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9 results for Front Desk Coordinator in Fairfield, CA

Front Desk Coordinator

Berkeley, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
A law firm in Berkeley is seeking a reliable and detail-oriented Front Desk Coordinator to provide short-term administrative coverage. This fully onsite role will support daily front desk operations in a busy legal environment and is ideal for someone who has prior experience working within a law firm and understands the pace and professionalism required. Responsibilities<ul><li>Manage front desk operations, including answering and routing incoming calls in a professional manner</li><li>Handle incoming and outgoing mail, including sorting, scanning, and distributing to both onsite and remote staff</li><li>Coordinate correspondence via email and ensure timely and accurate delivery of documents</li><li>Scan, organize, and maintain files and records in accordance with firm practices</li><li>Support a hybrid office by coordinating needs between onsite attorneys/staff and remote team members</li><li>Maintain a polished, professional front office presence</li><li>Assist with general administrative and clerical tasks as needed during the coverage period</li></ul>
2026-06-19T00:00:00Z

Front Desk Coordinator

Sacramento, CA
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for an experienced and dependable Front Desk Coordinator to serve as the first point of contact for visitors, callers, and internal teams in Sacramento, California. This contract-to-permanent position is ideal for someone who thrives in a fast-paced office setting and enjoys creating a welcoming, organized experience for guests and staff. The person in this role will balance front office coverage with scheduling, meeting support, and day-to-day administrative coordination. Responsibilities: • Welcome visitors professionally, manage the reception area, and ensure guests are directed promptly to the appropriate person or department. • Handle incoming calls through a multi-line phone system, screen and route inquiries accurately, and provide helpful information when appropriate. • Coordinate calendars and appointment schedules to support smooth daily operations and reduce scheduling conflicts. • Arrange meeting logistics, including room coordination, attendee communication, and preparation for on-site gatherings. • Organize catering requests for meetings and events while confirming timing, delivery details, and setup needs. • Provide concierge-style assistance by responding to general questions, guiding visitors, and supporting a positive office experience. • Maintain front desk organization by monitoring supplies, keeping common areas presentable, and assisting with routine administrative tasks. • Support evolving office procedures and operational updates as needed, including changes to internal workflows or reception processes.
2026-06-08T00:00:00Z

Office Coordinator

Oakland, CA
onsite
Temporary / Contract
20 - 25 USD / Hourly
Job Description:We are looking for an Office Coordinator to oversee front-office activities, support staff, and help maintain a productive and organized workplace.Responsibilities:<ul><li>Greet visitors and manage incoming calls and mail</li><li>Coordinate office supplies, equipment, and maintenance requests</li><li>Schedule meetings and support event logistics</li><li>Maintain office policies and procedures</li><li>Assist with onboarding and administrative projects</li></ul>
2026-06-15T00:00:00Z

Receptionist

Oakland, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Key Responsibilities<ul><li>Greet visitors, clients, and staff in a professional and friendly manner</li><li>Answer, screen, and route incoming calls</li><li>Manage mail, packages, deliveries, and courier services</li><li>Maintain the front desk and reception area to ensure a professional appearance</li><li>Schedule appointments and support meeting room coordination</li><li>Assist with data entry, filing, and general administrative tasks</li><li>Support office operations and provide assistance to various departments as needed</li></ul>
2026-06-16T00:00:00Z

Receptionist

Oakland, CA
onsite
Permanent / Full Time
40600 - 41600 USD / Yearly
We are looking for a dependable Receptionist to support a small law firm. This permanent, in-office position is well suited to someone who enjoys creating a welcoming environment while keeping daily office operations organized and on track. The ideal candidate brings strong judgment and a hands-on approach to administrative support in a fast-paced legal setting. Responsibilities:• Welcome clients, guests, and service providers with a courteous and attentive presence at the front desk.• Manage a multi-line phone system, screen incoming calls, and route messages to the appropriate team members promptly.• Sort incoming mail, accept deliveries, and distribute correspondence to maintain smooth daily office flow.• Keep the reception area and shared office spaces neat, presentable, and ready for visitors throughout the day.• Provide refreshments and general hosting support to help create a positive experience for clients and guests.• Assist with administrative duties such as filing, document organization, tracking assignments, and completing routine office tasks.• Support attorneys and office staff with day-to-day operational needs and special projects as priorities arise.• Help handle legal and procedural administrative work, including navigating court-related systems and processing documents accurately.
2026-06-16T00:00:00Z

Medical Front Desk Specialist

Sacramento, CA
onsite
Temporary / Contract
26 - 28 USD / Hourly
We are looking for a Medical Front Desk Specialist to support daily patient-facing operations in Sacramento, California. This Long-term Contract position is ideal for someone who enjoys creating a welcoming experience, managing front office workflows, and keeping appointment activity organized in a clinical setting. The person in this role will help patients move smoothly through the visit process while maintaining accurate records and clear communication with care teams and partner departments. Responsibilities: • Welcome patients upon arrival, guide them through the sign-in process, and provide attentive front desk support throughout their visit. • Enter information for new patients and maintain accurate demographic records for returning patients in the practice system. • Manage the appointment calendar by arranging, adjusting, and canceling visits while keeping scheduling details current. • Work closely with hospital clinics and internal departments to align appointments and support coordinated patient care. • Reach out to patients in advance of upcoming visits to verify attendance and help reduce scheduling gaps. • Prepare and print prescription-related documents each day in accordance with office procedures. • Complete checkout activities after appointments, ensuring follow-up needs and next steps are properly addressed.
2026-06-17T00:00:00Z

Facilities Coordinator

Oakland, CA
onsite
Temporary / Contract
25 - 28 USD / Hourly
Job Title: Facilities CoordinatorJob Summary:The Facilities Coordinator supports the day-to-day operations of a company’s facilities and office environment. This role helps ensure the workplace is safe, clean, organized, and functioning efficiently by coordinating maintenance, vendor services, office moves, supplies, and building-related requests.Key Responsibilities:<ul><li>Coordinate daily facility operations across office or building locations</li><li>Submit and track maintenance and repair requests</li><li>Serve as a point of contact for building management, vendors, and service providers</li><li>Monitor office space, equipment, and common areas to ensure they are well maintained</li><li>Assist with office moves, workstation setups, and space planning</li><li>Manage inventory and ordering of office, kitchen, and facility supplies</li><li>Support health, safety, and security procedures and compliance requirements</li><li>Maintain records related to maintenance, service contracts, inspections, and facility requests</li><li>Help coordinate preventative maintenance schedules</li><li>Respond to employee facility-related questions and service requests</li><li>Assist with event setup, conference room readiness, and general office support</li></ul>
2026-06-15T00:00:00Z

Bilingual Spanish Receptionist

Oakland, CA
onsite
Temporary / Contract
25 - 28 USD / Hourly
Job Title: Bilingual Spanish ReceptionistJob Summary:The Bilingual Spanish Receptionist serves as the first point of contact for visitors, clients, and callers while providing front desk and administrative support in both English and Spanish. This role helps create a professional and welcoming environment by managing communications, greeting guests, handling office tasks, and directing inquiries efficiently.Key Responsibilities:<ul><li>Greet and assist visitors, clients, and employees in a professional and friendly manner</li><li>Answer, screen, and direct incoming phone calls in both English and Spanish</li><li>Respond to general inquiries and provide accurate information to callers and guests</li><li>Manage front desk operations, including visitor check-in and badge procedures</li><li>Schedule appointments, meetings, and conference rooms as needed</li><li>Receive, sort, and distribute mail, packages, and deliveries</li><li>Maintain a clean, organized, and professional reception area</li><li>Assist with data entry, filing, scanning, and other administrative support tasks</li><li>Support office operations such as ordering supplies and coordinating basic office needs</li><li>Communicate effectively with internal teams and external contacts in both English and Spanish</li><li>Handle sensitive information with professionalism and confidentiality</li></ul>
2026-06-15T00:00:00Z

Client Service Coordinator | 1 day Onsite

Concord, CA
onsite
Permanent / Full Time
90000 - 120000 USD / Yearly
For additional information or questions about this opportunity, feel free to reach out to Jennifer Fukumae via email or LinkedIn. Robert Half is partnering with a well-established and growing Registered Investment Advisory (RIA) firm in Walnut Creek that is expanding its team due to continued growth and success. Conveniently located just steps from BART, this is an excellent opportunity for a Client Service Associate who enjoys building client relationships, supporting advisors, and being part of a collaborative, client-focused culture. Key responsibilities include:• Partner closely with Wealth Advisors to provide exceptional service to high-net-worth clients and their families• Lead client onboarding, account opening, and account maintenance activities across a variety of account types, including retirement and trust accounts• Manage ACAT transfers, money movement requests, Required Minimum Distributions (RMDs), and Qualified Charitable Distributions (QCDs)• Prepare and process custodian paperwork, client documentation, and account-related transactions with a high degree of accuracy• Coordinate client communications and serve as a primary point of contact for service-related requests• Assist with portfolio review preparation, performance reporting, and quarter-end client deliverables• Maintain accurate client records within Salesforce and support ongoing data integrity initiatives• Collaborate with advisors, custodians, and internal teams to ensure a seamless client experience
2026-06-18T00:00:00Z