15 results for Administrative Assistant in Ewa Beach, HI

Administrative Assistant

Honolulu, HI
onsite
Temporary
22 - 25 USD / Hourly
We are hiring an Administrative Assistant to help a healthcare team in a non-clinical setting for an upcoming need. This role supports patient services, medical staff, and office operations, contributing to a positive environment for all visitors and team members. Exceptional phone etiquette and customer service skills are essential. Responsibilities:<ul><li>Answer and triage incoming calls from patients, family members, and providers, delivering excellent service and accurate information.</li><li>Schedule appointments, manage calendars, and coordinate meeting logistics for administrative and clinical staff.</li><li>Maintain and update patient and staff records in electronic health systems.</li><li>Greet patients and visitors, supporting check-in and check-out processes.</li><li>Handle confidential documents and follow HIPAA guidelines.</li><li>Assist with billing inquiries, insurance verification, and processing forms.</li><li>Order office and medical supplies as needed.</li><li>Support other administrative operations as assigned.</li></ul>
2026-03-27T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary
22 - 24 USD / Hourly
We have an upcoming role for a proactive Administrative Assistant for our Property Management team. This role is key to supporting daily operations, interacting with tenants and vendors, and ensuring efficient office communications. The ideal candidate is detail-oriented and excels at delivering professional customer service over the phone and in person. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. All qualified applicants are encouraged to apply by calling us at 808-531-0800. Responsibilities:<ul><li>Answer and direct incoming calls, providing prompt and courteous service to tenants, vendors, and prospective clients.</li><li>Greet visitors, schedule appointments, and maintain calendars for property managers.</li><li>Assist with the preparation and distribution of leases, notices, and other property documentation.</li><li>Support processing of maintenance requests and follow up with tenants and vendors.</li><li>Maintain accurate records and digital files related to property contracts, invoices, and correspondence.</li><li>Coordinate with property managers on rent collection, late payment notices, and tenant communications.</li><li>Order office supplies and manage inventory.</li><li>Assist with organizing property inspections, move-in/move-out activity, and other logistics.</li></ul>
2026-03-27T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary
21 - 23 USD / Hourly
Join our mission-driven non-profit for an upcoming Administrative Assistant opportunity. In this role you will be supporting outreach, development, and program operations. The successful candidate will be professional, compassionate, and adept at managing diverse administrative tasks, with the ability to interact positively with donors, clients, and volunteers over the phone and in person. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. All qualified applicants are encouraged to apply by calling us at 808-531-0800. Responsibilities:<ul><li>Answer incoming phone calls, routing inquiries to appropriate departments and ensuring all contacts receive friendly, helpful assistance.</li><li>Greet visitors and coordinate scheduling of meetings, events, and program activities.</li><li>Prepare correspondence, reports, mailings, and meeting agendas.</li><li>Maintain donor, client, and volunteer databases with attention to confidentiality.</li><li>Assist with organizing fundraising events, outreach efforts, and board meetings.</li><li>Order and maintain office supplies and materials.</li><li>Support grant application processing and tracking.</li><li>Provide administrative support to leadership, staff, and committees.</li></ul>
2026-03-27T00:00:00Z

Executive Assistant

Honolulu, HI
onsite
Temporary
25 - 27 USD / Hourly
We are seeking a motivated and professional Executive Assistant to support senior leadership within a fast-paced legal environment. This position plays a critical role in managing communications, supporting daily operations, and fostering efficient workflow. The ideal candidate excels in providing exceptional customer service and demonstrates strong phone etiquette. If you would like more details or to explore qualified candidates for your upcoming legal-focused Executive Assistant opportunity, please connect with our team today by calling us at 808-531-0800. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. Responsibilities:<ul><li>Answer and direct incoming phone calls promptly; provide outstanding customer service to clients, legal professionals, and partners.</li><li>Manage executive calendars, schedule meetings, and coordinate internal/external appointments.</li><li>Prepare legal documents, correspondence, and presentations; ensure high standards of accuracy and confidentiality.</li><li>Organize and maintain files, both electronic and physical, meeting compliance standards for record-keeping.</li><li>Facilitate communication between attorneys, clients, and staff members.</li><li>Arrange travel, process expense reports, and support logistics for conferences or court-related travel.</li><li>Assist in client onboarding, collect relevant information, and process documentation as required.</li><li>Monitor deadlines and assist with case management tasks as assigned.</li></ul>
2026-03-27T00:00:00Z

Part-Time Administrative Assistant

Honolulu, HI
onsite
Contract / Temporary to Hire
23 - 24 USD / Hourly
We are looking for a detail-oriented Part-Time Administrative Assistant to join our team in Honolulu, Hawaii. In this Contract to permanent position, you will play a crucial role in ensuring smooth office operations and providing excellent administrative support to various projects. The ideal candidate will have a proactive attitude, strong organizational skills, and the ability to handle multiple tasks efficiently. To apply for this role please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities:• Manage administrative tasks such as answering incoming calls, responding to inquiries, and directing calls to the appropriate departments.• Perform data entry tasks with accuracy, ensuring all records are up-to-date and properly maintained.• Provide support with light accounting duties, including processing invoices and tracking expenses.• Prepare price quotes and assist with project-related documentation as needed.• Coordinate and oversee various office projects, ensuring deadlines and quality standards are met.• Assist with receptionist duties, including greeting visitors and maintaining a welcoming office environment.• Maintain organized filing systems and ensure proper documentation for administrative processes.• Collaborate with team members to ensure operational efficiency and address any administrative needs.
2026-03-10T00:00:00Z

Office Assistant

Honolulu, HI
onsite
Temporary
24.7 - 28.6 USD / Hourly
We are looking for a detail-oriented Office Assistant to join our team on a contract basis in Honolulu, Hawaii. This role is essential in ensuring the office is prepared for regulatory inspections and maintaining a high standard of organization. The position offers an opportunity to contribute to critical operations while showcasing your organizational and communication skills. If interested in this role, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities:• Welcome and direct inspectors and visitors with courtesy and respect.• Organize and maintain readily accessible office documentation, including policies, licenses, and logs.• Ensure the office remains clean and compliant with regulatory standards.• Act as the primary point of contact for leadership during inspection activities.• Perform clerical tasks such as scanning documents, answering calls, and handling correspondence.• Support the team by maintaining accurate records and assisting with administrative duties.• Collaborate with staff to address any immediate needs during inspections.• Uphold the integrity and reputation of the organization during interactions with external parties.
2026-03-06T00:00:00Z

Legal Assistant/Administrative Coordinator

Honolulu, HI
onsite
Permanent
47840 - 54080 USD / Yearly
Legal Assistant/Administrative Coordinator (Full-Time) We are helping a law firm look for an energetic and detail oriented full-time Legal Assistant/Administrative Coordinator to join our group of professionals who will be responsible for supporting trial attorneys with personal injury cases in State and Federal Courts in their Honolulu, HI office. The ideal candidate will have at least 1-3 years’ law firm experience. To be successful in this role the candidate must demonstrate the ability to work as a member of a team, in addition to working independently. To learn more about this opportunity, please call Erica Huggins at 808.452.0256. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Duties include, but not limited to:• Greet and welcome clients as they arrive, answering any inquiries from clients/potential new clients• Answer, screen, and transfer incoming calls • Conducting and processing new client intake calls • Copy and scan client documents • Process and distribute the morning and afternoon mail • Log supply inventory and create supply orders • Maintain all areas of the office to be sure they are clean and stocked with supplies• Hand deliveries to courts and various other agencies• Coordinate renovations/repairs with vendors and finance department, as approved and overseen by the COO• Act as a liaison with AOAO, Property Management, and neighbors regarding office updates – attend and monitor all regularly scheduled meetings • Facilitate payments and check requests• Assist with administrative duties as assigned by legal assistant • Assist with case specific tasks as requested by the attorney
2026-04-02T00:00:00Z

Accounting Assistant

Honolulu, HI
onsite
Temporary
19 - 22 USD / Hourly
We are looking for a meticulous and organized Accounting Assistant to join our team on a contract basis in Honolulu, Hawaii. In this role, you will play a vital part in supporting an accounting cleanup project by ensuring accurate and efficient handling of financial records. This position is an excellent opportunity for someone with a passion for numbers and a commitment to precision. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. All qualified applicants are encouraged to apply by calling us at 808-531-8056. Responsibilities:• Conduct thorough research within Accounts Payable (AP) and Accounts Receivable (AR) to identify closed items and reconcile outstanding balances.• Collaborate with team members to streamline processes and ensure the accurate cleanup of financial records.• Perform bank reconciliations to verify and align financial data.• Utilize QuickBooks to manage and update accounting information effectively.• Code invoices accurately and ensure proper documentation for all transactions.• Identify discrepancies in financial records and propose corrective actions.• Maintain clear and organized financial documentation for auditing and compliance purposes.• Provide regular updates on project progress to relevant stakeholders.
2026-04-08T00:00:00Z

Legal Assistant

Honolulu, HI
onsite
Temporary
23 - 24 USD / Hourly
We have an immediate opening for a highly organized and detail-oriented Legal Assistant to support our busy legal team within the insurance industry. This role is essential in ensuring the smooth operation of our legal department, handling a variety of administrative and office support duties. The ideal candidate will possess exceptional communication skills, professionalism, and a proven track record of providing outstanding customer service, especially via phone.All qualified applicants are encouraged to apply by calling us at 808-531-0800. We look forward to speaking with you about this exciting opportunity! Responsibilities:<ul><li>Answer and manage incoming phone calls with courtesy and professionalism, providing top-tier service to clients, adjusters, attorneys, and internal staff.</li><li>Prepare, edit, and proofread legal documents, correspondence, and reports.</li><li>Organize and maintain both physical and electronic files to ensure accurate record-keeping and compliance.</li><li>Schedule meetings, court dates, and appointments; manage calendars for attorneys and legal staff.</li><li>Coordinate the filing and service of court documents and other legal correspondence.</li><li>Assist with data entry, maintain confidential information, and handle general administrative duties such as copying, scanning, and mail sorting.</li><li>Liaise with clients, adjusters, and other parties as needed to facilitate case progress and resolve inquiries.</li></ul>
2026-04-01T00:00:00Z

Human Resources Assistant

Honolulu, HI
onsite
Temporary
25 - 26 USD / Hourly
Our team is actively seeking a Human Resources Assistant to support the HR department in a dynamic and innovative technology company. This role is ideal for detail-oriented professionals interested in HR functions, employee engagement, and organizational growth. The right candidate will have excellent multitasking skills, be comfortable answering phones, and consistently deliver superior customer service to employees and candidates. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. All qualified applicants are encouraged to apply by calling us at 808-531-0800. Responsibilities:<ul><li>Answer and route all incoming HR-related calls professionally; provide timely and friendly assistance to employees, job candidates, and hiring managers.</li><li>Support the employee onboarding and offboarding process; ensure all new hire documents and files are complete and compliant.</li><li>Assist with scheduling interviews, coordinating meetings, and maintaining HR calendars.</li><li>Maintain digital and physical personnel records and uphold strict confidentiality.</li><li>Respond to employee inquiries regarding policies, benefits, and procedures, escalating as necessary.</li><li>Post job openings, screen resumes, and help coordinate the recruiting process.</li><li>Support the administration of benefits, leave tracking, and performance review documentation.</li><li>Perform general office duties such as filing, copying, scanning, and mail distribution related to HR activities.</li></ul>
2026-04-01T00:00:00Z

General Office Clerk

Honolulu, HI
onsite
Temporary
20 - 21 USD / Hourly
We are looking for a reliable and detail-oriented General Office Clerk to join our manufacturing team. The successful candidate will play a vital role in supporting administrative operations, facilitating communication, and helping maintain an organized office environment. This position requires strong phone skills and a commitment to delivering outstanding customer service to internal staff, clients, and visitors. If you’re ready to add a dependable General Office Clerk to your manufacturing operations, connect with our team to learn more about this upcoming opportunity! Call us at 808-531-0800. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. Responsibilities:<ul><li>Answer and direct incoming phone calls professionally, ensuring prompt and helpful customer service to suppliers, clients, and employees.</li><li>Greet visitors and assist with front-desk duties, including managing sign-in procedures and addressing inquiries.</li><li>Perform data entry tasks for inventory records, purchase orders, and shipment logs.</li><li>Maintain filing systems for invoices, shipping documents, and compliance paperwork.</li><li>Assist with scheduling meetings, distributing memos, and supporting coordination with manufacturing and warehouse teams.</li><li>Monitor and order office supplies to ensure adequate inventory.</li><li>Process incoming and outgoing mail, including packages and shipments.</li><li>Support general office tasks, such as photocopying, scanning, and faxing.</li></ul>
2026-03-27T00:00:00Z

Receptionist

Honolulu, HI
onsite
Temporary
20 - 22 USD / Hourly
We have an upcoming opportunity for a welcoming and efficient Receptionist to join our education community. This position will be integral in creating a positive first impression for students, parents, and academic staff while managing phone lines and administrative tasks in a fast-paced school office environment. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. All qualified applicants are encouraged to apply by calling us at 808-531-0800. Responsibilities:<ul><li>Greet students, parents, faculty, and visitors, and direct them to appropriate locations.</li><li>Answer and screen all incoming phone calls with professionalism, relaying messages or transferring calls as needed.</li><li>Provide information about school events, policies, and programs with a focus on excellent customer service.</li><li>Manage appointment schedules for administrators and counselors.</li><li>Process attendance records, student forms, and routine correspondence.</li><li>Maintain security protocols for visitor check-in and sign-out.</li><li>Assist with distributing mail, deliveries, and general office supplies.</li><li>Perform general administrative duties such as filing, data entry, scanning, and maintaining office organization</li></ul>
2026-04-01T00:00:00Z

Receptionist

Honolulu, HI
onsite
Temporary
22 - 24 USD / Hourly
We are looking for a detail-oriented and organized Receptionist to join our team in Honolulu, Hawaii. This is a Contract position ideal for someone with strong communication skills and a proactive approach to administrative tasks. The successful candidate will play a key role in ensuring smooth daily operations and providing excellent customer service. Responsibilities:• Greet visitors and clients warmly, ensuring a welcoming and detail-oriented atmosphere.• Handle incoming calls on a multi-line switchboard, directing them appropriately.• Manage mail processing, including sorting and distributing incoming correspondence.• Maintain office supplies inventory and coordinate orders as needed.• Perform general administrative tasks such as filing, data entry, and scheduling.• Provide exceptional customer service by addressing inquiries and resolving issues promptly.• Support office staff with various clerical duties to ensure efficient workflow.• Assist in maintaining a clean and organized reception area.• Collaborate with team members to complete special projects or assignments as required.
2026-04-09T00:00:00Z

Receptionist

Honolulu, HI
onsite
Temporary
20 - 22 USD / Hourly
A luxury resort in Honolulu has an upcoming opportunity as a professional and service-oriented Receptionist to be the first point of contact for our guests. The Receptionist will handle front desk operations, answer phones, and ensure each guest receives an exceptional welcome experience. If you are personable, organized, and passionate about hospitality, we encourage you to apply by calling us at 808-531-0800. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. Responsibilities:<ul><li>Greet guests, visitors, and vendors warmly upon arrival and ensure an efficient check-in/check-out process.</li><li>Answer incoming phone calls promptly, providing accurate information about services, rates, and amenities, and transferring calls to the appropriate departments.</li><li>Handle daily guest inquiries, reservations, and special requests with a focus on outstanding customer service.</li><li>Maintain lobby and front desk areas in a tidy, organized manner.</li><li>Process transactions, issue room keys, and manage billing as required.</li><li>Coordinate with housekeeping and maintenance staff to address guest needs.</li><li>Manage incoming and outgoing mail and deliveries.</li><li>Perform administrative tasks such as data entry, photocopying, and filing.</li></ul>
2026-04-01T00:00:00Z

Receptionist

Honolulu, HI
onsite
Temporary
23 - 25 USD / Hourly
We are looking for a detail-oriented and friendly Receptionist to join our team on a contract basis in Honolulu, Hawaii. In this role, you will be the first point of contact for clients and visitors, ensuring a welcoming and organized front office environment. Your ability to manage multiple tasks with efficiency and attention to detail will be key to your success. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. All qualified applicants are encouraged to apply by calling us at 808-531-0800. Responsibilities:• Greet and assist visitors with a warm and attentive demeanor.• Answer and direct inbound and outbound calls using a multi-line phone system.• Manage incoming and outgoing mail, including sorting and distributing correspondence.• Provide general administrative support, such as scheduling appointments and maintaining office supplies.• Utilize Microsoft Office Suite to create documents, manage emails, and organize files.• Maintain a clean and organized reception area.• Assist with preparing outlines and other materials as needed.• Coordinate with internal teams to ensure seamless communication and workflow.• Monitor and address any front office issues promptly.
2026-04-09T00:00:00Z