20 Results for Receptionist Administrative Assistant Jobs in Fairfield, CA

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Receptionist

Oakland, CA
onsite
Temporary / Contract
24.7 - 28.6 USD / Hourly
We are seeking a Part-Time Office Assistant to support daily administrative operations and assist with special organization projects within the office. This role is ideal for someone who enjoys creating order, taking ownership of projects, and supporting a collaborative professional environment.The primary focus will be a combination of general office support and hands-on management of the firm's materials and resource library, helping maintain an organized, functional, and efficient workspace.Key ResponsibilitiesAdministrative Support<ul><li>Provide general office and administrative assistance to staff</li><li>Assist with filing, scanning, data entry, and document organization</li><li>Support office operations and day-to-day administrative tasks</li><li>Maintain common areas and assist with office organization initiatives</li><li>Coordinate and organize office materials, supplies, and resources</li></ul>Resource Library & Special Projects<ul><li>Organize, catalog, and maintain the firm's materials and resource library</li><li>Purge outdated or duplicate materials and files</li><li>Assist with inventorying and labeling resources</li><li>Develop and maintain organizational systems for materials and sample storage</li><li>Take ownership of special office organization projects from start to finish</li><li>Help improve overall functionality and efficiency of the workspace</li></ul>
2026-10-21T00:00:00Z

Receptionist

Oakland, CA
onsite
Temporary / Contract
23 - 26 USD / Hourly
We are looking for a detail-oriented and dependable Receptionist to support daily front desk operations for a boutique law firm in Oakland. This contract position is ideal for someone who enjoys creating a welcoming first impression, managing incoming communications, and assisting with intake-related tasks. The right candidate will be comfortable working on-site, handling a steady flow of phone activity, and providing organized administrative support in a fast-paced environment. Responsibilities:• Welcome visitors and create a positive, welcoming experience at the front desk.• Manage incoming calls through a multi-line phone system, directing each inquiry to the appropriate contact or department.• Support intake activities by gathering basic information accurately and ensuring records are organized.• Monitor front office operations and maintain an orderly, efficient reception area.• Respond to general questions from callers and guests with clear, courteous communication.• Coordinate routine administrative support tasks that help keep daily office operations running smoothly.• Handle part-time reception coverage with flexibility based on scheduling needs.
2026-10-29T00:00:00Z

Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a healthcare organization in Oakland, California. This Contract position is ideal for someone who is highly organized, communicates clearly, and can keep administrative activities moving efficiently in a fast-paced environment. The role will handle a broad range of clerical and coordination tasks while helping maintain accurate records, timely communication, and dependable office support. Responsibilities: • Create and format business documents such as correspondence, summaries, reports, and internal forms using standard office applications. • Prepare outgoing materials by assembling packets, making copies, processing mailings, and completing routine documentation with accuracy. • Receive, sort, and distribute incoming mail, deliveries, and office supplies to support smooth day-to-day operations. • Manage calendars and arrange meetings by confirming attendees, sharing agendas or supporting materials, and coordinating meeting logistics such as refreshments. • Monitor administrative aspects of projects and compile status information into organized progress reports when needed. • Respond to routine inquiries and written communication in a detail-oriented manner based on established guidance. • Maintain orderly filing systems and ensure office records are current, accessible, and properly organized. • Provide front-office and general administrative support, including data entry, call handling, and other assigned duties as business needs change.
2026-11-04T00:00:00Z

Administrative Assistant

San Francisco, CA
remote
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support leave-related administrative tasks in a part-time Contract position based in San Francisco, California. This fully remote opportunity is designed for individuals who can maintain a consistent weekly schedule while handling sensitive documentation, coordinating outbound communications, and keeping records current. The role is well suited for someone who is organized, dependable, and comfortable balancing document processing with light logistical support. Responsibilities: • Contact medical offices to obtain outstanding certification documents and resolve incomplete claim information through thorough follow-up communication. • Prepare, review, and organize paper-based leave documents to ensure they are complete and ready for submission. • Print, assemble, and send confidential materials to state agencies through the local post office while following secure handling practices. • Keep claim activity and progress notes updated in the designated system so internal teams can monitor status accurately. • Record mailing and filing expenses using the provided company card and submit supporting receipts for tracking purposes. • Support day-to-day administrative workflows related to leave cases with a strong focus on accuracy and timeliness.
2026-11-03T00:00:00Z

Administrative Assistant

Sacramento, CA
onsite
Permanent / Full Time
54000 - 58000 USD / Yearly
We are looking for a dependable Administrative Assistant to support daily office operations. Please reach out to Melissa (Painter) Ford via LinkedIn for immediate consideration. Responsibilities: -Provide administrative support that contributes to the overall effectiveness and continuity of daily operations. -Coordinate information, resources, and activities among internal and external stakeholders to promote timely execution of priorities. -Manage ongoing administrative processes while adapting to shifting workloads, deadlines, and organizational needs. -Produce and maintain records, correspondence, and reports in accordance with established practices and quality standards. -Support planning, scheduling, and implementation efforts for meetings, projects, and departmental initiatives. -Monitor operational needs, identify areas requiring attention, and facilitate appropriate follow-through. -Assist in maintaining positive working relationships with individuals across all levels of the organization. -Participate in process improvement efforts that enhance organization, communication, and service delivery.
2026-11-02T00:00:00Z

Administrative Assistant

Hayward, CA
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations for a healthcare organization in Hayward, California. This Long-term Contract position is ideal for someone who communicates clearly, manages multiple administrative tasks efficiently, and is comfortable serving as a reliable point of contact in an office setting. The role will focus on coordinating front-office activities, handling documentation, and maintaining accurate records while contributing to a smooth and responsive workplace. Responsibilities: • Manage incoming phone calls, direct inquiries appropriately, and provide courteous assistance to patients, staff, and visitors. • Perform a range of office support duties, including preparing paperwork, organizing files, and maintaining administrative records. • Enter information into internal databases and documents with a high level of accuracy and attention to detail. • Welcome and assist visitors while helping maintain an orderly and well-organized reception area. • Process routine documents and ensure completed materials are filed, tracked, and distributed correctly. • Support day-to-day office coordination by scheduling, responding to general requests, and following established administrative procedures.
2026-10-01T00:00:00Z

Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
26.125 - 30.25 USD / Hourly
We are looking for a highly organized Administrative Assistant to support senior leadership within a mission-driven non-profit organization in Oakland, California. This Contract position will play a central role in keeping executive priorities, communications, meetings, and project activities moving efficiently across the organization. The ideal candidate brings strong judgment, effective communication skills, and the ability to manage sensitive information while coordinating multiple deadlines in a fast-paced environment. Responsibilities: • Provide day-to-day administrative support to executive leadership, ensuring schedules, communications, and priority items are managed with accuracy and discretion. • Coordinate calendars, meetings, and follow-up actions while helping keep strategic and time-sensitive initiatives on track. • Create, revise, and proofread presentations, reports, correspondence, and briefing materials for leadership, board, committee, partner, alumni, and student audiences. • Organize meeting logistics and prepare materials needed for internal and external stakeholder discussions. • Track multiple projects at once, monitor milestones, and help address administrative roadblocks that could affect deadlines or deliverables. • Work closely with teams across programs, operations, development, communications, and finance to support cross-functional initiatives. • Assist with the preparation of dashboards, summaries, and other project documentation for a variety of business needs. • Support event coordination and stakeholder engagement activities, including scheduling, document preparation, and communication follow-through.
2026-10-30T00:00:00Z

Legal Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
A San Francisco–based personal injury law firm is seeking a reliable and detail-oriented Legal Administrative Assistant to support its civil litigation team. This is a contract-to-hire opportunity ideal for a legal admin who enjoys being a central support resource in a fast-paced, plaintiff-side law firm environment. The Legal Administrative Assistant will provide general administrative and operational support to attorneys and legal staff, assisting with case coordination, document handling, and office operations. While experience in personal injury or litigation is preferred, candidates with administrative experience in any legal practice area are encouraged to apply. Key Responsibilities<ul><li>Provide administrative support to attorneys, paralegals, and legal staff</li><li>Prepare, format, and proofread correspondence and legal documents</li><li>Assist with basic court filings and document submissions as directed</li><li>Maintain and organize electronic and physical case files</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer phones, direct calls, and interact professionally with clients and vendors</li><li>Assist with intake forms, record requests, and general case coordination</li><li>Support office operations, including supplies, records management, and special projects</li></ul>
2026-10-26T00:00:00Z

Part-Time Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
<ul><li>Answer phones and respond to routine administrative inquiries</li><li>Provide clerical and scheduling support to office staff</li><li>Perform filing, scanning, data entry, and document organization</li><li>Prepare spreadsheets, reports, and correspondence</li><li>Help maintain records and databases accurately</li><li>Assist with event logistics and special projects</li><li>Support general office operations and administrative workflow</li></ul>
2026-10-16T00:00:00Z

Bilingual Spanish Receptionist

Oakland, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
<ul><li>Greet visitors, clients, and community members professionally</li><li>Answer and route phone calls in English and Spanish</li><li>Schedule appointments and support front desk coordination</li><li>Assist with intake forms, filing, scanning, and document organization</li><li>Maintain the reception area and support office presentation</li><li>Enter and update information in office systems accurately</li><li>Support staff with administrative and client-facing communication tasks</li><li>Maintain professionalism and confidentiality in all interactions</li></ul>
2026-10-16T00:00:00Z

Bilingual Spanish Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
22 - 26 USD / Hourly
<ul><li>Provide administrative support to staff and leadership</li><li>Answer phones, greet visitors, and respond to inquiries in English and Spanish</li><li>Translate routine verbal and written communications as needed</li><li>Schedule meetings, appointments, and office activities</li><li>Prepare correspondence, reports, spreadsheets, and presentations</li><li>Maintain filing systems, records, and databases</li><li>Perform data entry and general office support tasks</li><li>Handle sensitive information with confidentiality and professionalism</li></ul>
2026-10-16T00:00:00Z

Legal Receptionist

San Francisco, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
A San Francisco–based law firm is seeking a professional and client-focused Legal Receptionist to serve as the first point of contact for attorneys, clients, and visitors. This is a contract-to-hire opportunity for someone who excels in a fast-paced, detail-oriented legal environment and takes pride in providing exceptional front-desk and administrative support. The Legal Receptionist will manage daily reception operations, maintain a welcoming office atmosphere, and support attorneys and legal staff with light administrative tasks to ensure smooth day-to-day operations. Key Responsibilities<ul><li>Greet and assist clients, visitors, and vendors in a professional and courteous manner</li><li>Answer and route incoming phone calls, take accurate messages, and manage voicemail systems</li><li>Maintain lobby, conference rooms, and reception areas to ensure a polished and organized office environment</li><li>Coordinate conference room scheduling and assist with meeting setup as needed</li><li>Receive, sort, and distribute mail and courier deliveries</li><li>Assist with basic administrative tasks such as data entry, filing, scanning, and document preparation</li><li>Support attorneys, paralegals, and legal assistants with ad hoc administrative requests</li><li>Monitor office supplies and coordinate restocking as needed</li><li>Ensure compliance with firm confidentiality and professionalism standards</li></ul>
2026-11-02T00:00:00Z

Nonprofit Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
<ul><li>Provide administrative support to leadership and program staff</li><li>Manage calendars, meetings, and internal communications</li><li>Prepare reports, presentations, spreadsheets, and correspondence</li><li>Maintain databases, filing systems, and program records</li><li>Answer phones, greet visitors, and respond to general inquiries</li><li>Assist with event planning, outreach logistics, and scheduling</li><li>Perform data entry, document preparation, and office organization</li><li>Support special projects and maintain confidential information appropriately</li></ul>
2026-10-16T00:00:00Z

Government Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
<ul><li>Provide administrative and clerical support to staff and leadership</li><li>Prepare correspondence, forms, reports, and spreadsheet-based documents</li><li>Maintain records, databases, and filing systems according to procedures</li><li>Schedule meetings, manage calendars, and support office logistics</li><li>Answer phones and assist internal and external stakeholders</li><li>Support data entry, scanning, document management, and records retention</li><li>Assist with confidential documentation and administrative processes</li><li>Help ensure timely and accurate handling of departmental information</li></ul>
2026-10-16T00:00:00Z

Office Assistant

Oakland, CA
onsite
Temporary / Contract
25 - 28 USD / Hourly
We are hiring an Office Assistant to provide administrative support and help ensure efficient day-to-day office operations.Responsibilities:<ul><li>Answer phones and greet visitors</li><li>Manage filing, data entry, and document preparation</li><li>Order office supplies and maintain common areas</li><li>Assist with scheduling meetings and calendar coordination</li><li>Support mail distribution and general office tasks</li><li>Provide administrative support to multiple departments</li></ul>
2026-10-17T00:00:00Z

Office Services Clerk

San Francisco, CA
onsite
Temporary / Contract
24 - 28 USD / Hourly
Robert Half is partnering with a national law firm to identify a reliable and proactive Office Services Clerk to support daily operations in its San Francisco office on a long-term contract basis. This position involves hands-on office services, document processing, mailroom operations, supply management, and general administrative support to ensure the office runs efficiently.The ideal candidate has prior experience in office services or administrative support within a law firm or professional office environment. This opportunity is well-suited for someone who is dependable, organized, comfortable managing multiple responsibilities, and capable of working independently while supporting the day-to-day needs of attorneys and staff.Key Responsibilities<ul><li>Perform daily document production and processing tasks, including copying, scanning, printing, binding, and distributing documents to attorneys and staff.</li><li>Manage incoming and outgoing mail, packages, deliveries, shipping, receiving, and internal document distribution.</li><li>Monitor, order, organize, and replenish office supplies, kitchen essentials, and other shared office resources.</li><li>Maintain the organization and functionality of common areas, conference rooms, kitchens, and shared office spaces.</li><li>Coordinate conference room setups and breakdowns for meetings, including preparing materials, equipment, and refreshments as needed.</li><li>Operate copiers, scanners, printers, and other office equipment, assisting with basic troubleshooting and equipment-related requests.</li><li>Assist with general office operations, including supporting routine facilities needs, coordinating equipment maintenance, and responding to internal service requests.</li><li>Provide reception coverage as needed, including greeting visitors, answering phones, responding to emails, and directing inquiries.</li><li>Support attorneys, legal secretaries, and administrative staff with special projects, document handling, and general office services requests.</li><li>Assist with basic electronic document management, file organization, and transferring files from external storage devices as needed.</li></ul>
2026-10-29T00:00:00Z

Front Desk Coordinator

San Francisco, CA
onsite
Temporary / Contract
22.8 - 24 USD / Hourly
We are looking for a Front Desk Coordinator to support daily office operations. This contract position is ideal for someone who enjoys creating a welcoming environment, keeping shared spaces well organized, and ensuring front desk activities run smoothly. The role also involves coordinating on-site services and helping plan meetings and workplace events with care and attention to detail. Responsibilities: • Welcome visitors, answer incoming inquiries, and provide a helpful first point of contact for the office. • Oversee day-to-day front desk activities to keep reception operations organized, responsive, and efficient. • Coordinate facility-related requests by working with building staff, vendors, and internal teams to address workplace needs. • Maintain the appearance and order of common areas, meeting rooms, and reception spaces throughout the day. • Arrange meeting logistics, including room scheduling, setup, and support for office events and gatherings. • Track office supplies and place orders as needed to ensure the workplace remains fully stocked and functional.
2026-11-03T00:00:00Z

Executive Assistant

Union City, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
We're seeking a highly organized, polished, and proactive Executive Assistant to provide high-level administrative support to senior leadership while supporting key organizational initiatives, committees, and communications efforts. This role is ideal for someone who enjoys wearing multiple hats, managing competing priorities, coordinating with vendors, and ensuring projects move forward seamlessly. Responsibilities:<ul><li>Manage complex executive calendars, scheduling meetings and coordinating priorities.</li><li>Coordinate internal and external meetings, committee meetings, and leadership conferences.</li><li>Prepare agendas, meeting materials, presentations, and follow-up documentation.</li><li>Screen and manage communications on behalf of leadership.</li><li>Handle confidential and sensitive information with discretion and professionalism.</li><li>Prepare and process expense reports and administrative documentation.</li><li>Assist with website redesign initiatives and coordinate with external web partners.</li><li>Support brand and communications activities by preparing presentations, reports, and written materials.</li><li>Maintain records, files, and organizational documentation.</li><li>Provide administrative support for special projects and organizational initiatives as assigned.</li></ul>
2026-10-16T00:00:00Z

Executive Assistant

San Francisco, CA
onsite
Temporary / Contract
38 - 44 USD / Hourly
We are looking for an Executive Assistant to provide high-level support to senior leadership in a fast-paced environment. This long-term contract position is ideal for a highly organized, detail-oriented individual who can manage competing priorities, safeguard sensitive information, and keep executive operations running efficiently. The role will partner closely with internal teams and external stakeholders while helping drive meeting readiness, project follow-through, and seamless travel and event coordination. Responsibilities: • Oversee the President’s schedule by organizing appointments, prioritizing requests, and coordinating meetings, calls, and travel plans. • Prepare business materials such as correspondence, presentations, reports, agendas, and meeting documents for executive review and use. • Coordinate internal and external meetings, conferences, and events, including logistics, note-taking, and follow-up on key action items. • Support communication across departments by helping align cross-functional teams, monitoring project activity, and keeping stakeholders informed. • Track important initiatives, deadlines, and deliverables, ensuring updates are accurately maintained in relevant databases and progress is monitored. • Arrange domestic and international travel, including itineraries, travel documentation, schedules, and communication with involved teams. • Process and manage expense reporting for the President and the A&R department with accuracy and timeliness. • Serve as a liaison for A&R activities by attending recurring meetings, monitoring artist project progress, and tracking budgets, paperwork, recording milestones, and creative deliverables. • Partner with A&R and production contacts to help keep artist-related timelines on track, including credits, budgets, invoicing, and supporting documentation. • Identify opportunities to improve administrative workflows and provide support on special assignments and high-priority projects as needed.
2026-11-02T00:00:00Z

Executive Assistant

San Francisco, CA
onsite
Temporary / Contract
35 - 45 USD / Hourly
Robert Half Legal is partnering with a prestigious academic healthcare institution in San Francisco to identify a highly experienced Executive Assistant for a short-term, hybrid contract opportunity (2 days onsite/3 days remote) spanning November–December 2026. This position will provide high-level executive and administrative support to senior leadership within the Office of Legal Affairs, including complex calendaring, executive communications, document preparation, project coordination, and coverage for other administrative staff during absences. The ideal candidate will have extensive experience supporting senior executives in a fast-paced, highly confidential professional environment, with exceptional organizational skills, independent judgment, and the ability to manage competing priorities with discretion. Full-time availability (40 hours/week) is preferred, but qualified part-time candidates will also be considered. Key Responsibilities<ul><li>Provide senior-level executive and administrative support within a fast-paced, highly confidential legal environment.</li><li>Manage complex executive calendars, coordinate meetings, prioritize scheduling requests, and accommodate competing leadership demands.</li><li>Coordinate communications with senior university leadership, internal departments, attorneys, and external stakeholders.</li><li>Draft, edit, proofread, and format executive correspondence, reports, presentations, and legal-related documents.</li><li>Support project coordination and administrative workflows, including tracking deadlines, action items, and follow-up across departments.</li><li>Maintain confidential records, electronic files, and document management systems, ensuring discretion when handling sensitive or privileged information.</li><li>Provide administrative coverage for other Office of Legal Affairs staff during absences.</li></ul>
2026-10-22T00:00:00Z

20 results for Receptionist Administrative Assistant in Fairfield, CA