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5 results for Front Desk Coordinator in Fairfield, CA

Front Desk Coordinator

San Francisco, CA
onsite
Temporary / Contract
22 - 22 USD / Hourly
We are looking for a Front Desk Coordinator to support a busy workplace environment. This long-term contract position is ideal for someone who enjoys creating a welcoming experience, keeping daily office activity organized, and handling a variety of administrative needs with confidence. The role requires strong communication, sound judgment, and the ability to stay composed while managing multiple priorities in a fast-moving setting. Responsibilities: • Oversee entry to the office by monitoring access points, coordinating visitor arrival procedures, and facilitating approvals through communication platforms and internal tools. • Welcome guests, employees, and vendors at the front desk while maintaining a detail-oriented and organized reception area. • Provide day-to-day administrative support, including assisting with calendars, handling routine office requests, and helping teams with operational needs. • Answer and direct incoming calls through a multi-line phone system, ensuring messages and inquiries reach the appropriate contacts promptly. • Help maintain smooth office operations by tracking front desk activity, responding to changing priorities, and supporting a positive onsite experience. • Partner with internal teams to address workplace needs quickly and effectively in a fast-paced environment.
2026-08-26T00:00:00Z

Receptionist

San Francisco, CA
onsite
Temporary / Contract
24 - 24 USD / Hourly
We are looking for an experienced and dependable Receptionist to support daily front-desk operations for a contract-to-hire position based in San Francisco, California. This role is ideal for someone who thrives in a detail-oriented office setting, values accuracy, and enjoys creating a welcoming experience for visitors and callers. The successful candidate will balance administrative support, communication, and confidentiality while working closely with internal teams and client contacts. Responsibilities:• Welcome visitors and provide a detail-oriented first point of contact for guests, employees, and external partners.• Manage incoming calls through a multi-line phone or switchboard system, directing inquiries promptly to the appropriate contacts.• Safeguard sensitive records and confidential information while following established handling procedures.• Coordinate with managers and client stakeholders to address scheduling needs, service concerns, and deadline-related matters.• Support general office operations by assisting with administrative tasks and front-desk coverage throughout the day.• Contribute to team-based workflows and step in on special assignments or additional projects as business needs evolve.• Maintain organized reception and common areas to ensure an efficient workplace environment.
2026-08-25T00:00:00Z

Workplace Coordinator

San Francisco, CA
onsite
Temporary / Contract
24.51 - 28.38 USD / Hourly
Are you a resourceful detail oriented who thrives in a fast-paced office environment and enjoys creating exceptional workplace experiences? Our client is seeking a Workplace Coordinator to be the face of the office, supporting employees, visitors, and senior leaders while ensuring day-to-day operations run smoothly Responsibilities: • Oversee daily office activities to maintain a clean, functional, and inviting workplace for employees and guests. • Coordinate meeting spaces, including room reservations, setup, and readiness for internal meetings and special gatherings. • Arrange office lunches, team events, and workplace activities while ensuring logistics are handled efficiently. • Provide front-of-house support by greeting visitors, answering incoming calls, and responding to general workplace needs. • Assist leaders with scheduling needs, meeting coordination, and limited calendar support as needed. • Monitor kitchen and office supply inventory, restock essential items, and work with vendors to maintain consistent service. • Manage incoming and outgoing mail, packages, and shipments with accuracy and timeliness. • Prepare conference rooms and shared spaces to support meetings, presentations, and office events.
2026-08-26T00:00:00Z

Workplace Coordinator

South San Francisco, CA
onsite
Temporary / Contract
25.65 - 29.7 USD / Hourly
Robert Half is partnering with a dynamic biotechnology company seeking an Entry-Level Office Assistant / Workplace Coordinator to join its team. This is an excellent opportunity for someone who is organized, personable, eager to learn, and excited to build their career in a professional, fast-paced biotech environment. You don't need years of experience to succeed in this position. We are open to recent college graduates and early-career professionals who bring a positive attitude, strong communication skills, attention to detail, and a willingness to learn. Key Responsibilities<ul><li>Welcome employees, visitors, candidates, and vendors in a professional and friendly manner.</li><li>Help maintain a clean, organized, and welcoming office environment.</li><li>Monitor and replenish office, kitchen, and breakroom supplies.</li><li>Coordinate incoming and outgoing mail, packages, and deliveries.</li><li>Assist with meeting room setup, catering, and office events.</li><li>Support basic office moves, furniture arrangements, and workplace organization.</li><li>Coordinate with building management, janitorial services, maintenance, and other vendors as needed.</li><li>Assist employees with basic workplace requests and direct questions to the appropriate team.</li><li>Maintain office supply inventory and place orders when needed.</li><li>Provide administrative support to the HR, People, Facilities, and/or Operations teams.</li><li>Help maintain workplace documentation, calendars, and basic spreadsheets.</li><li>Assist with special projects and other administrative duties as assigned.</li></ul> Qualifications<ul><li>Recent college graduate or 1+ year of office, customer service, administrative, hospitality, or workplace experience preferred.</li><li>Strong organizational skills and attention to detail.</li><li>Professional, friendly, and service-oriented personality.</li><li>Comfortable communicating with employees at all levels.</li><li>Basic proficiency with Microsoft Office or Google Workspace.</li><li>Ability to manage multiple priorities and follow through on tasks.</li><li>Reliable, punctual, and willing to be hands-on.</li><li>Ability to work independently while also being a strong team player.</li></ul>
2026-08-24T00:00:00Z

Receptionist - Level 1

Oakland, CA
onsite
Temporary / Contract
20 - 21.93 USD / Hourly
We are looking for a detail-oriented and welcoming Receptionist - Level 1 to support daily front desk operations in Oakland, CA. This contract position is ideal for someone who enjoys creating a positive first impression, managing visitor interactions, and keeping office activities organized. The person in this role will handle a mix of reception, meeting support, and administrative duties while helping maintain a smooth and efficient workplace environment. Responsibilities:• Welcome employees, guests, and service providers in a courteous manner and ensure they are directed appropriately upon arrival.• Manage incoming telephone calls, respond to routine inquiries, and route messages or calls to the correct contacts.• Prepare visitor badges and access credentials while following site procedures for entry and security.• Arrange meeting spaces before scheduled use, including room readiness and basic setup support.• Provide day-to-day clerical assistance such as document handling, scheduling support, and general office coordination.• Respond to workplace service requests and help resolve routine front office needs in a timely manner.• Maintain an organized reception area that reflects a detail-oriented and positive experience for visitors and staff.
2026-08-25T00:00:00Z