We are looking for a detail-oriented Payroll Clerk to join our team in Long Beach, California. The ideal candidate will have a strong background in finance and accounting, coupled with expertise in handling payroll processes for a diverse workforce. This role requires bilingual proficiency in Spanish and a commitment to ensuring accurate and compliant payroll operations.<br><br>Responsibilities:<br>• Manage bi-weekly payroll processing for over 50 employees across multiple states.<br>• Ensure compliance with payroll regulations, including garnishments and deductions.<br>• Utilize ADP systems to efficiently handle payroll tasks and maintain accurate records.<br>• Collaborate with the finance team to reconcile payroll data and address discrepancies.<br>• Provide bilingual support to employees regarding payroll inquiries and documentation.<br>• Maintain up-to-date knowledge of payroll laws and multi-state requirements.<br>• Prepare reports and summaries related to payroll activities for management review.<br>• Assist in streamlining payroll processes to improve efficiency and accuracy.<br>• Support audits by providing documentation and ensuring payroll compliance.<br>• Address employee concerns regarding payroll discrepancies and resolve issues promptly.
We are seeking an individual to work very closely with a highly motivated Controller, and to work hard to help bring this growing company to the next level within 1-2 years. The successful candidate will need to be comfortable learning and exploring new processes, also be comfortable rolling up sleeve to ensure that weekly payroll is processed timely and accurately. He or she must have strong organizational skills and ability to prioritize workload in order to meet tight deadlines in a fast-paced and dynamic work environment.<br>Responsibilities<br>• Review daily timesheet submission for hourly employees<br>• Process weekly payroll in eBacon (our payroll software)<br>• Manage employee record and payroll data<br>• Assist HR with employee onboarding<br>• Ensure payroll is compliant with any required prevailing wage requirements<br>• Prepare prevailing wage job’s certified payroll reporting<br>• Ensure our subcontractors also provide timely certified payroll reporting<br>• Responsible for prevailing wage job’<br>• May perform other duties as assigned<br>Experience<br>• 2+ years of hands-on payroll processing (preferably weekly payroll)<br>• Experience reviewing timesheets, managing payroll data, and maintaining employee records<br>• Familiarity with payroll systems (eBacon preferred; ADP, Paycom, Paychex, etc. also acceptable)<br>• Experience with prevailing wage compliance and certified payroll reporting (e.g., WH-347 or state requirements)<br>• Background in construction or government-contracted environments is a strong plus<br>• Bachelor’s degree in Accounting or related field<br>• Experience supporting a Controller or Accounting team<br>• Exposure to general accounting tasks (e.g., payroll-related journal entries, labor/job costing)<br>• Experience assisting with HR onboarding and entering new hires into payroll systems<br>• Advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP, formulas, reconciliations)<br>• Ability to thrive in a fast-paced, deadline-driven environment<br>• Strong attention to detail and accuracy<br>• Excellent written and verbal communication skills<br>• Collaborative, proactive, and willing to learn new processes<br>Skills<br>• Strong attention to detail<br>• Advanced Microsoft Excel skills, including pivot tables, lookups etc.<br>• Strong written and verbal communication skills<br>• Team player, must be able to collaborate with other teams in the organization<br>• Must have strong work ethic, and have the ability/willingness to work overtime as necessary to get the job done and to meet important deadlines
Job Description: Coffey Engineering is seeking a detail-oriented and experienced Accounting Manager/Bookkeeper to join our team. The ideal candidate will have a four-year degree in accounting, as well as a strong background in accounting and finance, be fluent in QuickBooks, and have familiarity with payroll processing. This role will be responsible for a wide range of accounting and administrative duties, with significant emphasis on billing (professional services invoices following contract guidelines and client requirements). <br>Responsibilities:<br>• Billing: Create approximately 150 – 160 customized invoices per month. Experience in high volume billing for professional services utilizing contracts, timesheets, QuickBooks functions would be huge plus. <br>• Payroll: Review timesheets and process payroll for employees, payroll taxes, Simple IRA contributions, and handle quarterly and year-end payroll reporting. <br>• Accounts Payable (AP) and Accounts Receivable (AR): Pay bills, review AR aging and handle collections calls and emails. <br>• Financials & Reconciliations: Prepare financial statements and perform monthly bank & credit card reconciliations and maintain accurate financial records.<br>• Year-End Tax Package: Compile and prepare year-end tax packages for submission to CPA. Responsible for all tax payments as directed by CPA. <br>• HR & Benefits: Administer employee benefits including company medical insurance plans and SIMPLE IRA plans.<br>• Insurance: Oversee insurance policies including Errors & Omissions (E& O), Auto, Workers' Compensation, General Liability, and Property insurance. Prepare annual renewal applications and handle payments. <br>• Office Management: Ensure the smooth operation of office supplies and administrative functions.<br><br>Qualifications:<br>• Bachelor's degree in Accounting<br>• Proven experience working with QuickBooks<br>• Familiarity with payroll processing <br>• Experience in high volume billing for professional services and possibly engineering <br>• Experience with timesheets and resulting customized invoicing<br>• Excellent organizational and time management skills<br>• Strong attention to detail and accuracy<br>• Ability to handle multiple tasks and meet deadlines<br>• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Access)<br>Benefits:<br>• Competitive salary<br>• Medical insurance - company paid for employee<br>• Company-Sponsored Simple IRA retirement plan with up to 3% matching<br>• Professional development opportunities<br>• 8 paid holidays throughout the year<br>• 2 weeks of time-accrued paid vacation per year for the first 5 years of employment (with additional accrual after 5 years)<br>• 5 days of time-accrued sick time per year (non-vesting)<br>• Mileage reimbursement for non-commuting miles
<p>Our client, a <strong>well-established construction company in San Diego</strong>, is seeking a highly organized and reliable <strong>Accounting Clerk</strong> to support their accounting and office operations. This is an excellent fit for someone who enjoys a structured environment, steady workflow, and a role where accuracy genuinely matters. If you’re dependable, numbers-focused, and enjoy being the backbone of the accounting function, this is the place for you.</p><p><br></p><p><strong>What Makes This Opportunity Unique</strong></p><ul><li>Work with a stable company that has been a trusted name in the construction industry for decades.</li><li>Be part of a friendly, collaborative team that values consistency and reliability.</li><li>Gain exposure to the full accounting cycle while maintaining a strong administrative foundation.</li><li>Support meaningful projects that contribute to local community development.</li></ul><p><br></p><p><strong>Key Responsibilities</strong></p><p>✓ Process daily invoices, vendor statements, and expense documentation</p><p>✓ Assist with job costing, coding, and project-related financial tracking</p><p>✓ Support accounts payable and accounts receivable functions</p><p>✓ Maintain physical and digital filing systems</p><p>✓ Reconcile vendor accounts and follow up on discrepancies</p><p>✓ Assist with payroll data entry and timesheet collection (construction experience a plus!)</p><p>✓ Provide administrative support to the accounting team and project managers</p><p>✓ Prepare reports, spreadsheets, and documentation for project audits</p><p>✓ Support end-of-month tasks and help maintain accurate records for construction projects</p>
We are looking for an experienced Assistant Controller to join our team in Newport Beach, California. This role is vital to ensuring the accuracy and integrity of our financial operations, including overseeing accounting processes, financial reporting, and compliance. The ideal candidate will bring a detail-oriented approach to managing budgets, payroll, and tax requirements while contributing to the overall success of the organization.<br><br>Responsibilities:<br>• Supervise and manage all aspects of the accounting function, ensuring accuracy and compliance with relevant standards.<br>• Prepare and analyze financial statements to ensure timely and accurate reporting.<br>• Oversee month-end close processes, ensuring all transactions are properly recorded in the general ledger.<br>• Coordinate and support financial audits, including DCAA audits, to ensure compliance with regulations.<br>• Manage payroll operations, ensuring timely and accurate processing.<br>• Monitor and enforce tax compliance, including preparation and submission of required filings.<br>• Develop and maintain budgets, providing insights and recommendations for financial planning.<br>• Utilize QuickBooks Online to manage accounting records and processes efficiently.<br>• Ensure adherence to best practices in financial reporting and accounting procedures.<br>• Collaborate with internal teams to improve financial processes and systems.
<p>Join our team as a Benefits Administrator, managing comprehensive benefits programs in a dynamic, onsite role. The ideal candidate will bring proven expertise managing all facets of employee benefits, effective vendor relations, and regulatory compliance.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>5+ years of progressive benefits administration experience (healthcare strongly preferred)</li><li>End-to-end ownership of Open Enrollment, from planning through audit</li><li>ACA compliance and reporting (1094/1095 preparation, filing)</li><li>Broker and vendor management, including issue escalation</li><li>Invoice reconciliation and payroll deduction auditing</li><li>HRIS experience (ADP preferred), including benefits file feed oversight</li><li>Solid knowledge of ACA, COBRA, HIPAA, and ERISA</li></ul><p><strong>Must have experience with all aspects of Benefits Administration:</strong></p><ul><li>Benefits Administration: Review employee enrollments after Open Enrollment (OE) and during every New Hire Orientation (NHO). Follow up with employees to confirm they have waived or enrolled in coverage. </li><li>Employee Communication & Support: Act as the primary point of contact for employee benefits inquiries, providing clear and timely support. </li><li>Vendor & Broker Management: Follow up with brokers and vendors on employee changes and resolve any issues related to benefits. </li><li>Open Enrollment Management: Facilitate the OE process from start to finish, including planning, communication, and execution. </li><li>Wellness Program Management: Oversee the company’s wellness program, including planning and implementing initiatives such as health challenges, fitness programs, and mental health awareness campaigns. </li><li>Compliance & Reporting: Ensure compliance with federal and state regulations such as ACA, COBRA, HIPAA, and ERISA. </li><li>Strategic Contributions: Participate in the annual review of benefits programs, assessing utilization, costs, and employee satisfaction. </li><li>Orientation & Onboarding Support: Assist in New Hire Orientations (NHO) by educating new and rehired staff on company history, policies, and benefits. </li></ul><p><strong>Additional Requirements:</strong></p><ul><li>Bachelor's Degree in HR or business Administration</li><li>3+ years focused in Benefits Administration</li><li>Software Experience: Strong knowledge of federal and state regulations related to employee benefits (ACA, COBRA, HIPAA, ERISA). Proficiency in HRIS systems, preferably ADP, and advanced skills in Microsoft Office (Excel, Word, PowerPoint). </li></ul>
We are looking for an experienced Accounts Payable Clerk to join our team on a contract basis in Rancho Cucamonga, California. This role is ideal for someone with strong attention to detail, a solid background in accounts payable, and familiarity with financial systems. The position will focus on managing full-cycle accounts payable tasks and supporting cash application processes.<br><br>Responsibilities:<br>• Handle the complete accounts payable cycle, primarily for non-inventory items and limited purchase orders.<br>• Perform two- or three-way matching for invoices when necessary.<br>• Process and apply incoming payments accurately within the system.<br>• Prepare weekly check runs, managing one to two batches of payments.<br>• Utilize Microsoft Business Central and Excel for daily tasks and reporting.<br>• Collaborate with internal teams to ensure timely and accurate invoice coding and processing.<br>• Maintain organized financial records and documentation for auditing purposes.
<p>We are looking for an Accounts Payable Clerk to join our team on a part time contract basis in South Orange County. In this role, you will play a key part in ensuring the accurate and timely processing of invoices, payments, and financial transactions. The ideal candidate will bring strong organizational skills and a detail-oriented approach to support the smooth functioning of our accounts payable operations.</p><p><br></p><p>Responsibilities:</p><p>• Process and review invoices for accuracy, ensuring proper coding and compliance with company policies.</p><p>• Prepare and execute check runs while maintaining detailed records of payment transactions.</p><p>• Verify and reconcile accounts payable balances to ensure accurate financial reporting.</p><p>• Collaborate with vendors and internal teams to address payment discrepancies or inquiries.</p><p>• Maintain organized documentation and records related to accounts payable activities.</p><p>• Assist in month-end closing processes by providing necessary reports and reconciliations.</p><p>• Monitor and track payment schedules to ensure timely disbursement.</p><p>• Support the implementation of best practices to improve efficiency in invoice processing.</p><p>• Handle sensitive financial information with confidentiality and professionalism.</p>
<p>We are looking for an experienced HRIS Manager to lead our human resources technology systems and ensure seamless HR operations in our non-profit organization. Based in East County, California, this role focuses on optimizing processes, implementing HR systems, and aligning policies with organizational values. The ideal candidate will bring a strategic mindset and technical expertise to manage HR systems, improve workflows, and enhance employee experiences.</p><p><br></p><p>Responsibilities:</p><p>• Develop and maintain HR standards, policies, and best practices to ensure consistent operations across departments.</p><p>• Streamline the employee lifecycle by designing efficient processes for onboarding, transitions, and offboarding.</p><p>• Oversee the selection, implementation, and optimization of HR systems to meet organizational needs.</p><p>• Establish and manage compensation frameworks, benefits strategies, and total rewards programs to ensure market competitiveness.</p><p>• Evaluate and implement automated solutions to improve HR workflows and reduce administrative burdens.</p><p>• Lead HR system implementations and rollouts, ensuring seamless integration and high adoption rates.</p><p>• Partner with cross-functional teams, including IT, Finance, and Legal, to ensure HR data flows efficiently.</p><p>• Manage compliance with federal, state, and local employment laws, including wage and hour regulations and leave administration.</p><p>• Oversee payroll processing, benefits negotiations, and open enrollment processes to ensure accuracy and timeliness.</p><p>• Create and maintain employee handbooks and codes of conduct that reflect organizational values and legal requirements.</p>
<p>Our client in San Diego, CA is seeking a detail-oriented Accounting Clerk to support daily accounting operations and ensure accurate financial recordkeeping. This is an excellent opportunity for someone looking to grow their career in a collaborative, fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process accounts payable and accounts receivable transactions</li><li>Reconcile invoices, statements, and ledger entries</li><li>Assist with data entry, filing, and maintenance of accounting documents</li><li>Support month-end and year-end closing activities</li><li>Generate reports and assist with basic financial analysis as needed</li><li>Communicate professionally with internal teams and external vendors</li><li>Ensure compliance with company policies and accounting standards</li></ul><p><br></p>
<p>We are a stable and growing company located in Ontario, CA seeking a detail-oriented Accounting Clerk to join our accounting team. This is a great opportunity for someone looking to grow their career in accounting while gaining hands-on experience in a collaborative, fast-paced environment.</p><p><br></p><p>Position Overview</p><p>The Accounting Clerk will support the accounting department with daily transactional activities including accounts payable, accounts receivable, data entry, and reconciliations. The ideal candidate is organized, accurate, and comfortable working with high volumes of financial data.</p><p>This role offers training, mentorship, and long-term growth potential within the organization.</p><p><br></p><p>Key Responsibilities</p><ul><li>Process vendor invoices and assist with accounts payable</li><li>Apply customer payments and assist with accounts receivable</li><li>Perform data entry and maintain accurate financial records</li><li>Reconcile bank and credit card statements</li><li>Assist with account reconciliations and month-end close support</li><li>Maintain vendor and customer files</li><li>Respond to internal and external inquiries regarding invoices and payments</li><li>Assist with filing, documentation, and audit preparation</li></ul>
<p>Our team in San Diego is seeking a detail-oriented and reliable Accounting Clerk to support daily accounting operations. The ideal candidate will be proactive, organized, and eager to grow their career in finance and accounting.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process accounts payable and accounts receivable transactions</li><li>Reconcile invoices, statements, and accounts</li><li>Maintain accurate financial records and documentation</li><li>Assist with data entry and administrative support for the accounting department</li><li>Support the preparation of reports and month-end closing activities</li><li>Communicate with vendors, clients, and internal teams to resolve account discrepancies</li></ul><p><br></p>
We are seeking a hands-on Human Resources Manager to oversee all HR functions for a small to medium size organization, located in Irvine, CA. This is a true one-person HR department with full ownership of the function. Public company experience is required. The ideal candidate understands the compliance, reporting, governance, and audit standards of a publicly traded company and can operate confidently within that environment. The company is actively involved in M& A activity, and this role will play a key part in due diligence and integration efforts. The position requires to work 100% onsite. Serve as the sole HR point of contact for all employees and leadership Sign off on approvals for new hires and terminations Oversee onboarding and offboarding processes Develop, update, and maintain HR policies and employee handbook Manage employee relations matters, investigations, and conflict resolution Ensure compliance with employment laws and public company governance standards Support internal and external audits Participate in M& A due diligence and lead HR integration efforts post-acquisition Evaluate and align compensation, benefits, and policies across acquired entities Administer employee benefits across three existing plans (currently working with Insperity) Manage open enrollment and vendor relationships Lead upcoming benefits renewal (April timeframe) and evaluate opportunities to consolidate plans Oversee payroll processing through ADP Run Ensure payroll accuracy, reporting, and compliance Maintain accurate employee records and HR documentation Provide limited support for hourly recruiting (primarily sourced via Craigslist) as needed Utilize advanced Excel skills for reporting, workforce analysis, and executive-level metrics
<p>Job Title: HR Generalist / Safety Coordinator (Contract)</p><p><br></p><p>Duration: 6–8 month contract with potential for conversion based on budget later in the year</p><p>Start Date: Immediate (interviews this week; ideal start next week)</p><p>Position Overview</p><p>We are seeking a bilingual (Spanish/English) HR Generalist / Safety Coordinator to support a food manufacturing facility with approximately 60 employees. This onsite contract role will play a key part in maintaining day-to-day HR operations while ensuring a safe and compliant work environment. The position reports directly to the Office Manager and Plant Manager and will collaborate with HR staff supporting other company facilities.</p><p>The ideal candidate brings hands-on experience in both human resources and workplace safety, preferably within a food manufacturing or production environment.</p><p>Key Responsibilities</p><p>Human Resources</p><p>• Manage day-to-day HR operations including onboarding, offboarding, and employee documentation</p><p>• Maintain employee records and HR data in ADP</p><p>• Support payroll coordination and timekeeping accuracy</p><p>• Assist with employee relations matters and act as a point of contact for HR questions</p><p>• Ensure compliance with company policies and employment regulations</p><p>• Coordinate training and employee communications</p><p>• Partner with management on workforce planning and staffing needs</p><p>Safety & Compliance</p><p>• Support and maintain workplace safety programs and procedures</p><p>• Conduct safety orientations and ongoing training for employees</p><p>• Assist with incident reporting, investigations, and corrective actions</p><p>• Ensure compliance with OSHA and food manufacturing safety standards</p><p>• Perform regular safety audits and inspections</p><p>• Maintain safety documentation and reporting requirements</p><p>Qualifications</p><p>• 2+ years of experience in an HR Generalist and/or Safety role</p><p>• Experience in food manufacturing or a production environment strongly preferred</p><p>• Bilingual in Spanish and English required</p><p>• Working knowledge of ADP or similar HRIS/payroll systems</p><p>• Familiarity with OSHA regulations and workplace safety practices</p><p>• Strong organizational and communication skills</p><p>• Ability to work independently in a fast-paced onsite environment</p><p>Work Environment</p><p>• Fully onsite role supporting a manufacturing facility of approximately 60 employees</p><p>• Collaborative environment working closely with operations and management teams</p><p>________________________________________</p>
We are looking for an Accounts Receivable Clerk to join our team on a contract basis in San Bernardino, California. This position offers an excellent opportunity to contribute to a non-profit organization while developing your accounting skills in a supportive environment. The role requires a proactive individual with a positive attitude and the ability to adapt to departmental needs.<br><br>Responsibilities:<br>• Manage accounts receivable processes, including accurate posting of invoices and maintaining records.<br>• Handle cash applications and ensure timely allocation of payments.<br>• Perform soft collections activities to follow up on outstanding balances.<br>• Create and process journal entries to support accounting operations.<br>• Support billing functions by verifying accuracy and resolving discrepancies.<br>• Collaborate with team members to provide general accounting department support.<br>• Assist with minor accounting tasks as needed to ensure smooth workflow.<br>• Maintain a high level of accuracy and organization in all financial activities.<br>• Adhere to company policies and procedures while contributing to process improvements.
We are looking for an organized and detail-oriented Accounts Payable Clerk to join our team in Brea, California. In this role, you will manage essential accounting tasks, ensuring accuracy and efficiency in processing invoices and reconciling accounts. This position is fully on-site, offering an excellent opportunity to work in a collaborative environment.<br><br>Responsibilities:<br>• Process and review invoices using three-way matching to ensure accuracy and compliance.<br>• Perform full-cycle accounts payable duties, including coding, batching, and matching transactions.<br>• Handle account reconciliations to maintain accurate financial records.<br>• Execute check runs and ensure timely payment processing.<br>• Manage high-volume data entry tasks with precision and attention to detail.<br>• Utilize accounting software, such as Oracle, QuickBooks, SAP, and Microsoft Excel, to perform daily operations.<br>• Collaborate with internal teams to resolve discrepancies in invoices or payments.<br>• Maintain organized financial documentation and records for auditing purposes.<br>• Support month-end closing activities related to accounts payable.<br>• Identify opportunities for process improvements and contribute to workflow efficiency.
We are looking for an Accounts Payable Clerk to join our team in Irvine, California. This role involves managing invoice processing, payment schedules, and supporting various accounting functions with accuracy and efficiency. The ideal candidate will possess a solid understanding of bookkeeping principles and demonstrate excellent organizational skills.<br><br>Responsibilities:<br>• Verify supplier invoices against purchase orders and received goods to ensure accuracy.<br>• Input invoice data into accounting software and maintain detailed records of transactions.<br>• Support monthly financial closings by preparing accrual batches and reconciling accounts payable.<br>• Select invoices for payment and prepare weekly check runs, ensuring payments align with cash flow needs.<br>• Process expense reports by cross-checking receipts and preparing payments accordingly.<br>• Prepare and execute wire transfers and other payment methods with appropriate approvals.<br>• Maintain a detailed and up-to-date cash log to track transactions.<br>• File completed accounts payable checks and reports systematically for easy access.<br>• Assist with year-end audit preparations by providing necessary documentation and support.<br>• Adhere to internal controls and accounting standards to ensure compliance.
<p>AR/Collections/Billing Specialist</p><p><strong>Compensation:</strong> $30/hr - $35/hr</p><p><strong>Location:</strong> Onsite – Corona, CA</p><p><strong>Hours:</strong> Monday – Friday, 8:00am – 5:00pm</p><p><br></p><p><strong>Overview:</strong></p><p>Our organization is seeking a proactive and experienced AR/Collections/Billing Specialist to join our team. You’ll play a key role in managing the AR and billing process for our construction operations, ensuring accuracy and timeliness in a collaborative, open-office environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Process high-volume, monthly billing for 15-25 clients/projects</li><li>Track receivables, monitor aging reports, and execute collection calls for overdue invoices</li><li>Heavy follow-up on supplier and subcontractor releases; prepare and track lien releases</li><li>Handle credit memos and reverse billings as necessary</li><li>Maintain accurate records and reports for AR, collections, and billing activities</li><li>Manage deadlines and prioritize tasks effectively in a fast-paced setting</li><li>Communicate confidently with vendors, contractors, and project managers</li></ul><p><strong>Requirements:</strong></p><ul><li>Construction industry experience required</li><li>Experience with construction ERP software: Textura, Foundation, and ProCore</li><li>Strong knowledge of percentage of completion billing and lien releases</li><li>Outstanding time management and deadline management skills</li><li>Outgoing, confident communicator; comfortable in a team-focused, open work environment</li></ul><p><strong>Interested candidates should apply today to join our dynamic team!</strong></p>
<p>The Accounting Assistant supports by performing a range of financial and administrative duties for assigned property portfolios. This role works closely with property managers, assistants, and team members across multiple departments to ensure timely, accurate completion of tasks.</p><p>Key Responsibilities:</p><ul><li>Compile financial packages and special reports</li><li>Bill tenants and adjust tenant accounts as needed</li><li>Deposit and post cash receipts to tenant accounts</li><li>Record manual deposits and checks in Excel spreadsheets</li><li>Set up property and tenant accounts</li><li>Reconcile bank statements, post interest, and scan documents to Laserfiche</li><li>Prepare, copy, and distribute special financial reports</li><li>Enter property payroll checks into accounts payable and process payments</li><li>Manage stop payment/void checks and approve AP invoices when necessary</li><li>Track owner-signed checks and handle mailing</li><li>Create and maintain folders for mortgages, financials, and notes</li><li>Run reports and organize folders for CAM reconciliations; input CAM data into the system</li><li>Support miscellaneous accounting duties and assist with ad-hoc projects</li><li>Provide answers to manager and assistant inquiries</li><li>Meet deadlines with efficiency and accuracy</li></ul>
<p>We are looking for a skilled and detail-oriented Human Resources (HR) Assistant to join our team in El Cajon, California. This Contract-to-continuing position offers an excellent opportunity to support HR functions within the nonprofit industry. The ideal candidate will possess strong organizational skills and a passion for contributing to a dynamic and collaborative work environment.</p><p><br></p><p>Responsibilities:</p><p>• Support daily HR operations, including maintaining employee records and processing HR-related documentation.</p><p>• Manage and utilize HR systems such as ADP Workforce Now and ATS to track and organize workforce data.</p><p>• Conduct background checks and manage onboarding processes to ensure compliance with company policies.</p><p>• Assist in administering employee benefits programs and addressing related inquiries.</p><p>• Collaborate with hiring managers to facilitate talent sourcing and recruitment efforts.</p><p>• Perform data entry and maintain accuracy in HR management systems (HRMS).</p><p>• Provide assistance with payroll processing and employee time tracking using systems like About Time.</p><p>• Respond to employee questions and concerns, ensuring a high level of customer service.</p><p>• Contribute to the improvement of HR processes and workflows to enhance efficiency.</p><p>• Maintain confidentiality and handle sensitive information in accordance with company policies.</p>
<p>Our client, a respected <strong>healthcare organization</strong> serving communities across San Diego County, is looking for a compassionate and detail-oriented <strong>HR Assistant</strong> to support their HR operations. This is a fantastic opportunity for someone passionate about people, patient care, and administrative excellence within a mission‑driven environment.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Assist with onboarding and offboarding tasks</li><li>Support credentialing, compliance tracking, and employee file maintenance</li><li>Coordinate new hire orientations and training scheduling</li><li>Process HR documents, forms, and confidential personnel updates</li><li>Help manage HR inbox, employee inquiries, and HRIS data entry</li><li>Assist with payroll prep, timesheet collection, and corrections</li><li>Support benefits administration, open enrollment, and leave-of-absence documentation</li><li>Maintain employee records in alignment with healthcare regulatory standards</li></ul><p><br></p>
<p>A well‑established <strong>professional services firm</strong> in San Diego is seeking an experienced, strategic, and people-centered <strong>HR Manager</strong> to lead their HR function and serve as a trusted business partner to leadership. This is an opportunity to own HR end‑to‑end while shaping culture, processes, and talent strategy within a highly respected organization.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Oversee all HR operations: talent acquisition, onboarding, performance, employee relations, and policy management</li><li>Lead employee engagement, training programs, and organizational development initiatives</li><li>Advise managers on employee relations, coaching, corrective action, and performance improvement plans</li><li>Manage compensation structures, payroll coordination, and benefits administration</li><li>Ensure compliance with California labor laws and firm-wide policies</li><li>Guide HR strategy and process improvements</li><li>Oversee HRIS functions, reporting, and data analytics</li><li>Lead culture-building efforts and employee communication strategies</li></ul>
<p>We are an exciting company located in Ontario, CA seeking an experienced Payroll Specialist to join our accounting/HR team. This role plays a critical part in ensuring accurate and timely payroll processing while maintaining compliance with federal and California labor laws.</p><p>This is a great opportunity for a detail-oriented professional who thrives in a deadline-driven environment and enjoys working cross-functionally.</p><p><br></p><p>Position Overview</p><p>The Payroll Specialist will be responsible for processing full-cycle payroll, maintaining payroll records, and ensuring compliance with all applicable regulations. The ideal candidate has experience handling multi-state payroll (California preferred), payroll tax filings, and employee deductions/benefits administration.</p><p>Key Responsibilities</p><ul><li>Process weekly or biweekly payroll for hourly and salaried employees</li><li>Maintain accurate payroll records and employee data</li><li>Ensure compliance with federal, state, and local payroll regulations</li><li>Prepare and submit payroll tax filings (federal and CA)</li><li>Reconcile payroll reports, benefits deductions, and garnishments</li><li>Respond to employee payroll-related inquiries</li><li>Prepare payroll journal entries and assist with month-end close</li><li>Manage PTO tracking and accrual calculations</li><li>Support audits and year-end processes (W-2s, 941s, DE9/DE9C, etc.)</li></ul>
<p>A busy and growing construction services company in San Marcos is seeking a detail-driven <strong>Payroll Specialist</strong> to manage full-cycle payroll for a multi-state workforce. This role is critical to ensuring employees are paid accurately and on time while maintaining strict compliance with wage and hour regulations. This is a great opportunity for someone who enjoys precision work and being the trusted expert for payroll operations.</p><p><br></p><p><strong>Core Responsibilities</strong></p><ul><li>Process weekly and biweekly payroll for hourly and salaried employees</li><li>Review timecards, job codes, and union or prevailing wage requirements</li><li>Maintain payroll records and ensure compliance with state and federal regulations</li><li>Process garnishments, deductions, and benefit withholdings</li><li>Reconcile payroll reports and assist with month-end close</li><li>Respond to employee payroll inquiries professionally and promptly</li><li>Assist with year-end processes including W-2 preparation</li><li>Partner with HR and accounting to ensure data accuracy</li></ul>
<p>Mission-driven and detail-accurate? Join a <strong>community-focused nonprofit</strong> supporting local programs in youth services, education, and housing. As an <strong>Accounting Assistant</strong>, you’ll be the backbone of daily accounting operations—AP/AR support, receipts, and reconciliations—with mentors who will help you advance.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li><strong>Accounts Payable</strong>: invoice intake, coding, approvals routing, check/ACH runs</li><li><strong>Accounts Receivable</strong>: receipts application, deposit prep, basic collections follow-up</li><li><strong>Expense reports</strong> and credit card reconciliations; ensure coding against grants/programs</li><li><strong>Filing</strong> (digital/physical), vendor maintenance, W‑9s; assist with <strong>1099</strong> prep</li><li>Support <strong>month-end</strong> with simple JEs, prepaid schedules, and bank reconciliations</li><li>Maintain tidy documentation for audits and grant reporting</li><li>Partner with program managers to confirm <strong>grant coding</strong> and documentation</li></ul>
