Front Desk Coordinator Jobs in Fairfield, CA

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Front Desk Coordinator

San Francisco, CA
onsite
Temporary / Contract
22.8 - 24 USD / Hourly
We are looking for a Front Desk Coordinator to support daily office operations. This contract position is ideal for someone who enjoys creating a welcoming environment, keeping shared spaces well organized, and ensuring front desk activities run smoothly. The role also involves coordinating on-site services and helping plan meetings and workplace events with care and attention to detail. Responsibilities: • Welcome visitors, answer incoming inquiries, and provide a helpful first point of contact for the office. • Oversee day-to-day front desk activities to keep reception operations organized, responsive, and efficient. • Coordinate facility-related requests by working with building staff, vendors, and internal teams to address workplace needs. • Maintain the appearance and order of common areas, meeting rooms, and reception spaces throughout the day. • Arrange meeting logistics, including room scheduling, setup, and support for office events and gatherings. • Track office supplies and place orders as needed to ensure the workplace remains fully stocked and functional.
2026-11-03T00:00:00Z

Front Desk Coordinator

San Francisco, CA
onsite
Temporary / Contract
24 - 24 USD / Hourly
We are looking for an experienced Front Desk Coordinator to support daily office operations. This contract position will serve as the first point of contact for visitors, callers, and internal team members, helping create a welcoming and well-organized environment. The ideal candidate brings strong front desk experience, excellent communication skills, and confidence managing a busy phone system while providing attentive guest support. Responsibilities: • Welcome visitors and employees at the front desk, providing a courteous and positive first impression. • Manage incoming calls through a multi-line phone system, directing inquiries accurately and efficiently. • Coordinate guest check-in procedures and offer concierge-style assistance to support visitor needs. • Monitor the reception area to maintain an organized, presentable, and service-oriented environment. • Respond to general questions from callers and guests, ensuring requests are handled promptly or routed to the right contact. • Support daily administrative front desk tasks such as message taking, call logging, and basic office coordination.
2026-11-05T00:00:00Z

Receptionist

Oakland, CA
onsite
Temporary / Contract
24.7 - 28.6 USD / Hourly
We are seeking a Part-Time Office Assistant to support daily administrative operations and assist with special organization projects within the office. This role is ideal for someone who enjoys creating order, taking ownership of projects, and supporting a collaborative professional environment.The primary focus will be a combination of general office support and hands-on management of the firm's materials and resource library, helping maintain an organized, functional, and efficient workspace.Key ResponsibilitiesAdministrative Support<ul><li>Provide general office and administrative assistance to staff</li><li>Assist with filing, scanning, data entry, and document organization</li><li>Support office operations and day-to-day administrative tasks</li><li>Maintain common areas and assist with office organization initiatives</li><li>Coordinate and organize office materials, supplies, and resources</li></ul>Resource Library & Special Projects<ul><li>Organize, catalog, and maintain the firm's materials and resource library</li><li>Purge outdated or duplicate materials and files</li><li>Assist with inventorying and labeling resources</li><li>Develop and maintain organizational systems for materials and sample storage</li><li>Take ownership of special office organization projects from start to finish</li><li>Help improve overall functionality and efficiency of the workspace</li></ul>
2026-10-21T00:00:00Z

Receptionist

Oakland, CA
onsite
Temporary / Contract
23 - 26 USD / Hourly
We are looking for a detail-oriented and dependable Receptionist to support daily front desk operations for a boutique law firm in Oakland. This contract position is ideal for someone who enjoys creating a welcoming first impression, managing incoming communications, and assisting with intake-related tasks. The right candidate will be comfortable working on-site, handling a steady flow of phone activity, and providing organized administrative support in a fast-paced environment. Responsibilities:• Welcome visitors and create a positive, welcoming experience at the front desk.• Manage incoming calls through a multi-line phone system, directing each inquiry to the appropriate contact or department.• Support intake activities by gathering basic information accurately and ensuring records are organized.• Monitor front office operations and maintain an orderly, efficient reception area.• Respond to general questions from callers and guests with clear, courteous communication.• Coordinate routine administrative support tasks that help keep daily office operations running smoothly.• Handle part-time reception coverage with flexibility based on scheduling needs.
2026-10-29T00:00:00Z

Workplace Coordinator

San Francisco, CA
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for a Workplace Coordinator to support daily office operations for a Contract position based in San Francisco, California. This role is ideal for someone who can keep workplace activities organized, respond professionally to incoming requests, and maintain smooth coordination across schedules and administrative processes. The successful candidate will bring a service-oriented mindset, strong attention to detail, and the ability to manage payroll-related tasks while helping the workplace run efficiently. Responsibilities: • Oversee day-to-day workplace coordination to ensure office functions remain organized, responsive, and efficient. • Manage dispatch activities by directing requests to the appropriate teams and following through on timely resolution. • Arrange and maintain schedules, meetings, and operational calendars to support seamless daily workflow. • Handle inbound calls professionally, provide accurate information, and route inquiries to the correct contacts. • Process full-cycle payroll activities with accuracy, timeliness, and careful attention to established procedures. • Support team leads with administrative and coordination tasks that contribute to effective workplace leadership and execution. • Monitor office needs, track recurring tasks, and help maintain a well-supported and productive work environment.
2026-11-06T00:00:00Z

Workplace Coordinator

San Francisco, CA
onsite
Temporary / Contract
23 - 23 USD / Hourly
We are looking for a Workplace Coordinator to support a well-run, welcoming office environment in San Francisco, California. This is a Contract position focused on coordinating daily workplace services, maintaining facility readiness, and helping create a positive employee experience. The ideal candidate is organized, proactive, and comfortable balancing operational tasks, vendor coordination, and on-site event support. Responsibilities: • Perform routine opening inspections each morning to confirm shared spaces are orderly, operational, and safe for employees and visitors. • Coordinate core workplace services, including mail distribution, incoming deliveries, refreshments, supply inventory, and cleaning support. • Partner with property management and external service providers to arrange building access, resolve maintenance issues, and address facility-related needs. • Assist with planning and delivering on-site programs and events in collaboration with workplace, marketing, and cross-functional partners. • Support workspace changes and office reconfigurations by helping organize moves, additions, and updates with minimal disruption to staff. • Serve in workplace safety support duties, including emergency response participation and required first aid readiness. • Monitor vendor performance and follow up as needed to ensure janitorial, porter, and food service standards are consistently met. • Lead employee engagement activities such as social gatherings and workplace experience initiatives that strengthen office culture. • Create and maintain clear operating procedures, reference materials, and training documents to improve consistency and team effectiveness. • Provide backup coverage for workplace leadership when needed to help maintain smooth day-to-day operations.
2026-11-05T00:00:00Z

Payroll Coordinator

Lodi, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Payroll Coordinator to support payroll administration activities for a service-focused organization in Lodi, California. This Long-term Contract opportunity is well suited for someone who enjoys accurate data management, responsive employee support, and working in a fast-paced environment with recurring deadlines. The person in this role will help maintain payroll records, prepare key payroll documentation, and assist with routine account and employee updates while ensuring consistency and confidentiality. Responsibilities: • Review time and attendance records for branch and corporate teams to identify discrepancies and support accurate payroll processing. • Prepare payroll-related documentation in advance of processing cycles, including compiling sales information and adjusting holiday-related entries when needed. • Maintain employee payroll records by updating address information and ensuring data changes are entered correctly and on time. • Handle zero-dollar return items during pre-note stages and complete related follow-up tasks with accuracy. • Coordinate the issuance, replacement, and review of pay cards for new and existing employees, including audit-related checks. • Generate and distribute required timesheet reports to support payroll review and approval activities. • Assist with routine payroll support tasks and respond to administrative requests as business needs arise. • Help uphold organized payroll files and verify that records align with established procedures and checklists.
2026-11-05T00:00:00Z

Facilities Technician/Office Coordinator

San Francisco, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for a Facilities Technician/Office Coordinator to support daily workplace operations for an insurance organization in San Francisco, California. This Contract position combines hands-on facilities support with office coordination to help maintain a clean, organized, and well-equipped environment for employees, visitors, and vendors. The role will contribute to meeting readiness, seating coordination, supply management, and timely response to workplace service needs. Success in this position requires strong organization, sound judgment, and a proactive approach to resolving facility-related issues. Responsibilities:• Manage inventory levels for kitchen, coffee, and office materials, replenish shared areas promptly, and organize storage for efficient use of space.• Arrange approved specialty purchases and coordinate deliveries to ensure needed items arrive accurately and on schedule.• Prepare conference rooms, training spaces, and office events by setting up furniture, equipment, and room layouts to support business needs.• Support visitor access by arranging short-term work areas and facilitating appropriate security badge availability when required.• Conduct routine facility inspections, identify maintenance or compliance concerns, and recommend corrective actions in collaboration with the Facilities Manager.• Perform basic upkeep tasks such as minor repairs, furniture moves, housekeeping oversight, and monitoring sanitation and overall office appearance.• Respond to internal service requests and work with building management, janitorial teams, and external vendors to address lighting, plumbing, cleaning, carpet, and general maintenance needs.• Oversee on-site vendor and contractor activity, confirm work is completed to expectations, coordinate dock or freight access when needed, and review facility-related work orders for accuracy. ** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013516428**
2026-11-06T00:00:00Z

8 results for Front Desk Coordinator in Fairfield, CA