40 Results for Office Administrative Assistant Jobs in Fallbrook, CA

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Accounting Assistant

Palomar Mountain, CA
onsite
Temporary / Contract
19 - 23 USD / Hourly
Robert Half is seeking a motivated Accounting Assistant to support the accounting and project operations of a growing construction business in the Palomar area! This is a great opportunity for someone who enjoys working with numbers, organizing financial documentation, and supporting a team that manages multiple projects at once. You'll work closely with project managers, vendors, and the accounting department to help ensure invoices are accurate, costs are properly recorded, and billing deadlines are met. The ideal candidate is dependable, detail-oriented, and interested in building a career in accounting. Prior construction experience is helpful, but a strong administrative background with some accounting exposure may also be a fit.Responsibilities:<ul><li>Assist with entering vendor invoices and coding expenses to the appropriate accounts and projects.</li><li>Prepare customer invoices using approved contracts, purchase orders, and project documentation.</li><li>Review billing records for missing information, incorrect amounts, and incomplete approvals.</li><li>Assist with accounts payable and accounts receivable processing.</li><li>Match purchase orders, invoices, and receipts to verify transaction accuracy.</li><li>Enter payments, deposits, and other financial transactions into the accounting system.</li><li>Reconcile credit card statements and assist with bank reconciliations.</li><li>Maintain organized digital files for invoices, receipts, contracts, and payment records.</li><li>Follow up with project managers on missing approvals and supporting documentation.</li><li>Help track project expenses and prepare basic cost summaries.</li><li>Assist with month-end close by gathering schedules and reviewing outstanding transactions.</li><li>Provide general administrative support to the accounting team as needed.</li></ul>
2026-10-15T00:00:00Z

Accounting Assistant

Camp Pendleton North, CA
onsite
Temporary / Contract
20 - 23 USD / Hourly
Robert Half is looking for an organized Accounting Assistant to support payroll-related accounting, expense tracking, and financial recordkeeping for a business serving clients in the Camp Pendleton area! This role is well suited for someone who likes structured processes, accurate records, and a mix of accounting and administrative responsibilities. Working alongside the accounting and operations teams, you'll help keep employee expense records, vendor transactions, and financial documentation current. The ideal candidate is comfortable handling confidential information and knows the importance of accuracy when financial records affect payroll, reporting, and billing.Key Responsibilities:<ul><li>Enter invoices, expense reports, and other financial transactions into the accounting system.</li><li>Review receipts and supporting documentation for completeness and proper coding.</li><li>Assist with payroll data preparation, timekeeping reconciliations, and payroll-related journal entries.</li><li>Track employee reimbursements and company credit card expenses.</li><li>Help reconcile bank accounts, credit cards, and selected general ledger accounts.</li><li>Process vendor information updates and maintain accurate payment records.</li><li>Assist with accounts payable and invoice approval tracking.</li><li>Organize financial documentation for internal reviews and client billing support.</li><li>Maintain spreadsheets used to track expenses, outstanding items, and payment status.</li><li>Research discrepancies and follow up with employees or departments for missing information.</li><li>Support month-end close by gathering documents and preparing basic account schedules.</li><li>Handle confidential financial and employee information appropriately.</li></ul>
2026-10-15T00:00:00Z

Human Resources Assistant

Encinitas, CA
onsite
Temporary / Contract
23 - 27 USD / Hourly
A growing North County professional services organization is seeking an organized, people-oriented HR Assistant to support its Human Resources department. This is an excellent opportunity for someone who enjoys working with people, keeping information organized, and helping create a smooth employee experience from the moment a candidate applies through their first day on the job. This position offers exposure to several areas of HR, including recruiting coordination, onboarding, employee records, and general HR administration. You'll work closely with the HR team and department managers, making sure deadlines are met, documentation is accurate, and employees receive timely support. The team is looking for someone who is proactive, dependable, and comfortable balancing administrative details with frequent communication. If you're interested in building a long-term career in Human Resources, this role offers a strong foundation.What you'll be doing:<ul><li>Coordinate new-hire paperwork, onboarding checklists, and orientation schedules.</li><li>Assist with background checks, employment verifications, and I-9 documentation.</li><li>Maintain confidential personnel files and update employee information.</li><li>Schedule interviews and communicate with candidates throughout the recruiting process.</li><li>Post job openings and assist with resume tracking and applicant follow-up.</li><li>Respond to routine employee questions regarding HR forms, policies, and procedures.</li><li>Help track employee changes, leave documentation, and training completion.</li><li>Assist with benefits enrollment paperwork and payroll-related updates.</li><li>Prepare spreadsheets, reports, and HR correspondence.</li><li>Support employee engagement activities, recognition programs, and team events.</li></ul>
2026-10-12T00:00:00Z

Human Resources Assistant

Vista, CA
onsite
Temporary / Contract
26 - 28 USD / Hourly
Love details, spreadsheets, and keeping everything running behind the scenes? This could be your next move.A North County manufacturing and distribution organization is looking for an HR Assistant to support its employee services and HR operations team. With a workforce spread across office and operational environments, the company needs someone who can keep employee records current, assist with payroll preparation, and ensure important HR documentation is completed accurately and on time. This role is ideal for an administrative professional who enjoys structured processes but also likes being a resource for employees. You'll work alongside HR and payroll leadership, helping resolve routine questions, maintain compliance documentation, and coordinate employee changes.Candidates with experience in payroll support, timekeeping, onboarding, or employee records will be especially attractive for this opportunity.Key responsibilities:<ul><li>Assist with weekly or biweekly payroll preparation by reviewing timecards, missing punches, and employee changes.</li><li>Maintain employee files, status changes, compensation records, and other confidential documentation.</li><li>Coordinate onboarding and offboarding paperwork.</li><li>Assist with benefits enrollment, employee data updates, and routine benefits questions.</li><li>Track vacation requests, leaves of absence, attendance records, and supporting documentation.</li><li>Prepare employee change forms for new hires, terminations, transfers, and pay adjustments.</li><li>Help maintain compliance records, required notices, and training documentation.</li><li>Respond to employee questions and route more complex matters to HR leadership.</li><li>Reconcile basic timekeeping discrepancies with supervisors and payroll.</li><li>Maintain HR spreadsheets and prepare recurring reports.</li><li>Assist with audits of employee files and payroll documentation.</li><li>Support HR projects, policy updates, and employee communications.</li></ul>
2026-10-12T00:00:00Z

Legal Assistant

San Juan Capistrano, CA
remote
Temporary / Contract
27.7115 - 32.087 USD / Hourly
We are looking for an experienced Legal Assistant to support a busy civil litigation practice in California. This Long-term Contract opportunity is ideal for a highly organized individual who can manage litigation support tasks with accuracy, urgency, and sound judgment in a fast-moving environment. The role offers the chance to work closely with attorneys on active matters while helping keep filings, deadlines, and case materials on track from start to finish. Responsibilities: • Oversee litigation calendars by monitoring court dates, filing deadlines, and key case milestones to help matters progress smoothly. • Draft, revise, and finalize pleadings, letters, and other legal materials with careful attention to formatting, grammar, and accuracy. • Submit court documents through California state e-filing systems and confirm that all filings are completed correctly and on time. • Maintain organized case records and document repositories so attorneys and staff can quickly access essential information. • Provide day-to-day administrative and litigation support to attorneys handling civil disputes and related case activity. • Coordinate filings, task tracking, and deadline management across matters from initial intake through resolution. • Partner effectively with attorneys and support team members to keep case-related work moving efficiently in a remote setting. • Review documents before submission to ensure compliance with court rules and internal quality standards.
2026-10-14T00:00:00Z

Legal Assistant

Santa Ana, CA
onsite
Permanent / Full Time
70000 - 90000 USD / Yearly
We are looking for an organized Legal Assistant to support a busy civil litigation practice in California. This role is ideal for someone who thrives in a fast-paced law firm environment, manages multiple priorities with care, and produces high-quality work with minimal supervision. You will work closely with attorneys on litigation support, document preparation, filing coordination, and day-to-day administrative needs while contributing to a collaborative office culture. Responsibilities: • Support a group of attorneys with a broad range of litigation-related administrative and document tasks in a high-volume practice. • Coordinate and submit court filings in state courts and assist with federal filings when needed, ensuring accuracy and timeliness. • Prepare legal documents and assemble tables of authorities, tables of contents, correspondence, and other case materials for attorney review. • Maintain attorney schedules by tracking deadlines, appointments, and key case-related commitments while helping keep priorities organized. • Process expense reports and related administrative items for assigned attorneys using internal systems and firm procedures. • Manage document handling and file organization within the firm’s document management platform and other office technologies. • Provide general litigation support by assisting with client communications, formatting documents, and maintaining organized records. • Contribute to smooth daily office operations while adapting to workload changes across multiple attorney desks.
2026-10-09T00:00:00Z

Legal Assistant

Irvine, CA
onsite
Permanent / Full Time
75000 - 80000 USD / Yearly
One of our top law firm clients is seeking an experienced Legal Assistant to join its growing Irvine office. This is a highly regarded boutique firm with a collaborative, team-oriented culture and a sophisticated practice spanning business litigation, transactions, employment, and personal injury.The firm continues to grow and is looking for a Legal Assistant who enjoys being an integral part of the legal team and can confidently manage the day-to-day demands of a busy civil litigation practice. This is an excellent opportunity for someone seeking stability, mentorship, professional development, and long-term growth with a firm that values and invests in its team. Key Responsibilities:<ul><li>Manage litigation calendars, including court deadlines, hearings, filing dates, and other critical case deadlines</li><li>Prepare, format, proofread, and finalize pleadings, correspondence, and other legal documents</li><li>Handle state and federal court filings, including electronic filings, while ensuring compliance with applicable court rules and deadlines</li><li>Support attorneys throughout all phases of civil litigation and assist with day-to-day case management</li><li>Coordinate and organize case materials, discovery, and litigation documents</li><li>Maintain accurate and well-organized electronic and physical case files</li><li>Assist with attorney scheduling, correspondence, and administrative workflow</li><li>Provide overflow support to attorneys and other members of the legal team as needed</li><li>Collaborate closely with attorneys, paralegals, and administrative staff in a team-oriented, onsite environment</li></ul>Ideal Candidate:<ul><li>Prior experience supporting attorneys in a civil litigation practice</li><li>Strong knowledge of California court procedures, calendaring, and e-filing</li><li>Excellent proofreading, formatting, and organizational skills</li><li>Able to manage multiple priorities and deadlines in a fast-paced environment</li><li>Detail-oriented, dependable, proactive, and collaborative</li><li>Interested in continuing to develop their skills and grow within the firm</li></ul>Why Consider This Opportunity:<ul><li>Growing boutique firm with a strong, collaborative culture</li><li>Mentorship and professional development from experienced attorneys and legal professionals</li><li>Opportunity to grow within the role and take on increased responsibility</li><li>Medical, dental, and vision insurance</li><li>Paid time off</li><li>Stable, long-term opportunity with a firm that values its employees</li></ul>To apply, submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-10-02T00:00:00Z

Legal Assistant

Irvine, CA
onsite
Permanent / Full Time
70000 - 100000 USD / Yearly
Looking to join a modern, growing litigation firm where your career can continue to evolve? Our client, a tech-forward civil litigation firm in Irvine, is seeking a Legal Assistant with 3+ years of litigation experience to join its collaborative team. This is an excellent opportunity for someone who enjoys working in a fast-paced environment, values mentorship, and wants to be part of a firm that embraces technology and continuous improvement.This position offers the chance to work closely with experienced attorneys while receiving ongoing training and professional development in a supportive team environment. What You'll Do<ul><li>Support attorneys throughout all phases of civil litigation</li><li>Prepare, revise, and proofread legal documents and correspondence</li><li>Manage attorney calendars, deadlines, and court filings</li><li>Coordinate depositions, mediations, and hearings</li><li>Prepare discovery, pleadings, and trial-related documents</li><li>Communicate with clients, opposing counsel, and court personnel</li><li>Maintain electronic files and utilize the firm's technology-driven systems</li></ul>What They're Looking For<ul><li>3+ years of civil litigation legal assistant experience</li><li>Experience with California state court filings (federal experience is a plus)</li><li>Strong organizational and time management skills</li><li>Excellent written and verbal communication</li><li>Ability to prioritize multiple deadlines in a fast-paced practice</li><li>Positive attitude with a desire to learn and grow</li></ul>Why This Firm?<ul><li>Growing civil litigation practice with long-term stability</li><li>Tech-forward environment utilizing modern legal technology</li><li>Direct mentorship from experienced attorneys and leadership</li><li>Ongoing training and career development</li><li>Collaborative, team-oriented culture</li><li>Opportunity to make a meaningful impact as the firm continues to expand</li></ul>Schedule<ul><li>Onsite daily – Irvine</li></ul>If you're looking for a firm that values professional development, embraces innovation, and offers long-term growth, I'd love to connect.Please send your resume to Quidana.Dove<at>RobertHalf.<com> for a confidential discussion.
2026-10-16T00:00:00Z

Legal Assistant

San Diego, CA
onsite
Temporary / Contract
25 - 33 USD / Hourly
We are seeking a detail-oriented Legal Assistant to join a San Diego law firm. This role will support attorneys with document preparation, file management, client communication, and administrative tasks. The ideal candidate is organized, proactive, and able to manage multiple priorities while providing strong day-to-day support to a busy legal team. This role is fully onsite in San Diego. Job Description<ul><li>Prepare, revise, and format legal documents and correspondence</li><li>Maintain electronic and physical client files</li><li>Draft routine correspondence and legal forms</li><li>Manage attorney calendars, meetings, and deadlines</li><li>Coordinate client meetings, conference calls, and appointments</li><li>Open new matters and maintain case information</li><li>Assist with document collection, organization, and production</li><li>Monitor incoming mail and correspondence</li><li>Support attorneys with administrative and legal projects</li><li>Perform data entry and maintain firm records</li></ul>
2026-10-14T00:00:00Z

Legal Assistant

Irvine, CA
onsite
Permanent / Full Time
90000 - 110000 USD / Yearly
If you're a seasoned Litigation Legal Assistant looking for a firm where people build careers—not just jobs—this opportunity deserves your attention.Our client is a highly respected Orange County litigation firm with a thriving commercial and employment practice, a strong reputation in the legal community, and a track record of retaining top talent. As the firm continues to grow, they are seeking an experienced Legal Assistant to join their collaborative team. The firm continues to experience steady growth and is seeking an experienced Legal Assistant to support a busy team of attorneys handling sophisticated litigation matters in state and federal courts.This is an excellent opportunity to join a collaborative, professional environment that offers long-term career stability, challenging work, and a supportive team culture.Responsibilities<ul><li>Support attorneys handling commercial and employment litigation matters</li><li>Prepare, revise, and proofread pleadings, motions, discovery, and correspondence</li><li>E-file documents in California State and Federal Courts</li><li>Maintain attorney calendars and track litigation deadlines</li><li>Coordinate depositions, mediations, hearings, and client meetings</li><li>Prepare TOAs, TOCs, exhibits, and litigation binders</li><li>Manage case files and document organization</li><li>Assist with trial preparation and related litigation support</li></ul>Qualifications<ul><li>7+ years of litigation legal assistant experience</li><li>Strong experience with both California State and Federal Court procedures</li><li>Advanced e-filing experience in state and federal courts</li><li>Experience supporting commercial litigation, employment litigation, or other complex civil litigation matters</li><li>Proficiency with Microsoft Office Suite and litigation support software</li><li>Excellent organizational, communication, and multitasking skills</li><li>Ability to thrive in a fast-paced, deadline-driven environment</li></ul>Why Consider This Opportunity?<ul><li>Join a thriving and highly regarded Orange County litigation firm</li><li>Sophisticated commercial and employment litigation practice</li><li>Stable, growing firm with an excellent reputation in the legal community</li><li>Supportive attorneys and collaborative team environment</li><li>Meaningful work with direct exposure to complex litigation matters</li><li>Long-term career growth potential</li><li>Competitive compensation and comprehensive benefits package</li></ul>Benefits<ul><li>Medical, dental, and vision insurance</li><li>401(k) retirement plan</li><li>Paid vacation, sick time, and holidays</li><li>Professional development opportunities</li><li>Additional benefits to be discussed during the interview process</li></ul>If you're an experienced litigation legal assistant seeking a stable firm, sophisticated work, and a team-oriented culture, we'd love to connect with you.Submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-09-25T00:00:00Z

EXECUTIVE ADMINISTRATIVE & OPERATIONS COORDINATOR

Rancho Santa Fe, CA
onsite
Temporary / Contract
32 - 40 USD / Hourly
A behind-the-scenes role with a front-row seat to business operations.A private professional organization in the Rancho Santa Fe area is seeking a polished, highly organized Executive Administrative & Operations Coordinator to provide direct support to senior leadership and help oversee the daily flow of office operations. This is an opportunity for someone who enjoys being the go-to person, anticipating needs before they arise, and keeping multiple moving pieces organized. You'll work closely with leadership, coordinate schedules and meetings, manage sensitive information, and help ensure the administrative side of the business runs seamlessly.The right person will be resourceful, composed, and comfortable interacting with executives, clients, vendors, and internal staff. This position is ideal for an experienced administrative professional who enjoys variety, takes pride in producing polished work, and wants to be involved in more than calendar management. Your day-to-day will include:<ul><li>Provide direct administrative support to senior leadership, including calendar management and meeting coordination.</li><li>Coordinate internal and external meetings, prepare agendas, and organize supporting materials.</li><li>Manage incoming communications, screen requests, and prioritize items requiring leadership attention.</li><li>Arrange business travel, itineraries, reservations, and expense reporting.</li><li>Prepare professional correspondence, presentations, reports, and confidential documents.</li><li>Coordinate vendor relationships, office services, supplies, and facilities-related requests.</li><li>Track invoices, purchase orders, expenses, and administrative budgets.</li><li>Maintain organized electronic records, contracts, and important business documents.</li><li>Assist with special projects, event coordination, and operational initiatives.</li><li>Serve as a professional point of contact for visitors, clients, and business partners.</li><li>Identify administrative gaps and help create more efficient processes.</li></ul>
2026-10-02T00:00:00Z

Estate Planning Legal Assistant

Irvine, CA
onsite
Permanent / Full Time
65000 - 85000 USD / Yearly
Established full-service, mid-sized firm seeks a Legal Assistant to join its Estate Planning department! This Estate Planning Legal Assistant will communicate with clients, draft estate planning documents, schedule and calendar meetings, and perform various general administrative tasks. This legal assistant will join an Estate Planning department with 2 other legal assistants and 4 paralegals. This Legal Assistant must live in and be able to commute to Irvine, CA. Benefits include medical, life insurance, FSA, 401K, profit sharing, paid vacation, paid sick days, paid holidays, and more! For immediate consideration for this exciting Estate Planning Legal Assistant opportunity, please send your resume directly to Assistant Vice President of Direct Hire, Tess Poliakin: Tess.Poliakin<at>RobertHalf.<com>
2026-10-09T00:00:00Z

DATA ENTRY CLERK HEALTHCARE ADMINISTRATION

San Marcos, CA
onsite
Temporary / Contract
22 - 26 USD / Hourly
A healthcare organization in North County is looking for a Data Entry Clerk to support its administrative team. This role is focused on maintaining accurate patient, provider, scheduling, and billing-related information while helping the office stay organized and responsive. The ideal candidate is comfortable handling detailed information, understands the importance of accuracy, and can maintain professionalism when working with sensitive records.Responsibilities:<ul><li>Enter and update patient and administrative information</li><li>Review documents for missing or inconsistent information</li><li>Maintain electronic records and databases</li><li>Enter referral, authorization, scheduling, and billing information</li><li>Verify information against source documents</li><li>Update spreadsheets and tracking logs</li><li>Scan and organize supporting documentation</li><li>Research and correct data discrepancies</li><li>Assist with routine reports and administrative projects</li><li>Communicate with internal departments regarding missing information</li><li>Maintain confidentiality of sensitive records</li><li>Provide general administrative support as needed</li></ul>
2026-10-02T00:00:00Z

Accounting Clerk

Escondido, CA
onsite
Temporary / Contract
22 - 24 USD / Hourly
Robert Half is hiring an Accounting Clerk for a busy distribution company in Escondido! This position is ideal for someone who enjoys detail-oriented work, keeping financial records accurate, and helping an accounting department stay on top of daily transactions. You'll focus on cash applications and accounts receivable support while working with customer service and sales teams to research payment discrepancies.The company is looking for a reliable professional who can manage repetitive tasks without losing accuracy, communicate clearly when information is missing, and take ownership of outstanding items. What You'll Do:<ul><li>Apply customer payments to the correct invoices and accounts.</li><li>Enter checks, ACH payments, and electronic remittances into the accounting system.</li><li>Review remittance details and investigate unapplied or unidentified cash.</li><li>Maintain accurate customer account records and payment documentation.</li><li>Assist with daily deposit tracking and cash receipt reporting.</li><li>Reconcile customer accounts and identify duplicate or missing payments.</li><li>Help prepare accounts receivable aging reports.</li><li>Communicate with customer service and sales teams to resolve payment questions.</li><li>Research short payments, credit memos, and invoice discrepancies.</li><li>Assist with invoice copies, account statements, and customer account updates.</li><li>Maintain organized electronic records for cash receipts and supporting documentation.</li><li>Support month-end close by confirming payment postings and outstanding balances.</li></ul>
2026-10-15T00:00:00Z

Legal Assistant (Korean Speaking)

Costa Mesa, CA
onsite
Temporary to Hire
29.2885 - 33.913 USD / Hourly
We are looking for a bilingual Legal Assistant to join an international law firm in California in a contract-to-permanent capacity. This position is well suited for a detail-oriented individual who can balance legal support, client-facing communication, and administrative coordination in a fast-moving environment. The role works closely with attorneys and serves as a key point of contact for Korean- and English-speaking clients, while helping keep matters organized and on schedule. Responsibilities: • Support attorneys with a blend of legal and administrative tasks, helping maintain efficient day-to-day practice operations. • Manage calendars, schedule meetings, and track important deadlines to ensure timely follow-up on active matters. • Draft, revise, format, and proofread legal documents, correspondence, and other materials with a strong eye for accuracy. • Communicate clearly and effectively with clients, counsel, and external partners in both Korean and English. • Organize physical and electronic files, maintain matter records, and assist with document management processes. • Review incoming mail and correspondence, route items to the appropriate parties, and monitor next steps as needed. • Prepare reports, presentations, and other support materials for attorneys and internal stakeholders. • Assist with billing support, time entry, and general office coordination, while contributing to special projects as assigned. • Help manage court-related and electronic filing activities, including tracking filing requirements and deadlines for litigation matters.
2026-10-19T00:00:00Z

40 results for Office Administrative Assistant in Fallbrook, CA