24 Results for Administrative Coordinator Jobs in Fallbrook, CA

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Administrative Coordinator

San Diego, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are seeking an organized and mission-driven Administrative Coordinator to support daily office operations and help ensure the smooth functioning of our nonprofit client. The ideal candidate is detail-oriented, adaptable, and passionate about supporting programs, staff, and community initiatives. Key Responsibilities:<ul><li>Provide administrative support to leadership, program staff, and other internal teams.</li><li>Manage calendars, schedule meetings, and coordinate events, appointments, and travel arrangements.</li><li>Prepare correspondence, reports, presentations, and other organizational documents.</li><li>Maintain accurate records, databases, and filing systems for programs, donors, and office operations.</li><li>Assist with processing invoices, expense reports, purchase orders, and other administrative paperwork.</li><li>Support meeting logistics, including agendas, materials, note-taking, and follow-up items.</li><li>Answer phones, respond to emails, and serve as a professional point of contact for internal and external stakeholders.</li><li>Help coordinate office supplies, vendor communication, and general operational needs.</li><li>Assist with special projects and provide cross-functional support as needed.</li></ul>
2026-09-24T00:00:00Z

EXECUTIVE ADMINISTRATIVE & OPERATIONS COORDINATOR

Rancho Santa Fe, CA
onsite
Temporary / Contract
32 - 40 USD / Hourly
A behind-the-scenes role with a front-row seat to business operations.A private professional organization in the Rancho Santa Fe area is seeking a polished, highly organized Executive Administrative & Operations Coordinator to provide direct support to senior leadership and help oversee the daily flow of office operations. This is an opportunity for someone who enjoys being the go-to person, anticipating needs before they arise, and keeping multiple moving pieces organized. You'll work closely with leadership, coordinate schedules and meetings, manage sensitive information, and help ensure the administrative side of the business runs seamlessly.The right person will be resourceful, composed, and comfortable interacting with executives, clients, vendors, and internal staff. This position is ideal for an experienced administrative professional who enjoys variety, takes pride in producing polished work, and wants to be involved in more than calendar management. Your day-to-day will include:<ul><li>Provide direct administrative support to senior leadership, including calendar management and meeting coordination.</li><li>Coordinate internal and external meetings, prepare agendas, and organize supporting materials.</li><li>Manage incoming communications, screen requests, and prioritize items requiring leadership attention.</li><li>Arrange business travel, itineraries, reservations, and expense reporting.</li><li>Prepare professional correspondence, presentations, reports, and confidential documents.</li><li>Coordinate vendor relationships, office services, supplies, and facilities-related requests.</li><li>Track invoices, purchase orders, expenses, and administrative budgets.</li><li>Maintain organized electronic records, contracts, and important business documents.</li><li>Assist with special projects, event coordination, and operational initiatives.</li><li>Serve as a professional point of contact for visitors, clients, and business partners.</li><li>Identify administrative gaps and help create more efficient processes.</li></ul>
2026-10-02T00:00:00Z

Human Resources Coordinator

La Jolla, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
Our client in the biotech industry is seeking a detail-oriented and organized Human Resources Coordinator to support day-to-day HR operations in a fast-paced, innovative environment. This role is ideal for an HR professional who enjoys a mix of administrative support, employee onboarding, recruiting coordination, HRIS maintenance, and employee service. The Human Resources Coordinator will play an important role in supporting the employee lifecycle and helping ensure HR processes run smoothly while contributing to a positive and professional workplace culture. Key Responsibilities<ul><li>Support daily human resources operations, including onboarding, offboarding, and employee records management</li><li>Coordinate interviews, scheduling, and hiring logistics for open positions</li><li>Assist with new employee orientation and onboarding documentation</li><li>Maintain accurate employee files and update HRIS records</li><li>Respond to employee questions regarding HR policies, benefits, and procedures</li><li>Assist with benefits administration, leave tracking, and compliance-related documentation</li><li>Help prepare reports, spreadsheets, and other HR-related documents</li><li>Support employee engagement initiatives, training coordination, and internal communications</li><li>Partner with HR leadership and hiring managers to ensure a smooth employee experience</li><li>Assist with special HR projects and other administrative duties as assigned</li></ul>
2026-10-02T00:00:00Z

Human Resources (HR) Coordinator

San Diego, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are seeking a detail-oriented and organized Human Resources Coordinator to support daily HR operations and assist with key functions across the employee lifecycle. The ideal candidate will have strong administrative skills, excellent communication abilities, and a commitment to providing a positive employee experience while supporting HR programs and processes. Key Responsibilities:<ul><li>Support day-to-day human resources operations, including onboarding, offboarding, and employee documentation.</li><li>Assist with maintaining employee records and ensuring HR files are accurate, complete, and compliant.</li><li>Coordinate interviews, schedule meetings, and support recruiting and new employee processes.</li><li>Respond to employee questions regarding HR policies, benefits, and general procedures.</li><li>Help administer HR programs such as employee onboarding, benefits coordination, and performance tracking.</li><li>Support HRIS data entry, reporting, and system updates.</li><li>Assist with special HR projects and other administrative duties as assigned.</li></ul>
2026-10-02T00:00:00Z

Project Coordinator

Irvine, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an organized and meticulous Project Coordinator to join our team on a long-term contract basis. This position offers the flexibility to work hybrid in Orange County, providing you with the tools and support needed to succeed. You will play a vital role in managing project workflows, coordinating between departments, and ensuring all documentation is accurately processed. Responsibilities:• Utilize the partner portal to manage and track project-related activities.• Collaborate closely with the services and funding teams to ensure smooth operations.• Submit documentation and screenshots for review, ensuring compliance with client requirements.• Coordinate with accounting and sales teams to gather necessary documents and address missing information.• Handle approvals and rejections effectively to maintain project timeliness and accuracy.• Ensure payment processes are completed correctly and resolve issues to avoid disruptions.• Maintain clear and precise communication through email correspondence.• Monitor and report on project timelines to ensure deadlines are met.• Use tools such as Dynamics 365 Business Central and OneNote to streamline processes.• Assist in scanning, reviewing, and organizing project-related documents.
2026-10-02T00:00:00Z

Recruiting Coordinator

San Marcos, CA
onsite
Temporary / Contract
27 - 34 USD / Hourly
Robert Half is partnering with a growing North County organization that is adding a Recruiting Coordinator to its Talent Acquisition team. This position is perfect for someone who loves the fast pace of recruiting but is also extremely organized and detail-oriented.You’ll work closely with recruiters and hiring managers to keep candidates moving through the hiring process, from the initial application all the way through the offer and onboarding stage.Responsibilities:<ul><li>Coordinate interviews across multiple departments and hiring managers</li><li>Communicate with candidates regarding interview schedules and next steps</li><li>Maintain accurate applicant information in the ATS</li><li>Post and update job openings across recruiting platforms</li><li>Review incoming applications and resumes for basic qualifications</li><li>Conduct initial candidate outreach and scheduling</li><li>Prepare interview materials and candidate packets</li><li>Coordinate background checks and pre-employment requirements</li><li>Prepare offer documentation and assist with the offer process</li><li>Track candidates through each stage of the recruiting process</li><li>Maintain recruiting reports and hiring metrics</li><li>Follow up with hiring managers regarding interview feedback</li><li>Assist with onboarding once candidates accept offers</li><li>Help coordinate career fairs, hiring events, and recruiting initiatives</li><li>Maintain organized recruiting files and documentation</li><li>Assist with special Talent Acquisition projects</li></ul>
2026-09-29T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Our client is seeking a detail-oriented and highly organized Administrative Assistant to support daily office operations and provide administrative support to teams and leadership. This role is ideal for a professional who thrives in a fast-paced environment, enjoys multitasking, and takes pride in keeping operations running efficiently. The Administrative Assistant will play a key role in coordinating schedules, preparing documents, managing communications, and supporting a variety of office functions. Key Responsibilities<ul><li>Provide administrative support to departments, managers, and leadership as needed</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, presentations, and other documents</li><li>Answer phones, respond to emails, and direct inquiries to the appropriate parties</li><li>Maintain filing systems, records, and documentation</li><li>Order office supplies and help manage vendor or office service needs</li><li>Assist with data entry, expense tracking, and basic reporting</li><li>Coordinate travel arrangements and meeting logistics as needed</li><li>Support special projects and additional administrative tasks as assigned</li></ul>
2026-09-24T00:00:00Z

Administrative Assistant

Rancho Santa Fe, CA
onsite
Temporary / Contract
26 - 30 USD / Hourly
A growing manufacturing organization is looking for an Administrative Assistant to provide hands-on support to its Operations and leadership teams. This isn't a traditional reception-heavy administrative role. You'll be involved in the day-to-day coordination of purchasing, production paperwork, vendors, inventory, and office operations. This position would be a strong fit for someone who is highly organized and enjoys working in a fast-moving environment where priorities can change throughout the day. Responsibilities:<ul><li>Provide administrative support to Operations and management</li><li>Maintain production schedules, spreadsheets, and tracking reports</li><li>Enter and update purchase orders and operational data</li><li>Assist with vendor communication and follow-up</li><li>Track orders, deliveries, and shipping documentation</li><li>Maintain inventory and supply records</li><li>Prepare work orders, reports, and internal documentation</li><li>Process invoices and route them for approval</li><li>Assist Accounting with purchasing and expense documentation</li><li>Coordinate meetings and maintain department calendars</li><li>Prepare reports using Excel and internal systems</li><li>Maintain organized electronic and physical files</li><li>Assist with employee paperwork and operational documentation</li><li>Coordinate office and facility supply orders</li><li>Communicate information between Operations, Purchasing, Accounting, and vendors</li><li>Assist with special projects and process improvements</li></ul>
2026-09-30T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are seeking a detail-oriented and organized Administrative Assistant to support daily office operations and provide administrative support to teams and leadership. The ideal candidate will be proactive, professional, and capable of handling a variety of clerical and operational tasks in a fast-paced environment. Key Responsibilities:<ul><li>Provide administrative support including scheduling, calendar management, and meeting coordination.</li><li>Answer and direct phone calls, respond to emails, and assist with general inquiries.</li><li>Prepare correspondence, reports, spreadsheets, and presentations.</li><li>Maintain organized filing systems, records, and office documentation.</li><li>Assist with data entry, expense reporting, and other clerical tasks.</li><li>Coordinate office supplies, mail distribution, and general office operations.</li><li>Support special projects and additional administrative duties as assigned.</li></ul>
2026-09-24T00:00:00Z

Administrative Assistant

Rancho Santa Fe, CA
onsite
Temporary / Contract
27 - 33 USD / Hourly
A high-end construction and residential development company is adding an Administrative Assistant to its Rancho Santa Fe office. This position is designed for someone polished, exceptionally organized, and comfortable working around executives, project managers, homeowners, vendors, and subcontractors. You’ll provide administrative support while also helping keep multiple construction projects organized from the office side. What You’ll Handle:<ul><li>Support project managers and company leadership with daily administrative needs</li><li>Maintain project files, contracts, schedules, and documentation</li><li>Prepare correspondence, reports, spreadsheets, and presentations</li><li>Coordinate meetings with clients, architects, designers, vendors, and subcontractors</li><li>Maintain project calendars and important deadlines</li><li>Track permits, inspections, approvals, and project documentation</li><li>Assist with purchase orders and vendor paperwork</li><li>Process and organize invoices and project expenses</li><li>Communicate with vendors and subcontractors regarding documentation and scheduling</li><li>Maintain client files and confidential project information</li><li>Prepare meeting agendas and track follow-up items</li><li>Assist with material selections, deliveries, and project coordination</li><li>Update project tracking spreadsheets</li><li>Coordinate office supplies and project-related materials</li><li>Assist with scheduling site meetings and walkthroughs</li><li>Provide general administrative support to the project team</li></ul>
2026-09-30T00:00:00Z

Administrative Assistant

Fallbrook, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
An established educational organization in North County is looking for an Administrative Assistant to support its academic and student-services operations. This is a great opportunity for someone who enjoys a professional, people-facing environment and wants to work in a setting where organization, communication, and attention to detail really matter. You’ll serve as an important point of contact for students, families, instructors, and internal staff while helping keep daily administrative operations organized. What You’ll Do:<ul><li>Provide day-to-day administrative support to department leadership and staff</li><li>Answer phones, emails, and general inquiries</li><li>Assist students and families with routine questions and requests</li><li>Maintain student and departmental records</li><li>Schedule meetings, appointments, orientations, and events</li><li>Coordinate calendars and room reservations</li><li>Prepare correspondence, reports, forms, and presentations</li><li>Process student documentation and maintain confidential records</li><li>Assist with registration, enrollment, and other administrative processes</li><li>Enter and update information in internal databases</li><li>Track deadlines, forms, and outstanding documentation</li><li>Assist with purchasing, invoices, reimbursements, and basic budget tracking</li><li>Coordinate mail, supplies, printing, and office materials</li><li>Help organize school events, workshops, and department meetings</li><li>Prepare meeting agendas, notes, and follow-up items</li><li>Support special projects for department leadership</li></ul>
2026-09-30T00:00:00Z

Administrative Assistant

Newport Beach, CA
onsite
Temporary to Hire
28.5 - 30 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in NYC. This contract opportunity is ideal for someone who enjoys creating an organized, welcoming environment while managing a variety of administrative and front-desk tasks. The role requires strong communication, accuracy in data handling, and the ability to respond effectively to incoming inquiries. Responsibilities:• Manage front-desk activities by greeting visitors, directing inquiries, and maintaining an organized office presence.• Handle incoming phone calls with courtesy and efficiency, routing messages and providing timely assistance to callers.• Perform a range of administrative support tasks such as preparing documents, organizing files, and maintaining office records.• Enter and update information in internal databases and spreadsheets with a high degree of accuracy.• Coordinate day-to-day office workflow to help ensure administrative processes run smoothly and efficiently.• Support general receptionist functions, including monitoring shared inboxes and responding to routine requests.• Assist with clerical projects and operational tasks as needed to meet team and business priorities.
2026-10-05T00:00:00Z

Administrative Assistant

La Jolla, CA
onsite
Temporary / Contract
24 - 28 USD / Hourly
Our client is seeking a detail-oriented and highly organized Administrative Assistant to support daily office operations and provide administrative support to teams and leadership. This role is ideal for a professional who thrives in a fast-paced environment, enjoys multitasking, and takes pride in keeping operations running efficiently. Key Responsibilities<ul><li>Provide administrative support to departments, managers, and leadership as needed</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, presentations, and other documents</li><li>Answer phones, respond to emails, and direct inquiries to the appropriate parties</li><li>Maintain filing systems, records, and documentation</li><li>Order office supplies and help manage vendor or office service needs</li><li>Assist with data entry, expense tracking, and basic reporting</li><li>Coordinate travel arrangements and meeting logistics as needed</li><li>Support special projects and additional administrative tasks as assigned</li></ul>
2026-10-01T00:00:00Z

Administrative Assistant

San Luis Rey, CA
onsite
Temporary / Contract
29 - 33 USD / Hourly
A growing life sciences organization in North County is looking for an Administrative Assistant to support its scientific and business operations teams. This is a great opportunity for an administrative professional who wants to get into the biotech/life sciences environment without needing a scientific degree.You’ll support a combination of administrative, scheduling, purchasing, documentation, and team-coordination responsibilities in a highly organized environment. Key Responsibilities:<ul><li>Provide administrative support to department leaders and cross-functional teams</li><li>Manage calendars, meetings, and conference room scheduling</li><li>Coordinate internal meetings, presentations, and team events</li><li>Prepare reports, presentations, spreadsheets, and correspondence</li><li>Maintain department files and confidential documentation</li><li>Assist with purchasing requests and vendor coordination</li><li>Process invoices, expense reports, and purchasing documentation</li><li>Track department budgets, supplies, and recurring expenses</li><li>Coordinate shipping and receiving of office and business materials</li><li>Maintain distribution lists, contact information, and internal databases</li><li>Assist with onboarding and offboarding administrative tasks</li><li>Coordinate training sessions and team meetings</li><li>Maintain project trackers and follow up on outstanding items</li><li>Assist with documentation and records management</li><li>Support audits, inspections, and internal administrative projects</li><li>Serve as a professional point of contact for internal teams and outside vendors</li></ul>
2026-09-30T00:00:00Z

Administrative Assistant

Costa Mesa, CA
onsite
Temporary / Contract
22.1635 - 25.663 USD / Hourly
We are looking for an organized and service-oriented Administrative Assistant to support daily office operations in Costa Mesa, California. This Long-term Contract position is ideal for someone who enjoys being the go-to resource for workplace coordination, front desk support, and executive assistance tasks in a detail-oriented, team-focused environment. The role requires strong attention to detail, sound judgment, and the ability to manage multiple priorities while maintaining a welcoming and efficient office experience. Responsibilities: • Coordinate day-to-day administrative activities to keep the office running smoothly, including reception coverage, mail handling, and visitor direction. • Manage relationships with external service providers and property-related contacts to arrange maintenance, repairs, and other facility needs. • Oversee workplace organization by monitoring inventory, ordering office and kitchen supplies, and helping maintain clean, well-stocked shared spaces. • Prepare and distribute billing-related communications and assist with administrative follow-up tied to vendors and office services. • Schedule meetings, appointments, and travel arrangements while supporting calendar coordination for leadership as needed. • Assist with expense report preparation, documentation, and general administrative tracking to support operational accuracy. • Provide planning and logistical support for events, team gatherings, and leadership offsite meetings. • Contribute to project-based administrative work by following up on timelines, coordinating details, and keeping stakeholders informed.
2026-10-09T00:00:00Z

Administrative Assistant

Fallbrook, CA
onsite
Temporary / Contract
23 - 27 USD / Hourly
Robert Half is hiring an Administrative Assistant to join a busy professional services organization in Fallbrook. This role is ideal for someone who is polished, organized, and naturally good at keeping a busy office running smoothly. You’ll support multiple members of the team, coordinate schedules and meetings, maintain documents, communicate with clients and vendors, and take ownership of the small details that keep the office moving.What You’ll Do:<ul><li>Provide day-to-day administrative support to managers and department leaders</li><li>Manage calendars and coordinate internal and external meetings</li><li>Schedule conference rooms, appointments, and team meetings</li><li>Answer and route phone calls and emails</li><li>Prepare correspondence, documents, reports, and presentations</li><li>Maintain electronic and physical files</li><li>Coordinate incoming and outgoing mail, packages, and deliveries</li><li>Order office supplies and monitor inventory</li><li>Assist with expense reports and invoice documentation</li><li>Coordinate travel arrangements and itineraries as needed</li><li>Help prepare meetings, presentations, and internal events</li><li>Update spreadsheets, contact lists, and internal databases</li><li>Assist with onboarding new employees and preparing office materials</li><li>Communicate with vendors, clients, and building management</li><li>Help coordinate office maintenance and service requests</li><li>Handle confidential information with discretion</li><li>Take on special projects and additional administrative responsibilities as needed</li></ul>
2026-09-28T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are seeking a detail-oriented and organized Administrative Assistant to support daily office operations and provide administrative support to teams and leadership. The ideal candidate will be proactive, professional, and capable of handling a variety of clerical and operational tasks in a fast-paced environment. Key Responsibilities:<ul><li>Provide administrative support including scheduling, calendar management, and meeting coordination.</li><li>Answer and direct phone calls, respond to emails, and assist with general inquiries.</li><li>Prepare correspondence, reports, spreadsheets, and presentations.</li><li>Maintain organized filing systems, records, and office documentation.</li><li>Assist with data entry, expense reporting, and other clerical tasks.</li><li>Coordinate office supplies, mail distribution, and general office operations.</li><li>Support special projects and additional administrative duties as assigned.</li></ul>
2026-10-01T00:00:00Z

Bilingual HR Coordinator

Vista, CA
onsite
Temporary / Contract
27 - 34 USD / Hourly
Robert Half is hiring a Bilingual HR Coordinator for a growing North County organization with a large operational workforce. This is a hands-on HR opportunity for someone who enjoys working directly with employees and managers while keeping the administrative side of Human Resources organized and running smoothly.The ideal candidate will be comfortable communicating in both English and Spanish, handling confidential employee information, and jumping between recruiting, onboarding, HRIS updates, employee questions, and general HR support. What You’ll Do:<ul><li>Support day-to-day HR operations for a growing employee population</li><li>Assist with recruiting, including resume review, interview scheduling, and candidate communication</li><li>Coordinate new-hire paperwork, orientations, and onboarding activities</li><li>Assist with I-9s, employment verifications, background checks, and personnel files</li><li>Maintain accurate employee information in the HRIS</li><li>Respond to employee questions in English and Spanish</li><li>Assist with benefits enrollment and employee benefits questions</li><li>Support timekeeping and payroll-related documentation</li><li>Prepare employment letters, reports, spreadsheets, and HR communications</li><li>Assist with employee status changes, transfers, and terminations</li><li>Maintain confidential employee records</li><li>Help coordinate training and employee engagement activities</li><li>Track required documentation and follow up on outstanding items</li><li>Support HR leadership with special projects and process improvements</li></ul>
2026-09-28T00:00:00Z

Benefits Coordinator

San Diego, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for a Benefits Administrator who will manage the day-to-day administration of employee benefits programs, ensure compliance with applicable policies and regulations, and serve as a key point of contact for employees with benefits and leave-related questions for a San Diego non-profit. This role requires strong organizational skills, confidentiality, and a commitment to supporting employees in a compassionate and professional manner. Key Responsibilities<ul><li>Administer employee benefits programs, including health, dental, vision, life, disability, retirement, and wellness offerings.</li><li>Support employee enrollments, changes, and terminations in benefits systems.</li><li>Serve as the primary contact for employee questions regarding benefits eligibility, coverage, and claims issues.</li><li>Coordinate leave of absence support, including FMLA, ADA, parental leave, medical leave, personal leave, and other applicable leave programs.</li><li>Track leave requests, required documentation, approvals, return-to-work dates, and benefit continuation while employees are on leave.</li><li>Partner with Human Resources, payroll, and external vendors to ensure accurate deductions, billing, and leave administration.</li><li>Maintain benefits records and prepare reports related to enrollments, audits, and compliance.</li><li>Assist with open enrollment planning, employee communications, and benefits education.</li><li>Ensure compliance with applicable federal, state, and local regulations related to benefits and leave administration.</li><li>Support ongoing process improvements and special projects within the HR function.</li></ul>
2026-09-25T00:00:00Z

Senior Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
Our client is seeking an experienced and highly organized Senior Administrative Assistant to provide advanced administrative support to leadership and teams in a fast-paced professional environment. This role is ideal for a proactive professional who can manage multiple priorities, coordinate complex schedules, prepare high-quality documents, and help ensure smooth day-to-day operations. Key Responsibilities<ul><li>Provide senior-level administrative support to managers, executives, or department leaders</li><li>Manage complex calendars, schedule meetings, and coordinate appointments across multiple stakeholders</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Coordinate travel arrangements, itineraries, and expense reporting</li><li>Maintain organized filing systems, records, and confidential documentation</li><li>Support meeting logistics, including agendas, room scheduling, and follow-up on action items</li><li>Serve as a point of contact for internal and external communications</li><li>Assist with office operations, vendor coordination, and departmental projects</li><li>Track deadlines, support reporting needs, and help prioritize administrative workflow</li><li>Provide additional support for special projects and process improvements as assigned</li></ul>
2026-10-02T00:00:00Z

Senior Administrative Assistant

Irvine, CA
onsite
Temporary / Contract
36.1 - 41.8 USD / Hourly
We are looking for a Senior Administrative Assistant with relevant experience to provide high-level support in a Contract position based in Irvine, California. This role is ideal for someone who thrives in a fast-moving executive environment, can manage competing priorities with sound judgment, and handles sensitive matters with professionalism. The successful candidate will partner closely with senior leadership to coordinate schedules, communications, meetings, travel, and special projects while ensuring day-to-day operations run smoothly. Responsibilities: • Oversee a complex executive calendar by evaluating priorities, arranging meetings, and resolving scheduling conflicts with minimal disruption to leadership commitments. • Monitor incoming requests and correspondence, respond or route matters appropriately, and keep executives informed of urgent issues and required follow-up actions. • Prepare for leadership meetings by organizing agendas, gathering supporting materials, recording key discussions, and circulating clear notes with assigned owners and target dates. • Maintain organized records for corporate documentation, reports, and other confidential files, ensuring information can be retrieved quickly when needed. • Act as a point of coordination with legal counsel by tracking document requests, safeguarding sensitive legal records, managing deadlines, and reviewing invoices for accuracy. • Support assigned initiatives by documenting requirements, coordinating communication among stakeholders, tracking milestones, and compiling status updates on progress, timing, and scope. • Arrange meetings with investors, attorneys, business partners, and guests by confirming logistics, sharing directions and schedules, and preparing presentations or hospitality support when appropriate. • Manage domestic and international travel planning, including flights, lodging, ground transportation, and detailed itineraries for executive travel needs. • Provide additional administrative assistance with shipments, deliveries, event support, errands, and gift coordination for business-related and approved executive needs.
2026-10-09T00:00:00Z

AP & Accounting Coordinator

San Marcos, CA
onsite
Temporary / Contract
27 - 34 USD / Hourly
Robert Half is hiring an AP & Accounting Coordinator for a growing San Marcos company that needs someone who can do more than just Accounts Payable. This position is perfect for a candidate who has solid AP experience but wants broader exposure to accounting and the opportunity to become a true right hand to the Accounting team.You’ll spend the majority of your time supporting AP, while also assisting with reconciliations, expenses, reporting, and month-end activities.What You’ll Do:<ul><li>Process and code vendor invoices</li><li>Review invoices for proper approvals and documentation</li><li>Maintain vendor records and payment information</li><li>Process ACH, checks, and other vendor payments</li><li>Reconcile vendor statements</li><li>Research invoice and payment discrepancies</li><li>Process employee expense reports and corporate card transactions</li><li>Assist with bank and credit card reconciliations</li><li>Help maintain recurring accounting schedules</li><li>Assist with month-end close</li><li>Prepare AP aging and other accounting reports</li><li>Assist with customer billing and AR when needed</li><li>Maintain organized financial records</li><li>Help gather documentation for audits and tax filings</li><li>Assist the Accounting Manager with special projects and process improvements</li></ul>
2026-09-28T00:00:00Z

HR & People Operations Coordinator

Carlsbad, CA
onsite
Temporary / Contract
29 - 33 USD / Hourly
Be the person who makes the employee experience happen.A growing North County organization is looking for an organized, people-focused HR & People Operations Coordinator to join its team. This is an excellent opportunity for someone who enjoys the people side of Human Resources just as much as the behind-the-scenes details that keep a business running. From welcoming new hires and coordinating interviews to maintaining employee records and assisting with benefits, this position will have a hand in nearly every stage of the employee experience. This is not a role where you will be stuck doing the same task all day. You will work closely with HR leadership, department managers, and employees across the organization, helping create a smooth, responsive, and professional workplace. The team is looking for someone who takes initiative, communicates confidently, catches the little details, and enjoys being the person others can count on. What you'll be responsible for:<ul><li>Coordinate new-hire onboarding, orientation schedules, and employment paperwork.</li><li>Manage interview scheduling, candidate communications, and recruiting coordination.</li><li>Maintain employee personnel files and update HRIS information.</li><li>Assist with I-9 documentation, background checks, employment verifications, and status changes.</li><li>Support benefits administration, enrollment questions, and employee record updates.</li><li>Help track timekeeping, attendance, leave requests, and payroll-related documentation.</li><li>Prepare HR reports, spreadsheets, employee correspondence, and internal communications.</li><li>Assist with employee engagement activities, company events, and training coordination.</li><li>Respond to routine employee questions while maintaining confidentiality.</li><li>Partner with HR leadership on process improvements and special projects.</li></ul>
2026-10-02T00:00:00Z

HR Coordinator

San Diego, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are seeking a detail-oriented and mission-driven HR Coordinator to support the daily human resources operations of a nonprofit organization in San DIego. This role will assist with recruiting, onboarding, employee records, benefits administration, and general HR support while helping ensure a positive employee experience across the organization. We are looking for contract coverage with the potential to go contract to hire. Key Responsibilities:<ul><li>Support day-to-day HR operations and provide administrative assistance to the HR team.</li><li>Coordinate onboarding and offboarding processes, including new hire paperwork, orientation scheduling, and system updates.</li><li>Maintain accurate employee files, HR records, and confidential documentation.</li><li>Assist with benefits enrollment, employee questions, and HR policy communication.</li><li>Post job openings, coordinate interviews, and communicate with candidates throughout the hiring process.</li><li>Help track compliance-related documents, training records, and required certifications.</li><li>Prepare HR reports, update spreadsheets, and support audits or special projects as needed.</li><li>Respond to routine employee inquiries regarding HR procedures, policies, and employment documentation.</li><li>Support employee engagement activities, meetings, and internal communications.</li></ul>
2026-09-24T00:00:00Z

24 results for Administrative Coordinator in Fallbrook, CA