00:00:00Z

Data Entry Administrator

San Diego, CA
onsite
Temporary / Contract
21 - 24 USD / Hourly
Our client, a financial services organization, is seeking a detail-oriented and highly organized Data Entry Administrator to support their team in San Diego, California. This role is ideal for someone who enjoys working with detailed information, maintaining accurate records, and supporting administrative processes within a professional, service-driven environment. The successful candidate will handle sensitive information with discretion while ensuring data is entered and maintained accurately and efficiently.Responsibilities:<ul><li>Accurately enter, update, and maintain client and account information within internal systems</li><li>Review documents and data for accuracy, completeness, and consistency</li><li>Process and organize financial and client documentation</li><li>Verify information and research discrepancies or missing data</li><li>Maintain accurate electronic records and databases</li><li>Assist with account setup, updates, and ongoing maintenance</li><li>Track documentation and follow up on outstanding information</li><li>Prepare spreadsheets, reports, and administrative documentation</li><li>Assist with compliance-related documentation and recordkeeping</li><li>Maintain confidentiality when handling sensitive financial and client information</li><li>Communicate with internal teams to obtain and verify required information</li><li>Provide general administrative support to the operations team as needed</li></ul>
2026-08-14T00:00:00Z

Project Administrative Assistant

Oceanside, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
If You're Organized, Great at Follow-Up, and Like a Fast-Paced Environment, This Could Be Your Next Opportunity.A well-established construction company in Oceanside is looking for a Project Administrative Assistant to support its Project Management and Operations teams. This position is ideal for someone who enjoys being involved in the details and wants to learn more about the business side of construction.You'll work with Project Managers, subcontractors, vendors, and field employees to keep documentation, schedules, purchase orders, and project information organized. It's a hands-on position where being proactive and staying ahead of deadlines will make a huge difference.Responsibilities<ul><li>Provide administrative support to Project Managers</li><li>Maintain project files, contracts, change orders, and documentation</li><li>Enter purchase orders and project information into internal systems</li><li>Assist with subcontractor paperwork and compliance documents</li><li>Coordinate meetings, site visits, and project schedules</li><li>Track outstanding documents and follow up with vendors</li><li>Assist with invoice processing and job-cost documentation</li><li>Prepare project reports and spreadsheets</li><li>Answer phones and assist with customer and vendor inquiries</li><li>Help organize project closeout documentation</li><li>Support Operations with additional administrative projects</li></ul>
2026-08-17T00:00:00Z

Project Administrative Assistant

Solana Beach, CA
onsite
Temporary / Contract
25 - 32 USD / Hourly
If you're the person who keeps everyone on track, we want to meet you.A busy construction company in Solana Beach is looking for a Project Administrative Assistant to support its Project Management team. This isn't a traditional receptionist position. You'll be behind the scenes helping keep construction projects organized, working with Project Managers, subcontractors, vendors, and field teams to make sure paperwork, schedules, purchase orders, and project information don't fall through the cracks. If you love checklists, deadlines, follow-up, and being the person everyone calls when they need something—you'll fit right in. Your day might include:🔹 Updating project files and documentation 🔹 Entering purchase orders and change orders 🔹 Tracking subcontractor paperwork 🔹 Following up on missing documents 🔹 Coordinating meetings and project schedules 🔹 Assisting with invoices and job-cost information 🔹 Preparing project reports and spreadsheets 🔹 Communicating with vendors and field personnel 🔹 Helping Project Managers stay ahead of deadlines 🔹 Supporting project closeout and administrative tasks
2026-08-19T00:00:00Z

Project Administrative Assistant

Escondido, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
If you're the person who keeps everyone organized, follows up on the details, and somehow always knows what needs to happen next, this could be a great fit.A busy commercial construction company in Escondido is adding a Project Administrative Assistant to support its project management team. This position is perfect for someone who enjoys a fast-paced environment and wants to get closer to the operational side of construction.You'll work directly with Project Managers, subcontractors, vendors, and field personnel to make sure paperwork, schedules, purchase orders, and project information stay organized. It's a hands-on administrative position with plenty of opportunity to learn the business.Responsibilities<ul><li>Provide daily administrative support to Project Managers and field teams</li><li>Maintain project files, contracts, purchase orders, and change orders</li><li>Enter project information into internal systems and spreadsheets</li><li>Assist with subcontractor documentation and compliance paperwork</li><li>Coordinate meetings, site visits, and project schedules</li><li>Track open items and follow up with vendors and subcontractors</li><li>Assist with invoice processing and job cost documentation</li><li>Prepare reports and project status updates</li><li>Answer phones and respond to general project-related inquiries</li><li>Assist with new project setup and closeout documentation</li></ul>
2026-08-10T00:00:00Z

Front Desk Coordinator

Encinitas, CA
onsite
Temporary / Contract
24.5 - 28.5 USD / Hourly
If you're naturally warm, organized, and great with people, this is the kind of front-office opportunity where those skills really stand out.A busy dental practice in Encinitas is looking for a Front Desk Coordinator to join its patient-facing team. The practice is looking for someone who can create a welcoming experience while confidently managing scheduling, phones, patient records, and front-office administration.You'll be the first and last point of contact for patients, making professionalism, empathy, and attention to detail especially important.Responsibilities<ul><li>Welcome patients and manage front desk check-in and check-out</li><li>Answer incoming calls and assist patients with questions</li><li>Schedule and confirm appointments</li><li>Maintain accurate patient information and records</li><li>Collect copayments and process patient payments</li><li>Assist with insurance verification and basic eligibility inquiries</li><li>Coordinate treatment schedules with clinical staff</li><li>Follow up with patients regarding appointments and paperwork</li><li>Maintain an organized and professional reception area</li><li>Assist with general office administration as needed</li></ul>
2026-08-10T00:00:00Z

Front Desk Coordinator

San Diego, CA
onsite
Temporary / Contract
21 - 23 USD / Hourly
We are seeking a professional and personable Front Desk Coordinator to serve as the first point of contact for visitors, clients, and team members. This individual will help maintain smooth front office operations, manage incoming communications, and provide administrative support to ensure an organized and welcoming environment. Key Responsibilities<ul><li>Greet visitors and direct them appropriately</li><li>Answer and route incoming phone calls and emails</li><li>Manage front desk activities, including mail, deliveries, and visitor check-in</li><li>Schedule appointments and coordinate meeting room usage</li><li>Maintain office calendars, records, and filing systems</li><li>Order office supplies and support general administrative tasks</li><li>Assist with data entry, document preparation, and other special projects</li></ul>
2026-08-14T00:00:00Z

Front Desk Coordinator

San Diego, CA
onsite
Temporary / Contract
21 - 23 USD / Hourly
Our nonprofit client is seeking a Front Desk Coordinator to serve as the welcoming first point of contact for visitors, clients, and community members while providing essential administrative support to the organization. This role is ideal for a friendly, organized, and service-oriented professional who enjoys working in a mission-driven environment.Responsibilities<ul><li>Welcome and greet visitors, clients, volunteers, and community members in a professional and friendly manner.</li><li>Answer and route incoming phone calls, emails, and general inquiries.</li><li>Manage the front desk, reception area, visitor sign-in, and daily office traffic.</li><li>Provide information about the organization, programs, services, and resources as appropriate.</li><li>Coordinate appointments, meetings, deliveries, and visitor schedules.</li><li>Sort and distribute incoming mail, packages, and correspondence.</li><li>Maintain a clean, organized, and welcoming reception area.</li><li>Provide administrative support including data entry, filing, scanning, copying, and document preparation.</li><li>Maintain accurate records and update databases or internal systems as needed.</li><li>Assist with meeting preparation, events, community programs, and other organizational activities.</li><li>Coordinate with staff, volunteers, vendors, and community partners to support day-to-day operations.</li><li>Handle confidential information with discretion and professionalism.</li><li>Provide additional administrative support to the team as needed.</li></ul>
2026-08-14T00:00:00Z

Executive Assistant

Irvine, CA
onsite
Temporary / Contract
28.538 - 33.044 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in Irvine, California. This Long-term Contract position is ideal for someone who thrives in a fast-paced environment, handles competing priorities with sound judgment, and communicates with professionalism at all times. The role requires strong coordination skills, discretion with sensitive information, and the ability to keep executive operations running smoothly across meetings, travel, projects, and administrative activities. Responsibilities: • Oversee a complex executive calendar, arrange meetings based on business priorities, and resolve scheduling conflicts with minimal disruption. • Monitor incoming requests and correspondence, respond promptly when appropriate, and keep leadership informed of urgent matters and required follow-up actions. • Prepare for executive and stakeholder meetings by organizing agendas, gathering supporting materials, and capturing clear meeting notes with action items, owners, and timelines. • Maintain organized records of corporate documents, reports, and other important files, ensuring materials can be retrieved quickly when needed. • Act as a point of coordination for legal-related administrative matters by managing confidential documentation, fulfilling attorney requests, tracking deadlines, and reviewing invoices for accuracy. • Support assigned projects by documenting requirements, coordinating communication among stakeholders, tracking progress against timelines and scope, and compiling status updates. • Arrange meeting logistics for investors, attorneys, affiliates, and visitors, including directions, parking details, hospitality, and presentation support as needed. • Handle domestic and international travel planning, including flights, lodging, ground transportation, and itinerary coordination. • Provide additional executive support with personal errands, shipments, deliveries, event logistics, and gift coordination as requested.
2026-08-21T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary / Contract
40 - 55 USD / Hourly
We are seeking a highly experienced Executive Assistant to provide strategic and high-level administrative support to senior leadership. The ideal candidate will have 7+ years of experience supporting executives in a fast-paced environment and will demonstrate exceptional judgment, professionalism, and organizational skills. Key Responsibilities<ul><li>Provide high-level administrative support to executive leadership</li><li>Manage complex calendars, meetings, and shifting scheduling priorities</li><li>Coordinate domestic and international travel arrangements and itineraries</li><li>Prepare reports, presentations, correspondence, and meeting materials</li><li>Handle confidential information with a high degree of discretion</li><li>Serve as a liaison between executives and internal or external stakeholders</li><li>Track action items, support project coordination, and follow up on key initiatives</li><li>Assist with expense reports, recordkeeping, and other executive support activities</li></ul>
2026-08-14T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary / Contract
35 - 40 USD / Hourly
Our client is looking for more than someone who can manage a calendar—they need a true right hand.A well-established wealth management firm is seeking an Executive Assistant to support senior leadership and help manage the day-to-day details of a busy financial services office. This position would be a strong fit for someone who is polished, highly organized, and comfortable working with confidential information.The ideal candidate knows how to anticipate needs, communicate professionally with high-level clients, and keep executives organized without needing constant direction.Key Responsibilities<ul><li>Manage complex executive calendars and scheduling</li><li>Coordinate internal and external meetings with clients and business partners</li><li>Arrange travel, itineraries, and expense reports</li><li>Prepare meeting agendas, presentations, and correspondence</li><li>Handle confidential client and company information</li><li>Coordinate follow-up items and track deadlines</li><li>Assist with client communications and meeting preparation</li><li>Maintain organized electronic files and records</li><li>Coordinate office events and leadership meetings</li><li>Assist with research, reporting, and special projects</li><li>Serve as a professional point of contact for clients and visitors</li></ul>
2026-08-10T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary to Hire
40 - 44 USD / Hourly
The OpportunityWe are seeking a highly organized and proactive Executive Assistant to support the leadership team of a well-established nonprofit organization in San Diego. This position is ideal for an experienced administrative professional who enjoys being a trusted partner to executives, coordinating across teams, and helping keep a mission-driven organization running smoothly. The successful candidate will be resourceful, polished, and comfortable balancing day-to-day administrative responsibilities with high-priority projects. This person should be able to work independently, exercise sound judgment, and build strong relationships with staff, leadership, Board members, and external partners. Roles & ResponsibilitiesThe Executive Assistant will provide comprehensive administrative support to executive leadership while serving as an important organizational resource for meetings, communications, office coordination, and special projects.Executive & Leadership Support<ul><li>Manage and coordinate executive calendars, meetings, appointments, conference calls, and travel logistics.</li><li>Serve as a professional liaison between executives, employees, Board members, community partners, and external contacts.</li><li>Prepare meeting agendas, presentations, reports, correspondence, and other materials for executive leadership.</li><li>Coordinate and organize information needed for Board and leadership meetings.</li><li>Track follow-up items, deadlines, and commitments to help ensure timely completion.</li><li>Handle confidential information and sensitive matters with discretion and sound judgment.</li></ul>Administrative & Office Coordination<ul><li>Help oversee daily administrative operations and ensure the office remains organized and well-supported.</li><li>Order office supplies and coordinate equipment, vendors, facilities needs, and other administrative services.</li><li>Maintain shared calendars and coordinate organization-wide schedules, closures, meetings, and events.</li><li>Coordinate mail, packages, documents, and general office correspondence.</li><li>Arrange catering, refreshments, and hospitality for meetings and visitors.</li><li>Provide basic support for conference room technology, AV equipment, and virtual meetings.</li></ul>Meetings, Events & Board Support<ul><li>Coordinate logistics for Board meetings, executive meetings, staff meetings, organizational events, and leadership gatherings.</li><li>Manage meeting invitations, calendars, materials, room setup, technology, catering, and follow-up.</li><li>Support virtual meetings through Zoom and other video conferencing platforms.</li><li>Assist leadership with conferences, community events, and other external engagements.</li></ul>Special Projects & Process Improvement<ul><li>Take ownership of special projects and administrative initiatives as assigned by executive leadership.</li><li>Identify ways to streamline processes, improve organization, and increase administrative efficiency.</li><li>Maintain organized systems for documents, projects, deadlines, and executive follow-up.</li><li>Work collaboratively across departments to support organizational priorities and initiatives.</li></ul>
2026-08-13T00:00:00Z