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73 results for Administrative Assistant in Downey, CA

Office Manager

Pasadena, CA
onsite
Temporary / Contract
26 - 28 USD / Hourly
We currently have excellent ongoing opportunities for highly skilled and motivated Office Managers to lead operations at a growing company. Are you a deeply passionate self-starter who is looking to grow their career? Then we have a position for you. Please apply today for immediate consideration.How you will make an impact· Leading overall office administration· Handling copy services, word processing, mail and distribution services, office reception, office equipment, utility services and communication systems· Evaluating and improving office production· Assisting in developing and revising office policies and procedure for improved work flow· Assisting the Operations Manager and Director in monitoring budget for office related items and staff
2026-05-20T00:00:00Z

Human Resource Assistant

Rialto, CA
onsite
Temporary / Contract
25.65 - 27 USD / Hourly
We are looking for a Human Resource Assistant to support compensation and benefits activities for a government organization in Rialto, California. This Contract position is expected to last 2 to 3 months and offers a four-day workweek from Tuesday through Friday. The ideal candidate will bring strong administrative accuracy, responsive customer service, and experience handling employee information in a fast-paced HR environment. Responsibilities: • Enter and maintain compensation and benefits information with a high level of accuracy in HR records and related systems. • Respond to employee questions regarding pay, benefits, and general HR matters while providing attentive customer support. • Collect, review, and organize employee documents and personal data needed for compensation and benefits processing. • Assist with benefits coordination tasks, including tracking enrollments, updates, and supporting required follow-up actions. • Support compensation-related administrative work by preparing records, verifying details, and ensuring information is complete. • Help maintain orderly and confidential employee files in accordance with organizational and regulatory standards.
2026-05-18T00:00:00Z

Transactional Legal Assistant

Beverly Hills, CA
onsite
Permanent / Full Time
100000 - 140000 USD / Yearly
Boutique Beverly Hills Firm Seeks Transactional Legal AssistantAbout Firm & Position:A growing, high-end law firm with offices in Beverly Hills and New York is adding two Transactional Legal Assistant professionals. Transactional practice is in GROWTH mode. The firm handles sophisticated matters across entertainment, corporate, and high-stakes litigation, and has built a strong reputation advising high-profile clients and business entities. Transactional Legal Assistant Responsibilities:<ul><li>Provide comprehensive support to attorneys on transactional matters, including drafting, formatting, and revising legal documents</li><li>Manage document organization, electronic and physical files, and records for complex matters</li><li>Coordinate communications with clients, internal teams, and outside parties</li><li>Handle scheduling, calendaring, and administrative support for assigned attorneys</li><li>Assist with preparation of deal-related materials, closing documents, and correspondence</li><li>Utilize Microsoft Word, Excel, and Outlook for document production and workflow management</li></ul>Hours:<ul><li>40 hours per week (typically 9:00 AM – 6:00 PM)</li><li>100% onsite in Beverly Hills</li></ul>Perks:<ul><li>Exposure to sophisticated and high-profile transactional work</li><li>Firm represents well-known clients, including celebrity and brand-facing businesses</li><li>Trend-forward office environment with a modern, art-driven design</li><li>Weekly team lunches and strong collegial culture</li><li>Stable growth trajectory with new partner hires driving expansion</li></ul>Salary:<ul><li>$105,000 – $140,000 base salary (DOE)</li><li>Annual reviews and compensation adjustments</li></ul>Benefits:<ul><li>80% employer-paid medical, dental, and vision (HMO/PPO options available)</li><li>100% employer-paid PPO dental plan</li><li>Preventive medical care fully covered and access to large provider networks</li><li>Life insurance and long-term disability coverage</li><li>401(k) with 3% safe harbor contribution and additional matching structure</li><li>Profit-sharing eligibility</li><li>Paid parking</li><li>10 paid holidays + sick time</li></ul>TO APPLY, ONLY send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]
2026-05-21T00:00:00Z

Receptionist

Upland, CA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an experienced and dependable Receptionist to support daily front office operations for a construction and contractor organization in Upland, California. This Long-term Contract position is ideal for someone who enjoys being the first point of contact for visitors and callers while keeping administrative tasks organized and on schedule. The role offers a steady workflow with moderate phone and guest traffic and calls for someone who can work confidently with minimal supervision. Responsibilities: • Manage incoming phone calls through a multi-line system or headset, transfer calls efficiently, and ensure inquiries reach the appropriate team members. • Welcome guests at the front desk with a courteous and attentive approach that reflects the company’s standards. • Arrange conference room bookings and assist with meeting coordination, including ordering refreshments or catering when needed. • Create, print, and distribute office communications such as notices, handouts, and informational materials. • Use Microsoft Word, Excel, and Outlook to complete day-to-day administrative support tasks accurately and efficiently. • Maintain organized filing and document storage systems to support smooth office operations. • Provide reporting and administrative assistance to the Executive Assistant to the President as requested. • Take ownership of front office activities independently while helping maintain an orderly and well-run reception area.
2026-05-22T00:00:00Z

Receptionist

Arcadia, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We currently have an opening for an articulate, skilled Receptionist. In this role, you will greet visitors, handle incoming calls and perform general administrative duties. Proficient Receptionists will also assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. For immediate consideration apply today. · Answer and direct phone calls in a polite and friendly manner· Welcome visitors in a warm and friendly manner, and answer any questions visitors have· Maintain reception area and all common areas in a clean and tidy manner at all times· Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer· Keep detailed and accurate records of visitor requests and of calls received· Receive deliveries; sort and distribute incoming mail· Take inventory of supplies and restock as needed· Maintain the general office filing system
2026-05-20T00:00:00Z

Receptionist

Pasadena, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We currently have an opening for an articulate, skilled Receptionist. In this role, you will greet visitors, handle incoming calls and perform general administrative duties. Proficient Receptionists will also assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. For immediate consideration please apply today. · Answer and direct phone calls in a polite and friendly manner· Welcome visitors in a warm and friendly manner, and answer any questions visitors have· Maintain reception area and all common areas in a clean and tidy manner at all times· Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer· Keep detailed and accurate records of visitor requests and of calls received· Receive deliveries; sort and distribute incoming mail· Take inventory of supplies and restock as needed· Maintain the general office filing system
2026-05-20T00:00:00Z

Receptionist

Santa Monica, CA
onsite
Temporary / Contract
52000 - 55000 USD / Yearly
We are looking for an early career Receptionist to support daily front desk operations for a Private Equity firm located in Santa Monica. This permanent, in-office opportunity is ideal for someone who creates a welcoming first impression while keeping administrative activities organized and running smoothly. The role will work closely with Human Resources and internal staff to coordinate visitors, office services, and routine operational support in a detail-oriented environment. This is perfect for a recent grad who is entering the workforce. Bachelor's Degree is required. Responsibilities:• Welcome clients, guests, and other visitors with a detail-oriented and service-oriented approach from the moment they arrive.• Oversee front entrance activity by managing visitor access, sign-in procedures, and badge distribution in accordance with office protocols.• Communicate guest arrivals promptly to the appropriate employees so meetings and appointments stay on schedule.• Keep the reception space orderly, well-maintained, and ready to receive visitors throughout the business day.• Provide day-to-day administrative support such as maintaining office supplies, arranging deliveries, and coordinating with building personnel when needed.• Organize meeting spaces by handling room scheduling and preparing conference areas for internal discussions and client-facing gatherings.• Process incoming mail, outgoing shipments, and courier packages with accuracy and timeliness.• Contribute to additional office and operational assignments, including special projects, as business needs arise.
2026-05-22T00:00:00Z

Receptionist

Los Angeles, CA
onsite
Temporary / Contract
20 - 21 USD / Hourly
Answer and route incoming calls using a multi-line phone systemGreet visitors and manage front desk operationsReceive and distribute mail, packages, and deliveriesMaintain and update internal contact listsSupport additional administrative or office projects as assignedHandle sensitive and confidential information with discretionCommunicate effectively with internal teams regarding priorities, deadlines, and issues
2026-05-03T00:00:00Z

Receptionist

Santa Monica, CA
onsite
Temporary to Hire
21.85 - 23 USD / Hourly
We are looking for a proactive and detail-oriented Receptionist to support daily office operations in Santa Monica, California. This contract opportunity is ideal for someone who enjoys balancing front-desk responsibilities, administrative coordination, and hands-on support across a fast-paced creative workplace. The position offers broad exposure to office management and music-related administrative functions while working closely with experienced professionals in a collaborative environment. The role is onsite M-F, hours are 9:00am - 5:30pm. Responsibilities:• Welcome visitors and manage front-desk activity while handling incoming mail, sorting deliveries, and routing important documents to the appropriate team members.• Coordinate travel and logistics, including arranging flights, hotels, dining reservations, and other scheduling needs for staff and business activities.• Prepare meetings from start to finish by organizing calendars, setting up conference spaces, arranging virtual and in-person sessions, and ensuring refreshments or materials are ready in advance.• Provide day-to-day administrative support such as scanning, copying, filing, and assisting staff with general office tasks as needed.• Oversee office operations by maintaining supplies, monitoring workplace upkeep, and partnering with building or service vendors to keep the environment running smoothly.• Work with internal technology support to address equipment issues, employee access needs, and other office-related technical concerns.• Track routine administrative records, including expense reporting, contract staff time approval, and employee time-off calendars, while helping communicate key scheduling updates to the team.• Plan and support company gatherings, client-facing events, and internal team functions, while also assisting with occasional content coordination for social and promotional needs.• Help manage synchronization-related administrative requests by monitoring shared inboxes, directing inquiries, updating music library information, and preparing asset details such as metadata, playlists, and rights information.
2026-05-12T00:00:00Z

Human Resources Administrator

Irvine, CA
onsite
Temporary to Hire
31.35 - 36.3 USD / Hourly
We are looking for a Human Resources Administrator to join our team in Irvine, California in a contract-to-permanent capacity. This role supports core HR operations with a strong emphasis on benefits administration, employee support, and compliance-focused processes. The ideal candidate brings hands-on experience managing benefit programs, coordinating onboarding activities, and maintaining accurate HR records in a fast-paced environment. Responsibilities: • Manage day-to-day administration of employee benefit offerings, including health, dental, vision, life, disability, and retirement programs. • Coordinate new enrollments, status updates related to life events, employee separations, and annual open enrollment activities while ensuring accuracy and timeliness. • Maintain reliable benefits records in HR systems and review carrier billing to resolve discrepancies and support accurate reconciliations. • Work closely with insurance providers, brokers, and external administrators to support smooth delivery of benefit services and issue resolution. • Monitor adherence to applicable federal and state employment and benefits regulations and help maintain compliant HR practices and documentation. • Administer leave and disability cases by tracking requests, communicating with employees, and supporting required documentation. • Assist with payroll-related benefits activity, including deduction review, audits, and reporting tied to employee elections. • Lead benefits orientation sessions and prepare employee-facing materials that explain programs, enrollment steps, and available resources. • Support HR administration tasks such as onboarding coordination, background checks, and I-9 compliance activities as needed.
2026-05-22T00:00:00Z

Paralegal

Irvine, CA
onsite
Permanent / Full Time
75000 - 95000 USD / Yearly
We are looking for a skilled and detail-oriented Paralegal to join a boutique law firm specializing in insurance coverage and bad faith litigation. This position offers a mostly remote work arrangement, with occasional onsite requirements for trials or other legal proceedings. The firm values work-life balance and fosters a supportive and collaborative environment, making it an excellent opportunity for professionals passionate about civil litigation. Responsibilities: • Provide comprehensive support to attorneys throughout all stages of insurance coverage litigation, including research, pleadings, discovery, trial preparation, and document management. • Draft and review legal documents such as motions, correspondence, and pleadings, ensuring accuracy and compliance. • Assist in trial preparation, including organizing exhibits, preparing privilege logs, and conducting privilege reviews. • Attend trials as needed, ensuring seamless support for attorneys during proceedings. • Conduct legal research, summarize findings, and provide actionable insights. • Manage case files, litigation calendars, and records for appellate briefings. • Collaborate with attorneys and staff to maintain a collegial and efficient work environment. • Ensure billable hour requirements are met, with a focus on delivering high-quality work. • Communicate availability and deadlines effectively to maintain workflow. • Take on occasional non-billable tasks while prioritizing billable responsibilities.
2026-05-12T00:00:00Z

Paralegal

Los Angeles, CA
onsite
Permanent / Full Time
85000 - 100000 USD / Yearly
A premier plaintiff trial firm in Century City is seeking an experienced Personal Injury Paralegal to join its collaborative, high-performing team. This firm is known for handling complex, high-value cases and offers the opportunity for the Litigation Paralegal to work closely with top trial attorneys in a sophisticated litigation environment. Why This Role Stands Out<ul><li>Work on high-exposure, complex plaintiff cases (catastrophic injury, wrongful death, etc.)</li><li>Join a respected trial team with a strong reputation in the plaintiff bar</li><li>Collaborative, team-driven culture with direct attorney access</li><li>Exposure to trial preparation and courtroom strategy</li></ul>Key Responsibilities<ul><li>Support attorneys through all phases of litigation, from filing through trial</li><li>Draft and assist with pleadings, discovery, and correspondence</li><li>Manage case files, medical records, and document production</li><li>Prepare deposition summaries, chronologies, and trial binders</li><li>Coordinate with clients, experts, and opposing counsel</li></ul> Qualifications<ul><li>3+ years of plaintiff personal injury paralegal experience preferred</li><li>Strong knowledge of California civil litigation procedures</li><li>Experience supporting trial preparation and complex cases</li><li>Highly organized with strong attention to detail</li><li>Ability to thrive in a fast-paced, team-oriented environment</li></ul> Compensation & Benefits<ul><li>Competitive salary (DOE)</li><li>Full benefits package (medical, dental, vision)</li><li>Paid time off and holidays</li><li>Stable, in-office environment with a collaborative team culture</li></ul>If you’re interested in learning more, reach out for a confidential conversation. Please send resumes only to Vice President, Quidana Dove at Quidana.Dove<at>Robert Half.<com>
2026-05-15T00:00:00Z

Paralegal

Los Angeles, CA
onsite
Permanent / Full Time
90000 - 110000 USD / Yearly
A law firm with multiple offices throughout California and the East Coast is seeking a Litigation Paralegal for their DTLA office. Responsibilities: <ul><li>Prepare for (and attend) trial, including assembling exhibits, witness lists, and jury instructions</li><li>Direct the e-discovery lifecycle, including platform administration, data integrity, and the review, redaction, and production of documents.</li><li>Review discovery materials, summarize depositions, and assist in drafting formal discovery responses.</li><li>Analyze medical and billing records to generate detailed page-and-line summaries and comparative charts.</li><li>Prepare subpoenas, gather expert witness information, and maintain professional communication with clients, counsel, and court personnel.</li></ul>We have made multiple placements at this firm! They have a corporate trainer, beautiful office, and practice high-end litigation!
2026-04-27T00:00:00Z

Entry Level HR Assistant

Los Angeles, CA
onsite
Temporary / Contract
20 - 25 USD / Hourly
Job Description: Entry-Level HR Assistant / HR Data Entry Coordinator<ul><li>Support the HR team with accurate data entry and maintenance of employee records</li><li>Enter, update, and audit employee information in HR systems, including Workday</li><li>Assist with onboarding documentation and employee file management</li><li>Maintain confidentiality of sensitive employee and company information</li><li>Review HR data for accuracy and resolve discrepancies in a timely manner</li><li>Support benefits administration and other HR administrative processes</li><li>Help track and process new hires, terminations, transfers, and status changes in Workday</li><li>Assist with employee onboarding and general HRIS updates</li><li>Generate basic HR reports and support recordkeeping needs</li><li>Provide administrative support to the HR team with day-to-day tasks</li><li>Communicate professionally with employees and internal stakeholders regarding HR documentation</li><li>Ensure compliance with company policies and HR procedures</li></ul>Preferred Qualifications<ul><li>Entry-level HR experience, internship, or administrative support experience in an HR environment</li><li>Experience with data entry and maintaining accurate records</li><li>Familiarity with Workday and HRIS systems</li><li>Strong attention to detail and organizational skills</li><li>Ability to handle confidential information with discretion</li><li>Proficiency in Microsoft Office, especially Excel and Outlook</li><li>Strong written and verbal communication skills</li><li>Ability to multitask and work in a fast-paced environment</li></ul>
2026-05-15T00:00:00Z

Public Entity Legal Assistant

Pasadena, CA
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for a detail-oriented Public Entity Legal Assistant to provide high-level administrative and legal support within the Hearings Division of a newly established department in Pasadena, California. This Long-term Contract opportunity is well suited for someone who can manage sensitive matters with discretion while supporting hearing-related operations in a public sector legal environment. The role calls for strong communication, sound judgment, and the ability to stay organized while coordinating calendars, filings, and hearing documentation. Responsibilities:• Provide day-to-day legal administrative support to the Senior Hearing Officer and assist with the efficient operation of hearing-related activities.• Coordinate schedules, maintain legal calendars, and track important deadlines for hearings, meetings, and related proceedings.• Prepare, review, and organize legal documents, correspondence, agendas, and supporting materials for administrative hearings and meetings.• File documents through electronic filing systems and ensure submissions are completed accurately and within required timeframes.• Attend hearings and meetings as needed, capture clear meeting notes, and help maintain complete and well-organized records.• Communicate professionally with internal staff, external parties, and members of the public while handling sensitive or confidential matters with tact.• Support case and document management activities by maintaining files, monitoring status updates, and assisting with administrative processes tied to legal proceedings.
2026-05-21T00:00:00Z

Office Services Associate

Los Angeles, CA
onsite
Temporary / Contract
20 - 20 USD / Hourly
We are looking for an organized and service-focused Office Services Associate to support daily administrative and operational needs for a client site. This is a contract position that plays an important role in keeping copy, mail, scanning, reception, and related back-office services running smoothly in a fast-paced environment. The ideal candidate brings strong attention to detail, sound judgment, and a commitment to delivering accurate, timely support while handling confidential materials with care. Responsibilities: • Manage incoming office service requests by reviewing work details, confirming instructions, and documenting tasks accurately before production begins. • Provide day-to-day support across copying, printing, scanning, mail handling, intake, and other administrative service functions in both physical and digital formats. • Organize assignments based on urgency and service commitments to ensure completed work is delivered within established turnaround times. • Maintain clear communication with clients, supervisors, and team members regarding deadlines, job status, and any issues that may affect completion. • Perform basic troubleshooting on office equipment and replenish paper, toner, and other supplies to keep machines operational. • Check completed work for accuracy and presentation, and contribute to quality control efforts for both individual and team output. • Follow workplace policies, operational procedures, and client-site guidelines while using materials and equipment responsibly and efficiently. • Assist with additional support services such as reception, hospitality, or audio/visual coordination as business needs require. • Handle boxes, files, and production materials as part of daily operations, including regularly moving items weighing up to 50 pounds.
2026-05-20T00:00:00Z

Office Services Associate

Los Angeles, CA
onsite
Temporary / Contract
19 - 21 USD / Hourly
We are looking for an Office Services Associate to support daily administrative and document service operations for a client site. This long-term contract opportunity is ideal for someone with prior office support experience who enjoys delivering dependable service in a fast-paced, detail-oriented environment. The role contributes to copy, mail, scanning, hospitality, reception, and related back-office functions while maintaining accuracy, confidentiality, and strong client service standards. Responsibilities: • Manage incoming office service requests by reviewing job details, confirming instructions, and maintaining accurate service records. • Complete copying, scanning, mail handling, and document intake tasks in line with site procedures and expected turnaround times. • Organize work by urgency and delivery commitments to ensure assignments are processed efficiently and on schedule. • Communicate proactively with clients and leadership regarding request status, deadlines, or issues that may affect completion. • Resolve routine equipment and production problems and escalate more complex concerns when additional support is needed. • Perform quality checks on completed work to confirm accuracy, presentation, and adherence to client expectations. • Replenish paper, toner, and other operational supplies to keep equipment ready for continuous use. • Handle confidential materials with discretion and follow company and client policies across all assigned services. • Assist with additional front-of-house or workplace support needs, including reception, hospitality, or audio/visual coordination, as required.
2026-05-18T00:00:00Z

Office Services Associate

Newport Beach, CA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for an Office Services Associate to support daily administrative and operational services for a client site. This is a contract position focused on delivering dependable copy, mail, scanning, intake, and general office support in a fast-moving environment. The ideal candidate brings strong customer service skills, sound judgment, and the ability to manage multiple priorities while maintaining accuracy and confidentiality. Responsibilities: • Manage incoming office service requests by reviewing instructions, confirming ticket details, and recording work accurately in designated logs. • Complete reprographics, mail handling, scanning, and intake assignments in accordance with established service standards and client expectations. • Organize tasks by deadline and workflow priority to ensure materials are processed, completed, and delivered on schedule. • Communicate proactively with supervisors and client contacts regarding status updates, service issues, or timing concerns that may affect delivery. • Perform routine quality checks on completed work and help maintain consistent output standards across team activities. • Resolve basic equipment issues, replenish paper and toner, and keep office machines ready for daily production needs. • Handle confidential files and sensitive business information with discretion and in compliance with company and client policies. • Support additional front-of-house or workplace service functions, such as reception, hospitality, or audio/visual coordination, as business needs require.
2026-05-14T00:00:00Z

Office Services Associate

Los Angeles, CA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a dependable Office Services Associate to support high-volume document production in Los Angeles, California. This is a Contract position centered on copy and reprographics work, including document assembly, binding, scanning, and PDF preparation using HP and Xerox equipment. The role is best suited to someone who is comfortable in a detail-focused office setting, works carefully with minimal supervision, and can step in at the reception area when coverage is needed. Responsibilities: • Operate HP and Xerox production equipment to complete copying, printing, scanning, and reproduction requests accurately and on schedule. • Assemble finished materials by binding, organizing, and preparing document sets and digital PDF files for distribution. • Review job instructions and maintain service logs to ensure requests are tracked correctly and completed according to established procedures. • Perform quality checks on reproduced materials to confirm formatting, completeness, and overall presentation before delivery. • Provide occasional front desk or reception coverage, greeting visitors courteously and supporting a well-maintained office environment. • Handle confidential documents with discretion while following office policies and service standards. • Troubleshoot routine equipment or workflow issues independently and escalate more complex problems when necessary. • Work closely with office services team members and client contacts to meet deadlines in a fast-paced corporate setting.
2026-05-18T00:00:00Z

Office Services Associate

Santa Monica, CA
onsite
Temporary / Contract
19.95 - 21 USD / Hourly
We are looking for a dependable Office Services Associate to support day-to-day back-office operations for a client site in Santa Monica, California. This is a Long-term Contract position for someone who is comfortable in a fast-paced setting, can remain on their feet for extended periods, and takes pride in delivering accurate, timely service. The role includes copy, mail, scanning, and general office support while maintaining a high standard of professionalism, organization, and client care. Responsibilities: • Manage incoming office service requests by reviewing job instructions, confirming required details, and documenting work accurately before production begins. • Complete copy, print, scan, and mail assignments in both physical and digital formats while following established service standards and turnaround expectations. • Organize daily workload to ensure urgent requests are handled appropriately and completed within committed deadlines. • Monitor output for accuracy and presentation quality, and perform checks on completed work to maintain consistent service excellence. • Communicate proactively with supervisors or client contacts regarding request status, timing concerns, or clarification needed to avoid delays. • Resolve routine equipment issues and replenish paper, toner, and related supplies to keep machines operating efficiently. • Handle confidential materials with discretion and follow site policies and operational procedures at all times. • Support additional front-of-office or hospitality-related tasks, including reception or audio/visual assistance, as business needs require.
2026-05-18T00:00:00Z

Office Services Associate

Los Angeles, CA
onsite
Temporary / Contract
19 - 21 USD / Hourly
We are looking for an Office Services Associate to support day-to-day back-office operations for a client site. This is a contract position suited for someone with prior office support experience who can manage copy, mail, scanning, and related service tasks in a fast-moving, detail-focused environment. The ideal candidate brings strong customer service skills, sound judgment, and the ability to handle time-sensitive requests with accuracy and discretion. Responsibilities: • Manage incoming office service requests by documenting work accurately and confirming all required details before processing each assignment. • Provide daily support across copy, reprographics, mail, intake, and digital document handling functions while following established service standards. • Organize and complete assignments in priority order to meet committed turnaround times and delivery expectations. • Communicate proactively with clients and leadership regarding deadlines, job status, or issues that may affect completion. • Resolve routine equipment or workflow problems and escalate more complex concerns when additional support is needed. • Perform quality checks on completed work to ensure accuracy, completeness, and adherence to client requirements. • Replenish paper, toner, and other production materials while helping maintain equipment readiness and efficient supply usage. • Handle confidential files and sensitive information with care while complying with company and client policies. • Assist with additional site support needs such as reception, hospitality, facilities, or audio/visual services as business demands require.
2026-05-12T00:00:00Z

Office Services Associate

Newport Beach, CA
onsite
Temporary / Contract
20 - 20.5 USD / Hourly
We are looking for an Office Services Associate to support day-to-day back-office operations for a client site in Newport Beach, California. This is a Contract position suited for someone who takes pride in delivering reliable copy, mail, scanning, and administrative support in a fast-paced, detail-oriented environment. The role works closely with internal team members and client contacts to keep document handling, distribution, and service requests organized, accurate, and on schedule. Responsibilities: • Manage incoming office service requests by recording work accurately, reviewing instructions, and confirming all necessary details before starting each assignment. • Provide daily support across copy, scanning, mail, intake, and related administrative services in both physical and digital formats. • Organize and complete work according to established priorities, service standards, and committed turnaround times. • Communicate proactively with supervisors or client contacts regarding deadlines, job status, and any issues that may affect delivery. • Perform basic troubleshooting on office equipment and replenish paper, toner, and other supplies to keep operations running smoothly. • Review completed work for accuracy and quality, while also helping maintain consistent standards across team output. • Handle confidential materials with discretion and follow all company and client policies when processing documents and information. • Use resources responsibly, maintain orderly work areas, and support additional front-office or hospitality-related service needs as required.
2026-05-19T00:00:00Z

Legal Assistant (3 days onsite)

Cheviot Hills, CA
onsite
Permanent / Full Time
60000 - 80000 USD / Yearly
A thriving 20+ attorney law firm is seeking a legal assistant to join their team! This legal assistant can permanently work remotely 2 days/week! My team has placed 9 legal professionals with this firm, 4 of whom are legal assistants, and all are still with the firm and have had a positive experience! This legal assistant will be responsible for:<ul><li>Scheduling meetings and calendaring court deadlines</li><li>State court filings</li><li>Drafting and formatting legal documents</li><li>Trial prep</li></ul>The ideal legal assistant will have:<ul><li>1+ years of California litigation experience</li><li>A bachelor’s degree</li></ul>*The firm is happy to consider legal assistants with future law or graduate school plans, as long as this person can commit to at least 2 years with the firm. This legal assistant will be joining a friendly firm, and this is a new legal assistant position the firm is adding due to growth. This firm has an incredibly collaborative environment and a very positive work culture! This firm does regular outings and employee appreciation events to celebrate their team. Every candidate my team has placed with this firm still works here. We would recommend this firm to anyone based on their glowing feedback! The firm is offering this legal assistant a great benefits package, including 100% firm-paid healthcare, 401K with generous firm contribution, PTO, and more! For immediate consideration for this exciting legal assistant opportunity, please send your resume directly to Assistant Vice President of Direct Hire, Tess Poliakin: Tess.Poliakin<at>RobertHalf.<com>
2026-05-20T00:00:00Z