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28 results for Office Manager in El Cajon, CA
- La Jolla, CA
- onsite
- Temporary / Contract
- 32 - 36 USD / Hourly
- <p>Our client, a growing property management company, is seeking an organized and proactive Office Manager to oversee daily administrative operations and support a fast-paced office environment. This role is ideal for a detail-oriented professional who can manage office procedures, coordinate vendor and tenant-related communications, support leadership, and help ensure smooth day-to-day business operations.</p><p><br></p><p>The ideal candidate is resourceful, highly organized, and comfortable balancing multiple priorities while delivering excellent internal and external service.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee daily office operations and ensure efficient administrative workflows</li><li>Manage office supplies, equipment, and vendor relationships</li><li>Coordinate schedules, meetings, and general office communications</li><li>Support leadership with administrative tasks, reporting, and special projects</li><li>Assist with tenant, vendor, and client communication in a professional and timely manner</li><li>Maintain records, files, and documentation with a high degree of accuracy</li><li>Help coordinate invoices, service requests, work orders, and other property management-related paperwork</li><li>Monitor office policies and procedures and identify opportunities for process improvement</li><li>Support onboarding and general administrative needs for office staff as needed</li></ul><p><br></p>
- 2026-11-04T00:00:00Z
- San Diego, CA
- onsite
- Temporary / Contract
- 30 - 32 USD / Hourly
- <p>Our client, an innovative and fast-growing technology company, is seeking an experienced Office Manager to oversee daily office operations and help create an organized, efficient, and collaborative workplace. This role is ideal for a proactive professional who thrives in a dynamic environment and can balance administrative leadership with hands-on operational support.</p><p><br></p><p>The Office Manager will play a critical role in supporting internal teams, coordinating office procedures, managing vendor relationships, and ensuring the workplace runs smoothly. The ideal candidate is highly organized, resourceful, and able to anticipate needs in a fast-paced, evolving business setting.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee day-to-day office operations to ensure an efficient and well-functioning workplace</li><li>Manage office supplies, equipment, and facilities needs</li><li>Coordinate with vendors, service providers, and building management</li><li>Support onboarding logistics for new hires, including workspace setup and office orientation</li><li>Assist with scheduling meetings, internal events, and team activities</li><li>Maintain office policies, procedures, and administrative systems</li><li>Partner with leadership and cross-functional teams to support operational initiatives</li><li>Help manage budgets, expense tracking, and invoice processing related to office operations</li><li>Serve as a point of contact for employees regarding office support and administrative needs</li><li>Identify opportunities to improve processes and enhance workplace efficiency</li></ul><p><br></p>
- 2026-11-04T00:00:00Z
- Carlsbad, CA
- onsite
- Temporary / Contract
- 38 - 43 USD / Hourly
- <p>A growing engineering and environmental consulting firm is looking for an Office Manager to oversee daily office operations and provide administrative support across multiple departments. This is a great opportunity for someone who enjoys taking ownership, improving processes, and keeping a busy office organized and running efficiently.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee daily office operations, administrative procedures, and front-office activities.</li><li>Coordinate office schedules, supplies, equipment, and vendor relationships.</li><li>Support onboarding, employee records, and general HR administration.</li><li>Assist with invoice processing, expense tracking, and office budget monitoring.</li><li>Coordinate meetings, company events, and internal communications.</li><li>Maintain office policies, records, and administrative documentation.</li><li>Identify opportunities to improve workflows and streamline office processes.</li><li>Serve as the primary point of contact for building management and office-related needs.<strong>:</strong></li></ul><p><br></p>
- 2026-11-10T00:00:00Z
- San Marcos, CA
- onsite
- Temporary / Contract
- 17 - 23 USD / Hourly
- <p>Looking for a part-time opportunity where organization and reliability make a real difference? A growing San Marcos business is seeking a friendly, detail-oriented Office Assistant to help keep daily office operations on track. This position is ideal for someone who enjoys a variety of administrative tasks, can work independently, and wants a consistent part-time schedule in a professional environment.</p><p><strong>What You’ll Do:</strong></p><ul><li>Answer incoming calls, greet visitors, and direct inquiries to the appropriate team members.</li><li>Organize incoming mail, packages, and document deliveries.</li><li>Scan, file, and maintain accurate electronic and paper records.</li><li>Enter information into spreadsheets and internal systems.</li><li>Monitor office supplies and coordinate replenishment orders.</li><li>Assist with scheduling meetings and maintaining shared calendars.</li><li>Prepare basic correspondence, labels, and internal documents.</li><li>Support invoice processing and route paperwork for approval.</li><li>Keep common areas and reception spaces organized.</li><li>Provide general administrative assistance to the team as needed.</li></ul><p><br></p>
- 2026-11-02T00:00:00Z
- San Diego, CA
- onsite
- Temporary to Hire
- 28.5 - 33 USD / Hourly
- We are looking for a Bookkeeper to support day-to-day accounting operations in California. This contract opportunity is ideal for someone who enjoys keeping financial records accurate, organized, and up to date while working across both payables and receivables. The person in this role will contribute to invoice processing, account reconciliation, and general ledger support, while partnering with internal teams and external contacts to resolve routine accounting issues.<br><br>Responsibilities:<br>• Manage accounts payable and accounts receivable activities, ensuring transactions are recorded accurately and completed on time.<br>• Compare supplier invoices against purchase orders and receiving documentation before submitting payments for processing.<br>• Process vendor payments, support recurring check runs, and confirm that invoices, vouchers, and payment requests have proper authorization.<br>• Review employee expense submissions and corporate card activity, matching charges to supporting documentation and resolving discrepancies.<br>• Reconcile assigned general ledger accounts, statements, and other financial records to maintain accurate balances.<br>• Maintain and update records for fixed assets, vendors, and customers to support reliable accounting data.<br>• Investigate and resolve billing or payment issues with vendors and customers in a timely manner.<br>• Prepare and record intercompany charges and related transactions in accordance with accounting procedures.<br>• Assist with annual audit preparation and contribute to special accounting projects as business needs arise.
- 2026-11-09T00:00:00Z
- Chula Vista, CA
- onsite
- Temporary / Contract
- 28 - 33 USD / Hourly
- <p>We are seeking a detail-oriented <strong>Bookkeeper</strong> to join a growing organization in Chula Vista. This position will be responsible for managing day-to-day accounting activities and ensuring accurate financial records are maintained. The ideal candidate is organized, dependable, and comfortable handling multiple accounting functions while supporting the overall financial operations of the business.</p><p>Responsibilities</p><ul><li>Maintain accurate financial records and general ledger accounts</li><li>Process accounts payable and accounts receivable transactions</li><li>Reconcile bank accounts, credit card statements, and other balance sheet accounts</li><li>Prepare and record journal entries as needed</li><li>Assist with month-end and year-end closing activities</li><li>Generate financial reports and assist with budget tracking</li><li>Monitor cash flow and maintain supporting accounting documentation</li><li>Process payroll or coordinate payroll information with third-party providers</li><li>Communicate with vendors, customers, and internal departments regarding accounting matters</li><li>Ensure compliance with company policies and accounting procedures</li></ul><p><br></p>
- 2026-11-10T00:00:00Z
- San Diego, CA
- onsite
- Temporary / Contract
- 28 - 32 USD / Hourly
- <p>Our client is seeking a reliable and detail-oriented Bookkeeper to join their team in an on-site role. This position is ideal for an accounting professional with experience handling day-to-day financial transactions, maintaining accurate records, and supporting overall accounting operations. The Bookkeeper will be responsible for managing core accounting functions including accounts payable, accounts receivable, bank reconciliations, and general ledger support. The ideal candidate is organized, accurate, and comfortable working in a collaborative, fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Maintain accurate financial records and ensure transactions are recorded properly</li><li>Process accounts payable and accounts receivable transactions</li><li>Reconcile bank accounts, credit card statements, and other financial records</li><li>Assist with payroll processing and related recordkeeping</li><li>Prepare journal entries and support general ledger maintenance</li><li>Monitor cash flow and assist with reporting on financial activity</li><li>Help with month-end close and account reconciliations</li><li>Maintain organized financial files and documentation</li><li>Communicate with vendors, customers, and internal team members regarding accounting matters</li><li>Support the accounting team with administrative and financial tasks as needed</li></ul><p><br></p>
- 2026-10-30T00:00:00Z
- Encinitas, CA
- onsite
- Temporary / Contract
- 23 - 27 USD / Hourly
- <p>Our recruiting team is searching for a polished and detail-oriented Administrative Assistant to support a well-established legal practice. This position will provide a combination of administrative, document management, and client service support while helping attorneys and legal staff stay organized throughout the day. The ideal candidate is professional, dependable, and comfortable handling sensitive information. Someone who enjoys a structured office environment and takes pride in producing accurate, well-organized work will thrive in this opportunity.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide day-to-day administrative support to attorneys and legal support staff.</li><li>Prepare, format, proofread, and edit correspondence, legal documents, and client materials.</li><li>Coordinate calendars, meetings, appointments, and conference room reservations.</li><li>Answer incoming calls, direct inquiries, and assist with client communications.</li><li>Organize case files, maintain electronic records, and manage document filing.</li><li>Assist with scanning, copying, mailing, and processing confidential paperwork.</li><li>Track deadlines, follow up on outstanding documentation, and help maintain organized case calendars.</li><li>Coordinate incoming and outgoing mail, courier services, and document deliveries.</li><li>Assist with billing documentation, expense tracking, and general office administration.</li></ul><p><br></p>
- 2026-11-11T00:00:00Z
- San Diego, CA
- onsite
- Temporary / Contract
- 22 - 24 USD / Hourly
- <p>We are seeking a detail-oriented Administrative Assistant to support daily office operations and help keep our team organized and efficient. The ideal candidate is professional, dependable and skilled at managing multiple priorities in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage calendars, schedule meetings and coordinate appointments</li><li>Answer phones, respond to emails and greet visitors</li><li>Prepare correspondence, reports and presentations</li><li>Maintain filing systems and office records</li><li>Order office supplies and support general office operations</li><li>Assist with data entry, expense reports and other administrative tasks</li><li>Support internal teams with special projects as needed</li></ul><p><br></p>
- 2026-11-07T00:00:00Z
- San Diego, CA
- onsite
- Temporary / Contract
- 24 - 26 USD / Hourly
- <p>Our client in the biotech industry is seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and help ensure the smooth functioning of the team. This role is ideal for someone who thrives in a fast-paced, innovative environment and can effectively manage multiple priorities while maintaining professionalism and confidentiality.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to department leaders and team members</li><li>Manage calendars, schedule meetings, and coordinate travel arrangements</li><li>Prepare, edit, and format correspondence, reports, and presentations</li><li>Maintain filing systems, databases, and office records with accuracy</li><li>Handle incoming calls, emails, and other communications in a professional manner</li><li>Order office supplies and assist with vendor coordination as needed</li><li>Support meeting logistics, including room setup, materials preparation, and follow-up</li><li>Assist with special projects and other administrative tasks as assigned</li></ul><p><br></p>
- 2026-11-11T00:00:00Z
- Vista, CA
- onsite
- Temporary / Contract
- 23 - 27 USD / Hourly
- <p>Robert Half is looking for an Administrative Assistant to support a busy construction and project management team. This is an excellent opportunity for someone who enjoys keeping multiple projects organized, coordinating schedules, and making sure important documentation stays accurate and accessible. The person in this role will work closely with project managers, field supervisors, vendors, and subcontractors to help keep daily operations moving. The ideal candidate is proactive, comfortable working in a fast-paced environment, and able to manage shifting priorities without losing track of the details.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to project managers and field operations personnel.</li><li>Prepare, format, and maintain project documents, correspondence, and reports.</li><li>Track project schedules, deadlines, permits, and outstanding documentation.</li><li>Assist with subcontractor paperwork, vendor information, insurance certificates, and compliance records.</li><li>Process purchase orders, track invoices, and route documents for approval.</li><li>Coordinate meetings, site visits, and project-related appointments.</li><li>Maintain digital project files, construction records, and document control logs.</li><li>Communicate with vendors, subcontractors, and internal teams regarding project updates.</li><li>Assist with general office coordination, supply ordering, and administrative projects.</li></ul><p><br></p>
- 2026-11-11T00:00:00Z
- San Diego, CA
- onsite
- Temporary / Contract
- 23 - 26 USD / Hourly
- <p><strong>Position Overview</strong></p><p>Our client, a well-established construction company in San Diego, is seeking a dependable and organized Administrative Assistant to support daily office operations. This individual will play an important role in keeping the office running efficiently by providing administrative support to management, coordinating schedules, maintaining documentation, and assisting with communication between internal teams, vendors, subcontractors, and clients.</p><p>The ideal candidate is proactive, detail-oriented, and comfortable working in a fast-paced construction environment where priorities can shift throughout the day.</p><p><strong>Key Responsibilities</strong></p><ul><li>Provide day-to-day administrative support to management and the broader office team.</li><li>Answer and direct incoming phone calls, greet visitors, and manage general office inquiries.</li><li>Maintain electronic and physical filing systems, ensuring documents and records are organized and up to date.</li><li>Assist with preparing, editing, and distributing correspondence, reports, spreadsheets, and other business documents.</li><li>Coordinate meetings, appointments, calendars, and internal communications.</li><li>Assist with construction-related documentation, including contracts, purchase orders, invoices, work orders, and project files.</li><li>Communicate with vendors, subcontractors, clients, and internal departments to help coordinate information and follow up on outstanding items.</li><li>Assist with data entry, tracking project information, and updating spreadsheets and internal databases.</li><li>Support invoice processing, expense tracking, and general accounting-related administrative tasks as needed.</li><li>Order office supplies, maintain office organization, and assist with general office coordination.</li><li>Provide additional administrative support and special project assistance as business needs arise.</li></ul><p><br></p>
- 2026-11-04T00:00:00Z
- San Diego, CA
- onsite
- Temporary / Contract
- 22 - 25 USD / Hourly
- <p>Our client, a mission-driven organization in the nonprofit industry, is seeking a detail-oriented and highly organized Administrative Assistant to support daily office operations and help ensure the team runs efficiently. This role is ideal for someone who enjoys providing administrative support in a collaborative, fast-paced environment and is passionate about contributing to meaningful work.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to leadership and department teams</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, presentations, and other documents</li><li>Answer and direct incoming calls, emails, and inquiries professionally</li><li>Maintain organized filing systems, databases, and office records</li><li>Assist with meeting preparation, including agendas, materials, and follow-up notes</li><li>Coordinate travel arrangements and process expense reports as needed</li><li>Support event planning, donor outreach logistics, and other special projects</li><li>Order office supplies and help maintain day-to-day office operations</li><li>Serve as a professional and welcoming point of contact for internal and external stakeholders</li></ul><p><br></p>
- 2026-11-11T00:00:00Z
- San Diego, CA
- onsite
- Temporary / Contract
- 22 - 25 USD / Hourly
- <p>We are seeking a detail-oriented <strong>Tax Administrative Assistant</strong> to support our tax team with administrative, client service and document management responsibilities. This role is ideal for someone who is organized, deadline-driven and comfortable working in a fast-paced environment, especially during peak tax season.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to tax professionals and department leadership</li><li>Prepare, organize and maintain tax files, client records and engagement documents</li><li>Manage incoming and outgoing client correspondence, including email, mail and phone communications</li><li>Track deadlines for tax returns, extensions, client deliverables and internal workflows</li><li>Assist with assembling tax returns, client packets and related documentation</li><li>Schedule appointments, manage calendars and coordinate meetings</li><li>Enter and update client information in tax software, databases and internal systems</li><li>Monitor document collection and follow up with clients regarding missing information</li><li>Scan, file and archive confidential tax and financial documents</li><li>Support billing, invoicing and other office administrative tasks as needed</li></ul><p><br></p><p><br></p>
- 2026-11-07T00:00:00Z
- Fallbrook, CA
- onsite
- Temporary / Contract
- 22 - 26 USD / Hourly
- <p>A busy field services company is looking for a resourceful Administrative Assistant to support office operations and coordinate the paperwork behind its day-to-day projects. This role offers variety, from managing schedules and organizing project files to communicating with vendors and helping field personnel stay on top of deadlines. The ideal candidate is proactive, organized, and comfortable balancing several priorities at once.</p><p><strong>What You’ll Do:</strong></p><ul><li>Provide administrative support to managers, project teams, and field personnel.</li><li>Coordinate calendars, meetings, appointments, and project-related schedules.</li><li>Prepare, format, and maintain reports, correspondence, and project documentation.</li><li>Organize work orders, service records, contracts, and vendor paperwork.</li><li>Enter purchase orders, invoice details, and job information into company systems.</li><li>Communicate with vendors and subcontractors regarding paperwork and scheduling.</li><li>Track outstanding documents, approvals, and upcoming deadlines.</li><li>Assist with expense reports, invoice routing, and basic purchasing coordination.</li><li>Maintain electronic filing systems and ensure records are current.</li><li>Help identify administrative bottlenecks and improve office organization.</li></ul>
- 2026-11-02T00:00:00Z
- San Diego, CA
- onsite
- Permanent / Full Time
- 100000 - 128000 USD / Yearly
- We are looking for an experienced Accounting Manager to lead financial operations for a non-profit organization in San Diego, California. This role is responsible for maintaining accurate reporting, strengthening internal controls, and ensuring compliance with grant, contract, and regulatory requirements. The ideal candidate brings strong leadership skills, deep accounting knowledge, and the ability to support sound financial decision-making across the organization.<br><br>Responsibilities:<br>• Direct the monthly, quarterly, and year-end close processes to deliver timely and reliable financial reports.<br>• Oversee the daily performance, upkeep, and improvement of accounting systems to support efficient financial operations.<br>• Maintain the general ledger structure, chart of accounts, cost allocation methods, and fixed asset records in alignment with non-profit and regulatory standards.<br>• Design, implement, and monitor accounting policies and procedures that reinforce internal controls and proper separation of responsibilities.<br>• Review financial activity to confirm accuracy, proper documentation, and protection of organizational assets.<br>• Partner with external auditors and funding agencies by preparing schedules, records, and supporting materials for annual audits and grant or contract reviews.<br>• Ensure all required tax filings and government reports are completed accurately and submitted on schedule.<br>• Produce financial statements, cash flow analyses, budget-to-actual comparisons, aging reports, and other management reports as needed.<br>• Lead departmental planning, budgeting, and process improvements while supervising, developing, and retaining accounting staff.<br>• Build collaborative relationships across departments and with external partners, while keeping the team informed of evolving accounting standards and compliance requirements.
- 2026-11-03T00:00:00Z
- Vista, CA
- onsite
- Temporary / Contract
- 50 - 55 USD / Hourly
- <p>Robert Half is partnering with a growing manufacturing organization seeking an accomplished Accounting Manager to oversee its accounting operations and help lead the next phase of its financial growth. This is a key leadership opportunity for someone who combines strong technical accounting expertise with the ability to manage people, improve processes, and provide reliable financial insight to executive leadership. The Accounting Manager will oversee core accounting functions, guide the monthly close process, and ensure financial reporting is timely, accurate, and aligned with company policies and accounting standards. In addition to managing the day-to-day responsibilities of the department, this individual will have the opportunity to evaluate existing procedures, strengthen internal controls, and develop a more efficient accounting environment as the organization continues to expand.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage the daily operations of the accounting department, including general ledger, accounts payable, accounts receivable, payroll accounting, and financial reporting.</li><li>Lead and oversee the monthly, quarterly, and annual financial close processes, ensuring all deadlines and reporting requirements are met.</li><li>Review and approve journal entries, account reconciliations, accruals, and other significant accounting adjustments.</li><li>Oversee the preparation of monthly financial statements, management reporting packages, and supporting schedules.</li><li>Monitor the accuracy and completeness of balance sheet and income statement accounts.</li><li>Analyze financial results, identify trends, and provide explanations for significant variances against budget, forecast, and prior periods.</li><li>Oversee inventory accounting, cost of goods sold, manufacturing overhead, and production-related expense allocations.</li><li>Review standard costing procedures and investigate material, labor, and overhead variances.</li><li>Partner with operations, purchasing, production, and executive leadership to provide financial guidance and support business decisions.</li><li>Develop and maintain internal controls, accounting policies, and standardized procedures to protect company assets and improve financial accuracy.</li><li>Manage external audit requests and coordinate with outside accounting firms, tax professionals, and financial institutions as needed.</li><li>Support annual budgeting, forecasting, and cash flow planning in collaboration with finance and executive leadership.</li><li>Evaluate accounting systems and reporting tools, identifying opportunities to automate processes and improve department efficiency.</li><li>Mentor, train, and supervise accounting staff, providing guidance, performance feedback, and opportunities for professional development.</li><li>Lead special accounting projects, system implementations, and process improvement initiatives as business needs evolve.</li></ul><p><br></p>
- 2026-11-10T00:00:00Z
- El Cajon, CA
- onsite
- Permanent / Full Time
- 110000 - 140000 USD / Yearly
- <p>We are looking for an experienced Accounting Manager to oversee financial operations and project accounting for assigned business units in San Diego, California. This role partners closely with operational leaders to deliver accurate reporting, strengthen financial controls, and support sound business decisions. The ideal candidate brings strong construction accounting expertise, a hands-on approach to month-end close, and the ability to guide a team while maintaining high standards for accuracy and accountability.</p><p><br></p><p>Responsibilities:</p><p>• Supervise and mentor accounting team members, set clear expectations, prioritize workload, and review deliverables to ensure timely and accurate results.</p><p>• Act as a key accounting partner to business leaders and project teams by providing dependable financial insight while upholding strong accounting judgment and compliance standards.</p><p>• Manage the monthly work-in-progress review for assigned entities, verifying contract data, project costs, change orders, billings, retention activity, and revenue recognition in accordance with applicable guidance.</p><p>• Evaluate cost forecasts and project assumptions, investigate unusual shifts in margin or performance, and raise concerns when estimates are not adequately supported.</p><p>• Oversee project accounting records, including job creation, cost coding, contract updates, budget revisions, billing activity, retention tracking, and closeout accuracy.</p><p>• Lead month-end and year-end close processes, including journal entries, accruals, reconciliations, intercompany balancing, and review of supporting documentation.</p><p>• Collaborate with accounts payable, accounts receivable, payroll, compliance, and operations teams to resolve discrepancies, confirm proper cutoffs, and maintain accurate financial classification.</p><p>• Monitor cash flow drivers such as collections, billing schedules, retention, subcontractor commitments, and payroll needs, and escalate significant financial risks when necessary.</p><p>• Strengthen accounting operations by developing internal controls, standardizing procedures across assigned companies, and supporting audits and external financial information requests.</p>
- 2026-11-03T00:00:00Z
- San Diego, CA
- onsite
- Temporary / Contract
- 66.5 - 77 USD / Hourly
- Our client is seeking an experienced Accounting Manager or Assistant Controller-level consultant to provide immediate leadership and support during a transition within the accounting organization. This is a hands-on role that will oversee the day-to-day accounting function while managing a team responsible for transactional accounting and month-end close activities.<br><br>Key Responsibilities<br>Lead daily accounting operations, including:<br>Accounts Payable<br>Accounts Receivable<br>General Ledger<br>Fixed Assets<br>Month-end close<br>Manage and mentor a team of five accounting professionals, including senior accountants and AP/AR staff.<br>Serve as the primary point of contact for accounting team questions, issue resolution, and escalations.<br>Support month-end close analysis and review of financial results.<br>Review and approve payroll processing.<br>Assist with technical accounting matters, including lease accounting (ASC 842) and other complex journal entries as needed.<br>Support audit requests, audit schedules, and related documentation.<br>Ensure an efficient close process within a fast-paced reporting environment.<br>Qualifications<br>Public company accounting experience required.<br>Prior experience as an Accounting Manager, Assistant Controller, or Controller.<br>Experience managing accounting staff and overseeing month-end close processes.<br>Strong understanding of U.S. GAAP and lease accounting (ASC 842).<br>ERP experience required; NetSuite experience strongly preferred. Candidates with Oracle, SAP, or other large ERP platform experience will also be considered.<br>Ability to quickly assess processes, provide leadership, and contribute in a hands-on capacity.<br>Engagement Details<br>Title: Interim Accounting Manager / Assistant Controller<br>Duration: Approximately 4-5 months, with potential for adjustment based on hiring timelines<br>Start Date: ASAP<br>Work Arrangement: Hybrid, onsite three days per week (Monday, Tuesday, and Thursday)<br>Reporting To: Controller<br><br>This is an excellent opportunity for a seasoned accounting consultant who enjoys stepping into critical leadership roles and driving a high-performing accounting function during periods of transition.
- 2026-10-26T00:00:00Z
- Rancho Santa Fe, CA
- onsite
- Temporary / Contract
- 35 - 43 USD / Hourly
- <p>An established private investment organization is seeking a highly organized Executive Assistant to provide direct support to senior leadership. This is an excellent opportunity for someone who thrives in a fast-paced, professional environment and enjoys anticipating needs, managing complex schedules, and keeping executive operations running seamlessly.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage executive calendars, appointments, and competing scheduling priorities.</li><li>Coordinate domestic and international travel arrangements and itineraries.</li><li>Prepare meeting agendas, presentations, correspondence, and confidential documents.</li><li>Organize leadership meetings and manage follow-up items.</li><li>Handle incoming communications and prioritize requests on behalf of executives.</li><li>Coordinate expense reports, invoices, and occasional personal administrative requests.</li><li>Maintain confidential records and serve as a liaison between leadership and internal or external contacts.</li></ul>
- 2026-11-07T00:00:00Z
- San Diego, CA
- onsite
- Temporary / Contract
- 33 - 35 USD / Hourly
- <p>Our client, a mission-driven nonprofit organization, is seeking a highly organized and proactive <strong>Executive Assistant</strong> to provide high-level administrative support to executive leadership. This role requires a professional who can manage complex calendars, coordinate meetings and events, handle sensitive information with discretion, and serve as a key partner in supporting day-to-day operations. The ideal candidate is detail-oriented, adaptable, and passionate about contributing to an organization that makes a meaningful impact in the community.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support to executive leadership, including calendar management, meeting coordination, and travel arrangements</li><li>Prepare correspondence, reports, presentations, and other documents with a high level of accuracy and professionalism</li><li>Serve as a liaison between executives, board members, staff, donors, and external stakeholders</li><li>Coordinate board meetings, committee meetings, and special events, including scheduling, materials preparation, and follow-up</li><li>Maintain confidential records and handle sensitive information with discretion</li><li>Track deadlines, manage priorities, and ensure timely completion of key initiatives</li><li>Support internal communications and assist with special projects as needed</li><li>Help streamline administrative processes and improve office efficiency</li></ul>
- 2026-11-04T00:00:00Z
- San Diego, CA
- onsite
- Temporary / Contract
- 45 - 50 USD / Hourly
- <p>Position Overview</p><p>Our client, a well-established wealth management organization, is seeking a highly organized, proactive, and polished Executive Assistant to provide administrative and operational support to senior leadership. This individual will play a key role in ensuring the executive team operates efficiently while helping maintain a high level of service for clients and internal stakeholders.</p><p>The ideal candidate is resourceful, detail-oriented, and comfortable working in a fast-paced, client-focused environment. This role requires exceptional organizational skills, sound judgment, discretion when handling confidential financial and client information, and the ability to anticipate executive needs.</p><p>Key Responsibilities</p><ul><li>Provide comprehensive administrative support to senior executives and leadership, managing day-to-day priorities and administrative needs.</li><li>Proactively manage complex calendars, coordinate internal and external meetings, and resolve scheduling conflicts.</li><li>Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, and detailed itineraries.</li><li>Prepare, edit, and format correspondence, presentations, reports, and other executive-level materials.</li><li>Serve as a professional point of contact for clients, business partners, and internal stakeholders.</li><li>Coordinate client meetings, including conference room reservations, meeting materials, and follow-up communications.</li><li>Manage incoming calls, emails, and correspondence, prioritizing requests and ensuring timely follow-through.</li><li>Handle confidential financial, business, and client information with the highest level of discretion.</li><li>Assist with expense reporting, invoice processing, and reconciliation of executive expenses.</li><li>Track action items, deadlines, and follow-ups to ensure important priorities remain on schedule.</li><li>Assist with special projects, event coordination, and other administrative initiatives as needed.</li><li>Partner with other administrative professionals to ensure seamless office operations and executive support.</li></ul><p><br></p>
- 2026-11-07T00:00:00Z
- San Carlos, CA
- onsite
- Temporary / Contract
- 46 - 49 USD / Hourly
- <p>Robert Half is seeking experienced Executive Assistants for contract and contract-to-hire opportunities with small and mid-sized businesses across the Bay Area. These roles support executives, founders, business owners, and leadership teams by managing complex calendars, coordinating meetings, handling confidential information, and ensuring daily operations run smoothly.</p><p><br></p><p>The ideal candidate has 3+ years of Executive Assistant experience, exceptional organizational skills, and the ability to anticipate needs in fast-paced environments.</p><p><br></p><p>Key Responsibilities</p><ul><li>Manage complex executive calendars and prioritize competing demands.</li><li>Coordinate internal and external meetings, including scheduling, agendas, and logistics.</li><li>Arrange domestic and international travel, accommodations, and expense reporting.</li><li>Screen calls, emails, and correspondence on behalf of executives.</li><li>Prepare presentations, reports, meeting materials, and board packets.</li><li>Take meeting notes and track action items and follow-ups.</li><li>Handle confidential and sensitive information with discretion.</li><li>Coordinate special projects and support executive initiatives.</li><li>Assist with event planning, off-site meetings, and company functions.</li><li>Serve as a liaison between executives, clients, vendors, and internal teams.</li></ul><p><br></p><p><br></p>
- 2026-11-14T00:00:00Z
- San Diego, CA
- onsite
- Temporary / Contract
- 30 - 42 USD / Hourly
- <p>Our client, a well-established investment firm, is seeking a highly organized, proactive, and detail-oriented <strong>Executive Assistant</strong> to provide high-level administrative and personal support to members of the C-suite. This individual will serve as a trusted partner to senior leadership, managing a combination of professional and personal responsibilities while ensuring day-to-day priorities, schedules, and operations run seamlessly.</p><p>The ideal candidate is exceptionally resourceful, exercises sound judgment and discretion, and is comfortable managing competing priorities in a fast-paced, high-touch environment. This role requires someone who can anticipate needs, operate independently, and provide a high level of service and confidentiality.</p><p><strong>Key Responsibilities</strong></p><ul><li>Provide comprehensive administrative and executive support to C-suite leadership, managing both professional and personal responsibilities.</li><li>Proactively manage complex calendars, coordinate meetings, and prioritize competing scheduling requests.</li><li>Arrange domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries.</li><li>Coordinate personal appointments, reservations, household-related needs, and other lifestyle arrangements as requested.</li><li>Manage incoming communications, emails, phone calls, and correspondence on behalf of executives.</li><li>Prepare, proofread, and organize presentations, reports, meeting materials, and other confidential documents.</li><li>Coordinate internal and external meetings, including preparing agendas, gathering materials, and managing follow-up items.</li><li>Serve as a primary point of contact for internal stakeholders, investors, clients, vendors, and other external contacts.</li><li>Handle confidential business, financial, and personal information with the highest level of discretion.</li><li>Track important deadlines, commitments, and follow-up items to ensure nothing falls through the cracks.</li><li>Assist with special projects, event planning, and other ad hoc responsibilities as needed.</li></ul><p><br></p>
- 2026-11-13T00:00:00Z
- San Diego, CA
- onsite
- Temporary to Hire
- 40 - 50 USD / Hourly
- <p><strong>The Opportunity</strong></p><p>We are seeking a highly organized and proactive Executive Assistant to support the leadership team of a well-established entertainment and brand-focused organization in San Diego. This position is ideal for an experienced executive support professional who enjoys being a trusted partner to senior leadership, coordinating across teams, and helping drive the organization’s day-to-day priorities forward.</p><p><br></p><p>The successful candidate will be resourceful and comfortable operating in a fast-paced environment while balancing executive priorities, complex scheduling, Board support, and special projects. This person should be able to work independently, exercise sound judgment, anticipate needs, and build strong relationships with leadership, employees, Board members, business partners, and external contacts.</p><p><br></p><p><strong>Roles & Responsibilities</strong></p><p>The Executive Assistant will provide high-level administrative and organizational support to the leadership team while serving as a key resource for executive communications, scheduling, meetings, Board coordination, office operations, and special projects.</p><p><br></p><p><strong>Executive & Leadership Support</strong></p><ul><li>Manage and coordinate complex executive calendars, meetings, appointments, conference calls, and travel logistics.</li><li>Serve as a professional liaison between senior leadership, employees, Board members, business partners, and external contacts.</li><li>Anticipate leadership needs and proactively manage priorities, scheduling conflicts, deadlines, and follow-up items.</li><li>Prepare agendas, presentations, reports, correspondence, and other materials for executive leadership.</li><li>Coordinate and organize information needed for Board and leadership meetings.</li><li>Track action items, deadlines, and commitments to help ensure timely completion.</li><li>Handle confidential information and sensitive matters with a high level of discretion and sound judgment.</li></ul><p><strong>Meetings, Events & Board Support</strong></p><ul><li>Coordinate logistics for Board meetings, executive meetings, staff meetings, company events, and leadership gatherings.</li><li>Manage meeting invitations, calendars, materials, room setup, technology, catering, and follow-up.</li><li>Support virtual meetings through Zoom and other video conferencing platforms.</li><li>Assist leadership with conferences, industry events, partner meetings, and other external engagements.</li></ul><p><strong>Special Projects & Process Improvement</strong></p><ul><li>Take ownership of special projects and administrative initiatives as assigned by executive leadership.</li><li>Identify opportunities to streamline processes, improve organization, and increase administrative efficiency.</li><li>Maintain organized systems for documents, projects, deadlines, and executive follow-up.</li><li>Work collaboratively across departments to support leadership priorities and broader organizational initiatives.</li></ul>
- 2026-11-11T00:00:00Z