We are looking for an Accounting Assistant to support a mission-driven organization in March Air Reserve Base, California through a Contract position. This role combines day-to-day accounting support with administrative coordination, making it ideal for someone who is comfortable managing financial details while assisting with reporting and general office needs. The right candidate will bring hands-on experience with accounts payable and accounts receivable, strong attention to detail, and the ability to work effectively in an environment that serves vulnerable populations.<br><br>Responsibilities:<br>• Manage outgoing payments by reviewing invoices, coding expenses, and preparing checks for timely processing.<br>• Record incoming payments accurately and maintain organized accounts receivable records, including high-volume transactions tied to grants, housing, and assistance programs.<br>• Support routine account balancing activities by assisting with reconciliations and reviewing financial entries for accuracy.<br>• Use QuickBooks Online and basic Excel functions to update financial records, track activity, and prepare supporting documentation.<br>• Gather information and compile data for reports requested by leadership and program stakeholders.<br>• Provide day-to-day administrative support, including coordinating documents, maintaining files, and assisting with operational tasks as needed.<br>• Work closely with internal leadership to respond to shifting priorities and help keep accounting and administrative workflows on track.
<p>Robert Half is searching for entry-level Accounting Assistants for ongoing opportunities. The Accounting Assistants' duties will include: data entry, matching invoices to purchase orders or vouchers, and assisting with the processing of accounts payable and accounts receivable. If this sounds like you, please send your resume AND call 626.463.2030 to schedule an interview.</p><p>Bookkeeping:</p><p>· Assist in maintaining accurate and up-to-date financial records.</p><p>· Record daily transactions, including accounts payable and accounts receivable entries.</p><p>Invoice Processing:</p><p>· Process and verify invoices from vendors.</p><p>· Ensure proper coding and documentation before submitting invoices for approval.</p><p>Expense Reconciliation:</p><p>· Reconcile credit card statements and receipts.</p><p>· Verify and reconcile employee expense reports with receipts and company policies.</p><p>Data Entry:</p><p>· Enter financial data into accounting software or spreadsheets.</p><p>· Maintain organized and well-documented records for easy retrieval.</p><p>Assist with Financial Reporting:</p><p>· Support the preparation of financial reports, including income statements and balance sheets.</p><p>· Provide necessary information and documentation for financial audits.</p><p><br></p>
We are looking for an Accounting Assistant to join a manufacturing organization in Fullerton, California on a contract basis with the potential for a permanent role. This position supports both payables and receivables operations, helping maintain accurate financial records and timely transaction processing. The ideal candidate is detail-oriented, organized, and comfortable handling a mix of invoice, payment, and general accounting tasks in a fast-paced environment.<br><br>Responsibilities:<br>• Enter supplier invoices into the accounting system with a high degree of accuracy and attention to detail.<br>• Reconcile purchase orders, invoices, and payment records to confirm transactions are complete and properly supported.<br>• Maintain organized digital records by scanning and filing invoice documentation for audit readiness and future reference.<br>• Work with vendors and internal purchasing teams to investigate and resolve billing differences or pricing issues.<br>• Coordinate scheduled and off-cycle payment runs while ensuring disbursements are processed correctly and on time.<br>• Secure approvals for invoices outside the purchase order process and apply appropriate general ledger classifications.<br>• Record incoming customer payments promptly and allocate receipts accurately within the accounting system.<br>• Prepare customer billing from shipping documentation and issue invoices on a daily basis.<br>• Review employee expense submissions for required support and policy compliance, and assist with journal entry processing or other accounting projects as needed.
We are looking for a dependable Admin Assistant to support daily office operations. This long-term contract opportunity is ideal for someone who enjoys keeping administrative processes organized, accurate, and running smoothly in a busy environment. The role offers a steady weekday schedule with occasional weekend support as business needs require, and it suits someone who can manage multiple tasks with minimal supervision.<br><br>Responsibilities:<br>• Enter invoice details, purchase order information, and other records into internal databases with a strong focus on accuracy.<br>• Prepare and update spreadsheets using basic Excel functions to organize information, calculate totals, and maintain clear reporting.<br>• Manage incoming and outgoing mail by sorting, distributing, and preparing correspondence and shipments as needed.<br>• Monitor office supply levels, track inventory needs, and help coordinate timely replenishment of materials.<br>• Assist with workplace upkeep by supporting facility-related needs and helping maintain an orderly office setting.<br>• Provide day-to-day administrative assistance to team members across the office to support efficient operations.<br>• Handle routine clerical tasks and help prioritize assignments in a fast-paced work environment.<br>• Be available to support occasional weekend activities when additional coverage is required.
We are looking for an experienced Sr. Administrative Assistant to support leadership and operational teams in a fast-paced non-profit environment in California. This Long-term Contract position requires a highly organized, detail-oriented individual who can manage executive coordination, maintain confidential records, and keep critical activities on track. The ideal candidate will bring strong administrative judgment, excellent communication skills, and the ability to handle multiple priorities with accuracy.<br><br>Responsibilities:<br>• Serve as a key point of coordination between leadership and internal teams, helping ensure clear communication and strong working relationships across departments.<br>• Manage calendars, scheduling needs, and shifting priorities for leadership while tracking upcoming deadlines, meetings, and commitments.<br>• Organize leadership and operations meetings by preparing agendas and materials, arranging meeting space, coordinating attendees, and supporting presentation needs.<br>• Record meeting notes, document follow-up items, and help drive completion of action steps after discussions and planning sessions.<br>• Arrange travel, conference registration, lodging, and related expense documentation for leadership and contracted personnel.<br>• Create, update, and safeguard electronic files, reports, correspondence, and other business documents using Microsoft Office and related tools.<br>• Provide administrative support for events and departmental activities, including presentation materials, attendance tracking, meeting packets, and external speaker coordination.<br>• Submit service requests for office equipment, technical support, and facility maintenance issues to ensure timely resolution of operational needs.<br>• Maintain organized records, support compliance tracking for required staff education, and carry out assigned projects in alignment with organizational policies and safety standards.
<p>Client is seeking a highly organized, professional, and customer service-oriented Administrative Assistant to support the City Manager's Office. This part-time position plays a key role in providing administrative, clerical, and customer support services while assisting with special projects, public inquiries, records management, and day-to-day office operations.</p><p>The ideal candidate will possess strong communication skills, excellent attention to detail, and the ability to handle sensitive and confidential information in a professional municipal environment.</p><p>Essential Duties and Responsibilities</p><ul><li>Provide administrative and clerical support to the City Manager's Office.</li><li>Answer and direct incoming telephone calls, emails, and public inquiries.</li><li>Prepare correspondence, reports, agendas, presentations, and other documents.</li><li>Maintain organized electronic and physical filing systems.</li><li>Coordinate meetings, appointments, and calendar management.</li><li>Assist with public records requests and records retention procedures.</li><li>Prepare meeting materials and distribute information to staff and stakeholders.</li><li>Monitor department email inboxes and respond to inquiries as appropriate.</li><li>Enter and update data in various databases, spreadsheets, and tracking systems.</li><li>Assist with special projects, community programs, and city initiatives.</li><li>Process purchase requests, invoices, and other administrative paperwork.</li><li>Support communication efforts with residents, businesses, community groups, and outside agencies.</li><li>Maintain confidentiality regarding sensitive personnel, legal, and city matters.</li><li>Perform other administrative duties as assigned.</li></ul><p> </p><p><br></p>
<p>We currently have ongoing Opportunities for highly skilled and motivated Human Resources Assistants who are deeply passionate about growing at a large company. The HR Assistant will be responsible for handling a variety of personnel related administrative tasks and will provide clerical support to the HR department and employees regarding human resources related activities, policies, processes, and procedures. Please email your resume and call 626.463.2031 for immediate consideration.</p><p> </p><p>· Perform administrative duties, such as maintaining employee database and sorting emails for the HR department</p><p>· Maintain proper records of employee attendance and leaves</p><p>· Assist HR Manager in policy formulation, hiring and salary administration</p><p>· Submit online job postings, shortlist candidates and schedule job interviews</p><p>· Coordinate orientation and training sessions for new employees</p><p>· Ensure smooth communication with employees and timely resolution to their queries</p><p><br></p>
We are looking for a Human Resources (HR) Assistant to support both office operations and day-to-day HR administration in Irvine, California. This Long-term Contract position is ideal for someone who enjoys balancing employee support, coordination tasks, and general administrative responsibilities in an organized office environment. The role will help keep workplace operations organized while assisting with onboarding, records management, and HR-related documentation.<br><br>Responsibilities:<br>• Oversee the presentation and readiness of shared office areas, including the front desk, meeting rooms, and common spaces.<br>• Manage the flow of incoming and outgoing mail, shipments, and deliveries to ensure timely distribution and tracking.<br>• Monitor inventory levels for office and breakroom materials and place orders as needed to keep supplies stocked.<br>• Coordinate calendars for meetings, arrange room bookings, and provide logistical support for office gatherings and events.<br>• Handle administrative duties such as organizing files, scanning records, entering data, and preparing business documents.<br>• Support new employee onboarding by coordinating orientation activities and collecting pre-employment paperwork.<br>• Assist with employee lifecycle administration, including onboarding, offboarding, and maintaining personnel documentation.<br>• Process background screening, employment verification, and related hiring documents with accuracy and confidentiality.<br>• Maintain secure and up-to-date employee records while following company policies and documentation standards.<br>• Prepare HR-related reports, spreadsheets, correspondence, and provide support for employee engagement initiatives and company events.
<p>We are looking for an Office Manager to lead the financial and administrative activities that keep a CPA office running effectively. This position combines ownership of billing, receivables, payroll coordination, and daily office support in a fast-paced, team-oriented environment. The ideal candidate brings strong attention to detail, sound judgment, and the ability to manage both accounting-related tasks and operational priorities with confidence.</p><p><br></p><p>Responsibilities:</p><p>• Direct the full invoicing process for client services, preparing accurate billing documents and confirming charges are issued on schedule.</p><p>• Monitor outstanding receivables, post incoming payments, investigate account variances, and follow up on overdue balances until resolved.</p><p>• Administer semi-monthly payroll for a small employee population while maintaining confidentiality, accuracy, and adherence to required deadlines.</p><p>• Enter deposits, cash activity, and other routine financial data into QuickBooks and maintain well-organized accounting records.</p><p>• Review payment status tied to tax-related work and confirm electronic filings are released only after required client balances have been satisfied.</p><p>• Support bookkeeping and record maintenance across multiple business entities to ensure reliable financial documentation.</p><p>• Oversee office operations by managing supply levels, coordinating with service providers, and helping equipment and workplace resources remain functional.</p><p>• Assist with onboarding by organizing employment documentation, preparing workspaces, and coordinating orientation logistics.</p><p>• Maintain administrative files, office procedures, and internal records while identifying practical ways to improve efficiency.</p><p><br></p>
<p>One of our best law firm clients is looking for an experienced Office Manager to lead the daily administrative operations of our office and help maintain a highly organized, efficient environment. This role works closely with firm leadership to support people operations, coordinate office services, and strengthen internal processes across a busy legal setting. The ideal candidate brings sound judgment, strong organizational skills, and a proven ability to keep multiple priorities moving smoothly in a services environment.</p><p><br></p><p>Responsibilities:</p><p>• Direct the day-to-day functioning of the office to ensure attorneys and staff have the resources and support needed to work efficiently.</p><p>• Oversee employee onboarding and departures, including orientation scheduling, workspace and equipment coordination, and benefits-related administration.</p><p>• Maintain personnel records and support compliance with internal policies, employment practices, and documentation standards.</p><p>• Partner with leadership on recruiting logistics, interview coordination, performance review administration, and general employee support matters.</p><p>• Manage office inventory, supplies, and equipment while monitoring workplace needs and resolving administrative issues promptly.</p><p>• Build and manage relationships with building contacts and external service providers, including maintenance, telecommunications, IT, and office equipment vendors.</p><p>• Coordinate repairs, facility upkeep, and workplace improvements to preserve a well-maintained and productive office environment.</p><p>• Support administrative team members, help streamline workflows, and identify opportunities to improve operational efficiency.</p><p>• Assist with tracking office-related expenses, vendor costs, and budget items while handling sensitive firm information with discretion.</p><p><br></p><p><strong>Please send your resume to Quidana.Dove<at>RobertHalf.<com> for a confidential discussion.</strong></p>
<p>We currently have excellent ongoing opportunities for highly skilled and motivated Office Managers to lead operations at a growing company. Are you a deeply passionate self-starter who is looking to grow their career? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.</p><p>How you will make an impact</p><p>· Leading overall office administration</p><p>· Handling copy services, word processing, mail and distribution services, office reception, office equipment, utility services and communication systems</p><p>· Evaluating and improving office production</p><p>· Assisting in developing and revising office policies and procedure for improved work flow</p><p>· Assisting the Operations Manager and Director in monitoring budget for office related items and staff</p><p><br></p>
<p>We are looking for a skilled Legal Assistant to join a growing law firm in Santa Ana, California. This position offers an opportunity to work in a dynamic environment within a nationally recognized firm specializing in defense litigation. The ideal candidate will bring strong organizational skills, attention to detail, and knowledge of legal processes to support attorneys in delivering exceptional service to clients.</p><p><br></p><p>Responsibilities:</p><p>• Handle electronic filings for both state and federal courts, ensuring accuracy and compliance.</p><p>• Prepare legal documents, including Tables of Authorities (TOAs) and Tables of Contents (TOCs), as well as assist with drafting client correspondence.</p><p>• Manage expense processing for assigned partners using firm-specific systems.</p><p>• Maintain and oversee attorneys’ calendars to ensure deadlines and meetings are effectively managed.</p><p>• Support general office operations, demonstrating proficiency with document management systems.</p><p>• Collaborate with attorneys and staff to prepare case-related documents and manage administrative tasks.</p><p>• Assist with coordinating schedules and maintaining smooth communication among team members.</p><p>• Provide exceptional organizational support to attorneys handling general liability, toxic torts, and construction defect cases.</p><p>• Adapt to a hybrid work schedule with flexibility in start times to meet the firm's needs.</p>
<p>Exciting opportunity for a Legal Secretary to join a sophisticated BIG FIRM! </p><p><br></p><p> An international law firm is seeking an experienced Legal Secretary with 5+ years of litigation support experience to join its growing team. This is an excellent opportunity to support high-level attorneys within a sophisticated and collaborative law firm environment.</p><p><br></p><p>We have placed people at this firm who love the work and the firm's environment!</p><p><br></p><p>Highlights</p><ul><li>Prestigious international law firm platform</li><li>Sophisticated litigation practice</li><li>Competitive compensation + bonus potential</li><li>Comprehensive benefits package</li><li>Stable, team-oriented environment</li><li>Long-term growth opportunity</li></ul><p>Responsibilities</p><ul><li>Provide high-level administrative and litigation support to attorneys</li><li>Prepare, revise, and format legal documents and correspondence</li><li>Handle state and federal court filings</li><li>Manage calendaring, deadlines, and scheduling</li><li>Coordinate meetings, depositions, travel, and client communications</li><li>Maintain case files and assist with trial preparation</li><li>Process time entries and expense reports</li></ul><p>Qualifications</p><ul><li>5+ years of legal secretary experience within a law firm environment</li><li>Strong experience with both state and federal court filings</li><li>Excellent knowledge of court rules, calendaring, and litigation procedures</li><li>Strong proficiency with Microsoft Office and legal technology platforms</li><li>Exceptional attention to detail and organizational skills</li><li>Ability to thrive in a fast-paced environment supporting multiple attorneys</li></ul><p>This is an outstanding opportunity for a polished legal support professional seeking sophisticated work, stability, and the resources of a respected international law firm.</p><p><br></p><p> </p><p>To apply, please submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com></p>
<p>We are looking for an experienced Legal Secretary to support a busy litigation and labor and employment practice in Los Angeles, California. This Contract position is well suited for a legal administrative candidate with relevant experience who can manage court filings, maintain critical deadlines, and produce precise legal documents in a fast-paced environment. The ideal candidate brings strong judgment, clear communication, and a confident command of legal support technology while working effectively with attorneys and internal stakeholders. This position is an afternoon/evening hours to providing support with late filings. </p><p><br></p><p>Responsibilities:</p><p>• Provide day-to-day administrative and legal support to attorneys within the litigation and labor and employment practice.</p><p>• Prepare, revise, and finalize legal documents such as pleadings, templates, tables of authorities, and tables of contents with a high level of accuracy.</p><p>• Handle electronic filing submissions in both state and federal courts, ensuring compliance with court-specific rules and deadlines.</p><p>• Maintain attorney calendars and monitor case deadlines using CompuLaw and related docketing tools.</p><p>• Organize, manage, and retrieve matter documents through systems such as iManage and Microsoft Office applications.</p><p>• Coordinate correspondence, scheduling, and other practice support activities to keep legal matters moving efficiently.</p><p>• Assist with document production, PDF editing, and file preparation using Adobe Acrobat and other legal technology tools.</p><p>• Support billing-related and case management administrative tasks as needed within the practice group.</p>
<p><strong><u>Litigation Legal Assistant – HYBRID in Newport Beach</u></strong></p><p>Robert Half Legal is partnering with a highly regarded, full-service business law firm to identify a Litigation Legal Assistant. With over 50 years in the market and a national footprint, this firm is known for delivering sophisticated legal counsel across a wide range of complex transactions and disputes while maintaining a collaborative, team-oriented culture.</p><p><br></p><p>This opportunity is best suited for a Litigation Legal Assistant with strong federal court experience who can independently manage filings, deadlines, and procedural requirements across multiple jurisdictions. Candidates must be comfortable navigating federal rules (including outside of California) and supporting attorneys in a fast-paced, high-expectations environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide high-level litigation support to attorneys across complex civil matters</li><li>Draft, format, proofread, and finalize pleadings, motions, discovery, affidavits, complaints, and legal memoranda</li><li>Handle state and federal court filings, including e-filings and occasional paper filings</li><li>Manage litigation calendars, court deadlines, and procedural timelines using firm software</li><li>Identify and submit documents for docketing and ensure compliance with all court requirements</li><li>Assist attorneys with reviewing, organizing, and summarizing case materials and correspondence</li><li>Prepare matrices, charts, spreadsheets, and privilege logs as needed</li><li>Support arbitration and trial preparation, including document organization and logistics</li><li>Maintain accurate time records for billable tasks</li></ul><p><strong>Why Join This Firm</strong></p><ul><li>Established firm with 50+ years of success and over 100 attorneys across multiple offices</li><li>Offers sophisticated, “big firm” work with a more flexible and collaborative environment</li><li>Team-oriented culture where support staff are valued and cross-trained</li><li>Hybrid work schedule (4 days onsite, 1 day remote)</li><li>Beautiful penthouse office in Newport Beach</li></ul><p><strong>Benefits</strong></p><ul><li>Medical, dental, vision, and life insurance starting day one</li><li>401(k) with profit sharing</li><li>Paid time off, including vacation and sick time</li><li>Additional voluntary benefits including disability, supplemental insurance, and wellness programs</li><li>Access to financial planning resources and educational seminars</li></ul><p><strong>Compensation</strong></p><p>Salary range: $80,000–$105,000, plus performance-based holiday bonus.</p><p><em>Compensation will vary based on federal court experience, technical skillset, and overall career stability.</em></p>
We are looking for an experienced Legal Secretary to join a well-established law firm in Los Angeles, California. This position supports a busy civil litigation practice and is ideal for someone who thrives in a fully onsite environment with strong administrative systems and long-tenured support teams. The role offers the opportunity to work closely with attorneys on employment and related litigation matters while contributing to efficient case management and document preparation.<br><br>Responsibilities:<br>• Manage electronic court submissions in state and federal jurisdictions, ensuring filings meet procedural and service requirements.<br>• Prepare, revise, and format legal correspondence, pleadings, discovery templates, and other case-related documents with accuracy and consistency.<br>• Assemble tables of contents and tables of authorities for briefs, motions, and other formal filings.<br>• Maintain organized case files by tracking records, correspondence, and legal documents in both digital and physical formats.<br>• Handle general administrative support such as scanning, copying, faxing, and processing document distribution.<br>• Coordinate the preparation of hearing binders and provide support for trial readiness and related case materials.<br>• Support multiple attorneys in a shared-desk structure while helping manage shifting priorities across active litigation matters.<br>• Enter and track attorney time when needed and assist with day-to-day practice support using firm-approved software tools.
We are looking for an Office Services Associate to support day-to-day administrative and operational services for a client site in Santa Monica, California. This Contract position is ideal for someone who enjoys a fast-moving environment and takes pride in delivering dependable copy, mail, scanning, and workplace support. The role requires strong customer service, careful handling of sensitive materials, and the ability to balance multiple requests while maintaining quality and turnaround expectations.<br><br>Responsibilities:<br>• Manage incoming office service requests by reviewing instructions, confirming job details, and documenting work accurately before production begins.<br>• Provide copy, printing, scanning, mail, and intake support across both physical and digital workflows while following established service standards.<br>• Organize tasks based on urgency and committed delivery times to ensure completed work reaches clients and internal teams on schedule.<br>• Monitor the quality of completed assignments, checking for accuracy and consistency in your own output and assisting with quality review when needed.<br>• Communicate proactively with supervisors and clients regarding deadlines, request changes, service issues, or questions that may affect completion times.<br>• Resolve routine equipment and production issues, replenish paper and toner, and keep machines ready for daily use.<br>• Handle confidential documents with discretion and follow company and client policies for secure processing and distribution.<br>• Support additional workplace services, which may include reception, hospitality, audio/visual assistance, or other back-office functions as business needs change.
We are looking for an Office Services Associate to support daily administrative operations for a client site in California. This contract position plays an important role in keeping copy, mail, scanning, and front-of-office support services running smoothly in both physical and digital environments. The ideal candidate is organized, service-minded, and comfortable managing multiple priorities while maintaining accuracy, confidentiality, and a strong workplace presence.<br><br>Responsibilities:<br>• Manage incoming office service requests by recording work accurately, reviewing instructions, and confirming details before starting each assignment.<br>• Complete day-to-day copy, reprographics, mail, intake, and document handling tasks in accordance with established service standards and client expectations.<br>• Coordinate workload effectively to ensure assignments are processed in the right sequence and delivered within committed turnaround times.<br>• Communicate proactively with clients, team members, and leadership regarding deadlines, job status, or issues that could affect completion.<br>• Perform basic troubleshooting on office equipment and replenish paper, toner, and other supplies to keep machines ready for use.<br>• Review completed work for accuracy and quality, while helping uphold consistent standards across team output.<br>• Handle sensitive materials with discretion and follow company and client policies related to confidentiality, security, and workplace procedures.<br>• Support additional site services such as reception, hospitality, audio/visual assistance, or other administrative tasks as business needs require.<br>• Lift and move boxes, paper, and mail items as needed, including materials up to 50 pounds on a regular basis.<br>• Use equipment and office resources responsibly to promote efficient operations and cost-conscious service delivery.
<p><strong><u>CORPORATE M&A LEGAL ASSISTANT - COSTA MESA</u></strong></p><p>A highly respected international law firm is seeking an experienced Legal Assistant to support their corporate M&A practice. M&A experience is required. <strong><em><u>Please do not apply if you have not worked on mergers & acquisitions in the past.</u></em></strong></p><p><br></p><p><strong><u>This role is 4 days on site in Costa Mesa, 1 day remote.</u></strong></p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Prepare and organize M&A signature packets</li><li>Assist with compiling and distributing transaction documents</li><li>Format complex corporate documents, including tables of contents using Styles</li><li>Support attorneys and paralegals on corporate transactions</li></ul><p><br></p><p><strong>Compensation & Benefits</strong></p><ul><li>Base salary: $90,000 - $125,000</li><li>Discretionary year-end bonus</li><li>Medical, dental, and vision coverage</li><li>401(k) with employer match</li><li>Three weeks of PTO, no accrual</li><li>Ten paid holidays plus a paid volunteer day</li><li>Supportive team environment, strong administrative resources, and long-term career stability with many employees holding lengthy tenures.</li></ul>