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9 results for Medical Front Desk Coordinator in Fallbrook, CA

Front Desk Coordinator

Fallbrook, CA
onsite
Temporary / Contract
23.5 - 27.5 USD / Hourly
We are currently seeking a friendly and organized Front Desk Coordinator to be the first point of contact for our office. This role plays a critical part in creating a welcoming and professional environment while ensuring front office operations run smoothly. The Front Desk Coordinator will manage scheduling, handle incoming communications, and assist with administrative tasks to support the team. The ideal candidate has strong customer service skills, a positive attitude, and the ability to multitask in a busy setting. This is a great opportunity for someone who enjoys interacting with people and keeping operations organized. RESPONSIBILITIES<ul><li>Greet visitors and clients in a professional and welcoming manner</li><li>Answer and direct incoming phone calls and emails</li><li>Schedule appointments and manage calendars</li><li>Maintain front office organization and cleanliness</li><li>Assist with check-in/check-out processes as applicable</li><li>Handle basic administrative tasks such as filing, scanning, and data entry</li><li>Coordinate mail, deliveries, and office supplies</li><li>Support team members with administrative needs as they arise</li><li>Perform other duties as assigned</li></ul>
2026-04-22T00:00:00Z

Front Desk Coordinator

San Diego, CA
onsite
Temporary / Contract
22 - 24 USD / Hourly
About the Role: Robert Half is partnering with a prestigious wealth management firm to hire a polished and client-focused Front Desk Coordinator. As the first point of contact, you will play a key role in creating a welcoming and professional experience for high-net-worth clients while ensuring smooth day-to-day front office operations.Key Responsibilities:<ul><li>Greet clients and visitors, providing a high-touch, concierge-level experience</li><li>Answer and direct incoming calls with professionalism and efficiency</li><li>Manage front desk operations, including scheduling, conference room coordination, and office upkeep</li><li>Coordinate meetings, including preparing materials and ensuring rooms are client-ready</li><li>Handle incoming and outgoing mail, packages, and deliveries</li><li>Maintain client records and assist with light administrative tasks</li><li>Support advisors and internal teams with scheduling and ad hoc requests</li><li>Ensure confidentiality and discretion when handling sensitive client information</li></ul>
2026-04-24T00:00:00Z

Front Desk Agent (Hospitality Industry)

Oceanside, CA
onsite
Temporary / Contract
19.5 - 25.5 USD / Hourly
In hospitality, the front desk sets the tone for everything that follows. We are seeking a professional and service-driven Front Desk Agent to support daily operations at a busy Oceanside property. This role is ideal for someone who thrives in a guest-facing environment, enjoys problem-solving in real time, and understands how small details shape the overall guest experience. You will be the first and last point of contact for guests, ensuring a smooth, welcoming, and efficient stay from check-in to check-out. RESPONSIBILITIES<ul><li>Greet guests warmly and manage check-in/check-out processes</li><li>Handle reservations, cancellations, and room assignments</li><li>Answer phones and respond to guest inquiries in a timely manner</li><li>Resolve guest concerns or escalate issues as needed</li><li>Process payments, verify billing, and maintain accurate records</li><li>Coordinate with housekeeping and maintenance teams to ensure room readiness</li><li>Maintain a clean, organized, and professional front desk area</li><li>Provide local recommendations and support guest needs</li></ul>
2026-04-24T00:00:00Z

Front Desk Supervisor (Hospitality)

Carlsbad, CA
onsite
Temporary / Contract
28 - 32 USD / Hourly
Robert Half is seeking a Front Desk Supervisor for a high-traffic hospitality property in Carlsbad. This role is perfect for someone with prior hotel front desk experience who is ready to step into a leadership position and oversee daily front office operations. Key Responsibilities:<ul><li>Supervise front desk staff and ensure high-quality guest service</li><li>Oversee check-in/check-out processes and resolve guest concerns</li><li>Train, schedule, and support front desk team members</li><li>Monitor reservations, occupancy, and room assignments</li><li>Ensure accuracy in billing, cash handling, and daily reports</li><li>Coordinate with housekeeping and maintenance teams for smooth operations</li><li>Step in as needed during peak hours or staffing gaps</li></ul>
2026-05-06T00:00:00Z

Receptionist

San Diego, CA
onsite
Temporary / Contract
21 - 24 USD / Hourly
About the Role: Robert Half is partnering with a growing construction company to hire a dependable and organized Receptionist. This role is the hub of the office—supporting daily operations, coordinating communication between the field and office, and ensuring everything runs smoothly in a fast-paced environment.Key Responsibilities:<ul><li>Answer and route incoming calls, including communication with clients, vendors, and field teams</li><li>Greet visitors, subcontractors, and deliveries in a professional and efficient manner</li><li>Manage front desk operations and maintain a clean, organized office environment</li><li>Coordinate incoming and outgoing mail, packages, and job-related documents</li><li>Assist with scheduling meetings, appointments, and service calls</li><li>Support project teams with administrative tasks such as data entry, filing, and document tracking</li><li>Maintain and update records, logs, and basic reports</li><li>Order office supplies and assist with vendor coordination</li></ul>
2026-04-24T00:00:00Z

Receptionist

Anaheim, CA
onsite
Temporary to Hire
20.9 - 22 USD / Hourly
We are looking for a detail-oriented and personable Receptionist to join our team in Anaheim, California. This is a Contract to permanent position where you will play a key role in maintaining smooth front-office operations and delivering excellent customer service. The ideal candidate has a strong background in administrative support and thrives in a fast-paced environment. Responsibilities: • Manage front desk operations, including greeting visitors and answering multi-line phone systems. • Handle inbound calls in a courteous manner and direct them to the appropriate departments. • Operate and maintain a switchboard system with up to 10 lines. • Perform filing and organizational tasks to ensure office records are well-maintained. • Assist with administrative duties such as scheduling meetings and handling correspondence. • Ensure the reception area is tidy, organized, and welcoming for guests. • Provide accurate information to callers and visitors regarding company services and procedures. • Coordinate parking arrangements in the open lot for employees and visitors. • Support various office functions across three connected buildings as needed. • Uphold a business casual dress code while representing the company in a courteous manner.
2026-05-07T00:00:00Z

Client Experience Coordinator

Rancho Santa Fe, CA
onsite
Temporary / Contract
22 - 30 USD / Hourly
There’s a difference between customer service and client experience—and this role is built around that difference. We’re looking for a Client Experience Coordinator who can manage communication, organization, and follow-through at a high level.In this position, you’ll serve as a central point of contact for clients while also supporting internal teams. Your ability to stay organized, communicate clearly, and anticipate needs will directly impact how clients experience the company from start to finish. Key Responsibilities<ul><li>Serve as the primary point of contact for client inquiries via phone, email, and in-person interactions</li><li>Coordinate scheduling, confirmations, and follow-ups to ensure a seamless client experience</li><li>Maintain and update client records within CRM systems</li><li>Collaborate with internal teams to resolve issues and ensure timely service delivery</li><li>Track open requests and proactively follow up to ensure completion</li><li>Assist with reporting, documentation, and administrative tracking</li><li>Support process improvements to enhance client experience and efficiency</li></ul>
2026-05-01T00:00:00Z

Part Time Receptionist

San Diego, CA
onsite
Temporary / Contract
21 - 23 USD / Hourly
Position Overview: We are seeking a professional, personable, and highly organized Part-Time Receptionist to support a well-established wealth management firm. This role is the first point of contact for clients and visitors and plays a key part in delivering a polished, high-touch client experience. The ideal candidate thrives in a client-facing environment and is comfortable supporting a fast-paced, detail-oriented office.Schedule: 25–30 hours per week (standard business hours; schedule to be discussed) Key Responsibilities:<ul><li>Greet clients and visitors with professionalism and a welcoming demeanor</li><li>Answer and route incoming calls; respond to general inquiries or direct appropriately</li><li>Manage front desk operations and maintain a polished, organized reception area</li><li>Schedule client meetings and assist with calendar coordination for advisors</li><li>Support client intake processes, including collecting and organizing documentation</li><li>Handle incoming/outgoing mail, deliveries, and courier services</li><li>Assist with basic administrative tasks such as filing, scanning, and data entry</li><li>Maintain confidentiality of sensitive financial and client information at all times</li><li>Coordinate meeting room setup and ensure readiness for client appointments</li><li>Provide general office support to advisors and operations staff as needed</li></ul>
2026-05-07T00:00:00Z

Part -Time Receptionist

San Diego, CA
onsite
Temporary / Contract
21 - 23 USD / Hourly
We are looking for a detail-oriented Part Time Receptionist (25-30 hours per week) to support daily front office activities for a contract opportunity in San Diego, California. This role is ideal for someone who is comfortable managing a busy reception area, providing a welcoming experience for visitors, and handling a high volume of incoming calls efficiently. Responsibilities:• Welcome visitors, clients, and vendors at the front desk and ensure a courteous and organized arrival experience.• Manage a multi-line phone system and respond to a heavy volume of inbound calls, directing inquiries to the appropriate contacts.• Maintain smooth day-to-day reception coverage by monitoring the front desk and addressing routine administrative needs.• Sort, distribute, and prepare incoming and outgoing mail in a timely and accurate manner.• Organize, update, and maintain physical and digital filing systems to support office efficiency.• Assist with administrative tasks related to increased call activity and changing office support needs.• Support office operations during a period of elevated volume following the rollout of a new software platform.
2026-05-08T00:00:00Z