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20 results for Office Specialist in Easton, PA

Office Assistant

Newtown, PA
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for a dependable Office Assistant to support daily administrative operations for an organization. This is a Long-term Contract position that begins immediately and requires on-site presence. The ideal candidate will bring strong attention to detail, a detail-oriented approach to front-office support, and the ability to keep office tasks moving efficiently in a fast-paced environment. Responsibilities: • Coordinate and process incoming orders while ensuring records are updated accurately and promptly. • Enter, review, and maintain data across office systems with a high level of precision and consistency. • Welcome visitors and provide courteous assistance to staff and guests entering the office. • Organize, file, scan, and manage documents so administrative records remain accessible and up to date. • Answer inbound calls, direct inquiries appropriately, and relay messages in a timely manner. • Handle a range of clerical support duties to help maintain smooth day-to-day office operations.
2026-06-04T00:00:00Z

Office Assistant

Nazareth, PA
onsite
Temporary / Contract
18 - 22 USD / Hourly
Robert Half is partnering with a well-established organization in the Lehigh Valley seeking a detail-oriented Administrative Assistant to support daily office operations. This is a great opportunity for someone who thrives in a fast-paced environment and enjoys being the go-to resource for a team. Key Responsibilities<ul><li>Manage calendars, schedule meetings, and coordinate logistics</li><li>Handle incoming calls, emails, and general correspondence</li><li>Prepare reports, presentations, and documentation</li><li>Maintain organized filing systems (digital and physical)</li><li>Support office operations and assist with ad hoc projects</li></ul>
2026-05-27T00:00:00Z

Office Manager

Bridgewater, NJ
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
We are looking for an experienced Office Manager to support daily operations and lead essential administrative and human resources functions for a growing organization in Somerset/Hunterdon County area. This position blends office leadership, benefits administration, payroll coordination, and employee support to help maintain an efficient and compliant workplace. The ideal candidate brings strong organizational skills, confidence managing multiple priorities, and a practical approach to improving processes through technology. Responsibilities:• Lead day-to-day office operations while providing guidance and oversight to an on-site administrative team.• Coordinate the full employee lifecycle, including new employee setup, departures, and related documentation.• Develop and maintain workplace policies, employee handbook materials, and HR procedures that align with company standards and regulatory requirements.• Support recruitment efforts by assisting with candidate screening, interview coordination, and related activities.• Administer employee benefits programs and serve as a point of contact for benefit-related questions and enrollment needs.• Provide payroll support by reviewing and entering employee time records for processing and submitting information to the appropriate team for final approval.• Manage expense reporting activities and help ensure timely, accurate recordkeeping.• Monitor office and operational inventory levels, placing orders and maintaining adequate supplies as needed.• Identify and implement technology-driven improvements that streamline administrative workflows and increase efficiency.
2026-06-03T00:00:00Z

Office Manager

Northampton, PA
onsite
Temporary / Contract
22 - 27 USD / Hourly
Robert Half is partnering with a growing organization in the Lehigh Valley seeking an experienced Office Manager to oversee daily operations and ensure the office runs smoothly and efficiently. This role is ideal for someone who thrives in a fast-paced environment and enjoys supporting both leadership and staff. Key Responsibilities:<ul><li>Oversee daily office operations, ensuring efficiency and organization</li><li>Manage office supplies, vendors, and facilities coordination</li><li>Support leadership with scheduling, reporting, and administrative needs</li><li>Supervise administrative staff and assist with workflow management</li><li>Coordinate meetings, events, and internal communications</li><li>Assist with onboarding new employees and maintaining office policies</li><li>Partner cross-functionally with HR, accounting, and operations team</li></ul>
2026-06-05T00:00:00Z

Office Manager

Plymouth Meeting, PA
onsite
Temporary / Contract
28 - 28 USD / Hourly
We are looking a part-time Office Manager to support daily operations at an onsite workplace in Plymouth, Meeting, Pennsylvania. This part-time opportunity is a Long-term Contract position offering a steady schedule during the middle of the week and a hands-on role in keeping the office organized, efficient, and welcoming. The position will contribute across administrative coordination, workplace support, vendor communication, and onboarding activities while helping maintain smooth day-to-day business operations. You would work 24 hours a week Tuesday, Wednesday and Thursday. Responsibilities:• Oversee routine office activities to ensure the workplace remains organized, functional, and prepared for daily business needs.• Manage inventory levels for workplace materials and arrange timely purchasing of office supplies to prevent disruptions.• Coordinate travel-related logistics and assist with scheduling or administrative arrangements as needed.• Serve as a point of contact for external service providers and track vendor-related requests or follow-up items.• Submit and monitor facility service requests to address maintenance needs and support a safe, efficient office environment.• Provide onboarding assistance for new team members by helping prepare materials, workspace needs, and administrative documentation.• Support front desk and reception coverage by greeting visitors, directing inquiries, and maintaining a welcoming office presence.• Assist with basic accounts payable tasks, including organizing invoices and supporting internal processing requirements.
2026-06-04T00:00:00Z

Documentation Specialist

Coopersburg, PA
onsite
Temporary / Contract
20 - 24 USD / Hourly
Robert Half is seeking a detail-oriented and organized Documentation Specialist to join a local team. In this role, you will be responsible for creating, reviewing, updating, and maintaining accurate records and documents to support business operations, compliance, and internal processes. The ideal candidate is highly organized, skilled in managing sensitive information, and able to ensure documentation is complete, accurate, and accessible. Key Responsibilities:<ul><li>Create, edit, review, and maintain business documents, records, and files</li><li>Ensure documentation is accurate, complete, and compliant with company policies and procedures</li><li>Organize and manage digital and physical filing systems</li><li>Track document versions, approvals, and updates</li><li>Prepare reports, forms, and supporting materials as needed</li><li>Coordinate with internal departments to collect and verify information</li><li>Maintain confidentiality of sensitive records and information</li><li>Identify opportunities to improve documentation processes and workflow efficiency</li><li>Support audits, compliance reviews, and record retrieval requests</li></ul>
2026-05-29T00:00:00Z

Operations Specialist

Allentown, PA
onsite
Temporary / Contract
40 - 45 USD / Hourly
Robert Half is seeking an experienced and strategic Director of Clinical Services to lead the delivery, coordination, and continuous improvement of clinical programs and patient care services. This leadership role is responsible for overseeing clinical operations, ensuring regulatory compliance, driving quality outcomes, and supporting the development of high-performing multidisciplinary teams. The ideal candidate is a strong clinical leader with a passion for patient-centered care, operational excellence, and staff engagement. Key Responsibilities<ul><li>Provide leadership and oversight for daily clinical operations across assigned programs or departments.</li><li>Develop, implement, and monitor clinical policies, procedures, and standards of care.</li><li>Ensure compliance with federal, state, and accreditation requirements.</li><li>Lead quality improvement initiatives to enhance patient outcomes, safety, and service delivery.</li><li>Supervise, mentor, and evaluate clinical managers, nurses, and other healthcare staff.</li><li>Partner with executive leadership to develop strategic goals and operational plans for clinical services.</li><li>Monitor staffing levels, productivity, and workflow to support effective care delivery.</li><li>Review clinical data, quality metrics, and performance reports to identify trends and improvement opportunities.</li><li>Support budget development and oversee department resources in alignment with organizational goals.</li><li>Collaborate with physicians, case management, operations, and other departments to ensure coordinated care.</li><li>Lead efforts related to audits, surveys, risk management, and accreditation readiness.</li><li>Foster a culture of accountability, compassion, teamwork, and professional growth.</li></ul>
2026-06-05T00:00:00Z

Legal Assistant

Rockaway, NJ
onsite
Permanent / Full Time
65000 - 80000 USD / Yearly
An established law firm is seeking a dependable Legal Assistant to support a team of attorneys with day-to-day case management and administrative coordination. This role is well-suited for someone who is organized, responsive, and comfortable working in a deadline-driven legal environment. Responsibilities<ul><li>Prepare, format, and proofread legal documents including pleadings, motions, and correspondence</li><li>Manage attorney calendars, schedule meetings, and track court deadlines to ensure timely filings</li><li>Handle electronic court filings and maintain accurate, well-organized case files</li><li>Serve as a point of contact for clients, opposing counsel, and court personnel</li><li>Assist with document collection, case preparation, and basic legal research</li><li>Oversee daily office operations, including supply management, vendor coordination, and general office organization</li><li>Support billing, time entry, invoicing, and basic bookkeeping coordination</li><li>Manage incoming calls, mail, and front office responsibilities as needed</li><li>Help streamline administrative processes and ensure overall office efficiency</li></ul>
2026-05-26T00:00:00Z

Legal Assistant

Florham Park, NJ
onsite
Temporary / Contract
28 - 32 USD / Hourly
Robert Half is seeking a highly organized and experienced Litigation Legal Assistant to support a busy employment/insurance law practice. This role will support up to four attorneys and requires strong litigation experience, including NY/NJ e-filing. Location: On-site (5 days/week) in Madison, New JerseySchedule: 9:00 AM – 5:00 PM EST (35-hour work week)Pay Rate: $28–$32/hourDuration: 2+ months Key Responsibilities<ul><li>Draft, transcribe, edit, and proofread legal documents and correspondence</li><li>Manage attorney calendars, including scheduling depositions, hearings, and meetings</li><li>Maintain docketing deadlines and ensure timely filings</li><li>Prepare, review, and electronically file documents in NJ and NY courts</li><li>Handle time entry, billing, and invoice preparation (pre-bills, edits, and finalization)</li><li>Maintain and organize case files (electronic and hard copy)</li><li>Process incoming/outgoing mail, including certified and overnight deliveries</li><li>Respond professionally to client calls and correspondence</li><li>Prepare and submit expense reports and credit card reconciliations</li></ul>
2026-06-05T00:00:00Z

Legal Billing Specialist

Florham Park, NJ
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
A busy firm in the Florham Park area is seeking a Legal Billing Specialist to join their growing company. This Legal Billing Specialist will get the chance to join a growing firm that offers stability, flexible work schedule, and excellent work/life balance. This Legal Billing Specialist will help manage the full billing cycle, maintain organized financial records, and contribute to timely payment processing and account follow-up. The ideal Legal Billing Specialist will have 3+ years of legal billing experience and have electronic billing (e-billing) experience. Responsibilities of this Legal Billing Specialist will include but not be limited to: Legal Billing Specialist Responsibilities:<ul><li>Manage the end-to-end preparation of client invoices by reviewing time entries, applying billing guidelines, and issuing finalized statements on schedule.</li><li>Examine billing drafts carefully to correct errors, confirm completeness, and ensure charges align with client-specific terms and engagement requirements.</li><li>Submit invoices through electronic billing platforms when required and monitor portal activity to resolve rejections or submission issues promptly.</li><li>Track outstanding receivables, communicate regarding past-due balances, and assist with collection efforts to improve payment timeliness.</li><li>Record incoming payments, reconcile client accounts, and research discrepancies to maintain accurate financial data.</li><li>Partner with attorneys and administrative team members to obtain timely time entries, secure billing approval, and process needed revisions or write-downs.</li><li>Maintain orderly billing files, supporting documents, and recurring reports to ensure information is accessible and audit-ready.</li><li>Prepare regular summaries on billing activity and accounts receivable status for firm leadership.</li><li>Support trust account monitoring and related compliance tasks as needed, following established legal accounting practices.</li><li>Respond to client billing questions with professionalism and clarity while helping preserve positive working relationships.</li></ul>This Legal Billing Specialist role is paying between $70,000 and $80,000 annually depending on experience. If interested in this Legal Billing Specialist position, apply today!
2026-06-03T00:00:00Z

Legal Assistant / Calendar Clerk

Morristown, NJ
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
Robert Half is seeking a highly detail-oriented Legal Clerk / Paralegal to support a busy litigation team with a strict focus on calendaring and deadline management for complex, multi-party asbestos litigation. This role is critical to ensuring accurate tracking of court dates, depositions, mediations, and attorney appearances across multiple jurisdictions and states. Start Date: ASAPLocation: On-Site 5 days per week (Morristown, New Jersey)Schedule: Monday–Friday | 9:00 AM – 5:00 PM Duration: Long Term Contract Pay Rate: $25-$30 per hour Key Responsibilities<ul><li>Maintain and manage a high-volume asbestos litigation calendar, including depositions, mediations, hearings, and attorney appearances across numerous cases and jurisdictions</li><li>Track and consolidate dates and deadlines from multiple sources, including court calendars and internal systems</li><li>Ensure accurate, timely creation and distribution of Outlook calendar invitations to attorneys and team members</li><li>Monitor and cross-check court calendars and internal calendars to confirm accuracy and updates</li><li>Provide consistent follow-up to ensure deadlines and appearances are properly scheduled and communicated</li><li>Once fully trained and calendaring responsibilities are well established, assist with light paralegal support as needed by the litigation teams</li></ul>
2026-06-05T00:00:00Z

Administrative Assistant

Allentown, PA
onsite
Temporary to Hire
19 - 22 USD / Hourly
Robert Half is seeking a detail-oriented and organized Administrative Assistant to support daily office operations and help ensure the team runs efficiently. This role requires strong communication skills, the ability to manage multiple priorities, and a proactive approach to administrative support. Key Responsibilities:<ul><li>Provide administrative support to managers and team members</li><li>Answer and direct phone calls, emails, and other correspondence</li><li>Schedule meetings, maintain calendars, and coordinate appointments</li><li>Prepare reports, presentations, and other business documents</li><li>Organize and maintain filing systems, records, and office supplies</li><li>Greet visitors and assist with front desk coverage as needed</li><li>Support data entry, expense reporting, and general clerical duties</li><li>Assist with special projects and other administrative tasks as assigned</li></ul>
2026-06-04T00:00:00Z

Administrative Assistant

Plymouth Meeting, PA
onsite
Permanent / Full Time
55000 - 63000 USD / Yearly
We are working on a confidential search for an Administrative Assistant with real estate/leasing expertise. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, coordinate travel arrangements, draft tenant documents, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant will be essential in ensuring the smooth coordination of tenant communications, lease documentations, and all clerical requests. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Coordinate conference calls· Prepare leasing reports/statements· Calendar Management· Benefits Administration· Draft internal/external correspondence· Point of contact for outside vendors· Provide research as needed
2026-05-29T00:00:00Z

Administrative Assistant

Morris Plains, NJ
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
A leading insurance organization is seeking a detail-oriented Administrative Assistant with at least 2+ years of experience, ideally within the insurance or related industry. This role will support daily operations, manage documentation, and assist with internal processes in a fast-paced, compliance-driven environment.Key Responsibilities:<ul><li>Provide administrative support including data entry, document management, and reporting</li><li>Assist with processing and maintaining records in internal systems</li><li>Coordinate with internal teams and support workflow processes</li><li>Ensure accuracy, organization, and timely completion of tasks</li><li>Prepare and submit filings for rates, forms, and rules, working with actuarial, underwriting, compliance, and legal teams</li><li>Review filings to ensure they are complete and accurate</li><li>Maintain and update product forms in internal systems</li><li>Respond to regulator questions and assist with objections or audits</li><li>Draft basic documents related to filings (memos, bulletins, etc.)</li></ul>
2026-06-03T00:00:00Z

Administrative Assistant

Hazleton, PA
onsite
Temporary / Contract
18 - 22 USD / Hourly
Robert Half is partnering with a growing organization in the Lehigh Valley seeking a detail-oriented Administrative Assistant who can also provide occasional support to the accounting team. This is a great opportunity for someone who enjoys variety in their role and is comfortable assisting with both office operations and basic financial tasks. Key Responsibilities:<ul><li>Provide day-to-day administrative support including calendar management, scheduling, and correspondence</li><li>Maintain organized filing systems (digital and physical)</li><li>Assist with data entry, document preparation, and reporting</li><li>Support the accounting team with tasks such as:</li><li>Invoice processing and tracking</li><li>Data entry into accounting systems</li><li>Assisting with accounts payable/receivable</li><li>Filing and organizing financial records</li><li>Handle incoming calls, emails, and general office inquiries</li><li>Coordinate meetings and assist with office projects as needed</li></ul>
2026-06-05T00:00:00Z

Administrative Assistant

Parsippany, NJ
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are seeking a highly organized and dependable Office Administrator to support the day-to-day operations of a fast-paced office environment. This individual will play a key role in ensuring the office runs efficiently by providing administrative, operational, and clerical support to leadership and internal teams. Responsibilities:• Manage daily office operations, including calendars, scheduling, and meeting coordination• Serve as the first point of contact for phone calls, emails, and visitors, maintaining a professional and responsive presence• Maintain and organize office records, files, and documentation (both electronic and physical)• Coordinate meetings, prepare materials, and assist with internal communications• Order and manage office supplies, vendor relationships, and general facility needs• Assist with basic accounting tasks such as invoice tracking, expense reporting, and data entry• Support onboarding and administrative HR functions as needed (new hire paperwork, employee records, etc.)• Coordinate travel arrangements, event logistics, and team activities• Assist with special projects and provide general administrative support to leadership
2026-05-14T00:00:00Z

Executive Assistant

Allentown, PA
onsite
Permanent / Full Time
68000 - 78000 USD / Yearly
Robert Half Talent Solutions is representing a local organization that is are looking for an experienced and dependable Executive Assistant to support senior leadership. This position is ideal for someone who stays organized under pressure, communicates with confidence, and keeps priorities moving in a busy business environment. The right candidate will bring strong judgment, a service-minded approach, and the ability to manage both executive support duties and benefits-related coordination with care and accuracy. If you are already in contact with one of our Recruiting Managers, please reach out to them directly to discuss this opportunity. If not, for immediate consideration, please apply or call Warren Knight at 484-214-2624 Responsibilities:• Oversee executive calendars by arranging meetings, managing schedule changes, and coordinating travel plans to keep leadership aligned and prepared.• Draft, format, and refine business correspondence, reports, presentations, and other materials needed for internal and external communication.• Support meetings from planning through follow-up by preparing agendas, recording key discussion points, and monitoring completion of next steps.• Safeguard sensitive company and employee information while handling requests with professionalism, discretion, and sound judgment.• Manage several priorities at once, ensuring time-sensitive assignments, administrative tasks, and leadership requests are completed efficiently.• Contribute to cross-functional projects and operational efforts that help departments stay organized and meet business objectives.• Plan and coordinate leadership gatherings, team events, and off-site sessions, including logistics, materials, and scheduling details.• Review administrative workflows and recommend practical improvements that increase efficiency and reduce delays.• Provide support for benefits-related activities such as coordination of employee benefit programs, leave administration, and COBRA-related processes as needed.
2026-06-05T00:00:00Z

Executive Assistant

Denville, NJ
onsite
Temporary / Contract
30.0865 - 34.837 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in Morris County, New Jersey. This Long-term Contract position is ideal for a candidate with significant experience who thrives in a dynamic environment, manages competing priorities with confidence, and communicates with discretion and clarity. The right candidate will bring strong organizational judgment, a proactive mindset, and the ability to keep schedules, projects, and administrative needs running smoothly. Responsibilities:• Coordinate complex calendars for senior leaders, including scheduling meetings, resolving conflicts, and adjusting priorities as business needs change.• Arrange business travel from start to finish, including itineraries, reservations, and related logistics for executives and key meetings.• Prepare reports, summaries, and background materials by researching topics and organizing information into clear, useful formats.• Provide day-to-day administrative support that helps leadership stay focused on strategic priorities and critical deliverables.• Track multiple assignments and follow through on action items to help projects stay on schedule and moving forward.• Support executive meetings by coordinating logistics, preparing materials, and ensuring follow-up tasks are documented and completed.• Respond quickly to shifting demands and step in where needed to address emerging administrative or operational priorities.• Handle sensitive information with a high level of expertise, sound judgment, and confidentiality.
2026-06-05T00:00:00Z

Executive Assistant

Princeton, NJ
onsite
Temporary to Hire
27 - 30 USD / Hourly
We are looking for a PART TIME (19 hours per week) Executive Assistant to support senior leadership in New Jersey. This contract opportunity is ideal for a highly organized individual who can manage schedules, communication, and travel logistics while keeping daily operations running smoothly. The role requires sound judgment, strong attention to detail, and the ability to handle competing priorities in a fast-paced environment. Responsibilities:• Manage complex executive calendars, schedule appointments, and adjust priorities to accommodate changing business needs.• Organize executive meetings by preparing schedules, confirming attendees, and ensuring materials are distributed in advance.• Serve as a point of contact for inbound calls and direct inquiries to the appropriate internal or external parties.• Monitor high-volume inboxes, draft clear responses, and help maintain timely email follow-up.• Support day-to-day administrative activities that enable leadership to stay focused on strategic priorities.• Track action items and meeting deliverables to help ensure deadlines and commitments are met.
2026-06-01T00:00:00Z

Executive Assistant

Warren, NJ
onsite
Permanent / Full Time
85000 - 110000 USD / Yearly
Our client, a rapidly growing technology company, is seeking a highly organized and proactive Executive Assistant to support their CEO. This is a pivotal role for someone who thrives in a fast-paced, and high-growth environment. Industry experience is highly preferred. Position OverviewThe Executive Assistant will serve as a strategic partner to the CEO, ensuring seamless day-to-day operations, effective communication, and efficient prioritization of key initiatives. This individual will play a critical role in supporting both internal coordination and external engagement. Salary is 85,000 - 110,000. Benefits include health insurance, 401k, and PTO Key Responsibilities<ul><li>Serve as the primary point of contact for all CEO communications, including managing and prioritizing a high-volume inbox</li><li>Coordinate and manage a complex executive calendar, scheduling meetings across multiple time zones and shifting priorities as needed</li><li>Attend meetings, capture detailed notes, and track action items to ensure timely follow-up and execution</li><li>Arrange all aspects of domestic and international travel, including logistics, itineraries, and accommodations</li><li>Draft, schedule, and manage content for the CEO’s professional social media presence in alignment with company messaging</li><li>Collaborate cross-functionally with internal teams and external stakeholders while maintaining a high level of confidentiality</li><li>Anticipate needs and proactively support the CEO in a dynamic, fast-moving environment</li></ul>
2026-06-03T00:00:00Z