We are looking for an experienced Payroll Manager with expertise in stock compensation to join our team on a long-term contract basis. This role is based in San Francisco, California, and requires someone with strong attention to detail who is capable of handling complex equity administration processes with precision. The ideal candidate will play a critical role in managing stock-related operations and ensuring compliance with regulatory standards while collaborating with cross-functional teams.<br><br>Responsibilities:<br>• Manage daily stock administration tasks, including equity grants, exercises, and settlements, ensuring accuracy and compliance.<br>• Collaborate with HR and legal teams to coordinate stock-related matters and maintain consistent communication.<br>• Administer Restricted Stock Units (RSUs) with a focus on efficiency, accuracy, and adherence to company policies.<br>• Ensure compliance with equity taxation regulations and oversee related processes.<br>• Develop and update stock administration policies and procedures to align with industry best practices.<br>• Work closely with finance and accounting teams to reconcile equity-related transactions and maintain accurate reporting.<br>• Utilize platforms like Equity Edge Online to enhance stock administration efficiency and streamline processes.<br>• Stay updated on trends and practices in the software industry that impact stock administration.<br>• Provide guidance to stakeholders on equity plans and regulatory requirements.
<p>A Brief Overview:</p><p>The hybrid Contract Administrator role in Palo Alto, CA is responsible for managing requests for new contracts and amendments to existing agreements, ensuring compliance with internal policies and regulatory requirements. This role provides approved contract templates and language to stakeholders; coordinates required legal and business revisions and oversees execution through full signature. The Contract Administrator also maintains the master contract database and facilitates timely contract renewals or terminations prior to expiration.</p><p><br></p><p> What you will do:</p><ul><li>Responds to contract-related inquiries and supports stakeholders throughout the contracting process in a timely manner.</li><li>Ensures compliance with internal policies, standard operating procedures, and applicable state and federal regulations.</li><li>Receives and processes requests for new contracts and amendments, securing approvals from internal leadership.</li><li>Partners with internal leaders and staff to populate approved contract templates.</li><li>Coordinates legal review and approval of contracts prior to execution.</li><li>Manages contract signature workflows and ensures full execution.</li><li>Actively oversees a large volume of contracts, ensuring expiration notices are identified and addressed at least 90 days prior to contract end dates.</li><li>Organizes and documents contract activity using electronic contract logs, filing systems, and contract management databases.</li><li>Updates and maintains the electronic contract management database.</li><li>Generates and analyzes contract reports using Microsoft Excel.</li><li>Identifies opportunities to streamline contract operations and implements process improvements.</li><li>Performs additional duties as assigned.</li></ul><p><br></p><p><br></p><p> </p>
We are looking for a detail-oriented Leave & Benefits Coordinator to join our team in San Rafael, California, on a contract basis. In this role, you will manage employee leave processes and ensure compliance with federal, state, and company policies. This position requires expertise in benefits coordination and a strong ability to maintain accurate records while providing clear communication to employees and management.<br><br>Responsibilities:<br>• Oversee the leave of absence process from intake to completion, including documentation, tracking, and communication with employees and managers.<br>• Ensure compliance with applicable leave policies, such as FMLA, ADA, and state-specific regulations.<br>• Collaborate with HR, Payroll, Benefits teams, and external vendors to facilitate seamless leave administration and payroll accuracy.<br>• Maintain comprehensive and confidential records of employee leaves in appropriate systems.<br>• Provide updates to managers and HR partners regarding leave statuses, return-to-work plans, and necessary adjustments.<br>• Offer guidance to managers on leave procedures, timelines, and legal requirements.<br>• Monitor and track intermittent leave usage, ensuring accurate reporting and recordkeeping.<br>• Support the accommodations process by collecting documentation and coordinating interactive discussions as required.<br>• Prepare reports and analytics on leave trends and compliance for leadership review.
We are looking for a detail-oriented Payroll Coordinator to join our team in San Rafael, California. In this long-term contract position, you will play a key role in managing accurate and timely payroll processes for a diverse workforce, including union and non-union employees across multiple states. This is an excellent opportunity for individuals who thrive in fast-paced environments and are committed to ensuring compliance and precision in payroll operations.<br><br>Responsibilities:<br>• Process and manage full-cycle payroll operations, including data entry, validation, reconciliation, auditing, and distribution across various payroll systems.<br>• Maintain and process employee time records while ensuring compliance with company policies, collective bargaining agreements, and wage and tax laws.<br>• Conduct regular audits to verify payroll accuracy, including wages, taxes, benefits, and accruals.<br>• Prepare and reconcile payroll reports, tax filings, and timekeeping records to ensure compliance and support management reporting.<br>• Coordinate garnishments and handle remittances for benefit trusts, retirement plans, union dues, and other obligations.<br>• Respond to employee and manager inquiries regarding payroll, timesheets, and pay statements, offering clear and timely support.<br>• Develop and maintain documentation of payroll processes and guidelines to ensure operational consistency.<br>• Identify and recommend process improvements to enhance payroll efficiency and accuracy.<br>• Assist with special payroll-related projects, such as audits and reconciliations, as needed.<br>• Provide training and guidance on payroll systems, self-service tools, and time entry procedures.
<p><strong>PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE DETAILS</strong></p><p><br></p><p><strong>PAYROLL SPECIALIST - HYBRID 2 DAYS ONSITE</strong></p><p><strong>90K-100K</strong></p><p><br></p><p>We are looking for an experienced Payroll Specialist to join our expanding team. This role is vital to ensuring accurate and compliant payroll processing while supporting employees and managers with payroll-related inquiries. As a senior member of the payroll team, you will manage key aspects of payroll administration, reporting, and system maintenance.</p><p><br></p><p>Responsibilities:</p><p>• Process payroll accurately and on time, ensuring compliance with relevant regulations and company policies.</p><p>• Handle payroll transactions such as manual checks, pay adjustments, bonuses, reimbursements, leave processing, and garnishments.</p><p>• Ensure timely and correct payment of payroll taxes and other deductions.</p><p>• Conduct audits and reconcile payroll data, including reconciling balance sheets and preparing tax compliance schedules.</p><p>• Assist in the preparation and validation of W-2 forms and maintain alignment with the general ledger.</p><p>• Provide guidance to employees and managers on complex payroll issues, offering solutions and support.</p><p>• Respond to inquiries from federal, state, and local agencies regarding payroll matters.</p><p>• Maintain payroll systems by updating cost centers, codes, and ensuring system functionality.</p><p>• Generate payroll reports and perform detailed data analysis for business insights.</p><p>• Develop and document payroll policies, procedures, and internal controls to improve efficiency and compliance.</p>
We are looking for an organized and proactive Workplace Coordinator to join our team in San Francisco, California. This is an onsite role that requires strong communication skills and the ability to manage multiple tasks effectively. As a Contract to permanent position, it offers the opportunity to grow within the organization while contributing to the smooth operation of workplace activities.<br><br>Responsibilities:<br>• Coordinate daily workplace operations to ensure seamless functionality across various departments.<br>• Manage schedules and dispatch tasks efficiently to meet deadlines and optimize productivity.<br>• Handle office administration tasks, including answering inbound calls and maintaining documentation.<br>• Oversee payroll processes from start to finish, ensuring accuracy and timely completion.<br>• Track and manage freight costs and shipping logistics to support operational needs.<br>• Process and review freight bills to ensure compliance with company standards.<br>• Prepare annual filings and maintain records to meet regulatory requirements.<br>• Communicate effectively with clients, including older English-speaking individuals, to address inquiries and provide solutions.<br>• Collaborate with team members to develop strategies for improving workplace efficiency.<br>• Maintain a detail-oriented appearance and represent the company in a business-smart manner.
<p>We’re partnering with a late-stage biotechnology company to identify a Contracts Coordinator to support its Commercial organization on a 6-month contract engagement. This role is administrative in nature and focused on contract intake, tracking, documentation, and coordination across internal stakeholders.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Coordinate commercial contracts from initiation through execution and archiving</li><li>Serve as the primary point of contact for contract intake, tracking, and status updates</li><li>Maintain contract records, templates, and documentation within contract management systems and shared drives</li><li>Route contracts for review, approval, and signature in partnership with Legal and Commercial teams</li><li>Track key contract milestones, renewal dates, and expirations</li><li>Support amendments, renewals, and extensions for standard commercial agreements</li><li>Assist with reporting, audits, and process improvement initiatives related to contracts administration</li></ul><p><br></p>
<p>We’re partnering with a late-stage biotechnology company preparing to go commercial to identify a Contracts Coordinator to support its Commercial organization on a 6-month contract engagement during a period of high contract volume. This role is administrative in nature and focused on contract intake, tracking, documentation, and coordination across internal stakeholders. This is a hybrid position, requiring candidates to report onsite one day per week (Tuesdays) in Brisbane, CA for team alignment and collaboration. </p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Coordinate commercial contracts from intake through execution and archiving, ensuring accurate routing and timely progression</li><li>Serve as the primary point of contact for internal contract intake, tracking, and status updates</li><li>Act as the “air traffic controller” for contract workflows, ensuring smooth handoffs between Commercial, Legal, and other internal teams</li><li>Maintain contract records, templates, and documentation within contract management systems and shared drives</li><li>Route contracts for review, approval, and signature in partnership with Legal and Commercial stakeholders</li><li>Track contract milestones, renewal dates, expirations, and amendments</li><li>Identify and flag administrative issues (e.g., incorrect headings, missing information) to keep processes moving</li><li>Support reporting, audits, and ongoing process improvements related to contracts administration</li><li>Provide general administrative and coordination support as needed in a collaborative, roll-up-your-sleeves environment</li></ul><p><br></p>
<p>We are looking for a skilled Payroll Specialist to join our team in Mountain View, California that will be remote. In this role, you will play a crucial part in ensuring accurate and timely payroll processing across multiple jurisdictions, including the U.S. and Canada. This is a contract position with the potential for permanent employment, offering the opportunity to contribute to a dynamic, global organization while collaborating with cross-functional teams and managing critical payroll operations.</p><p><br></p><p>Responsibilities:</p><p>• Process payroll for over 1,700 employees bi-weekly in the U.S. and semi-monthly for Canadian employees using CloudPay and Workday.</p><p>• Handle payroll tax compliance across 42 states and Canada, including resolving tax notices and managing jurisdiction-specific requirements.</p><p>• Manage equity transactions, including monthly vesting schedules, ensuring accurate reporting and payroll integration.</p><p>• Collaborate with People Operations, Accounting, and Equity teams to ensure seamless payroll processes and adherence to deadlines.</p><p>• Perform reconciliations and audits using Microsoft Excel to maintain data accuracy and integrity.</p><p>• Provide support for payroll system implementation and upgrades, ensuring smooth transitions and functionality.</p><p>• Work independently to address payroll-related challenges and ensure compliance with all relevant regulations.</p><p>• Participate in cross-functional meetings and occasional in-person collaboration to enhance team communication and efficiency.</p><p>• Maintain up-to-date knowledge of payroll practices, laws, and technologies to optimize processes.</p>
