31 Results for Administrative Assistant Jobs in Encinitas, CA

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Receptionist

San Diego, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are seeking a professional and personable Receptionist to serve as the first point of contact for visitors, clients, and employees. The ideal candidate will manage front desk operations, answer and route calls, greet guests, handle administrative tasks, and help maintain an organized and welcoming office environment. Key Responsibilities:<ul><li>Greet visitors, clients, and employees in a professional and courteous manner.</li><li>Answer, screen, and direct incoming phone calls.</li><li>Manage front desk operations, including visitor check-in, mail distribution, and general office coordination.</li><li>Maintain office supplies, conference room schedules, and reception area organization.</li><li>Provide administrative support such as filing, data entry, scheduling, and document handling.</li><li>Assist with meeting preparation and other clerical duties as needed.</li><li>Help ensure a positive and efficient front office experience for internal and external stakeholders.</li></ul>
2026-10-16T00:00:00Z

Receptionist

San Diego, CA
onsite
Temporary / Contract
18 - 22 USD / Hourly
Our client is seeking a professional and personable Receptionist to serve as the first point of contact for visitors, clients, and staff. This role is responsible for managing front desk operations, handling incoming communications, and providing administrative support to help ensure the office runs smoothly and efficiently. Key Responsibilities<ul><li>Greet visitors, clients, and employees in a friendly and professional manner</li><li>Answer, screen, and route incoming phone calls</li><li>Maintain a clean, organized, and welcoming reception area</li><li>Manage incoming and outgoing mail, packages, and deliveries</li><li>Schedule appointments and assist with meeting room coordination</li><li>Provide general administrative support, including filing, data entry, scanning, and document preparation</li><li>Monitor office supplies and coordinate replenishment as needed</li><li>Assist with visitor logs, badges, and basic office security procedures</li><li>Support internal teams with clerical and operational tasks as assigned</li></ul>
2026-10-16T00:00:00Z

Receptionist

San Diego, CA
onsite
Temporary / Contract
20 - 23 USD / Hourly
We are seeking a professional and detail-oriented Receptionist to serve as the first point of contact for a financial services firm. This individual will play a key role in creating a welcoming and professional environment for clients, visitors, and employees while supporting daily office operations. The ideal candidate is personable, organized, and highly attentive to detail, with excellent communication skills and the ability to handle confidential information with discretion. Previous experience in a financial services or professional office environment is a plus. Key Responsibilities<ul><li>Greet and welcome clients, visitors, and guests, ensuring a professional and positive first impression.</li><li>Answer, screen, and direct incoming phone calls and emails to the appropriate team members.</li><li>Manage the front desk, including visitor check-in, meeting room coordination, and general office presentation.</li><li>Schedule appointments and coordinate meeting logistics for internal teams and clients.</li><li>Receive, sort, and distribute incoming mail, packages, and other correspondence.</li><li>Maintain office supplies and coordinate orders, deliveries, and vendor requests.</li><li>Provide administrative support to financial advisors, executives, and other team members as needed.</li><li>Assist with document preparation, data entry, filing, and maintaining accurate records.</li><li>Handle sensitive client and company information with the highest level of confidentiality and professionalism.</li><li>Coordinate conference rooms, refreshments, and other meeting arrangements.</li><li>Support general office operations and assist with special projects as needed.</li><li>Ensure the reception area and shared office spaces remain organized and presentable.</li></ul>
2026-10-16T00:00:00Z

Paralegal

San Diego, CA
onsite
Temporary / Contract
35.625 - 41.25 USD / Hourly
We are looking for a Paralegal to provide legal support for a long-term contract assignment in San Diego, California. In this role, you will partner with legal counsel and cross-functional teams to help manage litigation activity, compliance work, and contract-related tasks for a global manufacturing organization. This position offers potential hybrid flexibility and is intended to provide coverage during an extended leave while maintaining continuity across legal operations. Responsibilities:• Partner with attorneys, outside counsel, and internal teams to move litigation matters forward efficiently and keep stakeholders aligned on next steps.• Administer legal hold processes, help coordinate witness discussions, support deposition readiness, and assist with subpoena-related activities.• Gather, organize, and track records and case materials needed for disputes, investigations, and other legal proceedings.• Contribute to compliance-focused assignments and assist with broader legal department projects as business needs arise.• Review, revise, and prepare supplier agreements and internal legal documents to support day-to-day operations.• Communicate with business partners, vendors, and legal representatives to maintain momentum on active matters and ensure timely follow-through.• Help maintain accurate matter documentation and use legal technology tools to support reporting, case tracking, and document management.• Work closely with the existing team during transition and onboarding to ensure seamless coverage throughout the contract period.
2026-10-14T00:00:00Z

Paralegal

San Diego, CA
onsite
Permanent / Full Time
85000 - 115000 USD / Yearly
We are looking for a skilled Paralegal to join our team in San Diego, California. In this role, you will provide comprehensive support to attorneys handling employment litigation cases, including large-scale class action lawsuits. This position offers an opportunity to work closely with experienced legal professionals in a collaborative and dynamic environment. Responsibilities: • Manage employment litigation cases from initiation through trial, ensuring all aspects of case management are handled efficiently. • Support attorneys in handling class action lawsuits, coordinating efforts with senior legal professionals. • Conduct discovery activities, including summarizing depositions and preparing related documentation. • Assist with drafting and filing motions and other legal documents. • Review and organize case-related documents to ensure accuracy and completeness. • Attend hearings and provide in-person support when necessary. • Collaborate with attorneys on case strategy and trial preparation. • Maintain detailed records using case management software. • Ensure compliance with legal procedures and deadlines. • Provide administrative support as needed to facilitate smooth case progression.
2026-10-09T00:00:00Z

Paralegal

San Diego, CA
onsite
Permanent / Full Time
80000 - 110000 USD / Yearly
Litigation ParalegalDowntown San Diego | Hybrid (3 Days In Office / 2 Days Remote)Salary: $80,000-$110,000 A growing and highly collaborative full-service law firm is seeking a Litigation Paralegal to support its busy litigation practice in Downtown San Diego. Why Join This Firm?<ul><li>Established multi-office law firm with a strong reputation and continued organic growth</li><li>Collaborative, team-oriented culture with approachable attorneys and leadership</li><li>Direct involvement in case strategy, discovery, depositions, and trial preparation</li><li>Strong track record of employee retention and successful previous placements</li></ul> Responsibilities<ul><li>Manage all phases of discovery, including drafting subpoenas and discovery requests</li><li>Review, organize, and summarize records, documents, and discovery materials</li><li>Prepare chronologies, page summaries, litigation binders, and attorney trial materials</li><li>Track case deadlines, court deadlines, discovery deadlines, and key case milestones</li><li>Coordinate depositions and assist with deposition preparation</li><li>Support attorneys with trial preparation, exhibits, witness materials, and courtroom logistics</li><li>Maintain organized case files and ensure litigation documents are accurately managed</li><li>Provide ongoing litigation support from case inception through trial</li></ul> Preferred Experience<ul><li>Construction litigation experience strongly desired</li><li>Experience supporting multiple trials is a plus</li></ul> Compensation & Benefits<ul><li>Base Salary: $80,000-$110,000</li><li>Medical, Dental, and Vision Insurance</li><li>401(k) with employer match</li><li>Paid Parking</li><li>PTO, Holidays, and Sick Time</li></ul>
2026-10-16T00:00:00Z

31 results for Administrative Assistant in Encinitas, CA