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16 results for Sr Administrative Assistant in Encinitas, CA
- San Diego, CA
- onsite
- Temporary / Contract
- 26 - 32 USD / Hourly
- <p>We are seeking an experienced, highly organized, and proactive Senior Administrative Assistant to provide high-level administrative support to leadership and ensure the smooth operation of daily business activities within a real estate organization. This individual will play a key role in managing complex schedules, coordinating meetings, preparing correspondence, and supporting special projects while serving as a trusted resource to executives and internal teams. The ideal candidate is detail-oriented, resourceful, and capable of anticipating needs, managing competing priorities, and handling confidential information with discretion. Strong communication skills, sound judgment, and the ability to work independently in a fast-paced environment are essential.</p><p><br></p><p>Key Responsibilities</p><ul><li>Provide comprehensive administrative support to senior leadership and executive-level team members.</li><li>Manage complex calendars, coordinate meetings, schedule appointments, and resolve scheduling conflicts.</li><li>Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.</li><li>Prepare, proofread, and format correspondence, reports, presentations, meeting agendas, and other business documents.</li><li>Coordinate internal and external meetings, including conference room reservations, materials preparation, and follow-up communications.</li><li>Serve as a primary point of contact for internal departments, clients, vendors, and other external stakeholders.</li><li>Handle confidential and sensitive business information with professionalism and discretion.</li><li>Track deadlines, follow up on outstanding action items, and help ensure projects and priorities stay on schedule.</li><li>Assist with expense reports, invoice processing, purchase orders, and budget tracking as needed.</li><li>Maintain organized electronic and physical filing systems, records, and documentation.</li><li>Support special projects, research, event coordination, and departmental initiatives.</li><li>Identify opportunities to improve administrative processes, office efficiency, and team coordination.</li><li>Assist with onboarding logistics, office management, and other operational needs as required.</li></ul><p><br></p>
- 2026-10-16T00:00:00Z
- San Diego, CA
- onsite
- Temporary / Contract
- 28 - 30 USD / Hourly
- <p>Our client is seeking a highly organized and experienced <strong>Senior Administrative Assistant</strong> to provide advanced administrative support in a fast-paced professional environment. This role is ideal for someone who can manage complex tasks, support multiple priorities, and contribute to the smooth day-to-day operations of the team or department.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide high-level administrative support to department leaders or senior staff</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare reports, presentations, correspondence, and meeting materials</li><li>Handle travel arrangements, expense reports, and logistics as needed</li><li>Screen calls, emails, and other communications, and route them appropriately</li><li>Maintain organized files, records, and confidential documents</li><li>Support office operations, supply coordination, and administrative workflows</li><li>Assist with special projects, event coordination, and process improvements</li><li>Serve as a point of contact for internal and external stakeholders</li><li>Help prioritize tasks and ensure timely follow-up on key action items</li></ul><p><br></p>
- 2026-10-16T00:00:00Z
- San Diego, CA
- onsite
- Temporary / Contract
- 26 - 30 USD / Hourly
- <p>We are seeking an experienced and highly organized <strong>Senior Administrative Assistant</strong> to provide advanced administrative support to leadership and internal teams. The ideal candidate will be skilled in calendar management, document preparation, meeting coordination, travel arrangements, and office operations, with the ability to manage multiple priorities while maintaining professionalism and attention to detail.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to managers or senior leadership.</li><li>Manage complex calendars, schedule meetings, and coordinate appointments.</li><li>Prepare correspondence, reports, presentations, and other business documents.</li><li>Coordinate travel arrangements, expense reports, and meeting logistics.</li><li>Serve as a point of contact for internal and external communications.</li><li>Maintain organized records, files, and documentation.</li><li>Support special projects and help ensure day-to-day operational efficiency.</li></ul><p><br></p>
- 2026-10-16T00:00:00Z
- San Diego, CA
- onsite
- Temporary / Contract
- 22 - 25 USD / Hourly
- <p>We are seeking a highly organized, proactive, and service-oriented Administrative Assistant to support the daily operations of a mission-driven nonprofit organization. This individual will play an important role in keeping office operations running smoothly, providing administrative support to staff and leadership, and helping ensure a positive experience for clients, community members, and external partners. The ideal candidate is dependable, detail-oriented, and passionate about supporting an organization that makes a meaningful impact in the community.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide day-to-day administrative support to staff and leadership, including scheduling, correspondence, document preparation, and recordkeeping.</li><li>Answer incoming calls and emails, greet visitors, and direct inquiries to the appropriate team members.</li><li>Maintain organized electronic and physical filing systems, databases, and confidential records.</li><li>Coordinate meetings, appointments, calendars, and internal events.</li><li>Assist with preparing reports, presentations, spreadsheets, and other organizational documents.</li><li>Support data entry, document tracking, and general office management tasks.</li><li>Monitor office supplies and coordinate orders, equipment needs, and vendor communications.</li><li>Assist with organizing community events, outreach activities, and other nonprofit programs as needed.</li><li>Provide professional and compassionate customer service to clients, community members, donors, and external partners.</li><li>Handle sensitive information with discretion and maintain confidentiality.</li><li>Collaborate with team members on special projects and additional administrative needs.</li></ul><p><br></p>
- 2026-10-16T00:00:00Z
- Fallbrook, CA
- onsite
- Temporary / Contract
- 22 - 27 USD / Hourly
- <p><strong>Robert Half is hiring an Administrative Assistant to support the purchasing and operations teams of an established agricultural and distribution business in Fallbrook!</strong> This is an excellent opportunity for someone who enjoys detail-oriented work, coordinating information across departments, and helping ensure orders and inventory records stay accurate. This role goes beyond traditional reception duties. You'll assist with purchase orders, supplier communication, data entry, and operational documentation while working closely with purchasing, warehouse, and accounting personnel. The ideal candidate is dependable, comfortable working with spreadsheets, and able to keep multiple requests organized throughout the day.</p><p><br></p><p><strong>Responsibilities Include:</strong></p><ul><li>Enter and update purchase orders, supplier details, and order information.</li><li>Track order confirmations, expected delivery dates, and outstanding shipments.</li><li>Communicate with vendors regarding order status, pricing, and missing documentation.</li><li>Maintain accurate inventory spreadsheets and purchasing records.</li><li>Review documents for missing information, incorrect quantities, and data-entry errors.</li><li>Assist with receiving paperwork and reconcile records against purchase orders.</li><li>Route invoices and supporting documents to the accounting department.</li><li>Update internal databases and maintain organized digital files.</li><li>Prepare routine reports related to purchasing, inventory, and operational activity.</li><li>Coordinate information between purchasing, warehouse, sales, and accounting teams.</li><li>Answer incoming calls and respond to general vendor or customer inquiries.</li><li>Assist with office supply orders, mail, filing, and other administrative needs.</li><li>Follow up on outstanding requests to ensure orders and records are updated promptly.</li></ul>
- 2026-10-16T00:00:00Z
- San Diego, CA
- onsite
- Temporary / Contract
- 23 - 26 USD / Hourly
- <p><strong>Position Overview</strong></p><p>Our client, a well-established construction company in San Diego, is seeking a dependable and organized Administrative Assistant to support daily office operations. This individual will play an important role in keeping the office running efficiently by providing administrative support to management, coordinating schedules, maintaining documentation, and assisting with communication between internal teams, vendors, subcontractors, and clients.</p><p>The ideal candidate is proactive, detail-oriented, and comfortable working in a fast-paced construction environment where priorities can shift throughout the day.</p><p><strong>Key Responsibilities</strong></p><ul><li>Provide day-to-day administrative support to management and the broader office team.</li><li>Answer and direct incoming phone calls, greet visitors, and manage general office inquiries.</li><li>Maintain electronic and physical filing systems, ensuring documents and records are organized and up to date.</li><li>Assist with preparing, editing, and distributing correspondence, reports, spreadsheets, and other business documents.</li><li>Coordinate meetings, appointments, calendars, and internal communications.</li><li>Assist with construction-related documentation, including contracts, purchase orders, invoices, work orders, and project files.</li><li>Communicate with vendors, subcontractors, clients, and internal departments to help coordinate information and follow up on outstanding items.</li><li>Assist with data entry, tracking project information, and updating spreadsheets and internal databases.</li><li>Support invoice processing, expense tracking, and general accounting-related administrative tasks as needed.</li><li>Order office supplies, maintain office organization, and assist with general office coordination.</li><li>Provide additional administrative support and special project assistance as business needs arise.</li></ul><p><br></p>
- 2026-10-30T00:00:00Z
- La Costa, CA
- onsite
- Temporary / Contract
- 24 - 30 USD / Hourly
- <p><strong>Robert Half is partnering with a growing professional services firm in La Costa to find an organized, proactive Administrative Assistant who can help keep daily operations running smoothly!</strong> This opportunity is perfect for someone who enjoys being the go-to person for a team, managing multiple priorities, and making sure important details never fall through the cracks. You'll provide administrative support to leadership and several departments while helping coordinate meetings, maintain records, and keep internal processes moving. The ideal candidate is resourceful, professional, and comfortable taking initiative in a fast-paced office environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide day-to-day administrative support to managers and department leaders.</li><li>Manage calendars, schedule meetings, and coordinate conference room reservations.</li><li>Prepare correspondence, reports, presentations, and internal documents.</li><li>Answer incoming calls, monitor shared inboxes, and direct inquiries appropriately.</li><li>Maintain organized electronic files, records, and confidential documentation.</li><li>Coordinate travel arrangements, meeting materials, and expense reports as needed.</li><li>Assist with invoice routing, purchase requests, and office supply ordering.</li><li>Track deadlines, project updates, and outstanding administrative requests.</li><li>Support onboarding logistics for new employees, including equipment and workspace coordination.</li><li>Help plan team meetings, company events, and client-facing appointments.</li><li>Update spreadsheets, internal databases, and department tracking reports.</li><li>Identify opportunities to improve filing systems and routine office procedures.</li></ul><p><br></p><p><br></p>
- 2026-10-16T00:00:00Z
- Cardiff-by-the-sea, CA
- onsite
- Temporary / Contract
- 23 - 28 USD / Hourly
- <p><strong>Robert Half is seeking a personable and detail-oriented Administrative Assistant to support a client-focused real estate and property services team near Cardiff-by-the-Sea!</strong> This role is ideal for someone who enjoys interacting with clients, keeping appointments organized, and balancing front-office responsibilities with behind-the-scenes administrative work. You'll serve as one of the first points of contact for clients, vendors, and business partners while helping the team stay organized throughout the day. If you're someone who communicates well, follows through on requests, and enjoys a mix of customer service and administration, this could be a great fit.</p><p><br></p><p><strong>What You'll Do:</strong></p><ul><li>Welcome visitors and respond to incoming phone calls and general inquiries.</li><li>Schedule client appointments, property meetings, and vendor visits.</li><li>Maintain calendars and coordinate meeting logistics for the team.</li><li>Prepare documents, correspondence, and client information packets.</li><li>Update contact databases, property records, and electronic filing systems.</li><li>Assist with document collection, signature tracking, and file organization.</li><li>Coordinate maintenance requests and communicate scheduling updates to vendors.</li><li>Track open client requests and follow up to ensure timely resolution.</li><li>Process incoming mail, deliveries, and routine office correspondence.</li><li>Assist with invoice submission, expense tracking, and purchase requests.</li><li>Maintain office supplies and coordinate routine office needs.</li><li>Provide general administrative support during busy periods and special projects.</li></ul><p><br></p>
- 2026-10-16T00:00:00Z
- Fallbrook, CA
- onsite
- Temporary / Contract
- 22 - 26 USD / Hourly
- <p>A busy field services company is looking for a resourceful Administrative Assistant to support office operations and coordinate the paperwork behind its day-to-day projects. This role offers variety, from managing schedules and organizing project files to communicating with vendors and helping field personnel stay on top of deadlines. The ideal candidate is proactive, organized, and comfortable balancing several priorities at once.</p><p><strong>What You’ll Do:</strong></p><ul><li>Provide administrative support to managers, project teams, and field personnel.</li><li>Coordinate calendars, meetings, appointments, and project-related schedules.</li><li>Prepare, format, and maintain reports, correspondence, and project documentation.</li><li>Organize work orders, service records, contracts, and vendor paperwork.</li><li>Enter purchase orders, invoice details, and job information into company systems.</li><li>Communicate with vendors and subcontractors regarding paperwork and scheduling.</li><li>Track outstanding documents, approvals, and upcoming deadlines.</li><li>Assist with expense reports, invoice routing, and basic purchasing coordination.</li><li>Maintain electronic filing systems and ensure records are current.</li><li>Help identify administrative bottlenecks and improve office organization.</li></ul>
- 2026-11-02T00:00:00Z
- San Diego, CA
- onsite
- Temporary / Contract
- 42 - 44 USD / Hourly
- <p>Our client, a mission-driven organization in the nonprofit industry, is seeking an experienced Senior Accountant to join their team. This position is ideal for an accounting professional with strong general ledger experience, month-end close expertise, and the ability to support accurate financial reporting in a collaborative environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare and review journal entries, account reconciliations, and general ledger activity</li><li>Lead or support month-end and year-end close processes</li><li>Prepare financial statements and assist with internal and external reporting</li><li>Analyze variances and research accounting discrepancies</li><li>Maintain balance sheet reconciliations and supporting schedules</li><li>Assist with audit preparation and provide requested documentation</li><li>Support accounts payable, accounts receivable, and other day-to-day accounting activities as needed</li><li>Help ensure compliance with internal controls, accounting policies, and applicable reporting requirements</li><li>Collaborate with leadership and cross-functional teams to support organizational financial operations</li></ul>
- 2026-11-02T00:00:00Z
- San Diego, CA
- onsite
- Temporary / Contract
- 38 - 42 USD / Hourly
- <p>Our client, a growing company in the technology industry, is seeking a Senior Accountant to join their team in an on-site capacity. This role is ideal for an experienced accounting professional who thrives in a fast-paced environment and enjoys owning key areas of the month-end close and financial reporting process. The Senior Accountant will play an important role in maintaining accurate financial records, supporting compliance, and partnering with internal teams to strengthen accounting operations.</p><p><br></p><p>Key Responsibilities</p><ul><li>Manage general ledger activity and prepare journal entries.</li><li>Lead and support month-end and year-end close processes.</li><li>Reconcile balance sheet and bank accounts and resolve discrepancies.</li><li>Prepare and analyze financial statements and supporting schedules.</li><li>Assist with accruals, prepaids, fixed assets, and intercompany transactions.</li><li>Support audit requests and ensure compliance with internal controls and accounting policies.</li><li>Review account activity for accuracy, completeness, and proper classification.</li><li>Partner with cross-functional teams to support reporting and process improvements.</li><li>Assist with special projects and ad hoc financial analysis as needed.</li></ul><p><br></p>
- 2026-10-30T00:00:00Z
- Mission Viejo, CA
- onsite
- Permanent / Full Time
- 70000 - 100000 USD / Yearly
- We are looking for an experienced Sr. Accountant to support core accounting operations for our real estate and property business in Mission Viejo, California. This role will play a key part in maintaining accurate financial records, contributing to monthly reporting, and partnering with internal teams to keep accounting activities on track. The ideal candidate brings strong month-end close expertise, solid general ledger knowledge, and a detail-focused approach to reconciliations and financial analysis.<br><br>Responsibilities:<br>• Prepare and record month-end journal entries to ensure timely and accurate financial close activities.<br>• Assist in producing monthly financial statements, internal reporting packages, and short-term cash flow forecasts.<br>• Review accounting entries and financial statement classifications to confirm accuracy and compliance with reporting standards.<br>• Reconcile general ledger accounts and investigate variances or discrepancies to maintain reliable financial data.<br>• Perform bank reconciliations and resolve outstanding items in a timely manner.<br>• Partner with teams across the division to address accounting questions, gather supporting information, and align on reporting needs.<br>• Work closely with shared services partners to coordinate accounting processes and support efficient financial operations.<br>• Compile and organize schedules, reconciliations, and other supporting materials for division accounting documentation and reporting files.
- 2026-10-30T00:00:00Z
- San Diego, CA
- onsite
- Temporary / Contract
- 57 - 66 USD / Hourly
- We are looking for an experienced Sr. Accountant to support a non-profit organization in San Diego, California through a Contract engagement expected to last approximately 90 days. This position plays a key role in maintaining accurate financial reporting, managing fund-based accounting activity, and helping the organization navigate year-end priorities in a government-funded environment. The ideal candidate brings strong technical accounting expertise, leadership capability, and the ability to work onsite four days per week while partnering closely with finance operations and organizational stakeholders.<br><br>Responsibilities:<br>• Lead month-end close activities, ensuring timely completion of journal entries, reconciliations, and general ledger reviews.<br>• Oversee daily accounting operations and provide direction to a small finance team that includes staff accountants, a finance specialist, and accounts payable support.<br>• Maintain accurate accounting for restricted and unrestricted funding sources, with careful attention to compliance requirements tied to government-supported programs.<br>• Prepare and review account reconciliations and bank reconciliations to resolve discrepancies and strengthen financial accuracy.<br>• Support fiscal year-end activities for the June 30 close, including reporting preparation and review of key balances.<br>• Use Abila MIP and related finance systems to manage accounting records, reporting workflows, and budget-related financial information.<br>• Partner with internal stakeholders to monitor fund activity, expenses, and financial performance across programs and departments.<br>• Contribute to finance process continuity during a transitional period by helping maintain stable accounting operations and documentation.
- 2026-10-14T00:00:00Z
- Del Mar, CA
- onsite
- Temporary / Contract
- 43 - 46 USD / Hourly
- <p>Our client, a mission-driven organization in the nonprofit industry, is seeking a Senior Accountant to join their team in an on-site capacity. This role is ideal for an experienced accounting professional who thrives in a collaborative environment and is passionate about supporting an organization’s financial health and mission. The Senior Accountant will play a key role in maintaining accurate financial records, supporting the month-end close process, and helping ensure compliance with accounting standards and internal policies.</p><p><br></p><p>Key Responsibilities</p><ul><li>Prepare and post journal entries and maintain general ledger accuracy.</li><li>Support month-end and year-end close processes.</li><li>Reconcile bank accounts, balance sheet accounts, and other key financial records.</li><li>Prepare financial statements, schedules, and supporting documentation.</li><li>Assist with budget tracking, grant reporting, and fund accounting activities.</li><li>Monitor restricted and unrestricted funds to ensure proper accounting treatment.</li><li>Support annual audit preparation and respond to auditor requests.</li><li>Review transactions for accuracy, completeness, and compliance with internal controls.</li><li>Partner with internal departments to support reporting and financial operations.</li><li>Assist with process improvements and special accounting projects as needed.</li></ul><p><br></p>
- 2026-11-02T00:00:00Z
- San Diego, CA
- onsite
- Temporary / Contract
- 25 - 27 USD / Hourly
- <p>We are seeking a detail-oriented and organized <strong>HR Assistant</strong> to support day-to-day human resources operations. The ideal candidate will assist with onboarding, employee records management, benefits support, interview scheduling, and general HR administrative functions while maintaining confidentiality and delivering a high level of internal customer service.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Support daily HR administrative operations, including maintaining employee records and updating HR systems.</li><li>Assist with onboarding and offboarding processes, including new hire paperwork and orientation coordination.</li><li>Schedule interviews, meetings, and employee training sessions.</li><li>Respond to employee inquiries regarding HR policies, procedures, and benefits, escalating issues as needed.</li><li>Help with benefits administration, document processing, and compliance-related recordkeeping.</li><li>Prepare reports, letters, and other HR-related documentation.</li><li>Provide general support for recruiting, employee engagement, and special HR projects.</li></ul><p><br></p>
- 2026-10-16T00:00:00Z
- San Diego, CA
- onsite
- Temporary / Contract
- 23 - 25 USD / Hourly
- <p>Our client is seeking a detail-oriented and organized <strong>HR Assistant</strong> to support daily human resources operations in a fast-paced professional environment. This role is ideal for someone who enjoys administrative support, employee interaction, and helping maintain efficient HR processes.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to the human resources team</li><li>Assist with onboarding, new hire paperwork, and orientation coordination</li><li>Maintain employee files and ensure documentation is accurate and up to date</li><li>Respond to employee inquiries regarding HR policies, procedures, and basic benefits information</li><li>Support scheduling for interviews, meetings, and training sessions</li><li>Assist with data entry and updates in HRIS and other internal systems</li><li>Prepare correspondence, reports, and other HR-related documents</li><li>Help track compliance documents, background checks, and onboarding requirements</li><li>Support benefits enrollment and other HR administrative processes</li><li>Assist with special projects and additional duties as assigned</li></ul><p><br></p>
- 2026-10-16T00:00:00Z