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61 results for Office Manager in Downey, CA

Executive Assistant

Newport Beach, CA
onsite
Temporary / Contract
33.25 - 38.5 USD / Hourly
We are looking for a highly organized Executive Assistant with relevant experience to support senior leadership while helping keep daily office operations running smoothly. This long-term contract position is well suited for someone who can balance executive-level coordination with hands-on administrative support in a fast-paced property management environment. The ideal candidate brings sound judgment, strong attention to detail, and the ability to manage shifting priorities with professionalism and discretion. Responsibilities: • Coordinate complex calendars for two managing partners, arranging meetings, calls, and appointments while resolving scheduling conflicts efficiently. • Organize travel plans and detailed itineraries for leadership, including transportation, lodging, and related logistics as needed. • Support daily office operations by maintaining an orderly workplace, monitoring supplies, and working with vendors and service providers. • Prepare meeting agendas, presentation materials, and follow-up action items to help leadership stay aligned on priorities and deadlines. • Assist with onboarding logistics for new team members by arranging workspaces, office materials, and orientation support. • Track invoices, expense items, and administrative records with accuracy to support smooth internal operations. • Manage conference room schedules, coordinate internal gatherings, and help execute in-office events professionally. • Maintain organized files, records, and administrative systems while identifying opportunities to improve office procedures and workflow efficiency. • Provide additional administrative and project support to leadership as business needs evolve.
2026-07-17T00:00:00Z

Executive Assistant

Gardena, CA
onsite
Temporary / Contract
40 - 45 USD / Hourly
We are looking for an Executive Assistant to provide high-level support for a non-profit organization in Gardena, California. This contract to permanent position is ideal for a highly organized and detail-oriented individual who can manage executive priorities, coordinate governance activities, and handle sensitive information with discretion. The role requires strong communication, administrative, and project coordination skills to keep daily operations, board-related processes, and special events running smoothly. Responsibilities: • Coordinate board and committee meeting logistics, assemble materials, update online content, attend sessions, and produce accurate meeting records. • Deliver advanced administrative support by preparing reports, correspondence, presentations, charts, and other business documents for executive leadership. • Maintain board policies and administrative procedure records, ensuring documents are current, properly formatted, distributed as needed, and accessible through the organization’s website. • Manage a complex executive calendar by scheduling appointments, workshops, regular meetings, special sessions, conferences, and related activities. • Act as a key point of contact for internal teams, public stakeholders, and external partners, while tracking follow-up items and researching requests on behalf of leadership. • Oversee election-related documentation and submissions connected to board seats and organizational measures, keeping records complete and up to date. • Draft and organize confidential materials, including responses tied to grievances, legal matters, evaluations, and other sensitive business records. • Plan and support events such as forums, workshops, community presentations, dinners, and site visits, ensuring all details are coordinated effectively. • Review forms, contracts, files, and records for accuracy, completeness, and compliance with applicable policies, procedures, and regulations. • Monitor executive and board-related budgets, process purchasing and expense documentation, and coordinate travel arrangements, reimbursements, and supporting paperwork.
2026-07-06T00:00:00Z

Executive Assistant

Pasadena, CA
onsite
Temporary to Hire
28.5 - 33 USD / Hourly
We are looking for an experienced and resourceful Executive Assistant to provide high-level support to a senior leader within an international banking environment in Pasadena, California. This onsite contract-to-permanent position is ideal for someone who thrives in a fast-moving setting, handles sensitive information with discretion, and keeps daily operations running smoothly through strong organization and follow-through. The role calls for a bilingual Mandarin speaker who can confidently manage competing priorities, coordinate complex logistics, and contribute to a well-organized executive office. Responsibilities: • Provide day-to-day executive support by anticipating priorities, tracking deliverables, and helping the Senior Manager stay focused on critical business needs. • Oversee a demanding schedule by organizing appointments, adjusting meetings as priorities shift, and managing email flow through Microsoft Outlook. • Arrange internal and external meetings, team functions, and both domestic and international travel with careful attention to timing, logistics, and accuracy. • Develop business materials such as presentations, reports, summaries, and charts to support communication and decision-making. • Gather information from multiple departments to assemble sensitive reports and ensure materials are complete, accurate, and delivered on time. • Maintain organized records, correspondence, meeting notes, and other administrative documentation in a thorough and confidential manner. • Partner with cross-functional teams on special assignments and provide additional administrative support as business needs evolve.
2026-07-06T00:00:00Z

Receptionist

Arcadia, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We currently have an opening for an articulate, skilled Receptionist. In this role, you will greet visitors, handle incoming calls and perform general administrative duties. Proficient Receptionists will also assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. For immediate consideration apply today. · Answer and direct phone calls in a polite and friendly manner· Welcome visitors in a warm and friendly manner, and answer any questions visitors have· Maintain reception area and all common areas in a clean and tidy manner at all times· Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer· Keep detailed and accurate records of visitor requests and of calls received· Receive deliveries; sort and distribute incoming mail· Take inventory of supplies and restock as needed· Maintain the general office filing system
2026-07-09T00:00:00Z

Receptionist

Pasadena, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We currently have an opening for an articulate, skilled Receptionist. In this role, you will greet visitors, handle incoming calls and perform general administrative duties. Proficient Receptionists will also assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. For immediate consideration please apply today. · Answer and direct phone calls in a polite and friendly manner· Welcome visitors in a warm and friendly manner, and answer any questions visitors have· Maintain reception area and all common areas in a clean and tidy manner at all times· Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer· Keep detailed and accurate records of visitor requests and of calls received· Receive deliveries; sort and distribute incoming mail· Take inventory of supplies and restock as needed· Maintain the general office filing system
2026-07-09T00:00:00Z

Receptionist

Anaheim, CA
onsite
Temporary to Hire
19.7885 - 22.913 USD / Hourly
We are looking for an experienced and dependable Receptionist to support daily front office operations in Anaheim, California. This contract opportunity has the potential to become permanent and is ideal for someone who enjoys creating a welcoming environment, staying organized, and keeping administrative tasks running smoothly. The person in this role will serve as a key point of contact for visitors, clients, and internal teams while handling a range of clerical and coordination duties. Responsibilities: • Welcome guests and callers with a courteous, attentive approach and ensure they are directed to the appropriate contact or department. • Organize and maintain both digital and physical records so documents remain accurate, accessible, and up to date. • Receive, sort, and distribute incoming mail and packages, and prepare small outbound shipments as needed. • Monitor office supply levels, complete routine inventory checks, and help keep shared office areas properly stocked. • Coordinate requests for insurance certificates and maintain related documentation required for ongoing work activities. • Communicate effectively with clients and collaborate with internal staff as well as external partners such as engineers, architects, project managers, and subcontractors. • Provide administrative assistance for special assignments and other office support tasks as business needs evolve. • Contribute to a team-oriented environment by supporting coworkers and helping maintain efficient front desk operations.
2026-07-16T00:00:00Z

Receptionist

Irvine, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an experienced and dependable Receptionist to support daily front desk operations in Irvine, California. This Long-term Contract position is ideal for someone who enjoys creating a welcoming office experience while keeping administrative activities organized and running smoothly. The person in this role will serve as an important first point of contact for visitors, employees, and callers, while providing steady support across a range of office coordination tasks. Responsibilities: • Welcome guests, employees, and vendors with a courteous and attentive approach, ensuring a positive first impression of the office. • Oversee front desk activities, including answering and directing calls through a multi-line phone system and responding to routine questions accurately. • Coordinate incoming and outgoing mail, courier shipments, and package deliveries to keep office communications and materials moving efficiently. • Arrange meetings, manage calendars as needed, and reserve conference rooms to support smooth day-to-day scheduling. • Provide administrative assistance through document preparation, electronic data updates, filing, and other general clerical tasks. • Monitor reception and common office areas to maintain a neat, orderly, and welcoming environment. • Track office supply levels, restock essentials, and submit orders when inventory runs low. • Enforce visitor check-in and check-out procedures and follow established site security practices. • Assist team members and managers with additional office support duties, including occasional handling of supplies or packages up to 20 lbs. • Deliver responsive customer service to internal staff and external visitors by providing clear information and timely assistance.
2026-07-16T00:00:00Z

Receptionist

Irvine, CA
onsite
Temporary / Contract
25 - 28 USD / Hourly
We are looking for a dependable Receptionist to support daily front-desk and administrative operations in Irvine, California. This Contract position is ideal for someone who can create a positive first impression while balancing multiple office support tasks in a fast-paced environment. The role will assist with visitor coordination, onboarding preparation, scheduling, documentation, and general office organization while helping maintain an efficient workplace. Responsibilities: • Provide front-desk coverage as needed, greeting visitors and employees courteously and ensuring smooth day-to-day reception operations. • Maintain a neat, organized entrance area and help create a welcoming office environment for guests and staff. • Handle administrative support requests such as printing, assembling materials, packaging, and outgoing mail for various departments. • Coordinate Safety Committee activities by arranging meetings, monitoring follow-up items, and helping keep action plans on track. • Assist with office administration, including calendar support, meeting notes, document updates, and other hands-on tasks as assigned. • Update and maintain internal reference materials such as employee directories, organizational charts, and tracking spreadsheets. • Manage team scheduling by sending reminders, collecting confirmations, and helping ensure accurate coverage records. • Support onboarding logistics by preparing welcome materials, organizing name tags, setting up workstations, and coordinating introductory meetings and benefits sessions. • Provide additional administrative assistance with scheduling, expense-related tasks, conference room coordination, and other operational needs as required.
2026-07-17T00:00:00Z

Receptionist

Ontario, CA
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are looking for a dependable Receptionist to support daily front desk operations. This long-term contract position is ideal for someone who enjoys creating a welcoming office environment while keeping administrative tasks organized and on track. The person in this role will serve as a key point of contact for visitors, staff, and vendors, helping the office run smoothly each day. Responsibilities:• Welcome guests and employees in a courteous manner, provide direction, and ensure a positive arrival experience.• Respond to incoming questions in person and by phone, offering accurate information or routing requests to the appropriate contact.• Coordinate calendars by arranging appointments and meeting schedules while helping avoid conflicts and delays.• Process incoming and outgoing mail, package deliveries, and courier requests with attention to timeliness and accuracy.• Maintain shared office areas so they remain orderly, presentable, and ready for daily business activities.• Track workplace supply levels, place replenishment orders, and organize stock to support uninterrupted office operations.• Prepare meeting spaces in advance, including room setup and basic readiness checks for scheduled gatherings.• Assist with organizing workplace events and provide logistical support for office activities as needed.
2026-06-26T00:00:00Z

Receptionist

Los Angeles, CA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a friendly and organized Receptionist to serve as the first point of contact for visitors and callers. This Contract position is ideal for someone who enjoys creating a welcoming office environment while keeping front desk operations running smoothly. The role combines customer-facing support with administrative coordination, requiring strong attention to detail and communication skills. Responsibilities: • Welcome guests and direct them appropriately, ensuring each visitor receives courteous and attentive assistance upon arrival. • Keep the front desk and reception space neat, organized, and ready to reflect a welcoming office environment. • Handle incoming mail, packages, and deliveries by sorting and distributing items to the appropriate recipients in a timely manner. • Coordinate appointments and maintain meeting room schedules to support efficient daily office operations. • Provide administrative support through tasks such as filing records, entering information accurately, and preparing routine documents. • Respond to general questions from clients, visitors, and callers with clear and helpful information. • Operate a multi-line phone system to answer, screen, and route calls to the correct contacts. • Assist team members with additional clerical and office support duties as business needs require.
2026-07-15T00:00:00Z

Receptionist

Westwood, CA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an experienced and dependable Receptionist to support daily front-desk operations for a marketing and public relations organization in Los Angeles, California. This Contract position is ideal for someone who enjoys creating a welcoming environment, managing administrative tasks with accuracy, and keeping office activity organized. The role requires strong interpersonal skills, attention to detail, and the ability to handle part-time reception responsibilities efficiently in a fast-paced setting. Responsibilities: • Welcome visitors and provide a detail-oriented first point of contact for clients, candidates, and staff entering the office. • Answer incoming calls, direct inquiries to the appropriate team members, and relay messages accurately and promptly. • Maintain the reception area so it remains neat, organized, and ready to receive guests throughout the day. • Support routine administrative work such as scheduling, filing, data entry, and handling general office correspondence. • Coordinate incoming and outgoing mail, deliveries, and packages while ensuring timely distribution. • Assist with calendar updates, meeting arrangements, and other front-office tasks that help daily operations run smoothly.
2026-07-15T00:00:00Z