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21 results for Receptionist Administrative Assistant in Fairfield, CA

Receptionist

Oakland, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Job Title: ReceptionistJob Summary:The Receptionist serves as the first point of contact for visitors, clients, and callers, helping ensure smooth front desk and office operations. This role is responsible for greeting guests, managing incoming calls, handling basic administrative tasks, and providing professional customer service. Based on general knowledge.Key Responsibilities:<ul><li>Greet and welcome visitors, clients, and staff in a professional manner. Based on general knowledge.</li><li>Answer, screen, and direct incoming phone calls. Based on general knowledge.</li><li>Manage incoming and outgoing mail, packages, and deliveries. Based on general knowledge.</li><li>Maintain the reception area to ensure it is clean, organized, and presentable. Based on general knowledge.</li><li>Schedule appointments, meetings, and conference rooms as needed. Based on general knowledge.</li><li>Provide general administrative support such as filing, data entry, copying, and scanning. Based on general knowledge.</li><li>Assist with office supply inventory and ordering. Based on general knowledge.</li><li>Respond to general inquiries and direct requests to the appropriate department or staff member. Based on general knowledge.</li><li>Maintain confidentiality and professionalism in all interactions. Based on general knowledge.</li></ul>
2026-07-02T00:00:00Z

Administrative Assistant

Walnut Creek, CA
onsite
Temporary / Contract
27 - 29 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support underwriting operations in Walnut Creek, California. This is a Long-term Contract position focused on maintaining policy accuracy, organizing documentation, and assisting with day-to-day administrative and analytical work for a multi-state Workers Compensation team. The ideal candidate is comfortable handling multiple assignments, reviewing information carefully, and working within established compliance and quality standards. Administrative Assistant Responsibilities:• Support the review and administration of insurance policies by processing routine transactions with accuracy and consistency.• Complete assigned workflow items involving new business, renewals, endorsements, cancellations, and broker updates while meeting production expectations.• Examine team notes and supporting records to determine the correct next steps for each assigned task.• Maintain and update policy details in underwriting systems and related records to ensure information remains current.• Check submitted data for completeness and accuracy, identify missing details, and follow up with underwriters when clarification is needed.• Compile information from prior carriers and other sources, then enter and organize that data according to internal and regulatory guidelines.• Prepare pricing-related worksheets and other spreadsheet-based documents using established tools and templates.• Create manual forms and coordinate document preparation for distribution through internal business partners.• Apply training and reference materials to support policy issuance, maintenance activities, and compliance with Workers Compensation requirements. If you are interested in this Administrative Assistant position, please submit your resume today!
2026-07-09T00:00:00Z

Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are seeking an experienced and mission-driven Administrative Assistant to oversee housing programs that support individuals and families experiencing housing instability. This leadership role is responsible for program operations, stakeholder engagement, and continuous program improvement. The ideal candidate brings strong nonprofit leadership experience, a collaborative management style, and a commitment to delivering high-quality services that advance housing stability and positive client outcomes. Responsibilities Provide leadership and oversight for housing programs, ensuring services are delivered effectively and in alignment with organizational goals and funding requirements. Supervise, mentor, and support program managers and staff, fostering detail oriented development and accountability. Develop, implement, and maintain program policies, procedures, and operational best practices. Monitor program performance, outcomes, and service delivery to ensure quality standards are met. Oversee program budgets, expenditures, and resource allocation in partnership with organizational leadership. Review program data, reports, and key performance metrics to identify trends and drive continuous improvement initiatives. Prepare reports, presentations, and program updates for leadership, funders, and external partners. Collaborate across departments to support strategic planning, program development, and organizational initiatives.
2026-07-10T00:00:00Z

Administrative Assistant

West Sacramento, CA
onsite
Temporary to Hire
18 - 20 USD / Hourly
Position SummaryThis is an entry-level opportunity for someone organized, detail-oriented, and eager to build a long-term career. This is a temp-to-hire role with clear promotional pathways and room for career growth. The ideal candidate is resourceful, a quick learner, and comfortable supporting scheduling and coordination tasks. Bilingual candidates (English/Spanish) are strongly preferred. Conversational Spanish or a resourceful approach using translation tools/apps is also welcome. Key Responsibilities<ul><li>Schedule and coordinate client and contractor appointments</li><li>Manage material delivery scheduling, track shipments, and provide timely updates to the team</li><li>Send appointment reminders and follow up on confirmations, rescheduling, and changes as needed</li><li>Support general administrative tasks including filing, data entry, correspondence, and office organization</li><li>Communicate effectively with internal teams, vendors, and clients (in-person, phone, and email)</li><li>Assist with other projects and tasks as assigned to support smooth operations</li></ul>
2026-06-16T00:00:00Z

Administrative Assistant

San Ramon, CA
onsite
Temporary to Hire
19.7885 - 22.913 USD / Hourly
We are looking for two organized Administrative Assistants to support daily office operations in the Santa Maria and San Luis Obispo, California offices. This contract-to-permanent opportunity is ideal for someone who enjoys keeping workflows on track, assisting visitors and callers, and maintaining accurate administrative records. The person in this role will contribute to a detail-oriented front-office environment while handling a variety of clerical and coordination tasks with care and efficiency. Responsibilities:• Manage front-desk and office support activities to help maintain an efficient and welcoming workplace.• Respond to incoming calls, direct inquiries appropriately, and relay messages in a timely manner.• Enter, update, and maintain records with a high level of accuracy and attention to detail.• Assist with general clerical duties such as filing, document preparation, scanning, and correspondence support.• Welcome guests and provide receptionist coverage while ensuring a detail-oriented first point of contact.• Coordinate administrative tasks across the office to support day-to-day operations and team needs.
2026-07-10T00:00:00Z

Legal Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
We are partnering with a leading law firm in San Francisco to identify a polished, highly professional Legal Administrative Assistant to join their team on a contract-to-hire basis. This 35-hour/week opportunity requires candidates to report onsite Monday through Friday from 10:00 AM–6:00 PM and provides administrative support to attorneys and legal staff through calendar management, travel coordination, expense reporting, document production, meeting logistics, matter administration, and other day-to-day office operations. While the role supports litigation practices through document formatting, TOCs/TOAs, and electronic filings, substantive legal work remains with the firm's paralegals and case assistants.The firm is seeking someone with strong executive-level administrative fundamentals who can confidently support busy attorneys in a fast-paced, partner-facing environment while maintaining exceptional organization, professionalism, and attention to detail. This opportunity is ideal for someone seeking a long-term role with the potential to convert if the mutual fit is right. Following a 90-day introductory period, the position transitions to a hybrid schedule of three days onsite and two days remote.Core Responsibilities<ul><li>Manage attorney calendars, contacts, scheduling, and meeting logistics </li><li>Coordinate conference room reservations and internal/external meetings </li><li>Greet clients and coordinate meeting needs, including food, beverage, and AV setup </li><li>Prepare and reconcile monthly expense reports and manage corporate card activity </li><li>Coordinate domestic travel arrangements </li><li>Respond promptly to attorney and staff administrative requests </li><li>Proofread and format legal documents in accordance with firm style standards </li><li>Finalize documents for filing, including preparation of Tables of Contents (TOCs) and Tables of Authorities (TOAs) </li><li>Prepare legal correspondence and electronic filings as requested </li><li>Create and maintain organized physical and electronic filing systems </li><li>Support new client/matter openings, engagement letters, and binder preparation </li><li>Track attorney bar admissions and CLE information </li><li>Enter attorney hours into the firm's time management system and assist with contract attorney time tracking and prebills </li><li>Provide backup administrative support to other legal administrative staff and assist with special projects as assigned </li></ul>
2026-07-08T00:00:00Z

Legal Administrative Assistant

San Francisco, CA
onsite
Permanent / Full Time
80000 - 98000 USD / Yearly
We are looking for a detail-oriented Legal Administrative Assistant to support attorneys and office operations in San Francisco, California. This role combines legal document preparation, calendar and meeting coordination, client-facing administrative support, and expense and time-entry assistance. The ideal candidate is organized, resourceful, and comfortable managing multiple priorities while maintaining a high level of professionalism and accuracy. Hours and Office Schedule: 10:00am - 6:00pm PST, 35-hour standard work week. 5 days onsite to begin and then potential to switch to hybrid 3-days onsite after 90 days. Responsibilities:<ul><li>Do legal documentation – create TOA/TOCs, create binders, files, photocopying and scanning, etc. </li><li>Coordinate conference rooms and meeting logistics for attorneys, clients, and internal teams.</li><li>Welcome visitors professionally and help organize in-person and virtual meetings to ensure a smooth client experience.</li><li>Monitor monthly expenses, prepare reimbursement and expense reports, and assist with corporate card administration.</li><li>Arrange business travel and related itineraries while ensuring schedules and reservations are accurate.</li><li>Draft, format, proofread, and finalize legal correspondence, filings, and other documents at the direction of attorneys.</li><li>Handle document production tasks such as scanning, copying, binding, filing, faxing, and assembling organized case or transaction materials.</li><li>Create and maintain matter files, client intake forms, engagement documents, binders, tables of contents, and tables of authorities.</li><li>Support attorneys with administrative tracking, including bar memberships, court admissions, time entry, prebill revisions, and cover letter preparation.</li><li>Complete limited non-billable research, provide backup assistance to administrative staff, and contribute to special assignments as needed.</li></ul>
2026-07-08T00:00:00Z

Bilingual Mandarin Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
Position: Bilingual Mandarin Administrative AssistantLocation: East Bay, CACompensation: $25–$35/hour (DOE)Job Type: contract About the RoleWe are seeking a Bilingual Mandarin Administrative Assistant to support daily office operations for a busy and collaborative Oakland-based organization. This role serves as a key point of contact for clients, visitors, vendors, and internal staff while providing administrative, front desk, and office support. The ideal candidate is organized, customer-focused, and comfortable managing multiple priorities in a fast-paced environment. Fluency in both Mandarin and English is required to support communication and provide exceptional service to a diverse client base. Responsibilities<ul><li>Serve as the first point of contact for visitors, clients, and callers by providing professional front desk support, answering inquiries, and directing requests appropriately.</li><li>Provide bilingual support in Mandarin and English, including verbal communication, translation assistance, and correspondence as needed.</li><li>Coordinate calendars, meetings, conference rooms, travel arrangements, and scheduling logistics for team members and leadership.</li><li>Support office operations by managing mail, deliveries, vendors, office supplies, facilities requests, and maintaining a professional and welcoming office environment.</li><li>Perform general administrative duties including data entry, file management, document preparation, recordkeeping, and special projects while maintaining confidentiality of sensitive information.</li></ul>
2026-07-02T00:00:00Z

Legal Receptionist

San Francisco, CA
onsite
Temporary / Contract
24 - 30 USD / Hourly
A San Francisco–based law firm is seeking a professional and client-focused Legal Receptionist to serve as the first point of contact for attorneys, clients, and visitors. This is a contract-to-hire opportunity for someone who excels in a fast-paced, detail-oriented legal environment and takes pride in providing exceptional front-desk and administrative support. The Legal Receptionist will manage daily reception operations, maintain a welcoming office atmosphere, and support attorneys and legal staff with light administrative tasks to ensure smooth day-to-day operations. Key Responsibilities<ul><li>Greet and assist clients, visitors, and vendors in a professional and courteous manner</li><li>Answer and route incoming phone calls, take accurate messages, and manage voicemail systems</li><li>Maintain lobby, conference rooms, and reception areas to ensure a polished and organized office environment</li><li>Coordinate conference room scheduling and assist with meeting setup as needed</li><li>Receive, sort, and distribute mail and courier deliveries</li><li>Assist with basic administrative tasks such as data entry, filing, scanning, and document preparation</li><li>Support attorneys, paralegals, and legal assistants with ad hoc administrative requests</li><li>Monitor office supplies and coordinate restocking as needed</li><li>Ensure compliance with firm confidentiality and professionalism standards</li></ul>
2026-07-06T00:00:00Z

Bilingual Spanish Admin Assistant

Oakland, CA
onsite
Temporary / Contract
22 - 26 USD / Hourly
Job Title: Bilingual Spanish Administrative Assistant Job Summary: The Bilingual Spanish Administrative Assistant provides administrative and clerical support to help maintain efficient office operations while communicating effectively in both English and Spanish. This role supports staff, clients, and visitors by handling correspondence, scheduling, recordkeeping, and general office coordination. Based on general knowledge. Key Responsibilities: Answer and direct phone calls, emails, and other communications in both English and Spanish. Based on general knowledge. Greet visitors, clients, and staff professionally, providing assistance in both languages when needed. Based on general knowledge. Schedule meetings, appointments, and maintain calendars for managers or departments. Based on general knowledge. Translate or interpret basic verbal and written communications, documents, and messages as needed. Based on general knowledge. Prepare reports, letters, presentations, and other administrative documents. Based on general knowledge. Maintain filing systems, databases, and confidential records accurately. Based on general knowledge. Assist with data entry, invoice processing, expense reports, and other clerical tasks. Based on general knowledge. Order office supplies and help support daily office operations. Based on general knowledge. Coordinate travel arrangements, meeting logistics, and special projects as assigned. Based on general knowledge
2026-07-02T00:00:00Z

Office Assistant

Dublin, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
Office Assistant Position Overview:Robert Half client is seeking a temporary bilingual Spanish Office Assistant to support day-to-day office operations, data tracking, and member services. This role will focus on document processing, workflow organization, and providing general administrative and front desk support. Key Responsibilities:<ul><li>Open, sort, and batch incoming mail and payments by trust</li><li>Scan, index, and upload documents accurately and in a timely manner</li><li>Organize workflows across internal systems (Perceptive, Smartsheet)</li><li>Maintain and update tracking spreadsheets for member data and enrollment processes</li><li>Prepare documents, packets, and reports for internal and external distribution</li><li>Copy forms and correspondence as needed</li><li>Send and receive faxes</li><li>Provide front desk support, including answering calls, greeting visitors, and assisting walk-ins</li><li>Coordinate member meetings with remote staff via Microsoft Teams</li><li>Assist with preparation and distribution of participant materials</li><li>Perform additional administrative support tasks as directed by management</li></ul>If you are interested in the Office Assistant position, please submit your application!
2026-07-09T00:00:00Z

Admin Assistant

Oakland, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Job Summary:The Administrative Assistant provides day-to-day administrative support to ensure efficient office operations. This role supports individuals, teams, or departments by handling clerical tasks, coordinating communications, maintaining records, and assisting with scheduling and office organization. Based on general knowledge.Key Responsibilities:<ul><li>Answer and direct phone calls, emails, and other correspondence. Based on general knowledge.</li><li>Schedule meetings, appointments, and manage calendars. Based on general knowledge.</li><li>Prepare reports, presentations, and other business documents. Based on general knowledge.</li><li>Maintain filing systems, records, and office databases. Based on general knowledge.</li><li>Order office supplies and support general office management tasks. Based on general knowledge.</li><li>Greet visitors and provide general administrative support to staff and management. Based on general knowledge.</li><li>Assist with data entry, expense reports, and invoice processing. Based on general knowledge.</li><li>Coordinate travel arrangements and meeting logistics as needed. Based on general knowledge.</li><li>Support special projects and perform other administrative duties as assigned. Based on general knowledge.</li></ul>
2026-07-02T00:00:00Z

General Office Clerk

Castro Valley, CA
onsite
Temporary / Contract
20 - 23 USD / Hourly
Robert Half client is seeking a General Office Clerk to support daily administrative operations for a housing community. This is a Contract position suited for someone who can balance clerical accuracy, resident-facing communication, and strong organizational skills in a fast-paced office setting. The ideal candidate will help keep records current, coordinate office activities, and contribute to a detail-focused and inclusive environment for residents, staff, and community partners. Office Clerk Responsibilities:• Manage day-to-day office support activities, including ordering supplies, organizing documents, and keeping the workspace orderly and efficient.• Coordinate service and repair requests by scheduling maintenance, preparing work order documentation, filing completed records, and tracking follow-up needs.• Support resident occupancy activities by assisting with move-ins, move-outs, unit inspections, and explaining required steps and documentation.• Maintain applicant and resident records by updating waiting lists, processing applications in accordance with program guidelines, and directing individuals to other housing resources when availability is limited.• Receive rent payments, record funds accurately, and prepare bank deposits when required.• Sort and distribute incoming internal mail and handle routine back-office administrative tasks such as scanning, filing, and data entry.• Conduct resident recertification activities by meeting with residents, collecting supporting documents, preparing worksheets, and forwarding materials for management review.• Prepare status reports, incident documentation, emergency information records, and other required files while ensuring compliance with housing policies and regulatory standards.• Foster respectful relationships with residents, agencies, and colleagues by providing attentive service, supporting equitable housing practices, and contributing to an inclusive community environment. If you are interested in this Office Clerk position, pleases submit your application!
2026-07-09T00:00:00Z

Front Desk Coordinator

San Francisco, CA
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for an experienced and dependable Front Desk Coordinator to support daily office operations. This is a Contract position suited for someone who can create a strong first impression, manage front-of-house activity, and keep shared spaces running smoothly with minimal supervision. The ideal candidate is organized, service-oriented, and comfortable working independently while staying attentive and responsive throughout the day. Responsibilities: • Welcome employees, guests, and service providers in a courteous and attentive manner while serving as the primary point of contact at reception. • Manage front entrance activity by responding to visitors promptly, coordinating access, and maintaining a secure and orderly reception area. • Handle incoming mail and deliveries by receiving, sorting, scanning, and distributing items to the appropriate recipients. • Arrange outgoing shipments and support day-to-day delivery coordination to ensure materials are sent accurately and on time. • Conduct regular checks of the lobby, conference rooms, kitchen, and other shared spaces to keep them neat, stocked, and ready for use. • Provide light upkeep in common areas, including basic tidying after office activity or employee meals, to maintain a clean and welcoming environment. • Offer general administrative assistance as needed, helping with routine office tasks that support smooth daily operations. • Participate in scheduled onboarding and office process training before the assignment begins to ensure seamless coverage during the engagement.
2026-07-10T00:00:00Z

Executive Assistant

San Francisco, CA
onsite
Temporary / Contract
40 - 40 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership in a fast-paced investment firm environment. This is a Contract position suited for an experienced, detail-oriented individual who can manage shifting priorities, communicate with discretion, and provide dependable administrative support across travel, meetings, and day-to-day operations. The ideal candidate brings strong organizational judgment, a proactive mindset, and the ability to respond effectively to urgent requests while maintaining a high standard of accuracy and excellence. Responsibilities:• Provide administrative support to senior executives, including coordinating complex domestic and international travel plans and preparing detailed itineraries for business and personal schedules.• Prepare and submit expense reports by collecting receipts, tracking outstanding documentation, and ensuring timely and accurate processing.• Arrange on-site meetings by securing conference space, organizing meals or refreshments, and partnering with technical support teams to ensure smooth execution.• Coordinate logistics for off-site events, dinners, multi-day programs, and speaking engagements, including venue needs, audiovisual setup, catering, and related event details.• Handle document production and special printing requests while ensuring materials are organized, accurate, and delivered on time.• Partner with other administrative team members to maintain an orderly, detail-oriented, and welcoming office and kitchen environment.• Respond to ad hoc assignments and shifting business needs with flexibility, sound judgment, and a service-oriented approach. ** If you're interested in this position, please apply to this position and contact Georgia Cienkus at georgia.cienkus- at - roberthalf - .com with your word resume and reference job ID#00410-0013460450**
2026-07-10T00:00:00Z

Executive Assistant

San Francisco, CA
onsite
Temporary / Contract
40 - 45 USD / Hourly
We are looking for an Executive Assistant to provide high-level support to leadership in a fast-paced Contract position based in San Francisco, California. This opportunity is ideal for someone who excels at managing complex schedules, coordinating logistics, and keeping executive priorities organized. The role requires strong judgment, attention to detail, and the ability to handle meetings and travel plans with professionalism and efficiency. Responsibilities: • Oversee executive calendars by prioritizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments. • Organize domestic and international travel plans, including booking flights, lodging, ground transportation, and related itineraries. • Coordinate travel logistics from start to finish, making adjustments as needed to support changing business needs. • Arrange executive meetings by securing meeting times, confirming attendees, and preparing the necessary scheduling details. • Support leadership with administrative coordination that keeps business activities running smoothly and on schedule. • Maintain clear communication around upcoming meetings, travel plans, and calendar changes to avoid disruptions.
2026-07-10T00:00:00Z

Executive Assistant

San Francisco, CA
onsite
Temporary to Hire
40 - 45 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership within a mission-driven non-profit organization in San Francisco, California. This contract-to-permanent position is ideal for someone who thrives in a fast-paced environment, manages competing priorities with discretion, and brings a detail-oriented approach to executive support. The role will focus on coordinating administrative operations, preparing high-quality materials, and ensuring leaders and board members are well supported in advance of key meetings and events. Responsibilities: • Manage complex scheduling and provide day-to-day administrative support that enables senior leaders to operate efficiently and stay focused on organizational priorities. • Prepare high-quality reports, presentations, correspondence, and other business documents for leadership initiatives and special projects. • Coordinate meeting and event logistics by organizing calendars, confirming attendees, assembling materials, developing agendas, and documenting follow-up notes and minutes. • Support Board of Directors activities by planning board meetings, distributing relevant materials, maintaining accurate records, and ensuring processes align with board governance requirements and bylaws. • Serve as a dependable point of contact between leadership, board members, and internal or external stakeholders to help communication flow smoothly. • Monitor upcoming deadlines, commitments, and priorities for executives, anticipating needs and helping leaders prepare for conferences, meetings, and other engagements. • Partner with colleagues to organize Executive Management Team meetings and ensure schedules, materials, and logistics are handled effectively. • Arrange travel itineraries, bookings, and related logistics for executives while helping ensure plans run smoothly and efficiently.
2026-07-10T00:00:00Z

Accounts Receivable Clerk

Hayward, CA
onsite
Permanent / Full Time
85000 - 90000 USD / Yearly
We are looking for an Accounts Receivable Clerk to join a construction-focused team in Hayward, California. This position supports billing and payment activities by maintaining accurate records, coordinating customer invoicing, and ensuring receivables are processed efficiently. The ideal candidate brings strong attention to detail, confidence working with accounting systems, and the ability to communicate clearly with colleagues and clients. Responsibilities: • Create and process project and service-related invoices in the company’s accounting platform, ensuring billing is accurate and submitted on time. • Establish time-and-material billing structures and apply appropriate rates based on project requirements. • Administer lien release documentation and maintain compliance with customer and contract obligations. • Generate monthly customer statements, record incoming payments, and apply cash receipts to the correct accounts. • Set up new job records and enter dispatch information to support project billing and tracking. • Oversee invoice and payment activity within Oracle Textura and other client-required third-party systems. • Process customer credit card transactions using the designated payment application and reconcile related records. • Close completed jobs in the accounting system, maintain organized billing files, and review insurance requirements for new and existing customer contracts.
2026-07-06T00:00:00Z

Accounts Receivable Clerk

Pleasanton, CA
onsite
Temporary / Contract
25 - 31.5 USD / Hourly
We are looking for an Accounts Receivable Clerk to support financial operations for a long-term contract opportunity in Pleasanton, California. This position is suited for someone who can manage receivables activity with precision, communicate effectively across teams and customers, and work confidently with billing and collection processes. The ideal candidate brings strong Excel capability, sound judgment, and a proactive approach to resolving account issues while maintaining accurate records. Responsibilities: • Manage daily accounts receivable activities, including invoicing, payment tracking, and account reconciliation.• Apply incoming payments accurately and research discrepancies to ensure customer accounts remain current.• Handle commercial collections by following up on outstanding balances and working with customers to secure timely payment.• Support billing operations, including progress billing and transaction review within relevant billing systems and customer portals.• Prepare and maintain detailed receivable reports using advanced Excel functions such as pivot tables for analysis and status tracking.• Investigate account variances, resolve billing questions, and escalate complex issues when needed.• Coordinate with internal teams to confirm billing accuracy and improve the flow of receivable information.• Maintain organized documentation and uphold a high standard of accuracy in all financial records. Please reach out to John Miller for immediate consideration.
2026-07-09T00:00:00Z

Accounts Receivable Clerk

Walnut Creek, CA
onsite
Permanent / Full Time
60000 - 75000 USD / Yearly
We are looking for a detail-oriented Accounts Receivable Clerk to manage cash receipts and ensure accurate allocation of payments. This role involves handling unapplied cash balances, reconciling payment histories, and collaborating with clients, insurance companies, and third-party processors to resolve discrepancies. Responsibilities: • Research and resolve unapplied cash by identifying payment allocations and addressing overpayments or duplicate payments. • Post check payments and assist in identifying electronic or credit card payments. • Communicate with collectors, insurance companies, and clients to obtain accurate payment details and resolve discrepancies. • Reconcile payment histories and correct any misapplications or payer errors. • Prepare and submit check request forms for approval and processing. • Prioritize high-dollar unapplied cash balances from weekly lists for resolution. • Verify the accuracy of write-off and deduction requests. • Address client concerns and troubleshoot payment-related issues, ensuring clear communication and proper remittance advice.
2026-06-26T00:00:00Z

Medical Front Desk Coordinator

San Leandro, CA
onsite
Temporary / Contract
25 - 31 USD / Hourly
Position: Medical Front Desk CoordinatorLocation: San Leandro, CACompensation: $25–$35/hour (DOE)Job Type: Contract About the RoleWe are seeking a friendly, organized, and patient-focused Medical Front Desk Coordinator to support the daily operations of a busy healthcare practice in San Leandro. This role serves as the first point of contact for patients and visitors, helping create a positive experience while ensuring the smooth flow of appointments, registrations, and administrative processes. The ideal candidate has prior medical office experience, strong customer service skills, and the ability to multitask in a fast-paced environment. This contract opportunity is ideal for someone who enjoys working directly with patients and contributing to high-quality care delivery.Responsibilities<ul><li>Greet patients, visitors, and vendors while providing professional and compassionate customer service in person and over the phone.</li><li>Schedule, confirm, and manage patient appointments while maintaining provider calendars and coordinating patient flow.</li><li>Verify insurance eligibility, collect patient demographics, obtain required documentation, and accurately update electronic medical records.</li><li>Answer incoming calls, respond to patient inquiries, route messages appropriately, and assist with referrals, authorizations, and follow-up appointments.</li><li>Process patient check-in and check-out procedures, collect copays, maintain accurate records, and support daily front office operations.</li></ul>
2026-07-02T00:00:00Z