55 Results for Executive Assistant Jobs in Downey, CA

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Office Assistant

Pomona, CA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative and front-desk operations for a Contract position based in Pomona, California. This role is ideal for someone who enjoys keeping an office organized, assisting visitors and callers, and handling a range of clerical tasks with accuracy. The selected candidate will contribute to a smooth workplace environment by managing routine administrative needs and ensuring documents and communications are handled efficiently. Responsibilities: • Welcome visitors professionally and provide front-desk support to create a positive first impression. • Respond to incoming phone calls, direct inquiries appropriately, and relay messages in a timely manner. • Organize, scan, and file documents to maintain accurate and accessible office records. • Perform a variety of clerical assignments, including data entry, document preparation, and general administrative support. • Assist with day-to-day office coordination to help maintain an orderly and efficient work environment. • Handle routine correspondence and support internal teams with basic administrative requests.
2026-10-12T00:00:00Z

Office Assistant

Inglewood, CA
onsite
Temporary to Hire
19.5 - 23.1 USD / Hourly
We are seeking a proactive and detail-oriented Part-Time Office Assistant to support daily administrative operations. This position is ideal for an individual who can work independently, anticipate the needs of the team, and take initiative without requiring constant direction. The ideal candidate will possess strong organizational skills, sound judgment, professionalism, and a customer-service mindset while supporting a fast-paced office environment. Key Responsibilities<ul><li>Perform accurate data entry, including invoices and purchase orders.</li><li>Utilize Microsoft Excel for basic formulas and spreadsheet tracking.</li><li>Answer and route incoming calls professionally.</li><li>Receive, sort, and distribute mail.</li><li>Assist with office inventory and supply management.</li><li>Provide general administrative support to the team.</li><li>Anticipate needs and proactively address tasks before being asked.</li><li>Prioritize responsibilities and work independently.</li><li>Maintain a professional and organized office environment.</li></ul>
2026-10-07T00:00:00Z

Office Assistant

Los Angeles, CA
onsite
Temporary / Contract
19 - 20.5 USD / Hourly
An Internationally recognized architecture, planning, urban design and landscape architecture firm in the Mid-Wilshire area seeks an Office Assistant to work temporarily. As the Office Assistant, you will be responsible for greeting guests and clients, picking up lunch daily for the partners (a car is required), and setting up for meetings. Additional duties will include making sure the kitchen is tidy such, making the coffee each morning, and loading the dishwasher. Need someone that can team up with the other office assistant that can help archiving documents, lifting project rolls and project boxes as well. Hours are 8:30am-5:30pm and parking is covered.
2026-10-06T00:00:00Z

Senior Administrative Assistant

Irvine, CA
onsite
Temporary / Contract
36.1 - 41.8 USD / Hourly
We are looking for a Senior Administrative Assistant with relevant experience to provide high-level support in a Contract position based in Irvine, California. This role is ideal for someone who thrives in a fast-moving executive environment, can manage competing priorities with sound judgment, and handles sensitive matters with professionalism. The successful candidate will partner closely with senior leadership to coordinate schedules, communications, meetings, travel, and special projects while ensuring day-to-day operations run smoothly. Responsibilities: • Oversee a complex executive calendar by evaluating priorities, arranging meetings, and resolving scheduling conflicts with minimal disruption to leadership commitments. • Monitor incoming requests and correspondence, respond or route matters appropriately, and keep executives informed of urgent issues and required follow-up actions. • Prepare for leadership meetings by organizing agendas, gathering supporting materials, recording key discussions, and circulating clear notes with assigned owners and target dates. • Maintain organized records for corporate documentation, reports, and other confidential files, ensuring information can be retrieved quickly when needed. • Act as a point of coordination with legal counsel by tracking document requests, safeguarding sensitive legal records, managing deadlines, and reviewing invoices for accuracy. • Support assigned initiatives by documenting requirements, coordinating communication among stakeholders, tracking milestones, and compiling status updates on progress, timing, and scope. • Arrange meetings with investors, attorneys, business partners, and guests by confirming logistics, sharing directions and schedules, and preparing presentations or hospitality support when appropriate. • Manage domestic and international travel planning, including flights, lodging, ground transportation, and detailed itineraries for executive travel needs. • Provide additional administrative assistance with shipments, deliveries, event support, errands, and gift coordination for business-related and approved executive needs.
2026-10-13T00:00:00Z

Legal Assistant

Santa Ana, CA
onsite
Permanent / Full Time
70000 - 90000 USD / Yearly
We are looking for an organized Legal Assistant to support a busy civil litigation practice in California. This role is ideal for someone who thrives in a fast-paced law firm environment, manages multiple priorities with care, and produces high-quality work with minimal supervision. You will work closely with attorneys on litigation support, document preparation, filing coordination, and day-to-day administrative needs while contributing to a collaborative office culture. Responsibilities: • Support a group of attorneys with a broad range of litigation-related administrative and document tasks in a high-volume practice. • Coordinate and submit court filings in state courts and assist with federal filings when needed, ensuring accuracy and timeliness. • Prepare legal documents and assemble tables of authorities, tables of contents, correspondence, and other case materials for attorney review. • Maintain attorney schedules by tracking deadlines, appointments, and key case-related commitments while helping keep priorities organized. • Process expense reports and related administrative items for assigned attorneys using internal systems and firm procedures. • Manage document handling and file organization within the firm’s document management platform and other office technologies. • Provide general litigation support by assisting with client communications, formatting documents, and maintaining organized records. • Contribute to smooth daily office operations while adapting to workload changes across multiple attorney desks.
2026-10-09T00:00:00Z

Legal Assistant

Los Angeles, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a Legal Assistant to join a respected law firm in a Contract position with strong potential for contract to permanent . This opportunity is well suited for a legal team member who enjoys a mix of administrative, legal support, and office operations work while collaborating with firm leadership and cross-functional teams. The role offers broad exposure to law firm operations and provides a strong path for continued growth in a legal environment. Responsibilities: • Manage daily administrative and operational tasks that help keep the office running efficiently and support broader business priorities. • Contribute to cross-department projects involving office administration, human resources coordination, facilities support, and other internal initiatives. • Organize internal meetings, staff activities, and office programs to promote smooth execution of workplace events and engagement efforts. • Provide additional assistance to legal support personnel during high-volume periods or when coverage is needed across the team. • Prepare, format, and revise legal documents while supporting court-related filings, including electronic submissions and related documentation. • Maintain calendars, monitor important deadlines, and assist with scheduling to ensure timely follow-up on legal and administrative matters. • Support discovery-related tasks and assist with basic case documentation for civil litigation matters as directed. • Identify opportunities to improve workflow efficiency by adopting new technologies and assisting with process enhancement efforts, including AI-based tools. • Work closely with firm leadership and administrative departments on special assignments that strengthen operational effectiveness across the office.
2026-10-08T00:00:00Z

Legal Assistant

Irvine, CA
onsite
Permanent / Full Time
75000 - 80000 USD / Yearly
One of our top law firm clients is seeking an experienced Legal Assistant to join its growing Irvine office. This is a highly regarded boutique firm with a collaborative, team-oriented culture and a sophisticated practice spanning business litigation, transactions, employment, and personal injury.The firm continues to grow and is looking for a Legal Assistant who enjoys being an integral part of the legal team and can confidently manage the day-to-day demands of a busy civil litigation practice. This is an excellent opportunity for someone seeking stability, mentorship, professional development, and long-term growth with a firm that values and invests in its team. Key Responsibilities:<ul><li>Manage litigation calendars, including court deadlines, hearings, filing dates, and other critical case deadlines</li><li>Prepare, format, proofread, and finalize pleadings, correspondence, and other legal documents</li><li>Handle state and federal court filings, including electronic filings, while ensuring compliance with applicable court rules and deadlines</li><li>Support attorneys throughout all phases of civil litigation and assist with day-to-day case management</li><li>Coordinate and organize case materials, discovery, and litigation documents</li><li>Maintain accurate and well-organized electronic and physical case files</li><li>Assist with attorney scheduling, correspondence, and administrative workflow</li><li>Provide overflow support to attorneys and other members of the legal team as needed</li><li>Collaborate closely with attorneys, paralegals, and administrative staff in a team-oriented, onsite environment</li></ul>Ideal Candidate:<ul><li>Prior experience supporting attorneys in a civil litigation practice</li><li>Strong knowledge of California court procedures, calendaring, and e-filing</li><li>Excellent proofreading, formatting, and organizational skills</li><li>Able to manage multiple priorities and deadlines in a fast-paced environment</li><li>Detail-oriented, dependable, proactive, and collaborative</li><li>Interested in continuing to develop their skills and grow within the firm</li></ul>Why Consider This Opportunity:<ul><li>Growing boutique firm with a strong, collaborative culture</li><li>Mentorship and professional development from experienced attorneys and legal professionals</li><li>Opportunity to grow within the role and take on increased responsibility</li><li>Medical, dental, and vision insurance</li><li>Paid time off</li><li>Stable, long-term opportunity with a firm that values its employees</li></ul>To apply, submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-10-02T00:00:00Z

Legal Assistant

Los Angeles, CA
onsite
Permanent / Full Time
90000 - 120000 USD / Yearly
A well-known national litigation firm is hiring a Legal Assistant to join its Los Angeles office. This is a great opportunity to join a firm with an outstanding reputation and a team that truly enjoys working together. The LA office is collaborative, supportive, and easygoing. Many team members have been with the firm for 20+ years, which speaks to the culture and stability. Leadership is approachable and steps in when needed, creating a genuinely positive environment. This role offers a hybrid schedule with 3 days onsite after the firm's 30-day initial training period. What you will do:<ul><li>Scheduling meetings, calendaring court deadlines, and coordinating travel</li><li>State, Federal, and Appellate Court filings</li><li>Format, draft, and finalize legal documents</li><li>Assist with trial preparation</li><li>Conflict checks</li></ul> What they are looking for:<ul><li>7+ years of California litigation experience</li><li>Experience filing with state, federal, and appellate courts</li><li>Calendaring litigation deadlines</li><li>Ability to work onsite in Century City, CA, at least 3 days per week</li></ul> Compensation:<ul><li>Salary range: $90,000 to $120,000 DOE</li><li>Benefits: PPO medical, dental, vision, HSA & FSA options, 401(K) and firm % yearly contribution, PTO, sick days, paid holidays, paid parking, short-term and long-term disability insurance, life insurance, and more!</li></ul>For immediate consideration for this exciting Legal Assistant opportunity, please send your resume directly to Assistant Vice President of Direct Hire, Tess Poliakin: Tess.Poliakin<at>RobertHalf.<com>
2026-09-18T00:00:00Z

Legal Assistant

Irvine, CA
onsite
Permanent / Full Time
70000 - 100000 USD / Yearly
Looking to join a modern, growing litigation firm where your career can continue to evolve? Our client, a tech-forward civil litigation firm in Irvine, is seeking a Legal Assistant with 3+ years of litigation experience to join its collaborative team. This is an excellent opportunity for someone who enjoys working in a fast-paced environment, values mentorship, and wants to be part of a firm that embraces technology and continuous improvement.This position offers the chance to work closely with experienced attorneys while receiving ongoing training and professional development in a supportive team environment. What You'll Do<ul><li>Support attorneys throughout all phases of civil litigation</li><li>Prepare, revise, and proofread legal documents and correspondence</li><li>Manage attorney calendars, deadlines, and court filings</li><li>Coordinate depositions, mediations, and hearings</li><li>Prepare discovery, pleadings, and trial-related documents</li><li>Communicate with clients, opposing counsel, and court personnel</li><li>Maintain electronic files and utilize the firm's technology-driven systems</li></ul>What They're Looking For<ul><li>3+ years of civil litigation legal assistant experience</li><li>Experience with California state court filings (federal experience is a plus)</li><li>Strong organizational and time management skills</li><li>Excellent written and verbal communication</li><li>Ability to prioritize multiple deadlines in a fast-paced practice</li><li>Positive attitude with a desire to learn and grow</li></ul>Why This Firm?<ul><li>Growing civil litigation practice with long-term stability</li><li>Tech-forward environment utilizing modern legal technology</li><li>Direct mentorship from experienced attorneys and leadership</li><li>Ongoing training and career development</li><li>Collaborative, team-oriented culture</li><li>Opportunity to make a meaningful impact as the firm continues to expand</li></ul>Schedule<ul><li>Onsite daily – Irvine</li></ul>If you're looking for a firm that values professional development, embraces innovation, and offers long-term growth, I'd love to connect.Please send your resume to Quidana.Dove<at>RobertHalf.<com> for a confidential discussion.
2026-09-11T00:00:00Z

Legal Assistant

Irvine, CA
onsite
Permanent / Full Time
90000 - 110000 USD / Yearly
If you're a seasoned Litigation Legal Assistant looking for a firm where people build careers—not just jobs—this opportunity deserves your attention.Our client is a highly respected Orange County litigation firm with a thriving commercial and employment practice, a strong reputation in the legal community, and a track record of retaining top talent. As the firm continues to grow, they are seeking an experienced Legal Assistant to join their collaborative team. The firm continues to experience steady growth and is seeking an experienced Legal Assistant to support a busy team of attorneys handling sophisticated litigation matters in state and federal courts.This is an excellent opportunity to join a collaborative, professional environment that offers long-term career stability, challenging work, and a supportive team culture.Responsibilities<ul><li>Support attorneys handling commercial and employment litigation matters</li><li>Prepare, revise, and proofread pleadings, motions, discovery, and correspondence</li><li>E-file documents in California State and Federal Courts</li><li>Maintain attorney calendars and track litigation deadlines</li><li>Coordinate depositions, mediations, hearings, and client meetings</li><li>Prepare TOAs, TOCs, exhibits, and litigation binders</li><li>Manage case files and document organization</li><li>Assist with trial preparation and related litigation support</li></ul>Qualifications<ul><li>7+ years of litigation legal assistant experience</li><li>Strong experience with both California State and Federal Court procedures</li><li>Advanced e-filing experience in state and federal courts</li><li>Experience supporting commercial litigation, employment litigation, or other complex civil litigation matters</li><li>Proficiency with Microsoft Office Suite and litigation support software</li><li>Excellent organizational, communication, and multitasking skills</li><li>Ability to thrive in a fast-paced, deadline-driven environment</li></ul>Why Consider This Opportunity?<ul><li>Join a thriving and highly regarded Orange County litigation firm</li><li>Sophisticated commercial and employment litigation practice</li><li>Stable, growing firm with an excellent reputation in the legal community</li><li>Supportive attorneys and collaborative team environment</li><li>Meaningful work with direct exposure to complex litigation matters</li><li>Long-term career growth potential</li><li>Competitive compensation and comprehensive benefits package</li></ul>Benefits<ul><li>Medical, dental, and vision insurance</li><li>401(k) retirement plan</li><li>Paid vacation, sick time, and holidays</li><li>Professional development opportunities</li><li>Additional benefits to be discussed during the interview process</li></ul>If you're an experienced litigation legal assistant seeking a stable firm, sophisticated work, and a team-oriented culture, we'd love to connect with you.Submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-09-25T00:00:00Z

Accounting Assistant

Pacific Palisades, CA
onsite
Temporary / Contract
21 - 23 USD / Hourly
A hospitality company in Pacific Palisades is hiring an Accounting Assistant on a contract basis with potential to go contract-to-hire. The Accounting Assistant supports the day-to-day financial operations of the organization and helping ensure the accounting department runs smoothly. This position works closely with the finance team to maintain accurate records, process transactions, and assist with a variety of accounting and administrative functions. Key ResponsibilitiesProcess invoices, verify accuracy, and ensure timely payment to vendorsMaintain organized accounts payable records and supporting documentationAssist with resolving billing discrepancies and vendor inquiriesSupport month-end and year-end close activitiesPrepare and file check runsPerform monthly vendor reconciliationsPost daily charge batchesPrint daily credit card batches from ETSInput food and beverage inventory and verify pricing and item units at month-endEnsure compliance with accounting policies, procedures, and internal controlsProvide administrative support to the finance team on special projects and ad hoc tasksHandle sensitive financial information with a high level of confidentiality and professionalismPerform other duties as assigned by the Controller within the reasonable scope of the role QualificationsProficiency in accounting software and Microsoft ExcelHigh school diploma or equivalent requiredBachelor’s degree in Accounting, Finance, or a related field preferred; equivalent experience will also be considered This is an onsite role in Pacific Palisades Monday - Friday. Typical hours are 6:30 - 3:30PM with some flexibility. Pay is $21-23/hr, based on experience.
2026-10-08T00:00:00Z

Accounting Assistant

Los Angeles, CA
onsite
Temporary / Contract
22.1635 - 25.663 USD / Hourly
We are looking for an Accounting Assistant to join a growing restaurant organization in Los Angeles, California and provide reliable support to the finance team in a fully on-site environment. This Long-term Contract position is well suited for someone who brings a strong eye for detail, enjoys working with numbers, and can help keep daily accounting operations organized and accurate. The role offers the chance to contribute across both financial and administrative activities while gaining exposure to multiple accounting and payroll tools. Responsibilities: • Provide day-to-day assistance to the accounting team by handling routine financial and administrative tasks that keep operations running smoothly. • Review, code, and track invoices while helping maintain accurate accounts payable documentation and timely processing. • Support accounts receivable activities by organizing records, monitoring transactions, and assisting with payment tracking as needed. • Perform bank reconciliations and help verify that financial data is recorded correctly across internal systems. • Maintain organized accounting records within restaurant and finance platforms to support accuracy, reporting, and audit readiness. • Use Microsoft Office and Google Workspace to prepare spreadsheets, update logs, and support team communication and reporting needs. • Learn and work within payroll and accounting systems, including tools used for restaurant operations, to assist with ongoing finance processes. • Collaborate with the existing accounting staff on clerical and financial support duties while adapting to priorities in a fast-paced business. • Assist with QuickBooks-related tasks and other general accounting support activities as assigned.
2026-09-25T00:00:00Z

Accounting Assistant

Glendale, CA
onsite
Temporary / Contract
20 - 21 USD / Hourly
Robert Half is searching for entry-level Accounting Assistants for ongoing opportunities. The Accounting Assistants' duties will include: data entry, matching invoices to purchase orders or vouchers, and assisting with the processing of accounts payable and accounts receivable. If this sounds like you, please send your resume AND call 626.463.2030 to schedule an interview.Bookkeeping:· Assist in maintaining accurate and up-to-date financial records.· Record daily transactions, including accounts payable and accounts receivable entries.Invoice Processing:· Process and verify invoices from vendors.· Ensure proper coding and documentation before submitting invoices for approval.Expense Reconciliation:· Reconcile credit card statements and receipts.· Verify and reconcile employee expense reports with receipts and company policies.Data Entry:· Enter financial data into accounting software or spreadsheets.· Maintain organized and well-documented records for easy retrieval.Assist with Financial Reporting:· Support the preparation of financial reports, including income statements and balance sheets.· Provide necessary information and documentation for financial audits.
2026-10-05T00:00:00Z

Jr. Administrative Assistant

Culver City, CA
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are looking for a Jr. Administrative Assistant to support daily office operations in Culver City, California. This Long-term Contract position is ideal for someone who is highly organized, detail-oriented, and comfortable managing both physical and digital records. The role will contribute to efficient document control, records maintenance, and front office coverage while supporting broader administrative needs across the team. Responsibilities: • Maintain and organize employee documentation in both paper and electronic formats to ensure records are accurate and easy to retrieve. • Coordinate the preparation, tracking, and transfer of archived files with an external records storage provider while keeping filing logs up to date in Excel. • Support annual records clean-up activities, including document review, disposal preparation, and shredding in accordance with office procedures. • Scan, index, and digitally store important documents, including employment eligibility records and other personnel files. • Assist with downloading reports and preserving them in organized digital archive systems for future access. • Provide day-to-day administrative support for office operations, including filing, document handling, and general coordination tasks. • Offer front desk and receptionist coverage during scheduled breaks, lunch periods, and planned time away from the primary receptionist, including support during the late December holiday period.
2026-10-13T00:00:00Z

Sr. Administrative Assistant

Long Beach, CA
onsite
Temporary to Hire
20.976 - 24.288 USD / Hourly
We are looking for a highly organized Sr. Administrative Assistant to provide senior-level support in Long Beach, California. This Contract to permanent opportunity is ideal for someone who thrives in a fast-paced environment, communicates effectively, and can manage competing priorities with confidence. The person in this role will work closely with executives and key stakeholders, helping keep schedules, meetings, documentation, and administrative operations running smoothly. Responsibilities: • Deliver comprehensive administrative support to executives, senior leaders, and board-level stakeholders while maintaining an experienced and detail-oriented presence. • Oversee busy calendars by arranging appointments, coordinating meetings, and resolving scheduling conflicts across multiple parties. • Organize executive and board meetings, including agenda preparation, meeting materials, room setup, virtual access, and overall logistics. • Coordinate business travel by securing transportation, lodging, and detailed itineraries based on leadership needs. • Create and format business documents such as correspondence, reports, slide presentations, and spreadsheets with a high degree of accuracy. • Manage confidential information with sound judgment and discretion in all communications and documentation. • Support meeting operations by arranging conference rooms, virtual meeting details, catering, and related event needs. • Monitor incoming calls, messages, and other communications, helping prioritize urgent matters and direct visitors appropriately. • Track deadlines, follow-up items, expenses, invoices, purchase requests, and records to help ensure administrative activities stay organized and on schedule.
2026-10-13T00:00:00Z

Accounting Administrative Assistant

Torrance, CA
onsite
Permanent / Full Time
52000 - 62400 USD / Yearly
We are looking for an Accounting Administrative Assistant to support day-to-day financial and administrative operations in Torrance, California. This role combines entry-level accounting duties with office coordination, helping maintain accurate records, support internal communication, and keep administrative processes organized. The ideal candidate brings strong attention to detail, comfort working with routine financial transactions, and the ability to manage multiple support tasks efficiently. Responsibilities: • Process vendor invoices, assist with payment tracking, and support basic accounts payable activities with accuracy and timeliness. • Prepare customer billing information, follow up on outstanding balances, and help maintain organized accounts receivable records. • Enter, update, and maintain financial and administrative data to ensure files and documentation remain complete and accurate. • Provide administrative support for human resources tasks such as document handling, record upkeep, and general coordination assistance. • Coordinate internal announcements and help distribute communications clearly and promptly across teams. • Assist with planning and organizing company meetings, staff activities, and external events, including scheduling and logistical support. • Track office equipment records and support basic fixed asset administration for internally used items. • Help maintain office compliance documentation, support policy-related administrative tasks, and monitor routine internal requirements. • Oversee office supply levels, place replenishment requests as needed, and maintain orderly inventory for day-to-day business use.
2026-09-30T00:00:00Z

Human Resources Assistant

Glendale, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We currently have ongoing Opportunities for highly skilled and motivated Human Resources Assistants who are deeply passionate about growing at a large company. The HR Assistant will be responsible for handling a variety of personnel related administrative tasks and will provide clerical support to the HR department and employees regarding human resources related activities, policies, processes, and procedures. Please email your resume and call 626.463.2031 for immediate consideration. · Perform administrative duties, such as maintaining employee database and sorting emails for the HR department· Maintain proper records of employee attendance and leaves· Assist HR Manager in policy formulation, hiring and salary administration· Submit online job postings, shortlist candidates and schedule job interviews· Coordinate orientation and training sessions for new employees· Ensure smooth communication with employees and timely resolution to their queries
2026-10-05T00:00:00Z

Estate Planning Legal Assistant

Irvine, CA
onsite
Permanent / Full Time
65000 - 85000 USD / Yearly
Established full-service, mid-sized firm seeks a Legal Assistant to join its Estate Planning department! This Estate Planning Legal Assistant will communicate with clients, draft estate planning documents, schedule and calendar meetings, and perform various general administrative tasks. This legal assistant will join an Estate Planning department with 2 other legal assistants and 4 paralegals. This Legal Assistant must live in and be able to commute to Irvine, CA. Benefits include medical, life insurance, FSA, 401K, profit sharing, paid vacation, paid sick days, paid holidays, and more! For immediate consideration for this exciting Estate Planning Legal Assistant opportunity, please send your resume directly to Assistant Vice President of Direct Hire, Tess Poliakin: Tess.Poliakin<at>RobertHalf.<com>
2026-10-09T00:00:00Z

Human Resources (HR) Assistant

Los Angeles, CA
onsite
Temporary to Hire
25 - 34 USD / Hourly
Robert Half Legal is partnering with a prestigious full-service regional law firm in Century City in its search for an HR Assistant. This is a contract-to-hire opportunity offering the chance to join a highly regarded firm known for its collaborative culture and professional environment. The position is fully onsite and will support the day-to-day operations of the Human Resources department across recruiting, onboarding, benefits administration, employee records management, and general HR support functions.This role is ideal for a detail-oriented administrative professional who is looking to grow a long-term career within Human Resources in a law firm environment. Responsibilities<ul><li>Assist with employee onboarding and new hire orientation processes</li><li>Prepare, maintain, and organize onboarding packets and personnel files</li><li>Enter and update employee information within HRIS and payroll systems</li><li>Assist with benefits administration, including open enrollment and employee benefit changes</li><li>Support employees with online benefits enrollment and general benefits-related questions</li><li>Maintain accurate employee records and ensure HR documentation is properly filed and archived electronically</li><li>Scan, upload, and organize personnel documents into electronic filing systems</li><li>Assist with staff recruiting initiatives, including scheduling interviews, coordinating candidate communications, and preparing recruiting materials</li><li>Draft offer letters, onboarding documents, and other HR correspondence as needed</li><li>Update and maintain employee handbooks, policies, and internal HR documents</li><li>Track employee acknowledgments, certifications, and compliance-related documentation</li><li>Assist with new hire background checks and pre-employment screening processes</li><li>Monitor HR inboxes and respond to routine employee inquiries</li><li>Support payroll processing activities by entering employee data and assisting with audits of personnel information</li><li>Prepare reports and spreadsheets related to headcount, recruiting activity, and HR metrics</li><li>Assist with employee events, trainings, and engagement initiatives</li><li>Maintain confidentiality of employee information and sensitive HR matters</li><li>Provide general administrative support to the Human Resources team as needed</li></ul>
2026-10-02T00:00:00Z

Legal Assistant (Korean Speaking)

Costa Mesa, CA
onsite
Temporary to Hire
29.2885 - 33.913 USD / Hourly
We are looking for a bilingual Legal Assistant to join an international law firm in California in a contract-to-permanent capacity. This position is well suited for a detail-oriented individual who can balance legal support, client-facing communication, and administrative coordination in a fast-moving environment. The role works closely with attorneys and serves as a key point of contact for Korean- and English-speaking clients, while helping keep matters organized and on schedule. Responsibilities: • Support attorneys with a blend of legal and administrative tasks, helping maintain efficient day-to-day practice operations. • Manage calendars, schedule meetings, and track important deadlines to ensure timely follow-up on active matters. • Draft, revise, format, and proofread legal documents, correspondence, and other materials with a strong eye for accuracy. • Communicate clearly and effectively with clients, counsel, and external partners in both Korean and English. • Organize physical and electronic files, maintain matter records, and assist with document management processes. • Review incoming mail and correspondence, route items to the appropriate parties, and monitor next steps as needed. • Prepare reports, presentations, and other support materials for attorneys and internal stakeholders. • Assist with billing support, time entry, and general office coordination, while contributing to special projects as assigned. • Help manage court-related and electronic filing activities, including tracking filing requirements and deadlines for litigation matters.
2026-10-11T00:00:00Z

Office Manager

Pasadena, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We currently have excellent ongoing opportunities for highly skilled and motivated Office Managers to lead operations at a growing company. Are you a deeply passionate self-starter who is looking to grow their career? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.How you will make an impact· Leading overall office administration· Handling copy services, word processing, mail and distribution services, office reception, office equipment, utility services and communication systems· Evaluating and improving office production· Assisting in developing and revising office policies and procedure for improved work flow· Assisting the Operations Manager and Director in monitoring budget for office related items and staff
2026-10-05T00:00:00Z

Legal Secretary

Santa Ana, CA
onsite
Permanent / Full Time
70000 - 90000 USD / Yearly
We are looking for a skilled Legal Secretary to support a busy civil litigation team in Santa Ana, California. This role is well suited for someone who thrives in a fast-paced law firm environment, brings strong organizational judgment, and can manage multiple attorney needs with accuracy and professionalism. The position offers the opportunity to contribute to a respected national practice while working closely with attorneys on civil litigation matters. Responsibilities:• Support a group of attorneys by coordinating day-to-day administrative and litigation-related tasks across an active caseload.• Prepare, format, revise, and finalize legal documents, correspondence, tables of contents, and tables of authorities with close attention to detail.• Handle electronic court filings in state and, when needed, federal courts while ensuring submissions meet procedural requirements and deadlines.• Maintain attorney schedules by organizing meetings, tracking commitments, and helping keep calendars and priorities aligned.• Process attorney expense reports and related administrative documentation in a timely and accurate manner.• Assist with client-facing materials, including drafting and editing routine correspondence and other legal support documents.• Work within document management platforms to organize files, retrieve records, and maintain efficient document control practices.• Provide dependable office support that helps attorneys stay prepared, responsive, and organized throughout the litigation process.
2026-10-09T00:00:00Z

Legal Secretary

Irvine, CA
onsite
Permanent / Full Time
85000 - 105000 USD / Yearly
Exciting opportunity for a Legal Secretary to join a sophisticated BIG FIRM! An international law firm is seeking an experienced Legal Secretary with 5+ years of litigation support experience to join its growing team. This is an excellent opportunity to support high-level attorneys within a sophisticated and collaborative law firm environment. We have placed people at this firm who love the work and the firm's environment! Highlights<ul><li>Prestigious international law firm platform</li><li>Sophisticated litigation practice</li><li>Competitive compensation + bonus potential</li><li>Comprehensive benefits package</li><li>Stable, team-oriented environment</li><li>Long-term growth opportunity</li></ul>Responsibilities<ul><li>Provide high-level administrative and litigation support to attorneys</li><li>Prepare, revise, and format legal documents and correspondence</li><li>Handle state and federal court filings</li><li>Manage calendaring, deadlines, and scheduling</li><li>Coordinate meetings, depositions, travel, and client communications</li><li>Maintain case files and assist with trial preparation</li><li>Process time entries and expense reports</li></ul>Qualifications<ul><li>5+ years of legal secretary experience within a law firm environment</li><li>Strong experience with both state and federal court filings</li><li>Excellent knowledge of court rules, calendaring, and litigation procedures</li><li>Strong proficiency with Microsoft Office and legal technology platforms</li><li>Exceptional attention to detail and organizational skills</li><li>Ability to thrive in a fast-paced environment supporting multiple attorneys</li></ul>This is an outstanding opportunity for a polished legal support professional seeking sophisticated work, stability, and the resources of a respected international law firm. To apply, please submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-10-12T00:00:00Z

Legal Secretary

Irvine, CA
onsite
Permanent / Full Time
85000 - 95000 USD / Yearly
We're partnering with a highly respected Am Law firm seeking an experienced Legal Secretary to join its collaborative team. This is an exceptional opportunity to join a prestigious firm that truly values its staff. We've successfully placed multiple legal professionals with this firm, and they consistently speak highly of the supportive culture, professional development opportunities, and long-term career growth. Qualifications:<ul><li>5+ years of legal secretary experience in a law firm.</li><li>Experience supporting multiple attorneys in a fast-paced legal environment.</li><li>Strong knowledge of state and federal court filings, calendaring, and litigation deadlines.</li><li>Experience preparing pleadings, correspondence, TOAs/TOCs, discovery, and other legal documents.</li><li>Excellent organizational, proofreading, and communication skills.</li><li>Ability to prioritize competing deadlines while maintaining exceptional attention to detail.</li><li>Proficiency with Microsoft Office and legal document management systems.</li></ul>What the Firm Offers:<ul><li>Hybrid work schedule.</li><li>Competitive compensation.</li><li>Excellent medical, dental, and vision benefits.</li><li>401(k) with employer contribution.</li><li>Generous PTO and paid holidays.</li><li>Annual bonus potential.</li><li>Outstanding firm culture with strong employee retention.</li><li>A collaborative team where legal support staff are valued and recognized.</li></ul>We've placed professionals with this firm who continue to thrive and are genuinely happy in their roles—a testament to the firm's culture and commitment to its employees.If you're an experienced legal secretary looking to join a top-tier firm with excellent benefits and long-term stability, we'd love to speak with you. To apply, submit resumes ONLY to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-09-22T00:00:00Z

Legal Secretary

Los Angeles, CA
onsite
Permanent / Full Time
85000 - 105000 USD / Yearly
We're partnering with a prestigious Am Law firm with multiple offices nationwide to identify an experienced Legal Secretary for its Downtown Los Angeles office.This is an exceptional opportunity to join a well-established firm known for its collaborative culture, extensive administrative support, and long-term career opportunities. We've partnered with this firm for years and have successfully placed numerous professionals who continue to thrive and speak highly of the firm's culture and leadership.Qualifications:<ul><li>5+ years of legal secretary experience in a law firm.</li><li>Experience supporting multiple attorneys in a fast-paced legal environment.</li><li>Strong knowledge of state and federal court filings, calendaring, and litigation deadlines.</li><li>Experience preparing pleadings, correspondence, TOAs/TOCs, discovery, and other legal documents.</li><li>Excellent organizational, proofreading, and communication skills.</li><li>Ability to manage competing priorities while maintaining exceptional attention to detail.</li><li>Proficiency with Microsoft Office and legal document management systems.</li></ul>What the Firm Offers:<ul><li>Hybrid work schedule.</li><li>Competitive compensation.</li><li>Comprehensive benefits package.</li><li>401(k) with employer contribution.</li><li>Generous PTO and paid holidays.</li><li>Annual bonus opportunity.</li><li>Am Law platform with multiple offices and abundant administrative resources and support.</li><li>Stable, team-oriented environment with excellent opportunities for long-term career growth.</li></ul>This is an excellent opportunity for an experienced legal secretary looking to join a top-tier firm where you'll have the support, resources, and infrastructure to be successful.Apply today or contact me confidentially to learn more about this opportunity. To apply, submit resumes ONLY to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-09-22T00:00:00Z

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