31 Results for Office And Client Services Assistant Jobs in Encinitas, CA

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Jr. Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a Jr. Administrative Assistant to join a global team in San Diego, California on a Contract basis. This position supports senior leaders and day-to-day operations in a fast-moving environment, requiring sound judgment, exceptional organization, and a service-oriented approach. The role is well suited to someone who can manage shifting priorities, coordinate logistics across time zones, and represent the team with tact and attention to detail. Responsibilities: • Manage complex schedules, arrange meetings, and coordinate conference calls across multiple time zones to keep priorities on track. • Organize domestic and international travel plans for meetings and race-related events, including itineraries, lodging, and transportation details. • Provide administrative support for visiting guests and internal stakeholders, ensuring a smooth and detail-oriented experience from arrival through follow-up. • Track action items, support project coordination, and help move operational tasks forward in partnership with team leaders. • Prepare, review, and maintain records such as travel materials, meeting documents, and export-import documentation with a high level of accuracy. • Serve as a dependable point of contact for scheduling changes, logistical questions, and time-sensitive administrative needs. • Assist with event and race support activities throughout the year, including tasks that may occasionally require flexibility outside standard business hours.
2026-10-21T00:00:00Z

Receptionist

San Diego, CA
onsite
Temporary / Contract
18 - 22 USD / Hourly
Our client is seeking a professional and personable Receptionist to serve as the first point of contact for visitors, clients, and staff. This role is responsible for managing front desk operations, handling incoming communications, and providing administrative support to help ensure the office runs smoothly and efficiently. Key Responsibilities<ul><li>Greet visitors, clients, and employees in a friendly and professional manner</li><li>Answer, screen, and route incoming phone calls</li><li>Maintain a clean, organized, and welcoming reception area</li><li>Manage incoming and outgoing mail, packages, and deliveries</li><li>Schedule appointments and assist with meeting room coordination</li><li>Provide general administrative support, including filing, data entry, scanning, and document preparation</li><li>Monitor office supplies and coordinate replenishment as needed</li><li>Assist with visitor logs, badges, and basic office security procedures</li><li>Support internal teams with clerical and operational tasks as assigned</li></ul>
2026-10-16T00:00:00Z

Receptionist

San Diego, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are seeking a professional and personable Receptionist to serve as the first point of contact for visitors, clients, and employees. The ideal candidate will manage front desk operations, answer and route calls, greet guests, handle administrative tasks, and help maintain an organized and welcoming office environment. Key Responsibilities:<ul><li>Greet visitors, clients, and employees in a professional and courteous manner.</li><li>Answer, screen, and direct incoming phone calls.</li><li>Manage front desk operations, including visitor check-in, mail distribution, and general office coordination.</li><li>Maintain office supplies, conference room schedules, and reception area organization.</li><li>Provide administrative support such as filing, data entry, scheduling, and document handling.</li><li>Assist with meeting preparation and other clerical duties as needed.</li><li>Help ensure a positive and efficient front office experience for internal and external stakeholders.</li></ul>
2026-10-16T00:00:00Z

Receptionist

San Diego, CA
onsite
Temporary / Contract
20 - 23 USD / Hourly
We are seeking a professional and detail-oriented Receptionist to serve as the first point of contact for a financial services firm. This individual will play a key role in creating a welcoming and professional environment for clients, visitors, and employees while supporting daily office operations. The ideal candidate is personable, organized, and highly attentive to detail, with excellent communication skills and the ability to handle confidential information with discretion. Previous experience in a financial services or professional office environment is a plus. Key Responsibilities<ul><li>Greet and welcome clients, visitors, and guests, ensuring a professional and positive first impression.</li><li>Answer, screen, and direct incoming phone calls and emails to the appropriate team members.</li><li>Manage the front desk, including visitor check-in, meeting room coordination, and general office presentation.</li><li>Schedule appointments and coordinate meeting logistics for internal teams and clients.</li><li>Receive, sort, and distribute incoming mail, packages, and other correspondence.</li><li>Maintain office supplies and coordinate orders, deliveries, and vendor requests.</li><li>Provide administrative support to financial advisors, executives, and other team members as needed.</li><li>Assist with document preparation, data entry, filing, and maintaining accurate records.</li><li>Handle sensitive client and company information with the highest level of confidentiality and professionalism.</li><li>Coordinate conference rooms, refreshments, and other meeting arrangements.</li><li>Support general office operations and assist with special projects as needed.</li><li>Ensure the reception area and shared office spaces remain organized and presentable.</li></ul>
2026-10-16T00:00:00Z

Legal Secretary

San Diego, CA
onsite
Permanent / Full Time
75000 - 90000 USD / Yearly
LEGAL SECRETARY ROLE - HYBRID IN DOWNTOWN SAN DIEGO About the RoleThis firm is seeking a polished, detail‑oriented Legal Secretary with strong litigation experience in California state and federal courts. This role supports multiple attorneys with a balanced caseload and offers stability, strong mentorship, and an excellent work environment. Key Responsibilities<ul><li>Prepare, format, and revise legal documents (pleadings, motions, discovery, TOAs/TOCs)</li><li>E‑file in state and federal courts (California and Federal CM/ECF)</li><li>Maintain attorney calendars, deadlines, and reminders (CompuLaw or firm system; training offered)</li><li>Schedule hearings, depositions, mediations, and client meetings</li><li>Handle document management, proofreading, redlining, and administrative support</li><li>Process expenses, time entries, and assist with billing as needed</li><li>Provide reliable support for trial prep, filings, and case logistics</li></ul>Compensation & Benefits<ul><li>Salary: $85K–$105K DOE</li><li>Schedule: 40‑hour week; onsite or hybrid depending on firm</li><li>Benefits: Medical/dental/vision, 401(k), PTO, paid holidays</li><li>Perks: Paid parking, professional development, supportive firm culture</li></ul>
2026-10-16T00:00:00Z

Sales Assistant

San Diego, CA
onsite
Temporary to Hire
21 - 23 USD / Hourly
We are looking for a Sales Assistant to support a busy sales team. This contract-to-permanent position is ideal for someone who enjoys balancing customer interaction with day-to-day administrative coordination. The person in this role will help drive sales activity, respond to inquiries, and keep internal processes organized to ensure a smooth experience for customers and team members alike. Responsibilities: • Support sales representatives by preparing documents, organizing account information, and maintaining accurate records. • Respond to incoming customer inquiries promptly and provide helpful information about products, services, and order status. • Conduct outbound outreach to prospective and existing customers to generate interest, confirm needs, and support sales growth. • Assist with inside sales efforts by following up on leads, coordinating appointments, and helping move opportunities through the pipeline. • Deliver attentive customer service by resolving routine issues, escalating complex concerns, and ensuring timely communication. • Perform administrative tasks such as data entry, report preparation, filing, and scheduling to keep sales operations running efficiently. • Collaborate with internal teams to ensure customer requests, quotes, and related paperwork are completed accurately and on time.
2026-10-20T00:00:00Z

31 results for Office And Client Services Assistant in Encinitas, CA