2 results for Executive Admin in Daytona Beach, FL

Executive Assistant

Winter Park, FL
remote
Permanent
90000 - 95000 USD / Yearly
Executive Leadership Support • Provide high-level, comprehensive administrative support to the CEO and three Regional Presidents • Act as a trusted partner to executive leadership, anticipating needs and resolving issues proactively • Handle sensitive and confidential matters with the utmost discretion and sound judgment Calendar & Priority Management • Manage extremely complex and dynamic calendars across multiple executives and time zones • Strategically prioritize meetings, travel, and commitments to align with business objectives • Prepare executives with agendas, materials, and relevant background information in advance Travel Coordination • Independently arrange and manage complex domestic and international travel • Create detailed travel itineraries including flights, accommodations, transportation, and schedules • Serve as the primary contact for travel changes or issues before and during trips Event Planning & Coordination • Lead coordination of executive-level meetings, board meetings, leadership retreats, regional events, and company-wide functions • Oversee event logistics including venue selection, catering, audiovisual needs, materials preparation, and post-event follow-up • Collaborate with internal teams and external vendors to ensure seamless execution Email & Executive Communications • Manage and prioritize executive inboxes using independent judgment • Draft, edit, and respond to high-level correspondence on behalf of executives • Serve as a liaison between executives and internal and external stakeholders Administrative & Strategic Support • Track action items, projects, and deliverables on behalf of executive leadership • Prepare reports, presentations, and briefing materials as requested • Process expenses, assist with budget tracking, and maintain organized records • Support special initiatives and cross-functional projects as assigned Qualifications Required • 10–15+ years of experience providing executive-level administrative support, ideally to a CEO and senior leadership team • Demonstrated experience supporting multiple executives simultaneously • Proven expertise in calendar management, travel coordination, and executive event planning • Exceptional organizational, communication, and time-management skills • High level of professionalism, discretion, emotional intelligence, and sound judgment • Advanced proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint) Preferred • Experience in a multi-regional or matrixed organization • Experience supporting board meetings and executive leadership events • Familiarity with expense management, CRM, and travel booking platforms • Ability to work flexible hours to support executive schedules Core Competencies • Executive presence and strategic thinking • Anticipation of needs and proactive problem-solving • Attention to detail with the ability to operate independently • Stakeholder and relationship management • Adaptability in a high-growth or fast-paced environment
2026-02-20T00:00:00Z

Administrative Coordinator

Sanford, FL
onsite
Contract / Temporary to Hire
16 - 19 USD / Hourly
We are looking for an Administrative Coordinator to provide essential support to the Quality Department in maintaining regulatory compliance and managing quality documentation. This role requires strong organizational skills and attention to detail in handling sensitive records and regulated paperwork. As a Contract to permanent position, this opportunity offers potential for long-term growth within the organization. Responsibilities: • Organize, scan, and file regulated quality documentation to ensure accurate record-keeping. • Maintain compliance with regulatory standards by managing sensitive paperwork and documentation. • Support the Quality Department by coordinating administrative tasks and ensuring timely updates to records. • Collaborate with team members to streamline document control processes and enhance overall efficiency. • Conduct regular audits of quality records to verify accuracy and compliance. • Assist in preparing and organizing documentation for inspections or audits. • Ensure all records are securely stored and easily accessible for reference. • Communicate effectively with internal teams to address documentation needs or discrepancies. • Identify opportunities for improving documentation workflows and implement solutions as needed.
2026-03-12T00:00:00Z